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2003 SEP 16 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 16, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4 matters. Bressi v. City of El Segundo, LASC No. BC288292 Bressi v. City of El Segundo, LASC No. BC288293 Korach v. City of El Segundo, WCAB Case No. 0088645 Elliott v. City of El Segundo, WCAB Case No. 0276182 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 3 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association Labor Negotiator: Mary Strenn, City Manager Bargaining Units: Supervisory and Professional Employees Association Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 16, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Fr. Jim Anguiano of St. Anthony Catholic Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented a Proclamation to the El Redondo Chapter National Society Daughters of the American Revolution to Nancy Connell, in observance of Constitution Week, September 17 -23, 2003. (b) Mary Strenn, City Manager, recognized the designation of Chief Fire Officer (CFO) bestowed upon Fire Chief Norman G. Angelo by the Commission on Chief Fire Officer Designation. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, requested that Council discuss consent agenda item number 17, landscape maintenance services. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 2 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (continued Public Hearing) regarding the FY 2003- 2004 Preliminary Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. Copies of the 2003 -2004 Preliminary Budget can be found in the Library, City Clerk's office, and the City's website. Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on the FY 2003 -2004 Preliminary Budget and Five -Year Capital Improvements Plan and adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. City Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Mary Strenn gave a report. Liz Garnholz requested information on the LAX Master Plan line item budget. Council consensus to close public hearing. City Attorney Mark Hensley read the following: RESOLUTION NO. 4325 A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2003/2004. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Resolution No. 4325 adopting an Operating Budget and Five -Year Capital Improvement Program for fiscal year 2003/2004. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. City Attorney Mark Hensley read the following: RESOLUTION NO. 4326 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003 -2004 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve Resolution No. 4326 setting its appropriations limit for Fiscal Year 2003 -2004 in accordance with Article X111 B of the California Constitution. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO. 3 RESOLUTION NO. 4327 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL AMENDING THE CITY'S APPROPRIATIONS LIMIT ESTABLISHED BY RESOLUTION NO. 4273 AND ADOPTED SEPTEMBER 17, 2002. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Resolution No. 4327 amending the City's Appropriations Limit established by Resolution No. 4273 and adopted September 17 2002. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 2. Consideration and possible action on the completion of grant funded capital project, the Low Power AM Radio Station, which was funded by a grant from the State of California Office of Traffic Safety (OTS) and CalTrans. David Burns, Emergency Services Coordinator, gave a report. Council consensus to receive and file report. MOVED by Council Member Gaines, SECONDED to Council Member McDowell to authorize the activation of the radio station and begin regular programmed broadcasting; authorize the Public Works Department to coordinate the installation of two alert beacons on State Highway 1 (Sepulveda Blvd) in coordination with the State of California Department of Transportation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2535769 to 2536014 on Register No. 23 in the total amount of $1,737,996.09 and Wire Transfers from 8/22/2003 through 9/4/2003 in the total amount of $364,768.04 and authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 4. Approved City Council Meeting Minutes of September 2, 2003. 5. Authorized the City Manager to extend the Professional Services Agreement No. 3105 with NOROC for professional services on the City's network and other technology projects in an amount not to exceed $60,000 for FY 2003 -2004. 6. Authorized the City Manager to execute a standard Professional Services Agreement No. 3243 with Vertex Communications, Inc. for support services on the City's telephone system in an amount not to exceed $11,000 for FY 2003 -2004. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO. 4 7. Approved entering into Agreement No. 3244 between Team One Advertising Agency (Team One) and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's economic development effort. Authorized the City Manager to execute Agreement and Amendments in a form approved by the City Attorney. Total cost not to exceed $50,000 for fiscal year 2003 -2004. 8. Approved one year Contract No. 3245 with Data Micro Imaging Company (DMC) to provide microfilm services to the Community, Economic and Development Services Department. Total cost not to exceed $20,000 for fiscal year 2003 -2004. Authorized the City Manager to execute agreement approved to form by the City Attorney. 