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2003 JUN 17 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 17, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Absent Council Member McDowell- Present Council Member Wernick - Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters. 1. Bressi v. City of El Segundo, LASC No. BC288292 2. Bressi v. City of El Segundo, LASC No. BC288293 3. El Segundo v. South Bay Regional Public Communications Authority, LASC No. YC040688 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -2- matters. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters 1. Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association 1. Conference with City's Labor Negotiator, City Manager, regarding Management/Confidential employee group (unrepresented). CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:55 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO. 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 17, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Rabbi Jon Sommer, Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Mayor Pro Tern Sandra Jacobs PRESENTATIONS — (a) Council Member Wernick presented Commendations to Tiffany Richard, El Segundo High School Science Teacher, and her six students: Dustin Johnson, Nick Koffroth, Katherine Ng, Katie Spurrell, Anthony Stier, and Kelly Yang, recipients of the 1St place Robert H. Herndon Memorial Science competition held on June 5, 2003 by The Aerospace Corporation, for their improved hydrodynamic performance of a submarine. (b) Council Member McDowell presented a Proclamation proclaiming June 28, 2003 as Beauty and the Beach Day in El Segundo and inviting the public to participate with the El Segundo Kiwanis and NRG El Segundo Power, LLC for this second annual beach cleanup. (c) Mayor Pro Tern Jacobs presented a Commendation by the City Council to Mayor Mike Gordon for his exemplary qualities of leadership and dedication to the American Heart Association for which he has been awarded the Advocacy Award by the Los Angeles Division of the American Heart Association Western States Affiliate and the Volunteer of the Year 2003 Award for outstanding achievement and distinguished commitment to the mission of the American Heart Association California Affiliate. (d) Mayor Gordon presented a Certificate of Recognition to Nick Koffroth for organizing and implementing the first Community Leadership Seminar on May 31, 2003 at the El Segundo High School. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present - Absent Council Member McDowell- Present Council Member Wernick - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO. 2 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding agenda item C -1, the joint resolution for tax revenue related to the proposal for annexation of the Los Angeles Air Force Base property to Hawthorne. Hector Beltran, resident, commented on the previous speaker. Joe Brandon, resident, spoke regarding agenda item C -1 and the proposed use for the property. Peter Wallerstein, President of the Whale Rescue Team, spoke regarding his participation on the team and what they are responsible for. John Goodney, CubMaster Troop 968, spoke regarding the Soapbox Derby event, July 26, 2003. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding a proposed joint resolution for the negotiated exchange of tax revenue between the County of Los Angeles; City of El Segundo, and the City of Hawthorne related to the reorganization proposal for the detachment of Area A of the Los Angeles Air Force Base ( LAAFB) from El Segundo and its annexation into the City of Hawthorne as part of the LAAFB modernization project. Mark Hensley read by title only: RESOLUTION NO. 4310 JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, AND THE CITY COUNCIL OF THE CITY OF HAWTHORNE, APPROVING AND ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM REORGANIZATION OF TERRITORY MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO 3 MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs to adopt Resolution No. 4310 a joint resolution of the Board of Supervisors of the County of Los Angeles, The City Council of the City of El Segundo, and the City Council of the City of Hawthorne, approving and accepting the negotiated exchange of property tax revenue resulting from reorganization of territory. MOTION PASSED BY THE FOLLOWING VOICE VOTE. 3/1/1. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, AND COUNCIL MEMBER MCDOWELL. NOES; COUNCIL MEMBER WERNICK, ABSENT; COUNCIL MEMBER GAINES. City Attorney was directed to present during negotiations with the City of Hawthorne, an increase to the duration of the agreement beyond the 30 year threshold. