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2004 JULY 20 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 20, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgarides Council Member Busch Council Member Jacobson SPECIAL MATTERS - Present - Present - Present - Present - Present Interview of Candidates for the Library Board of Trustees, Senior Citizen Housing Corporation Board; LAX Master Plan Advisory Commission; Economic Development Advisory Commission and Capital Improvement Program Advisory Committee (Conducted in the West Garden Conference Room). Council consensus to appoint Kathleen Coonan and Jannelle Grigsby and to full three -year terms on the Library Board of Trustees to expire June 30, 2007; to appoint Don Mcllroy and John Nisley and to full four -year terms on the Senior Citizens Housing Corporation Board to expire June 30, 2008; Morris Chernick to the Economic Development Advisory Commission, no term expiration; Jason Aro to a full four -year term to the Capital Improvement Program Advisory Commission to expire November 30, 2008 and Don Brann to a partial term on the Capital Improvement Program Advisory Commission to expire November 30, 2007. Directed staff to continue accepting applications for the Economic Development Commission. Council moved to closed session at 5:12 p.m. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 1 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters 1. Flynn v. City of El Segundo, LASC No. YC046253 2 Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 3. Emazeki v. City of El Segundo, LASC No. YC047980 4. Taylor v. City of El Segundo, LASC No. YC047383 5. City of El Segundo v. Stardust West Apartments, LASC No. YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-2- matters Represented Unit: City Employees Association City Negotiators: Mary Strenn and Bruce Barsook 2. Represented Unit: Police Support Services City Negotiators: Mary Strenn and Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:59 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO.2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 20, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Lieutenant Colonel Mark Barnes, Los Angeles Air Force Base Chaplain PLEDGE OF ALLEGIANCE — Mayor Kelly McDowell PRESENTATIONS — (a) Council Member Busch presented a Proclamation declaring July 31, 2004 as Volunteer Recognition Day in recognition of the City of El Segundo Volunteers. (b) Council Member Jacobson presented a Proclamation to Lisa Glenn, Farmers' Market Vendor, declaring July 22, 2004 as El Segundo Farmers' Market 5th Anniversary. (c) City Manager, Mary Strenn, presented a Commendation by the South Bay Cities Council of Governments to Bellur Devaraj, in recognition of his many years of support and participation as El Segundo's City Engineer. (d) Mayor McDowell presented a Commendation to outgoing Planning Commissioner Cheryl Frick for her valued services rendered in the public interest as a Member of the El Segundo Planning Commission. (e) Mayor Pro Tern Gaines presented a Proclamation to Colonel Mark Burnes, Colonel Carl Brazelton and Colonel Rick Helmer in celebration of the Los Angeles Air Force Base 50th Anniversary. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS —(Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 3 Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandin, resident, spoke regarding the Air Force Base and the 35th anniversary of the Moon Landing. Bill Mason, representing the Rotary Club, spoke regarding the 7`h annual Movie in the Park Celebration and requested City waive fees. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action regarding the appointment of an ad hoc subcommittee to review and provide recommendations to the Council regarding revisions to Title 1, Chapter 9, "Campaign Contributions and Disclosures" of the El Segundo Municipal Code with regard to campaign finance, including but not limited to contribution limits, anonymous donations and political action committee. Mary Strenn, City Manager, noted that on June 15, 2004, at the request of Mayor McDowell and Council Member Boulgarides, staff was directed to agendize this item for consideration. Council consensus to appoint Mayor McDowell and Council Member Boulgarides to an ad hoc subcommittee to review and provide recommendations to the Council regarding revisions to Title 1, Chapter 9, "Campaign Contributions and Disclosures" of the El Segundo Municipal Code with regard to campaign finance, including but not limited to contribution limits, anonymous donations and political action committee. Consideration and possible action regarding a resolution revising optional Parking In -Lieu Program fees in accordance with the El Segundo Downtown Specific Plan (DSP) and Ordinance No. 1368. Council Member Jacobson left the dais due to a potential conflict regarding his real property interests. Mary Strenn, City Manager, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO.4 MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to adopt Resolution No. 4382 revising optional Parking In -Lieu Program fees in accordance with the El Segundo Downtown Specific Plan and Ordinance No 1368. