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2003 MAY 06 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY MAY 6, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:05 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Arrived at 5:10 p.m. Council Member Wernick - Arrived at 5:10 p.m. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters. Schwartz v. City of El Segundo, LASC No. YC044253 Bressi v. City of El Segundo, LASC No. BC288292 Bressi v. City of El Segundo, LASC No. BC288293 Corbett v. Premier Golf Centers, LASC No. YC046046 Muro v. City of El Segundo, WCAB No. MON0298167 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:55 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Reverend Bonnie Wulff of Living in the Inner Light Foundation PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — (a) Council Member Wernick presented a Proclamation proclaiming the month of May as Older Americans Month and June Sodaro, the 2003 El Segundo Senior Citizen of the Year and inviting the community to participate in Elderfest on May 17, 2003 from 11:00 a.m. to 1:30 p.m. (b) Council Member McDowell presented a Commendation to the El Segundo Eagles Ice Hockey Team for winning the 2003 California State Championship. (b) Mayor ProTem Jacobs presented a proclamation to Fire Chief Norm Angelo and Police Chief Jack Wayt proclaiming Saturday, May 10, 2003 as El Segundo Fire and Police Service Day and inviting the community to participate in the joint Open House from 10:30 a.m. to 2:00 p.m. (d) 1) Council Member Gaines presented Commendations to El Segundo Police Lieutenant Craig Cleary; Los Angeles Sheriff's Homicide Division Investigators Kevin Lowe and Dan McElderry; Retired Los Angeles County Deputy Sheriff Howard Speaks; Don Keir and Dale Falicon of the Los Angeles Sheriff's Department Crime Lab; and Deputy District Attorney Darren Levine for their respective participation in the resolution of the 45 -1/2 year murder of El Segundo Police Officers Richard Phillips and Milton Curtis. 2) Presentation by families of Officers Phillips and Curtis to the El Segundo Police Department and to L.A. County. Council Member Gaines left the dias at 7:40 P.M. (e) Presentation by El Segundo Police Sgt. Carlos Mendoza and Officer Calvin Smith on the Every 15 Minutes program to be held at the El Segundo High School on May 15- 16, 2003. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO. 2 ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, resident, spoke on item one on the agenda, concerning the Air Force Base retention matters. Joe Brandon, resident, spoke on item one on the agenda, and item eleven on the consent agenda, both concerning the Air Force Base retention matters. Council Member Gaines returned to the dias at 7:57 p.m. Liz Garnholz, resident, spoke in opposition to giving land to Hawthorne without receiving any compensation and in opposition to Hawthorne's Redevelopment Agency. Stated that Redevelopment Agencies are to the advantage of the developers and contribute to unscrupulous politicians. She further stated her opposition to items one and eleven on the agenda. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action regarding a proposed ordinance to allow the City of Hawthorne to analyze the inclusion of Area B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of financing mechanisms for the LAAFB modernization project. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO 3 Mary Strenn, City Manager, gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1361 AN ORDINANCE OF THE CITY OF EL SEGUNDO AUTHORIZING THE CITY OF HAWTHORNE TO UNDERTAKE THE REDEVELOPMENT OF CERTAIN REAL PROPERTY CURRENTLY LOCATED IN THE CITY OF EL SEGUNDO AND COMMONLY REFERRED TO AS AREA B OF THE LOS ANGELS AIR FORCE BASE. Mayor ProTem Jacobs introduced the Ordinance. 2. Consideration and possible action to terminate current Lease No. 666 between the City and the El Segundo Boy Scout Association and approve in concept a replacement lease between the two parties. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to authorize the Mayor to send the attached correspondence, dated May 6, 2003, to the El Segundo Scout Association communicating the City Council's decision to terminate the current lease between the City and the Boy Scouts; approve in concept a replacement lease between the City and the Boy Scouts; authorize staff to negotiate with the Boy Scouts to complete a long -term lease. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2532826 to 2533284 on Register No. 14 in the total amount of $1,806,161.94 and Wire Transfers from 4/5/2003 through 4/25/2003 in the total amount of $942,215.81. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of April 15, 2003. 5. PULLED BY COUNCIL MEMBER WERNICK FOR DISCUSSION MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO. 4 6. Declared vehicles, equipment and miscellaneous supplies surplus including unclaimed Police property and authorized the Risk Manager /Purchasing Agent to surplus including unclaimed Police property and authorized the Risk Manager /Purchasing Agent to sell items at auction or for scrap, use as trade -in on new equipment/supplies, or other wise dispose of at his discretion, subject to Administrative Services Director approval. 