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2004 JULY 16 SPECIAL CC MINSPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL FRIDAY, JULY 16, 2004 — 7:30 A.M. MANHATTAN ROOM, DOUBLETREE HOTEL 1985 EAST GRAND AVENUE, EL SEGUNDO, CA 90245 7:30 A.M. SESSION CALL TO ORDER — Mayor McDowell at 8:00 a.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Bruce Auld, Superintendent of Schools, spoke on behalf of the School District and gave Council a brief explanation of how the School District Budget was structured, and how the City allocation was spent. Chris Powell, School Board Member, spoke on behalf of the School District and thanked Council for past support. He further stated that the School Board was willing to work with the City to make any necessary adjustments to do what is best for the City, as a whole, the School District and Government. Dan Erhler, Chamber of Commerce, thanked the City for their partnering through the years and would look forward to working with the Council to discuss and taxes and fees being considered on Businesses. SPECIAL ORDERS OF BUSINESS — Welcome by Mayor Kelly McDowell. Objectives for this session by City Manager, Mary Strenn. III. Restatement and Summary of City Council Members' individual priority principles /policies and issues for the City of El Segundo from July 15, 2004 Special Council Meeting (see Attachment A). Note: There is no Attachment B to this Agenda. IV. Discuss, prioritize and receive direction from the Council on Fiscal Year'04 -05 proposed projects and program revisions for purposes of preparing the Fiscal Year '04 — 05 Budget (final action to be taken at future Council Meetings). • Capital Improvement Projects (see Attachment C). Council consensus to approve the Gas Tax Programs, as recommended by CIPAC, and hold judgment on the Sewer fund and water fund projects until discussion on the increase to fees is decided. See attached for further recommendations. • Unfunded New Program Requests (see Attachment D). Council Member Jacobson did not participate on the discussion on items 5 and 7 of Attachment D (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his income Property. Council Member Busch did not participate on the discussion on item 6 of Attachment D (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his home. See attached for Council Direction. • Proposed Red uctions/Transfers /Changes in Program Services (see Attachment E). Council Member Jacobson did not participate on the discussion on items 4 of Attachment E (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his income Property. Council recommended staff return with a recommendation to have the School District Sub - Committee meet with the representatives from the School Board and discuss possible cuts in the funding agreement. MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to direct staff to present a new proposal regarding Item 17 of Attachment E, with the elimination of one Crime Scene Investigator. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MCDOWELL, JACOBSON, BUSCH & BOULGARIDES; NOES: GAINES. 4/1 MOVED by Council Member Busch, SECONDED by Council Member Jacobson to direct staff to present a new proposal for not back filling of two (2) suppression staff and up to four (4), in the fire department required to achieve savings of $545,300, and the City will attempt to maintain three operational engines in order to continue current level of service to the best of the City's ability. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MCDOWELL, JACOBSON & BUSCH. NOES: GAINES & BOULGARIDES. 3/2 2 See attached for Council Direction. Follow up item related to Gap Closure Items Attachment E, Council directed staff to include the following in the preliminary budget for potential future action: 1. Eliminate $520,000 Water Well funding and transfer the funds back to the General Fund. 2. Transfer $560,000 from the Infrastructure Replacement Fund into the Sewer Fund to offset the General Fund loan to the newly created Sewer Fund. 3. Transfer $300,000 in one -time revenues from the General Liability fund to the General Fund and review appropriateness of funding level in the General Liability Insurance Fund. 4. Transfer any Fiscal Year 2003 -2004 General Fund savings into Fiscal year 2004 -2005. 5. Combine the Emergency Reserve and Dry Period funds into one fund, rename the fund and transfer the remaining amount necessary to close the gap and balance the Fiscal year 2004 -2005 General Fund budget. • Potential Revenue /Fee Adjustments (see Attachment F). MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to direct staff to agendize for further discussion the formation of a Council Sub - committee and task force to work with businesses to evaluate and consider fee and tax increases. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH. BOULGARIDES & GAINES. NOES: MCDOWELL & JACOBSON. 3/2 See attached for Council Direction. Recess: 10:45 A.M. Reconvene: 10:59 A.M. All Members Present Lunch Recess: 12:00 P.M. Reconvene: 12:34 P.M. All Members Present Council consensus to direct Staff to combined the "Dry Period Fund" and the "Emergency Services Fund" into one fund, with either name or a new name. Council consensus to use $125,000 of the Community Center funds for the annual roof replacement program. Council Member Busch did not participate on this discussion due a possible conflict of interest regarding the location of his home. V. Council Comments ADJOURNMENT 1:45 p.m. Cindy Mortesen, City Clerk Attachment A City of El Segundo Council Members' individual priority principles /policies and issues for the City of El Segundo 1. Discussion about expenditure policies Fully fund capital improvement projects in advance of design and construction to the extent possible. Support school district when funding is available. . 2. Discussion about revenue policies Discuss philosophy of whether to use one -time funds for one -time projects 3. Discussion about budget guidance Maintain a balanced budget. Adhere to previously adopted fund balance policy. Maintain a pay -as -you go philosophy with the objective of keeping total debt very low. 4. Discussion about community expectations Maintain service levels. Maintain Public Safety as a core service. Keep City's infrastructure well maintained. Try at all levels in the organization to be leaders in the region. Develop natural resources and provide recreational /open space. : Evaluate if desired City wide service levels can best be accompl'shed through in -house staff or contractual services 5. Discussion about fund balances Maintain self- sustaining Enterprise funds Review fund balances in all funds. 6. Return of Economic Development function from the Community, Economic and Development Services Department to the City Managers' Office 7. Discuss the possibility of facilitating joint meeting between the chairs of all of the City's boards, committees and commissions and the City Council. 8. Discussion about the possibility of implementing a City Council Code of Ethics. 9. Discussion about mpaign finance reform. 10. Discussion about the possibility of having a citywide wireless computer network. 11. Discussion about undergrounding of utilities in residential neighborhoods 12. Discussion about traffic safety in residential neighborhoods 13. Discussion about the use of defibrillators in city facilities. 14. Discussion about the compensation of City Council members. 15. Discussion about street cleaning schedule. 16. Discussion about out -of -area travel. 17. Discussion about 4t' of July City sponsored fireworks program. 18. Update and discussion regarding the Community Center. NOTE: THERE IS NO ATTACHMENT B TO THIS AGENDA I I- an w 0 b!J ct1 a l C d W 0 V i o - d O i!1 O � N ._ to C r" 06 aT. 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