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Council Member Jacobson returned to the dais. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the appointment of candidates to the Library Board of Trustees, Senior Citizen Housing Corporation Board; LAX Master Plan Commission; Economic Development Advisory Commission; Capital Improvement Program Advisory Committee. Mayor McDowell announced the following appointments: Kathleen Coonan and Jannelle Grigsby and to full three -year terms on the Library Board of Trustees to expire June 30, 2007; to appoint Don Mcllroy and John Nisley and to full four -year terms on the Senior Citizens Housing Corporation Board to expire June 30, 2008; Morris Chernick to the Economic Development Advisory Commission, no term expiration; Jason Aro to a full four -year term to the Capital Improvement Program Advisory Commission to expire November 30, 2008 and Don Brann to a partial term on the Capital Improvement Program Advisory Commission to expire November 30, 2007. Directed staff to continue accepting applications for the Economic Development Commission. Council also suspended activity of the LAX Master Plan Advisory Commission until such time as the LAX Master Plan needed the Commision's review. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approved Warrant Numbers 2541287 to 2541684 on Register No. 18 in the total amount of $1,570,825.46 and Warrant Numbers 2541685 to 2541943 on Register No. 19 in the total amount of $1,189,315.54 and Wire Transfers from 6/4/2004 through 6/24/2004 in the total amount of $1,320,609.97 and Wire Transfers from 6/24/2004 through 7/8/2004 in the total amount of $273,419.81. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. Approved City Council Special and Regular Meeting Minutes of June 15, 2004. 6. Approved acceptance of a $2,000,000 grant from the Federal Aviation Administration (FAA) to be used for the Residential Sound Insulation (RSI) Program relating to the Los Angeles MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 5 International Airport (LAX). Authorized the City Manager to execute the Federal Aviation Administration (FAA) Grant Agreement No. 3353 for Project No. AIP 3 -06- 0139 -26. 7. Approved Amendment No. 3 to Agreement No. 2876 between the City and Parsons Transportation Group (Parsons) for engineering services for the Douglas Street Gap Closure /Railroad Grade Separation Project. Approved Capital Improvement Program (Estimated cost: $29,106). Authorized the City Manager to execute the amendment. 8. Approved the cost sharing Contract No. 3354 between the City of El Segundo and SBC for relocation of SBC facilities for the Douglas Street Gap Closure Railroad Grade Separation Project (Estimated cost: $875,000). Authorized the City Manager to execute the contract on behalf of the City. 9. Granted Easement No. 3355 to Southern California Edison Company (SCE) for construction and maintenance access regarding SCE facilities to be constructed for the Douglas Street Gap Closure Railroad Grade Separation Project (No Fiscal Impact). Authorized the City Manager to execute the easement on behalf of the City. 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON 11. Approved of $37,700 for the Public Safety Communications Center and $24,500 for the Police Records Division for maintenance services by the West Covina Service Group for annual Communications Center and Police Records maintenance services provided by the West Covina Service Group. 12. Approved on -site maintenance of the Communications Center's Dictaphone digital call - check playback equipment used in support of Police Department's dispatch operations. Yearly maintenance costs not to exceed $4,352.95. Authorized a blanket purchase order to Dictaphone Corporation. 13. Approved request from El Segundo Rotary Club for waiver of fees for city services for its Movie in the Park event, Saturday, August 7, 2004 at Chevron Park in El Segundo (Fiscal Impact: $2,725). 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve Consent Agenda Numbers 4, 5, 6, 7, 8, 9, 11, 12, and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 10. Consideration and possible action regarding the bi- annual adoption of a new Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et. seq.) rescinding Resolution No. 4324 and adopting new Resolution No. approving a new Conflict of Interest Code. