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2003 JUN 03 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 3, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon - Mayor ProTem Jacobs - Council Member Gaines - Council Member McDowell - Council Member Wernick - Present Present Present — arrived at 5:05 p.m. Present — arrived at 5:05 p.m. Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters. Schwartz v. City of El Segundo, LASC No. YC044253 Bressi v. City of El Segundo, LASC No. BC288292 Bressi v. City of El Segundo, LASC No. BC288293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter Labor Negotiators: Bruce Barsook and Mary Strenn, City Manager Bargaining Units: Police Officers' Association and Firefighters' Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:55 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO. 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 3, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:05 p.m. INVOCATION — Cathy Domann, Deputy City Clerk PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Mayor Pro Tern Jacobs presented a Commendation to Liz West, outgoing President of the El Segundo Chamber of Commerce, for her dedication to our community. (b) Council Member Wernick presented a Certificate of Recognition to Ken Hughey congratulating Sunset Home Improvements, Inc. for improving the living environment of the people of the South Bay for 55 years and choosing El Segundo as its headquarters for its family- oriented business. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Rebecca Harrison and Elyse Rothstein, representing the Rotary Club, spoke regarding the 6th annual "Movie in the Park" August 2, 2003. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO 2 B. SPECIAL ORDERS OF BUSINESS - NONE C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the setting of a date and time for interviewing candidates to the various Committees, Commissions and Boards. Council consensus to set date for interviews of candidates to the Recreation & Parks Commission and the Library Board of Trustees, for 6:00 p.m. Tuesday, July 1, 2003. 2. Consideration and possible action regarding a recommendation from the Recreation and Parks Commission to approve a resolution to update and revise fees for film, special events and park permits. Mary Strenn, City Manager, gave a report. Jeff Stewart, Assistant City Manager, responded to Council questions. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt Resolution No. 4308 to set fees for film, special events and park permits. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2533597 to 2533917 on Register No. 16 in the total amount of $1,290,614.58 and Wire Transfers from 5/10/2003 through 5/23/2003 in the total amount of $1,035,899.54. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursement and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of May 20, 2003. 5. Approved request by the El Segundo Rotary Club for support and assistance, including waiver of fees for City services, for this year's El Segundo Rotary Club's 6th Annual Movie in the Park, to be held at Chevron Park on Saturday, August 2, 2003 beginning at 4:00 pm until approximately 10:30 pm. 6. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO. 3 7. Approved Professional Services Agreement No. 3182 to implement the Community Development Block Grant (CDBG) Senior In -Home Care Project between the City of El Segundo and Southview Home Care Services for an amount not to exceed $19,000. Contract period: July 1, 2003 through June 30, 2004 with an option for annual renewal for up to two additional years. Authorized the Mayor to execute the agreement on behalf of the City. 8. Approved Professional Services Agreement No. 3183 to administer the 2003 -2004 Community Development Block Grant (CDBG) Minor Home Repair and Residential Sound Insulation Projects between the City of El Segundo and LDM Associates, Inc., not to exceed $12,000. Contract period: July 1, 2003 through June 30, 2006. Authorized the Mayor to execute the agreement on behalf of the City. 9. Approved Professional Services Agreement No. 3184 to administer the 2003 -2004 Community Development Block Grant (CDBG) Program between the City of El Segundo and Tina Gall & Associates for an amount not to exceed $15,900. Contract period: July 1, 2003 through June 30, 2006. Authorized the Mayor to execute the agreement on behalf of the City. 10. Approved a $230,000 Professional Services Agreement No. 3185, in a form approved by the City Attorney, with CBM Consulting, Inc. (CBM) to provide construction management services as related to the new Community Center project. Authorized the City Manager to execute the agreement on behalf of the City. 11. PULLED FROM THE AGENDA BY THE CITY MANAGER 12. Approved the release of the City of El Segundo's portion ($9,509) of the Juvenile Accountability Incentive Block Grant (JAIBG) to the Los Angeles County District Attorney's Office. Authorized the City Manager to sign the waiver authorizing the Office of Criminal Justice Planning to transfer award funds. 13. Approved the purchase and installation of a ballistic material to replace the counter windows in the Police Department lobby. Appropriated and approved the use of funds from the California Law Enforcement Equipment Program grant and shall not exceed $10,000. 14. Approved the increase of recruiting bonuses paid to lateral police officers /dispatchers. Further, enhanced the recruiting bonus paid to police personnel and expanded the program to current city employees. Increased the current two -part lateral transfer bonus from $1,000 at appointment and $1,000 upon successful completion of the twelve -month probationary period to $1,500 at appointment and $1,500 upon successful completion of the twelve- month probationary period; Increased the current two -part recruiting bonus to our department's police officers /dispatchers. Bonus increased to $750 at appointment and $750 upon successful completion of the twelve -month probationary period; Expanded eligibility to any current city employee. Exceptions shall include Department Heads, Police Captains, sworn and non -sworn personnel who are directly involved in the Police Departments' recruiting /hiring function, personnel assigned to the Human Resources MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO. 4 Division, and any other personnel the Chief of Police or Director of Administrative Services designates. 15. Approved renewal Agreement No. 3186 with El Camino College to continue an in- service Firefighter Training Program. Fiscal Impact: Annual reimbursement average of $36,000. Authorized the Mayor to sign the Agreement. 16. Received and filed report on the submission of two grant proposals to the county of Los Angeles Office of Emergency Management (OEM) and the Office of Justice Programs under the State Domestic Preparedness Equipment Program. Fiscal Impact: None MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve consent agenda items 3, 4, 5, 7, 8, 9, 10, 12, 13, 14, 15 and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 6. Adopted Ordinance Nos. 1362 and 1363 regarding the conduct of special events on city streets and other rights -of -way and the conduct of special events in city parks and facilities. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to adopt Ordinance No. 1362 and 1363 regarding the conduct of special events on city streets and other rights -of -way and the conduct of special events in city parks and facilities. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — 17. Consideration and possible action to seek designation of El Segundo Fire Stations as "Safe Surrender Sites" (Safe Havens) for newborn babies. (Fiscal Impact $400) Norm Angelo, Fire Chief, gave a report. MOVED by Mayor Gordon, SECONDED by Council Member Gaines to adopt Resolution No. 4309 to authorize the City of El Segundo to participate in the safe haven program for children. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER — Introduced the new Recreation and Parks Director, Stacia Mancini. H. REPORTS — CITY ATTORNEY — NONE I. REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO. 5 Council Member McDowell — Spoke regarding the Author Fair at the Library. Council Member Gaines — NONE Council Member Wernick — Consideration and possible action regarding establishing a formal policy for naming city streets. Council consensus to direct the Planning Commission to draft a formal policy for naming city streets and bring back to Council for approval. Mayor Pro Tern Jacobs — Spoke regarding the Public Utilities Commission meeting and in particular the proposed 310 area code change. Mayor Gordon —Spoke regarding the proposed 310 area code change. Requested community write to our Senators requesting support a delay in the area code change. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE MEMORIALS - NONE CLOSED SESSION - NONE The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. ADJOURNMENT at 7:40 P.M. OAVO- Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING June 3, 2003 PAGE NO. 6