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding the El Segundo Community Cable Advisory Committee's planned "Cable Studio Open House" on June 25, 2003 from 4:00 p.m. to 7:00 p.m. Report given by a member of the Cable Commission. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to grant approval for the El Segundo Cable Advisory Committee to host an Open House on June 25, 2003 from 4:00 p.m. to 7:00 p.m. at the Cable Studio. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2533918 to 2534218 on Register No. 17 in the total amount of $1,894,304.60 and Wire Transfers from 5/24/2003 through 6/6/2003 in the total amount of $281,131.15. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of June 3, 2003. 5. Approved the request of El Segundo Cub Scout Pack 968C for City support and waiver of fees to use Grand Avenue from Arena to Eucalyptus on Saturday, July 26, 2003, from noon to 5:00 p.m. for the annual Cub Scout Soapbox Derby Race provided the event meets all applicable City requirements. (Fiscal Impact $680). 6. Authorized staff to begin negotiations with The Jones Payne Group, Contract No. 3196, for Design and Testing Services and Wyle Laboratories, Inc., Contract No. 3197, for Construction Monitoring and Oversight Services in support of the Residential Sound Insulation Program. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO 4 8. Authorized the City Manager to execute a one -year Agreement No. 3191 in a form approved by the City Attorney, with Managed Health Network for employee assistance program services. 9. Approved applying for, and if awarded, approved participation in the "California Seat Belt Compliance Campaign" (CSBCC) Mini -Grant program sponsored by the California Office of Traffic Safety. 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 11. Adopted plans and specifications for roof repair and painting of walls as well as equipment purchases of lavatory fixtures for work being performed in City Hall. (Estimated Cost $35,000) 12. Adopted plans and specifications for Fire Station No. 1 work: (a) Remodeling of kitchen and dining area, (b) Installation of new floor coverings in portions of the building, (c) HVAC rezoning, (d) Installation of window treatments and window tinting. Adopted plans and specifications for the rezoning of the Police Department Building HVAC. (Estimated Cost $69,500) 13. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 14. Adopted plans and specifications for the replacement and repair of steel caps and wall panels of the Maintenance Facility storage bins. (Estimated Cost $20,000) Authorized staff to solicit proposals for the replacement and repair of steel caps and wall panels. 15. Authorized staff to advertise the chemical control system purchase for receipt of bids for the Urho Saari Swim Stadium. (Estimated Cost $7,000) Authorized the City Manager to execute the purchase. 16. Rejected the low bidder, Newton Painting and awarded Contract No. 3192 to the lowest responsible bidder, Tony's Painting, in the amount of $82,300, for the Park Vista Senior Housing Exterior Painting (615 East Holly Avenue) — Project No. PW 03 -05 — Approved Park Vista Operating Budget. Authorized $8,000 for construction contingencies. (Fiscal Impact $90,300) Authorized the City Manager to execute the contract on behalf of the City. 17. Authorized staff to solicit proposals for professional services to provide test data for eight (8) wastewater pump stations for the purpose of evaluating flows and planning maintenance. (Estimated Cost $7,000) 18. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 19. Approved the purchase of two (2), eight (8) inch single jet type water meters on a single source basis from Metron - Farnier LLC for a water manifold located at the Chevron Refinery. (Estimated Cost $12,000). Authorized the City Manager to execute the purchase. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO. 5 20. Adopted Resolution No. 4311 to set aside a portion of City -owned property for Douglas Street roadway purposes. (No Fiscal Impact) MOVED by Council Member Wernick, SECONDED by McDowell to approve consent agenda items 3, 4, 5, 6, 8, 9, 11, 12, 14, 15, 16, 17, 19 and 20. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2/0. COUNCIL MEMBER GAINES ABSENT. CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action authorizing the city to accept and complete the application for a $303,600 Federal Appropriations Act Grant to be used toward the completion of the El Segundo Sewer Master Plan. MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to authorize the City to accept and complete the application for a $303,600 Federal Appropriations Act Grant to be used toward the completion of the El Segundo Sewer Master Plan. Authorized the City Manager to execute the application on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. 