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2003 FEB 04 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 P.M. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Absent Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present APPOINTMENT OF LABOR NEGOTIATOR FOR CITY EMPLOYEES ASSOCIATION AND UNREPRESENTED CITY EMPLOYEES MOVED by Council Member McDowell, SECONDED by Mayor Gordon to appoint Mary Strenn, City Manager, as the Labor Negotiator for City Employees Association and Unrepresented City Employees. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters. 1. El Segundo City Employees Association Board (Charge No. LA- CE- 53 -M). 2. El Segundo City Employees Association Board (Charge No. LA- CE- 91 -M). City of El Segundo, Public Employee and Relations v. City of El Segundo, Public Employment Relations CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. Public Employee Appointment — Labor Negotiator for Police and Fire Associations MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 1 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None Agency Negotiator: Mary Strenn, City Manager for negotiations with City Employees Association and unrepresented City employees. SPECIAL MATTERS — None. Council moved into open session at 6:55 p.m. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 P.M. INVOCATION — Pastor Timothy Shepman of St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented a Commendation to the retiring team of K -9, Officer Jeff Leyman, and his K -9 Partner, Kai. (See Consent Item # 9). (b) Council Member Wernick presented a Commendation to Mary Wortman, Advertising and Marketing Communications, The Boeing Company, for an outstanding job in organizing the Freedom Park Memorial Dedication held on December 17, 2002. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Absent Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding consent agenda item 19, the Police Department banner request, and item 20, the impact of the local economy on the City of El Segundo. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 2 Marc Renner, resident, spoke regarding item 21, MOU with the Los Angeles Air Force Base. Request of Mr. Kyle Andrich, Vice President, El Segundo Girls Softball, for City approval to close certain City streets for the El Segundo Girls Softball and Little League Opening Day Parade from 9:00 a.m. to 10:45 a.m., Saturday, March 1, 2003, and waiver of all associated fees. (See Consent Item # 8). A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT MOVED by Council Member McDowell, SECONDED by Mayor Gordon to move item number 21 to this portion of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PRO TEM JACOBS ABSENT. 21. Consideration and possible action regarding a Memorandum of Understanding (MOU) with the Los Angeles Air Force Base (LAAFB) concerning a joint Environmental Impact Report/Environmental Impact Statement (EIR/EIS) and funding of the EIR/EIS process. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to authorize the Mayor to sign the MOU, Contract No. 3119 and direct staff to continue with the EIR/EIS process with the changes incorporated by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. ABSENT: MAYOR PRO TEM JACOBS. B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action for a public hearing on the consideration of $200,000 of operating and capital outlay requests, to be used for "front line law enforcement ", from the Chief of Police. Adopt resolution accepting the State of California Citizens' Option for Public Safety (COPS) Grant, California State SB 823, awarding $100,000 in funding to be used by the Police Department per grant guidelines. Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the consideration of $200,000 of operating and capital outlay requests, to be used for "front line law enforcement ", from the Chief of Police and adopt resolution accepting the State of California Citizens' Option for Public Safety (COPS) Grant, California State SB 823, awarding $100,000 in funding to be used by the Police Department per grant guidelines. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 3 He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Mary Strenn gave a report. Council consensus to close the public hearing. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4294 A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve Resolution No. 4294 accepting $100,000 in grant funding FY 02 -03 and appropriate to the Police Department to supplement front -line law enforcement requests and appropriate $100,000 in COPS grant funds from FY 01 -02 to supplement front -line law enforcement requests. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT 2. Consideration and possible action for a public hearing regarding CEQA approval of a negative declaration (Environmental Assessment EA 597) for the Douglas Street Gap Closure /Railroad Grade Separation Project (Fiscal Impact — none at this time). Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding CEQA approval of a negative declaration (Environmental Assessment EA 597) for the Douglas Street Gap Closure /Railroad Grade Separation Project. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Strenn, gave a report. Council consensus to close the public hearing. MOVED by Council Member Wernick, SECONDED by Council Member Wernick to approve the Negative Declaration EA 597 for the Douglas Street Gap Closure /Railroad Grade Separation Project. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 4 3. Consideration and possible action regarding a brief presentation by AKM Consulting Engineers and the adoption of the City Sewer Master Plan.. Mr. Zeki Kayiran, AKM Consulting Engineers, gave a brief presentation. City Manager Strenn, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt the City Sewer Master Plan, find the Master Plan exempt from environmental review as a Class 1 Categorical Exemption for repair, maintenance, and minor alteration of existing public facilities and structures, and directed staff to file a Notice of Exemption in accordance with the California Environmental Quality Act. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT C. UNFINISHED BUSINESS 4. Consideration and possible action regarding a brief presentation by Time Warner representative, Kristy Hennessey, on the current status of their efforts to resolve past equipment failures and the resulting interruptions of live broadcast service. Kristy Hennessey, Time Warner, gave a presentation. Council directed staff to have Time Warner to provide a written evaluation of our existing system, including a total schematic of wire cables, and make recommendations for implementing improved signals and equipment for the live broadcast areas of City Hall, the School District Board Room, the Joslyn Center, the Library, the Cable Playback Area and the Time Warner broadcast origination site. 5. Consideration and possible action regarding assumptions and methodology for the update to the Circulation Element of the General Plan. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to direct staff to begin technical analysis based on approved assumptions and methodology for the update to the Circulation Element of the General Plan with the addition of Nash Street connecting with Park Place, and a better definition of recyclable buildings, and factor in the additional development on the Honeywell property to include more commercial and less manufacturing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 5 6. Approved Warrant Numbers 2530997 to 2531354 on Register No. 8 in the total amount of $1,452,321.96 and Wire Transfers from 1/11/2003 through 1/24/2003 in the total amount of $398,663.01. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved City Council Meeting Minutes of January 21, 2003. 8. Approved request of Mr. Kyle Andrich, Vice President, El Segundo Girls Softball, for City approval to close certain City streets for the El Segundo Girls Softball and Little League Opening Day Parade from 9:00 a.m. to 10:45 a.m., Saturday, March 1, 2003, and waiver of all associated fees provided the event meets all applicable City requirements. 9. Approved the retirement of Police Service Dog Kai and authorized the Mayor to execute the sale of Kai to his K -9 Handler, Officer Leyman, for the nominal fee of one dollar ($1.00), Contract No. 3120 10. Accepted the project as complete for removal and storage of Heritage Stones on Main Street — Project No. PW 02 -17 — Approved Capital Improvement Program. Approved Change Order No. 1 in the amount of $8,046.50 (Final contract cost $46,854.50). Authorized the City Clerk to file the City Engineer's Notice of Completion. 11. Approved Contract No. 3121 to Professional Building Contractors, Inc. (PBC) for construction work of the Residential Sound Insulation Program required to complete Phase 8 (49 residences). (Amount requested $1,110,098.00). Authorized the City Manager to execute a construction contract in a form approved by the City Attorney. 12. Authorized staff to solicit Request for Proposals to obtain a qualified architect for the refurbishment of the City Council Chambers and the replacement of the City Hall exterior windows with energy efficient windows. (No fiscal impact at this time). 13. PULLED BY COUNCIL MEMBER GAINES DUE TO A POSSIBLE CONFLICT OF INTEREST, THE PROJECT IS LOCATED CLOSE TO HIS HOUSE. 14. PULLED FOR DISCUSSION BY MAYOR GORDON 15. Authorized the City Manager to execute a Professional Services Agreement No. 3122 with CWA, Inc., to provide architectural services for the City Library remodeling project — Approved Capital Improvement Program. (Estimated cost $43,000.00). 16. Authorized staff to solicit Request for Proposals to obtain professional services to install Americans with Disabilities Act (ADA) compatible automated doors at the Joslyn Center and at the Library. (No fiscal impact at this time). 17. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 18. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 6 19. PULLED FOR DISSCUSSION BY COUNCIL MEMBER WERNICK MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve consent agenda items 6, 7, 8, 9, 10, 11, 12, 15 and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT CALL ITEMS FROM CONSENT AGENDA 13.Adopted Resolution No. 4295 approving installation of 3 -way stop signs at the Mariposa Avenue/Washington Street and the Pine Avenue /Illinois Street intersections. (No fiscal impact). MOVED by Mayor Gordon SECONDED by Council Member McDowell to adopt Resolution No. 4295 approving installation of 3 -way stop signs at the Mariposa Avenue/Washington Street and the Pine Avenue /Illinois Street intersections. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0 COUNCIL MEMBER GAINES NOT PARTICIPATING, MAYOR PROTEM JACOBS ABSENT 14. Approve Contract Amendment No. 1 to CJ Construction, Inc., Contract No. 2982, for the annual Curb and Sidewalk Repair Agreement. (Fiscal Impact $28,777.28). Authorized the City Manager to sign the amendment. MOVED by Mayor Gordon, SECONDED by Council Member McDowell to approve Contract Amendment No. 1 to CJ Construction, Inc., Contract No. 2982, for the annual Curb and Sidewalk Repair Agreement. (Fiscal Impact $28,777.28). Authorized the City Manager to sign the amendment. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 17. Adopt plans and specifications for elimination of Sanitary Sewer Pump Station No. 12, located on the north side of Oak Avenue, approximately 150 feet west of Main Street (address is 117 West Oak Avenue) and construction of a sewer line — Project No. PW 03 -02 — Approved Capital Improvement Program. (Estimated Cost $374,000.00). Authorize staff to advertise the project for receipt of construction bids. MOVED by Council Member Gaines SECONDED by Council Member McDowell to adopt plans and specifications for elimination of Sanitary Sewer Pump Station No. 12, located on the north side of Oak Avenue, approximately 150 feet west of Main Street (address is 117 West Oak Avenue) and construction of a sewer line — Project No. PW 03 -02 — Approved Capital Improvement Program. (Estimated Cost $374,000.00). Authorized staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 18. Adopt plans and specifications for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — PW No. 03 -01 — Approved Capital Improvement Program (Estimated Cost $1,415,000.00). Authorize staff to advertise the project for receipt of bids. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO.7 MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt plans and specifications for reconstruction of Storm Water Pump Station No. 16, located at 408 Eucalyptus Drive — PW No. 03 -01 — Approved Capital Improvement Program (Estimated Cost $1,415,000.00). Authorized staff to advertise the project for receipt of bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT 19. Approve the display of a 1,000 square foot temporary banner, greater than 500 square feet as required by Section 15 -18 -8H of the El Segundo Zoning Code, to be displayed on the west facing wall of the Police Department building. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the display of a 1,000 square foot temporary banner, greater than 500 square feet as required by Section 15 -18 -8H of the El Segundo Zoning Code, to be displayed on the west facing wall of the Police Department building. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR PROTEM JACOBS ABSENT F. NEW BUSINESS — 20. Consideration and possible action regarding the impact of the State of California's budget proposal and the impact of the local economy on the City of El Segundo. Bret Plumlee, Administrative Services Director, gave a report. 21. ITEM TAKEN EARLIER IN THE AGENDA 22. Consideration and possible action regarding — (1) Adoption of an urgency ordinance implementing the pollution control requirements of the 2001 Storm Water Permit of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 4 of Title 5 of the El Segundo Municipal Code; (2) Introduction of a regular ordinance implementing the 2001 Storm Water Permit of the California Regional Water Quality Control Board by amending Chapter 4 of Title 5 of the El Segundo Municipal Code. Andy Santamaria, Director of Public Works, gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1356 AN URGENCY ORDINANCE ADOPTED IN ACCORDANCE WITH GOVERNMENT CODE § 36937(B) REGULATING THE DISCHARGE OF POLLUTANTS INTO THE CITY'S STORM SEWER SYSTEMS AND WATER OF THE UNITED STATES BY AMENDING CHAPTER 4 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 8 MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt Urgency Ordinance No. 1356 to take effect on February 17, 2003, regulating the discharge of pollutants into the City's storm sewer systems and water of the United States by amending Chapter 4 of Title 5 of the El Segundo Municipal Code in its entirety. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1357 AN ORDINANCE REGULATING THE DISCHARGE OF POLLUTANTS INTO THE CITY'S STORM SEWER SYSTEMS AND WATER OF THE UNITED STATES BY AMENDING CHAPTER 4 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. Council Member Wernick introduced Ordinance No. 1357 23. Consideration and possible action regarding a request by the Fire Department to authorize the City Manager to accept a grant (Grant #EMW- 2002 -FG- 08479) from the Federal Emergency Management (FEMA) and the United States Fire Administration (USFA) for Firefighter Operations and Firefighter Safety equipment in the amount of $245,200.00, of which, the Fiscal Impact to the City is $24,520.00. Norm Angelo, Fire Chief, gave a brief report. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to authorize the City Manager to accept the FEMA/USFA grant award; encumber $245,200 from the General Fund; $24,520.00 is the local share and $220,680 will be reimbursed to the City By FEMA. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM JACOBS ABSENT G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK NONE REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding downtown business incentives. Council Member Gaines — Presented a short MAX promotional film. Council Member Wernick — MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO. 9 Mayor Gordon — Addressed the need to call a special number from cellular phones for 911 response. He stated that the Highway Patrol has agreed to allow us use our cellular towers to enable cellular 911 calls within El Segundo to be handled by our Communications Center. Requested Staff to investigate the costs and how the system works. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jerry Saunders, CDC; spoke regarding the Douglas Street extension project, and the Circulation Element. Liz Garnholz, Resident; Spoke regarding a lease -back agreement, in reference to the Air Force Property. She also discussed an old project that was never approved about an urban forest. Marc Renner, Resident; Spoke regarding the Air Force base retention. MEMORIALS — Rancho Palos Verdes Councilmen John McTaggerts' Father, Noble Mc Taggert, and Lisa May Williams. GOOD NEWS — George Binder celebrated his 90t' birthday. Birth of Trystan Lewis Plaice — parents Randy and Sabrina Plaice. CLOSED SESSION None REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at 10:10 P.M. 4* D6m a-lttm "�o Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 4, 2003 PAGE NO 10