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 6 MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tem Gaines to defer this item until the September 21, 2004 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 14. Consideration and possible action regarding a License Agreement. for Downtown lunchtime shuttle service between the City and Kilroy Realty Finance Partnership, L.P. and Kilroy Realty Finance, Inc. (Kilroy). Council Member Jacobson left the dais due to a potential conflict regarding his business property. Mary Strenn, City Manager, gave a report and responded to Council questions. MOVED by Council Member Boulgarides, SECONDED by Mayor Pro Tem Gaines to approve License Agreement No. 3356 for Downtown lunchtime shuttle service between the City and Kilroy Realty Finance Partnership, L.P. and Kilroy Realty Finance, Inc. (Kilroy). Authorized the City Manager to sign the agreement. MOTION PASSED BY UNANIMOUS VOICE. 410. COUNCIL MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Council Member Jacobson returned to the dais. F. NEW BUSINESS — 15. Consideration and possible action regarding the Request for Proposal for Consultant to develop a City of El Segundo Aquatic Master Plan (Fiscal Impact: $65,000). Stacia Mancini, Director of Recreation and Parks, gave a report. MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Busch to approve release of Request for Proposal for Consultant to develop a City of El Segundo Aquatic Master Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Consideration and possible action regarding Reclassification of Pool Manager to Recreation Coordinator (Fiscal Impact: $6,500). Mary Strenn, City Manager, gave a report. MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Boulgarides to approve the Reclassification of Pool Manager position to Recreation Coordinator, approve the new class specification and approve the proposed examination plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 7 REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Noted that he would be absent from the August 3, 2004 Council meeting due to a planned vacation. Spoke regarding the success of the recent Strategic Planning Sessions. Council Member Busch — Gave an update on a meeting with the City of Los Angeles regarding maintenance of the Millennium Trees on Grand Avenue and the Imperial Avenue Median Project. Also, requested Staff to look into scheduling Farmers' Market for another day, possibly Sunday. Spoke regarding the upcoming Rotary Movie in the Park. Thanked former Planning Commissioner Frick for her work on the Planning Commission. Requested an item be agendized to obtain Council consensus to direct staff to bring back to the City Council, feasibility of holding meetings, run by a facilitator, with Council, chairs of all committees, commissions, boards and school board, to discuss community issues and formulate a vision for community. Council Member Jacobson — NONE Mayor Pro Tem Gaines — 17. Consideration and possible action to appoint not more than two members of Council to a Homeland Security Ad Hoc Subcommittee and a Golf Course Ad Hoc Subcommittee. MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Jacobson to institute a Homeland Security Ad Hoc Council Subcommittee comprised of Mayor Pro Tem Gaines and Council Member Boulgarides, a Golf Course Ad Hoc Council Subcommittee comprised of Mayor Pro Tem Gaines and Council Member Jacobson and approve a 180 day "sunset" for each subcommittee. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 He also spoke regarding an upcoming Homeland Security Meeting, the recent Technical Advisory Committee Meeting, the Strategic Planning Sessions and the FY 04/05 Budget. Mayor McDowell 18. Consideration and possible action regarding a resolution appointing one delegate and one alternate to the South Bay Cities Council of Governments (SBCCOG). MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to adopt Resolution No. 4383 appointing Mayor Pro Tem Gaines as Delegate and as Mayor McDowell as Alternate to the South Bay Cities Council of Governments (SBCCOG). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 He also spoke regarding his appointment as ICA President, the recent Chamber of Commerce Meeting and the Strategic Planning Sessions. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 8 PUBLIC COMMUNICATIONS — NONE MEMORIALS — Marianne Blackwell, Jane Blakemore, Matthew E. McCormack, Helen Fournier, Francisco (Pancho) Rodriguez, Julia (Deede) Keller and Jim Kizirian. CLOSED SESSION - NONE ADJOURNMENT — 8:25 at p.m. Cathy Ddmann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 9