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2003 MAY 20 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell - Present Council Member Wernick - Present City Attorney Mark Hensley requested an item, which arose after the posting of the agenda, regarding a potential City employee claim be added to the closed session agenda. MOVED by Mayor Pro Tern Jacobs, SECONDED by Mayor Gordon to add the item to the closed session agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. COUNCIL MEMBER GAINES ABSENT CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4 matters. Schwartz v. City of El Segundo, LASC No. YC044253 Bressi v. City of El Segundo, LASC No. BC288292 Bressi v. City of El Segundo, LASC No. BC288293 Bacon v. City of El Segundo, WCAB No. UN0458729 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) —1 matter Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO. 1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:55 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Rob McKenna of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member McDowell presented a Commendation to the Raytheon Company for their exemplary ethnic diversity in the workplace and wishing them a very special Asian Pacific American Heritage Celebration on May 21, 2003 from 11:30 am to 1:30 pm. (b) Mayor Pro Tern Jacobs presented a Proclamation to Fire Chief Norm Angelo, proclaiming June 7, Super CPR Saturday in El Segundo. (c) Presentation by John Melvin, Regional Field Specialist, CDF Urban and Community Forestry, to the City of El Segundo as a 2002 Tree City USA. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Nora Roquet, resident, thanked Council for their support of Tree City USA. Walt Walston, Race Director, "Keep L.A. Running ", spoke regarding the upcoming event. Juli Potter, resident, spoke regarding Consent Agenda Item 7, the Los Angeles Air Force Base Area B Ordinance. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 3 Council direction to have staff put together a public meeting and public hearing schedule regarding the Air Force Base Project. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding a recommendation by the Recreation and Parks Commission to approve an ordinance governing the conduct of special events on City streets and other rights -of -way and to approve an ordinance regarding the conduct of special events in city parks and facilities. Jeff Stewart, Assistant City Manager, gave a brief report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1362 AN ORDINANCE REPEALING SECTIONS 7 -8 -1 AND 7 -8 -2 OF THE EL SEGUNDO MUNICIPAL CODE REGARDING PARADES AND ADDING A NEW CHAPTER 8 TO TITLE 8 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "USE OF PUBLIC STREETS AND OTHER RIGHTS OF WAY FOR PARADES, ATHLETIC EVENTS, BLOCK PARTIES AND PUBLIC ASSEMBLIES." Council Member Wernick introduced the ordinance. Mark Hensley, City Attorney, read by title only: ORDINANCE 1363 AN ORDINANCE ADDING A NEW CHAPTER 8 TO TITLE 9 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "PERMITS AUTHORIZING EVENTS CONDUCTED IN CITY PARKS AND FACILITIES," AND CONSISTING OF SECTIONS 9 -8 -010 TO 9 -8 -360. Council Member McDowell introduced the ordinance. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2533285 to 2533596 on Register No. 15 in the total amount of $852,148.70 and Wire Transfers from 4/25/2003 through 5/9/2003 in the total amount of $595,841.39. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved City Council Meeting Minutes of May 6, 2003. 4. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 5. Approved Professional Services Agreement No. 3174, in a form approved by the City Attorney, to implement the Community Development Block Grant (CDBG) Juvenile Diversion Project between the City of El Segundo and South Bay Youth Project (South Bay Youth Project is sponsored by the City of Redondo Beach, a chartered municipal corporation) for an amount not to exceed $15,400. Contract period: July 1, 2003 through June 30, 2004 with an option of annual review and renewal not to exceed a total of three years. Authorized the Mayor to execute said agreement. 6. Approved the first Amendment to the Professional Services Agreement No. 3027, to implement the Community Development Block Grant (CDBG) Home Delivered Meals Program between the City of El Segundo and Oldtimers Foundation, a California non- profit organization for an amount not to exceed $15,400. Contract period: July 1, 2003 through June 30, 2004 with an option to amend to extend through June 30, 2005. Authorized the City Manager to execute said amendment. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10. Approved reimbursement Agreement No. 3175 between the City of El Segundo and Pacific Pipeline System for pipeline relocation for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program. (Estimated Cost $1,201,569). Authorized the City Manager to execute the agreement on behalf of the City. