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2003 OCT 08 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Absent CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — None CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Police Management Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 1 6:15 PM SESSION Interview candidates for the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee. Council consensus to reappoint Phil Mahler to a 4 year term on the Planning Commission, to expire June 30, 2007; to reappoint Peter Freeman to a 4 year term on the Senior Citizen Housing Corporation Board to expire June 30, 2007; to appoint Chris Powell to a 4 year term on the Investment Advisory Committee, to expire August 30, 2007; to reappoint Mike Rotolo and Brian Schiltz to 4 year terms on the Capital Improvement Program Advisory committee (CIPAC) to expire November 30, 2007 and to continue recruitment for Commissions, Committees and Boards. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, OCTOBER 8, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Timothy Schepman of St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member McDowell PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to Fire Chief Norm Angelo and invited the El Segundo community to observe Fire Prevention Week by heeding to the message: "When Fire Strikes — Get Out, Stay Out!" and proclaiming the week of October 5 through October 11, 2003 as Fire Prevention Week. (b) In honor of 25 years of service, City Manager, Mary Strenn, was recognized for her significant contributions and achievements in the advancement of local government administration by the International City /County Management Association (ICMA) presented at the ICMA's 89th Annual Conference in Charlotte, North Carolina, September 24, 2003. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Absent PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Erhler, Chamber of Commerce, spoke regarding the Circulation Element. Juli Potter, resident, spoke regarding item 1, 5 and 9. (a) A five - minute overview presentation on WRD's projects and programs by Adeline Yoong, Director, Government Relations, Water Replenishment District of Southern California. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action to approve agreements with Cassidy & Associates, The MWW Group, and Urban Dimensions for work related to the City's efforts regarding Los Angeles International Airport (LAX). Fiscal Impact $481,200. Mary Strenn, City Manager, gave a report and responded to Council questions. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Gaines to authorize the Mayor to execute consultant agreements, as approved to form by the City Attorney, with Cassidy & Associates, Contract No. 3258, The MWW Group, Contract No. 3255 and Urban Dimensions, Contract No. 3256, effective October 1, 2003. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. 2. Consideration and possible action regarding a progress report on the update to the Circulation Element of the General Plan. Paul Garry, Acting Planning Manager, gave a report. Herman Basmaciyan, consultant from Kimley- Horn, gave a presentation. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to use the "No Land Use Change" scenario as the "Project and not to prepare an amendment to the Land Use Element of the General Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. 3. Consideration and possible action regarding a status report and overview of the Residential Sound Insulation Program. James O'Neill, project manager, gave a report. Staff directed to update the community regarding the program on an annual basis. Council consensus to receive and file report. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 4 4. Consideration and possible action regarding a report from the Aviation Safety and Noise Abatement Committee regarding the LAX Master Plan. Charles Deurwaerder, Aviation Safety and Noise Abatement Committee, read the Committee's position statements into the record. Council consensus to receive and file report of Committee regarding its position on current Los Angeles International Airport issues. 5. Consideration and possible action regarding the interviews of candidates to the Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee and Capital Improvement Program Advisory Committee, held at 6:15 p.m., October 8, 2003. Mayor Gordon announced the reappointment of Phil Mahler to a 4 year term on the Planning Commission, to expire June 30, 2007; the reappointment of Peter Freeman to a 4 year term on the Senior Citizen Housing Corporation Board to expire June 30, 2007; the appointment of Chris Powell to a 4 year term on the Investment Advisory Committee, to expire August 30, 2007; and the reappointment of Mike Rotolo and Brian Schiltz to 4 year terms on the Capital Improvement Program Advisory committee (CIPAC) to expire November 30, 2007. Council consensus to continue recruitment for various Commission, Committees and Boards and to schedule interviews for 6:00 p.m. on Tuesday, October 21, 2003. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 2536015 to 2536436 on Register No. 24 in the total amount of $2,494,860.68 and Wire Transfers from 9/5/2003 through 9/26/2003 in the total amount of $1,169,533.85. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved City Council Meeting Minutes of September 16, 2003. 8. Adopted Resolution No. 4328 from the League of California Cities supporting a statewide ballot measure to allow voters to decide whether local tax funds may be used for state government operations. 