7. Authorized issuance of purchase order to Communications Specialties Corporation for FY 2002 -2003 for goods to assist in the data center connection from City Hall to Recreation Park. (Fiscal Impact $30,000). 8. Authorized the City Manager to execute first amendment to Agreement No. 3105 with NOROC in an amount not to exceed $57,400 to provide professional services assisting with various technology projects. (This is within the existing budget authority.) 9. Approved the examination plan for the Personnel Merit System job classification of Fire Engineer. 10. Adopted Resolution No. 4307 supporting the restoration of funding to the Office of Military Support in the California Technology, Trade and Commerce Agency. 11. Adopted Ordinance No. 1360 to allow the City of Hawthorne to analyze the inclusion of Area A of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the study of detachment of Area A from El Segundo and annexation to Hawthorne, and financing of the LAAFB modernization project. 12. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 13. Approved $9,000 of funds designated for Downtown Merchant Assistance in the Community, Economic and Development Services (CEDS) budget to fund promotional wrap on a second transit bus for the Downtown El Segundo Lunchtime Shuttle Program. 14. PULLED FROM THE AGENDA BY CITY MANGER MARY STRENN Consideration and possible action regarding adoption of plans and specifications for the installation of fiber optic fiber between Recreation Park facilities and City Hall and installation of telephone main points of entry at Recreation Park — Project No. PW 03- 12 — (Estimated cost = $15,000). 15. Adopted plans and specifications for the 2002 -2003 Annual Contract for Curb and Sidewalk Repair — Project No. PW 03 -07 (Estimated Cost $50,000). Authorized staff to advertise the project for receipt of construction bids. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO. 5 16. Adopted plans and specifications for 2002 -2003 slurry seal of various streets — Approved Capital Improvement Program — Project No. PW 03 -06 (Estimated Cost $150,000). Authorized staff to advertise the project for receipt of construction bids. 17. Adopted plans and specifications for the lining of sanitary sewer access structures at various locations on this City -wide project — Project No. PW 03 -11- Approved Capital Improvement Program (Estimated Cost $70,000). Authorized staff to advertise the project for receipt of construction bids. 18. Approved First Amendment to Agreement No. 2897 with AKM Consulting Engineers for professional services to prepare a Water Rate Study (Fiscal Impact $49,000). Authorized the City Manager to sign the Amendment. 19. Awarded Contract No. 3167 to Steiny and Company for installation of electrical street lighting conduits at the Nash Street/Park Place intersection — Approved Capital Improvement Program — PW 03 -10 (Contract Amount $7,614). Authorized the City Manager to execute the contract on behalf of the City. 20. Approved Second Amendment to Agreement No. 2876 between the City of El Segundo and the Parsons Transportation Group for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program (Estimated Cost $122,096). Authorized the City Manager to execute the second amendment on behalf of the City. 21. Approved a three (3) year Agreement No. 3168 with Nationwide Environmental Services, a division of Joe's Sweeping, Inc., for street sweeping purposes with a three (3) year extension option after price negotiations. (Fiscal Impact $430,100 for three (3) years) Authorized the City Manager to execute the agreement in a form approved by the City Attorney. 22. Awarded Contract No. 3169 to Cora Constructors the lowest responsible bidder for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — Approved Capital Improvement Program — Project No. PW 03 -01 (Contract Amount $1,136,428). Authorized the City Manager to execute the construction contract on behalf of the City. Authorized: a) $53,640 for optional bid items 1 and 2; b) $150,000 for construction inspection; c) $110,000 for construction contingencies. 23. Awarded Contract No. 3170 for production of the 2003 4th of July fireworks show to Pyro - Spectaculars. Authorized the City Manager to execute the contract. 24. Received and Filed report regarding the submission of a grant proposal to the County of Los Angeles Office of Emergency Management (OEM) and the Office of Justice Programs under the State Domestic Preparedness Equipment Program. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO 6 25. Authorized the City Manager to accept a grant award in the amount totaling $21,285 from the FY 2001 State Domestic Preparedness Equipment Program, waived the formal budding process per the Municipal Code and authorized staff to purchase radiation detection equipment from a single source vendor, Science Applications International Corporation (SAIC). 26. Approved request to utilize necessary City services to help with the Police /Fire Department's facilitation of activities related to the "Every 15 Minutes" program. MOVED by Council Member Gaines SECONDED by Council Member McDowell to approve consent agenda items 3, 4, 6, 7, 8, 9, 10, 11, 13, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25 and 26. MOTION PASSED. 