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 5 11. Approved standard consultant Agreement No. 3176 with BOA Architecture in the amount of $25,900 for professional architectural design services for the Refurbishment of the City Council Chambers and Replacement of City Hall Exterior Windows — RFP No. 03 -02 —Approved Capital Improvement Program. Authorized the City Manager to execute the agreement on behalf of the City. Authorized $5,100 in contingencies. 12. Receive and filed the recently completed Workers' Compensation Claims Audit report for the City by George Kingston of George Kingston & Associates. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve consent agenda items 2, 3, 5, 6, 10, 11 and 12. MOTION PASSED. 4/0. COUNCIL MEMBER GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA 4. Consideration and possible action regarding City co- sponsorship and the waiver of fees, in the amount of $5,700, for a charitable event known as "Keep L.A. Running ", a 5K Walk/Run and 1 OK Run to be held on July 13, 2003 from 8:00 A.M. until noon. Lee Ostendorf, Special Events Coordinator, gave a brief report. Walt Walston, Race Director, responded to Council questions. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to approve City co- sponsorship of the nonprofit event, "Keep L.A. Running" and waive City fees in the amount of $5,700. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. 7. Consideration and possible action regarding adoption of an ordinance to allow the City of Hawthorne to analyze the inclusion of Area B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of financing mechanisms for the LAAFB modernization project. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to adopt Ordinance No. 1361 to allow the City of Hawthorne to analyze the inclusion of Area B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of financing mechanisms for the LAAFB modernization project. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR GORDON, MAYOR PRO TEM JACOBS, COUNCIL MEMBER MCDOWELL; NOES: COUNCIL MEMBER WERNICK. 3/1. COUNCIL MEMBER GAINES ABSENT. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 6 8. Consideration and possible action regarding the revised El Segundo Community Cable Policies, Procedures and Guidelines as provided by the City Attorney. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the revised El Segundo Community Cable Policies, Procedures and Guidelines as provided by the City Attorney MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. 9. Consideration and possible action to approve request by Northrop Grumman Corporation to rename 118th Street between Aviation Boulevard and Hornet Way to Northrop Grumman Avenue. MOVED by Council Member McDowell, SECONDED by Mayor Pro Tern Jacobs to approve request by Northrop Grumman Corporation to rename 118th Street between Aviation Boulevard and Hornet Way to Northrop Grumman Avenue. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. F. NEW BUSINESS — Mayor Pro Tern Jacobs left the Council Chamber due to a potential conflict regarding her ownership of real property on Main Street. 13. Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license for on -site sale and consumption of alcohol (Type 41 -Beer and Wine) at a new restaurant, Havana Sandwich Company, located at 229 Main Street, EA No. 613, AUP No. 03 -02, and ABC 03 -02. Applicant: Havana Restaurants, Inc. Mary Strenn, City Manager, gave a report. MOVED by Council Member McDowell, SECONDED by Mayor Gordon to not protest the issuance of the new ABC license for the sale of beer and wine at Havana Sandwich Company, located at 229 Main Street. MOTION PASSED BY THE FOLLOWING VOTE: AYES: MAYOR GORDON, COUNCIL MEMBER MCDOWELL; NOES: COUNCIL MEMBER WERNICK. 2/1. MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. COUNCIL MEMBER GAINES ABSENT. Mayor Pro Tern Jacobs returned to the dias. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO 7 Council Member McDowell - Spoke regarding the upcoming Author Fair at the El Segundo Library on June 1, 2003, 12:45 p.m. to 5:00 p.m. Council Member Wernick - Reported on recent League of California Cities meeting. Mayor Pro Tern Jacobs - Spoke regarding State legislature meetings and local government participation. Mayor Gordon - Spoke regarding the "Safe Havens, Safe Surrender Sites Program ". Asked that an item be agendized for the next meeting seeking designation of the El Segundo Fire Stations as "Safe Surrender Sites" for newborn babies. - Spoke regarding beached sea animals at El Segundo Beach and the rescue efforts by the Whale Rescue Team. Requested that the Whale Rescue Team contract be agendized for next Council Meeting. - Spoke regarding downtown revitalization project. - Spoke regarding meetings with 3rd grade students on Friday's to educate them on city government PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Juli Potter, resident, spoke regarding Consent Item No. 7. Don Wang, Hawthorne resident, spoke regarding the Air Force base property. MEMORIALS - In memory of former Mayor Herman McGill. CLOSED SESSION - NONE ADJOURNMENT at 8:30 P.M. i Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 20, 2003 PAGE NO. 8