10. Consideration and possible action regarding approval of the Whale Rescue Team contract for marine mammal rescue services. (Fiscal Impact $1.00) MOVED by Council Mayor Gordon, SECONDED by Council Member McDowell to approve the Whale Rescue Team Contract No. 3193 for marine mammal rescue services. (Fiscal Impact $1.00) Authorized the City Manager to execute. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT 13. Consideration and possible action regarding the adoption of plans and specifications for the installation of permanent exterior electrical lights to provide lighting of the City Hall Plaza. (Estimated Cost $9,500) MOVED by Council Member Wernick, SECONDED by Council McDowell to adopt plans and specifications for the installation of permanent exterior electrical lights to provide lighting of the City Hall Plaza. (Estimated Cost $9,500) Authorized staff to solicit proposals from firms that specialize in the installation of permanent exterior electrical lights. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT 18. Consideration and possible action awarding contract to Roy Allan Slurry Seal for 2002- 2003 Slurry Seal of various streets — Project No. PW 03 -06 — Approved Capital Improvement Program. (Fiscal Impact $150,000) MOVED by Council Member Wernick, SECONDED by Council Member McDowell to award Contract No. 3194 to Roy Allan Slurry Seal for 2002 -2003 Slurry Seal of various streets — Project No. PW 03 -06 — Approved Capital Improvement Program. (Fiscal Impact $150,000) Authorized the City Manager to execute the contract on behalf of the City. Authorized $26,533.46 for construction contingencies. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO. 6 F. NEW BUSINESS — 21. Consideration and possible action regarding adopting an ordinance and resolution to implement an Administrative Citation Program as related to violations of the City's National Pollution Discharge Elimination System (NPDES) permit. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1364 AN ORDINANCE ADDING A NEW CHAPTER 2A TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ESTABLISHING AN ADMINISTRATIVE CITATION PROCEDURE TO IMPOSE ADMINISTRATIVE FINES FOR CERTAIN VIOLATIONS OF THE EL SEGUNDO MUNICIPAL CODE. Mayor ProTem Jacobs introduced the ordinance. RESOLUTION NO. 4312 A RESOLUTION ADOPTING A FINE SCHEDULE PURSUANT TO EL SEGUNDO MUNICIPAL CODE SECTION 1 -2A -60 MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt Resolution No. 4312 adopting a fine schedule pursuant to El Segundo Municipal Code Section 1- 2A -60. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES ABSENT. G. REPORTS — CITY MANAGER — Invited the community to attend the July 4th celebration. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — NONE Council Member Wernick — Reported on the Chamber Installation Dinner and the Airport Advisory Committee report. Mayor Pro Tern Jacobs — Noted that the Guaymas Mariachi's will be here for the July 4th celebration. Announced the Beautification Award from the Chamber of Commerce to the City of El Segundo. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO 7 Mayor Gordon — Announced that the 310 area code split would be postponed for at least a year. Stated the El Segundo had received a commendation from the Los Angeles Board of Supervisors for the adoption of a safe house for drop off of unwanted newborn babies at El Segundo Fire Stations. Reported on the transportation funding bill. Gave an El Toro update. Requested that the Recreation staff arrange for recognition from the City to El Segundo Service persons returning from and serving in Iraq. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Ehrler, Executive Director, El Segundo Chamber of Commerce, spoke regarding the Worker Compensation Seminar. Cecila Ceccone, Main Street Feet business owner, spoke regarding the construction on Main Street and gave some suggestions for helping the business during the construction. Bridget Dugan, Cooking for You business owner, spoke regarding the construction on Main Street and made suggestions for helping business during construction. Hector Beltran, resident, spoke regarding noise issues. Joe Brandon, resident, spoke regarding shopping and parking in El Segundo. Liz Garnholz, resident, spoke regarding the grant for the completion of the Master Sewer Plan and objected to the City receiving a grant. MEMORIALS — NONE CLOSED SESSION — NONE ADJ RNMENT at 8:50 P.M. indy esen, ity Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17, 2003 PAGE NO. 8