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2004 JUN 01CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 1, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present NEW BUSINESS Appointment of Labor Negotiators. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to appoint the City Manager, Mary Strenn and Bruce Barsook of Liebert Cassidy Whitmore as the City's Labor Negotiators for the Police Support Services. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Appointment of Labor Negotiators. 2. MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to appoint the City Manager, Mary Strenn and Bruce Barsook of Liebert Cassidy Whitmore as the City's Labor Negotiators for City Employees Association. 3. Interviews of applicants for the Planning Commission (continuation of interviews from 3:00 p.m. Special Meeting conducted in the West Garden Conference Room). MOVED by Council Member Busch, SECONDED by Mayor Pro Tern Gaines to appoint Janet Miller Sheehan and Michael Kretzmer to full four -year terms on the Planning Commission to expire June 30, 2008; appoint Brian Schiltz to a partial term on the Planning Commission to expire June 30, 2007 and appoint Grant Carlson to a partial term on the Planning Commission to expire June 30, 2005. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council consensus to move into a closed session at 5:40 p.m. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 1 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters Flynn v. City of El Segundo LASC No. YC046253 Bressi v. city of El Segundo, LASC Nos. BC2888292 and BC2888293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 3 matters Labor Negotiators: Mary Strenn, City Manager, and Bruce Barsook of Liebert Cassidy Whitmore Represented Bargaining Units: Police Support Services, City Employees Association and El Segundo Firefighters Association125 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): 0 matter SPECIAL MATTERS — None Council moved into open session at 6:59 P.M. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 1, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Jeannie Kuhn of the Community of Christ PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — ROLL CALL Mayor McDowell - Present Mayor Pro Tem Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Erhler, Chamber of Commerce, spoke regarding item 8, the re- appointment of Denise DiPasquale to the South Bay Workforce Investment Board. A. PROCEDURAL MOTIONS MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Jacobson to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action to reject all bids, receive direction from Council regarding proceeding with the Community Center project and approval of Change Order No. 4 of $25,000 to LPA for design revision services on the said project. (Fiscal Impact $25,000). MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 3 Council Member Busch not participating on this item due to a possible Conflict of Interest regarding the location of his home. Mr. Busch left the Chamber at 7:05 p.m. Council Member Jacobson requested staff to re- instate the classes in the building, contact an architect to check out the structural, electrical and plumbing needs, and see if the building could be renovated and possibly expanded to meet the community needs. Simone Jurjis, Building Official, stated a study would take approximately 3 months to evaluate to see if the Clubhouse could be renovated and retrofitted and at what cost . Stacia Mancini, Director of Recreation and Parks, stated staff can re- evaluate the use of the building for an improved usage for classes. MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to reject all bids and authorize staff to place the project "on hold ". Approve Change Order No. 4 of $25,000 to the original purchase order (no additional appropriations required) for LPA. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER BUSCH NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Council consensus to direct staff to return with an estimated cost on the above requested items that either could be accomplished by existing employees or an outside contractor. Also, staff was directed to prepare a report on costs to upgrade the facility and possibly expand the building and to return with a report on re- evaluating the usage of the existing facilities. Council Member Busch returned to the dais. 2. Consideration and possible action regarding the purchase of a 20,100 square foot property at 616 West Imperial Avenue owned by the El Segundo Unified School District pursuant to California Government Code Section 54222 and California Education Code Sections 17464(a) and 65402(c). Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Boulgarides to direct staff to notify the El Segundo Unified School District (ESUSD) that the City will not attempt to purchase the 20,100 square foot property at 616 West Imperial Avenue at a cost of approximately $2 million (includes a non - refundable deposit and closing costs. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Consideration and possible action adopting a Resolution to approve the golf course refunding /refinancing bond documents, with a total refunding amount not to exceed $3,435,000, approve the final fees (financial advisor, bond counsel, escrow agent, title insurance, and other incidental expenses) associated with the refunding /refinancing of the golf course bonds at a total cost of $63,000 and authorize staff to complete the financing. Mary Strenn, City Manager, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 4 MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to adopt Resolution No. 4380 approving the golf course refinancing /refunding bonds with La Salle Bank with a total refinancing amount not to exceed $3,435,000. Approve the final fees associated with the refunding /refinancing of $63,000 (financial advisor, bond counsel, escrow agent, title insurance, and other incidental expenses). Authorize staff to complete the financing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding the appointment of candidates to the Planning Commission, and extension of the terms on the Recreation & Parks Commission, Library Board of Trustees, and Senior Citizen Housing Corporation Board. Staff was directed to schedule interviews for Recreation and Parks June 15, 2004 at 3:00 p.m. Council consensus to extend the terms on the Recreation & Parks Commissions, Library Board of Trustees, and Senior Citizen Housing Corporation Board until interviews are held and appointments are made. Mayor McDowell announced the following appointments: Janet Miller Sheehan and Mike Kretzmer to full four -year terms on the Planning Commission to expire June 30, 2008; Brian Schultz to a partial term on the Planning Commission to expire June 30, 2007; and Grant Carlson, to a partial term on the Planning Commission to expire June 30, 2005. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Consideration and possible action regarding amending the El Segundo Municipal Code (ESMC) to add Chapter 4 to Title 10 "Skateboard Parks ", for purposes of adopting regulations respecting the City's Skateboard Park. Mary Strenn, City Manager, gave a report. MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to approve the Recreation and Parks Commissions' changes to the regulations respecting the City's Skateboard Park. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read the following: ORDINANCE NO. 1372 AN ORDINANCE ADDING A NEW CHAPTER 4 MUNICIPAL CODE ENTITLED "SKATEBOARD 4 -1 TO 10 -4 -5. TO TITLE 10 OF THE EL SEGUNDO PARKS," AND CONSISTING OF SECTIONS 10- Mayor Pro Tern Gaines introduced the ordinance. E. CONSENT AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 5 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 2540810 to 2541083 on Register No. 16 in the total amount of $1,156,745.03 and Wire Transfers from 5/07/2004 through 5/20/2004 in the total amount of $1,067,393.83. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 7. PULLED BY CITY CLERK MORTESEN 8. Approved the re- appointment of private sector business representative from the City of El Segundo, Denise DiPasquale, to the South Bay Workforce Investment Board (SBWIB). Directed the City Clerk to forward a certified copy of the Council's action to the SBWIB. 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON 10. Approved Professional Services Agreement No. 3341 with Bruce Barsook of Liebert Cassidy Whitmore, to provide legal services pertaining to labor negotiations with the City Employees Association and the Police Support Services Employees Association. Authorized the City Manager to execute on behalf of the City. 11. Adopted Ordinance No. 1374 to approve an amendment to contract between the Board of Administration of the California Public Employees Retirement System (CaIPERS) and the El Segundo City Council providing 4`" level of 1959 Survivor Benefits for the members of the El Segundo Firefighters Association. 12. Awarded Contract No. 3342 to Tekton Building and Construction Group for the City Library Interior Modifications (111 West Mariposa Avenue) — Project No. PW 03 -09 - Approved Capital Improvement. (Fiscal Impact $163,800). Authorized the City Manager to execute the contract on behalf of the City in a form approved by the City Attorney. 13. Accepted the work as complete on the rehabilitation project of El Segundo Boulevard, between Nash Street and Sepulveda Boulevard — Approved Capital Improvement Program — Project No. PW 03 -17 (Final Project Cost $70,950.90). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 14. Approved a piggyback lease on County of Los Angeles Contract # 41386 for the lease of one Oce Printing Systems USA, Inc. copier /printer for a period of 60- months for the Police Department's Records Division. The yearly lease amount is $14,000 and the five -year lease amount shall not exceed $70,050 including equipment, maintenance, impression costs and supplies. Authorized the City Manager to execute an amendment to the City's Master Frequent Copy Rental Agreement No. 3065. Waived the formal bidding process pursuant to El Segundo Municipal Code 1 -7 -10. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 6 15. Adopted Resolution No. 4381 supporting the joint League of California Cities and California State Association of Counties' policy statement to decrease the impacts from wildland and urban interface fires. (Fiscal Impact — None) 16. Awarded contract increase to Kimberly Shultz from $14,100 to $30,000 on Contract No. 3251 to provide services as the Head Coach for the Youth Swim Team for the Recreation and Parks Department. (Fiscal Impact $15,900) Authorized the City Manager to execute contract amendment. Mary Strenn, City Manager, noted that the last two paragraphs on the staff report pertaining to Item 15 were inadvertently added to the report and should be deleted and that the last paragraph of the resolution should read "City of El Segundo." MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Jacobson to approve Consent Agenda Numbers 6, 8, 10, 11, 12, 13, 14, 15 and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action regarding a status report on the update to the Circulation Element of the General Plan. MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tem Gaines to receive and file a status report on the update to the Circulation Element of the General Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 17. Consideration and possible action to award a Professional Services Agreement with Pinkerton Government Services, Inc. to perform annual High Rise Inspection Services. Contract costs to be offset from collected high rise inspection fees, adopted in Resolution 4270. (Fiscal Impact $10,350 in new costs and related Fire Prevention costs to be offset by revenue fees of $63,000). MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Jacobson to award Professional Services Agreement No. 3343 to the most responsible bidder, Pinkerton Government Services, Inc., in the amount of $10,350. Authorized the City Manager to execute a Professional Services Agreement in a form approved by the City Attorney. Authorized the City Manager to execute four additional one -year extensions for a total of five, one -year contracts. Authorized the creation of a revenue account number to track fees received. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 18. Consideration and possible action to approve a Fire Department Mutual Apparatus (FireEngines]Ladder TruckslRescues, etc.) and Equipment Loan Agreement between the cities of El Segundo, Redondo Beach, Hermosa Beach and Manhattan Beach. (Fiscal Impact — None). MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tem Gaines to authorize the Fire Department Mutual Apparatus and Equipment Loan Agreement No. 3344 and authorize the Mayor to sign the Agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 7 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Spoke regarding Super CPR Saturday and reported on referrals he had made to staff from citizens. He requested to agendize for a future meeting his report on the status of El Segundo Beach Improvements. He also reported on Steinberg's Assembly Bill, and requested a letter stating the City's opposition be agendized for a future meeting. Council Member Busch — Announced that he was working with Los Angeles City Council Member Wizakowski's office regarding the Grand Avenue Trees. Council Member Jacobson — None Mayor Pro Tern Gaines — Reported on the SBCOG meeting. He also reported on the Homeland Defense Conference he attended in San Diego. He further requested of them to educate and communicate with elected officials and police and fire members. Requested more information on the Dockweiler Beach Youth Aquatic Program that is supervised by Lifeguards. He also requested an item be agendized regarding a letter requesting approval of the power plant. Mayor McDowell — Announced the upcoming Library Author Fair. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, Resident; spoke regarding the post office mail boxes that have been removed from in front of the post office. She requested someone to find out when they will be replaced. The boxes will be replaced soon. MEMORIALS — Melody Steinberg, Member of the Board of Directors, Tree Musketeers. CELEBRATIONS — Braden Sam Schultz was born to Jody and Brian Schultz CLOSED SESSION — None MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 8 ADJOURNMENT - 8:05 P.M. (119b:9 0;,.� Cindy Moft sen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 1, 2004 PAGE NO. 9