5/0. MAYOR PRO TEM JACOBS ABSTAINING ON ITEM 13 DUE TO A POTENTIAL CONFLICT REGARDING REAL PROPERTY INTERESTS. CALL ITEMS FROM CONSENT AGENDA 5. Consideration and possible action regarding the formation of an ad -hoc City Council subcommittee for 120 days that will examine new purchasing bid levels, Professional Service Agreements, and declaring of surplus property. MOVED, by Council Member Wernick, SECONDED by Council Member McDowell to appoint Council Members McDowell and Gaines to service on an ad -hoc City Council subcommittee comprised of two Council Members for a period of not to exceed 120 days that will examine new purchasing bid levels, Professional Service Agreements, and declaring of surplus property. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 12. Consideration and possible action regarding adoption of an ordinance amending the El Segundo Municipal Code § §15 -21 -6 and 15 -21 -7 affecting floor area ratios for non - conforming buildings and uses. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt Ordinance No. 1359 amending the El Segundo Municipal Code § §15 -21 -6 and 15 -21 -7 affecting floor area ratios for non - conforming buildings and uses. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS — 27. Consideration and possible action regarding approval of implementation of an alternative workweek schedule for City Hall and City facilities. Bret Plumlee, Director of Administrative Services, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO 7 MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs to approve staff's recommendation to implement a 9/80 alternative workweek schedule for City Hall and other City facilities. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, COUNCIL MEMBERS, JACOBS, MCDOWELL, AND WERNICK, NOES: COUNCIL MEMBER GAINES. 4/1 28. Consideration and possible action regarding the presentation of FY 2002 -2003 Midyear Financial Review and approval of FY 2003 -2004 Budget Calendar. Bret Plumlee, Director of Administrative Services, gave a report. Council consensus to receive and file the 2002 -2003 Midyear Financial presentation. Council directed staff to proceed with the FY 2003 -2004 Budget Calendar. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke about the Christmas tree lighting ceremony and requested staff to investigate lighting a live Christmas Tree in Library Park. Council Member Gaines — NONE Council Member Wernick — Spoke about the LAX Advisory Committee. Mayor Pro Tern Jacobs — Spoke about the Dodger game. Mayor Gordon — Thanked Floyd Carr for the Good Friday Breakfast. Attended the ribbon cutting for the Peace Corps recruitment office. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandon, resident, spoke about the Air Force Base. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO. 8 Liz Garnholz, resident, spoke regarding the Air Force Base and the Area A and Area B property. ADJOURNMENT at 9:25 P.M. — ekdu�- U'yn &" " Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING May 6, 2003 PAGE NO. 9 G1T Y �l, Y S,- Elected Officials: Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tom Nancy Wernlck, Council Member John G. Gaines, Council Member Kelly McDowell, Council Member Cindy Mortesen, City Clerk Ralph Lanphere, City Treasurer Appointed Officials Mary Strenn, City Manager Mark D Hensley, Clty Attomey Department Directors Jeffrey Stewart, Assistant City Manager James Hansen, Community, Economic and Development Services Bret Plumlee, Finance Director Norm Angelo, Fire Chief Debra Brighton, Library Jack Wayt, Police Chief Andres Santamarta, Public Works www.elsegundo.org May 7, 2003 Mr. James D. McLees El Segundo Boy Scout Association P.O. Box 998 — PMB 717 El Segundo, CA 90245 RE: Lease termination Dear Mrs: Pursuant to ¶ 16 of the Lease Agreement dated January 11, 1950 ( "Lease "), this letter constitutes a six (6) month Lease termination notice to the El Segundo Boy Scout Association ( "Association "). This action is taken pursuant to City Council direction during its May 6, 2003 regular meeting. The Lease will terminate on November 5, 2003. The City Council hopes that the City and the Association will reach agreement regarding a new lease before the Lease termination date. To that end, the Council has authorized the City Manager, Assistant City Manager and Recreation & Parks Director to conduct good faith negotiations with the Association regarding new lease terms. If, however, agreement is not reached, the City expects the Association to comply with 114 of the Lease and remove all improvements and facilities from the City's property before November 5, 2003. You may contact Assistant City Manager Jeff Stewart at (310) 524 -2334 should you have any questions regarding this letter or to arrange for a meeting to begin negotiations. Very truly yours, Mayor Mike Gordon c: Mayor pro tern. City Councilmembers Mary Strenn, City Manager Mark Hensley, City Attorney Cindy Mortesen, City Clerk Cathy Domann, Deputy City C1 r k Lerr (sfT 'rzl1 Alwr 350 Main Street, El Segundo, California 90245 -3895 Phone (310) 524 -2302 FAX (310) 322 -7137