9. PULLLED BY MAYOR GORDON FOR CLARIFICATION AT THE REQUEST OF THE PUBLIC 10. Approved Tract Map No. 53545 (826 and 832 Main Street). No fiscal impact. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER S, 2003 PAGE NO 5 11. Accepted the work as complete for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue) — Approved Capital Improvement Program — Project No. PW 02 -03. (Estimated Cost $757,329.60) Approved Change Order No. 1 in the amount of 45,329.60. Authorized the City Clerk to file the city Engineer's Notice of Completion in the County Recorder's Office. 12. Approved Change Order No. 1 in the amount of $26,151.89 for the Imperial Avenue Vista Upgrade Project (400 block of East Imperial Avenue) — Approved Capital Improvement Program —Project No. PW 01 -18. (Fiscal Impact $26,200) 13. Approved an annual purchase order contract, renewable for up to three (3) years, on a single- source basis, with Blue Diamond Industries to supply asphalt paving materials to the City for street maintenance projects. The annual costs are not to exceed $45,000. 14. Approved First Amendment to Cal -Air, Inc., Contract No. 2983 until September 30, 2004, to provide retrofit/upgrade /maintenance of the HVAC systems for various City buildings. Fiscal Impact $44,000. Authorized the City Manager to execute the amendment. 15. Approved Amendment Two and extension of the professional services for GIS /GPS services Contract No. 2954 with Mr. Verne Simon (sole - proprietor) on an as- needed hourly basis at a rate of $27 /hour. Estimated cost for 10 -12 hours /week for one (1) year is $15,000. Authorized the City Manager to execute the amendment. 16. Approved Amendment One and extension of the Professional Services Agreement 3136 for environmental outreach and educational program from Rogers and Associates. No Fiscal Impact. Authorized the City Manager to execute. 17. Waived fees of $1,500 for city services associated with El Segundo High School Homecoming Parade. 18. Approved West Basin Water Recycling Facility Special Events Coordinator Sandi Linares' request to hang banner over Sepulveda Boulevard in El Segundo for the 5th Annual Water Harvest Event at West Basin Facility. Fiscal Impact - None MOVED by Council Member SECONDED by Council Member to approve consent items 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. CALL ITEMS FROM CONSENT AGENDA 9. Consideration and possible action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation and Park Parking Lot Improvement Project (north parking lot off Pine Avenue and south parking lot off Eucalyptus Drive) — Approved Capital Improvement Program. Estimated Cost $160,000. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 6 MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell action to authorize staff to solicit proposals from qualified consulting firms to provide construction documents and specifications for the Recreation and Park Parking Lot Improvement Project (north parking lot off Pine Avenue and south parking lot off Eucalyptus Drive). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. F. NEW BUSINESS 19. Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates (CAJA) to prepare an Environmental Impact Report (EIR) for the redevelopment of approximately 37 acres of land owned by Honeywell and possibly an additional 49 acres of property owned by Honeywell and others located at the northeast corner of Rosecrans and Sepulveda. Total cost not to exceed $228,300. The full amount of the contract will be paid by the applicant of the project. Mary Strenn, City Manager, gave a report. MOVED by Council Member McDowell, SECONDED by Mayor Pro Tern Jacobs to authorize City Manager to execute a Standard Professional Services Contract No. 3257 with Christopher A. Joseph & Associates to prepare an EIR in an amount not to exceed $228,300; (2) Authorized a ten percent contingency ($22,800) increase in the contract if unanticipated analysis is needed; (3) Authorized the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT. G. REPORTS — CITY MANAGER — Announced the resignation of Public Works Director Andy Santamaria who has accepted another position as Public Works Director in Point Hueneme. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Congratulated Chamber of Commerce on successful Richmond Street Fair. Reported on Committee and Commission vacancies and urged the public to consider volunteering. Council Member Gaines — NONE Mayor Pro Tern Jacobs — Gave a COG update. Reported on Caltrans Grant and PUC Grant. Mayor Gordon — Reported on new CBS show "Century City ", which was filming at El Segundo Studios. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 7 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Branden, resident, spoke regarding the park structure construction contract, traffic study, and Main Street renovation. Dan Erhler, Chamber of Commerce, spoke regarding the Richmond Street Fair and thanked the City and community for their support. Peggy Tyrell, resident, spoke regarding the downtown improvement project. Juli Potter, resident, spoke regarding agenda item 1, traffic circulation in downtown, RSI program, LAX Master Plan and the Community Center construction. MEMORIALS — Perry Truesdell and Joe Wislocky long time residents, and Edu Urrieta, LAX Advisory Committee Member. ADJOURNMENT at 9:00 P.M. clfl�l aj�w ( .1 Cathy Do Mann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 8, 2003 PAGE NO 8