9. Approved the second one -year extension to the City's current Contract No. 2925 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing, and grading plan review services on an as- needed basis. Authorized the City Manager to exercise the contract option. Total cost not to exceed $110,200. 10. Approved plans and specifications for the Installation of Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library and the Recreation Park Joslyn Center — Project No. PW 03 -04 — CDBG Project No. 600445 -02, Approved Capital Improvement Program. (Estimated Cost $40,000) Authorized staff to advertise the project for receipt of bids. 11. Approved Tract Map No. 53820 (320 and 328 East Imperial Avenue). No fiscal impact. 12. Authorized an additional $182,000 for right -of -way certification services by the Los Angeles County Department of Public Works (County) for the Douglas Street Underpass Project - Approved Capital Improvement Program. 13. Authorized the City Manager to execute a one -year extension as provided for in Agreement No. 2921 with UCLA to provide continuing education for Emergency Medical Technicians (EMTs) and defibrillation training. Fiscal Impact not to exceed $26,000. Authorized issuance of a blanket purchase order to UCLA Center for Prehospital Care for FY 2003- 2004. 14. Authorized the Fire Department to piggyback on the City of Santa Clara 2003 bid to continue to purchase medical supplies from single source vendor, Bound Tree Medical (formerly PMX Medical). Fiscal Impact not to exceed $25,000. Authorized the issuance of a blanket purchase order. 15. Authorized the City Manager to sign the one -year extension option of our four -year Contract No. 2935 with Studio Printing for the quarterly publication of Inside El Segundo and Recreation and Parks Department brochure. Authorized the Purchasing Agent to issue annual Blanket Purchase Order for printing services, contingent upon annual budget appropriations by the City Council. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO. 5 16. Authorized the City Manager to extend the final year option, from October 1, 2003 through September 30, 2004 Contract No. 2763 (2763E) for Custodial Services with Coastal Cleaning for the Library and Recreation & Parks Departments. Fiscal Impact not to exceed $82,890. 17. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 18. Authorized the City Manager to execute standard Professional Services Agreements for on- site contract instructors and vendors who are anticipated to be paid over $10,000 for providing services in support of Recreation and Parks Department programs. MOVED by Council Member McDowell SECONDED by Council Member Gaines to approve consent items 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Council Member McDowell has a possible conflict of interest on item number 12 due to his employment with Edison. Council Member Gaines abstaining on item number 4, due to his absence at the last meeting. 17. Authorize the City Manager to exercise a one -year option, Contract No. 2831 from October 1, 2003 through September 30, 2004 with U.S. Landscape, Inc. for landscape maintenance services in an amount not to exceed $188,000. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to authorize the City Manager to exercise a one -year option, Contract No. 2831 from October 1, 2003 through September 30, 2004 with U.S. Landscape, Inc. for landscape maintenance services in an amount not to exceed $188,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 19. Consideration and possible action to appoint a City Council ad hoc subcommittee to discuss local emergency facilities and trauma centers and the issues experienced by local residents. Mayor Gordon requested this item be held in view of the new administrator at the local emergency facilities. He further stated that Fire Chief Angelo is currently working with hospital administration to improve service. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK — The next Council meeting will be on October 8, 2003 (Wednesday) due to the Special State wide election on October 7, 2003, and that the last day to register will be September 22, 2003. City Attorney, Mark Hensley stated the election has been stayed, decision to hold the election will not be known until the week of September 22, 2003. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 6 Council Member McDowell — Requested people apply for Commissions and Committees. Council Member Gaines — Reported on the pancake breakfast. He further reported on his trip to Washington D.C. and the City's request to obtain additional radio frequencies for public safety services. Council Member Wernick — Reported on the LAX Advisory Committee. Mayor Pro Tern Jacobs — NONE Mayor Gordon — Spoke regarding the 911 services at Freedom Park. He also reported on the progress with keeping the 310 area code. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Thomas Dickton, resident, spoke about paramedic care and hospital support. Liz Garnholz, resident, spoke regarding paramedic care and hospital support. She also spoke regarding the transfer of Air Force Base Area A to Hawthorne. Mason Williams, resident, spoke about structural damage to his property. Mayor Gordon requested staff to discuss this with Mr. Williams. MEMORIALS - William (Bill) Coulter former fireman. CLOSED SESSION - NONE ADJOURNMENT AT 8:10 P.M. &6kL av,4 4 &) Cindy rtesen, City-Clerk MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 16, 2003 PAGE NO 7