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2003 AUG 19 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 19, 2003 — 7:00 P.M. 5:00 P.M. SESSION (Adjourn to 7:00 p.m. Session) 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Steve Sanchez of Hope Chapel PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Ehrler, Chamber of Commerce, spoke regarding the Air Force Base item and announced their support for the project. He further spoke regarding The Richmond Street Fair, and requested approval for the waiver of fees. Liz Garnholz, resident, requested clarification on the grant for the RSI program. She further spoke regarding the Air Force Base project. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 1 B. SPECIAL ORDERS OF BUSINESS 1. Continued Public Hearing for consideration and possible action regarding a request to construct nine townhouse -style condominium "live /work" units with: (1) a Variance request to allow access to the site from Grand Avenue; (2) a Zone Text Amendment, which would allow a 15 foot front yard setback on lots with a depth of less than 140 feet in the MDR Zone and a definition of a "live /work" use; (3) a subdivision request to allow the construction of nine townhouse -style "live /work" units through Vesting Tentative Tract Map No. 54134; and (4) a Smoky Hollow Site Plan request that would activate of the Medium Density Residential Zone for the property. Council Member McDowell left the dias due to a potential conflict regarding his residence location. Council Member Gaines left the dias due to a potential conflict regarding his residence location. Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing regarding a request to construct nine townhouse -style condominium "live /work" units with: (1) a Variance request to allow access to the site from Grand Avenue; (2) a Zone Text Amendment, which would allow a 15 foot front yard setback on lots with a depth of less than 140 feet in the MDR Zone and a definition of a "live /work" use; (3) a subdivision request to allow the construction of nine townhouse -style "live /work" units through Vesting Tentative Tract Map No. 54134; and (4) a Smoky Hollow Site Plan request that would activate of the Medium Density Residential Zone for the property. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. Jim Hansen, Director of Community, Economic and Development Services, gave a report. Elizabeth Srour, representing the Owner, gave a brief report and explanation of the project. Joe Brandin, resident, requested information on how the businesses would be policed to provide for the proper type of business. Julie Potter, resident, requested information on how customer parking would be addressed. Council consensus to close the public hearing. Mark Hensley, City Attorney, read by title only: MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO 2 RESOLUTION NO. 4322 A RESOLUTION OF THE CITY COUNCIL APPROVING OF ENVIRONMENTAL ASSESSMENT NO. 608, SUBDIVISION NO. 03 -02, VESTING TENTATIVE TRACT MAP NO. 54134, SMOKY HOLLOW SITE PLAN NO. 03 -01, ZONE TEXT AMENDMENT NO. 03 -01 AND VARIANCE NO. 03 -04 TO CONSTRUCT NINE TOWNHOUSE -STYLE CONDOMINIUM "LIVE/WORK" UNITS AT 1225 EAST GRAND AVENUE MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wernick to adopt Resolution No. 4322 approving Environmental Assessment No. 608, Subdivision No. 03 -02, vesting Tentative Tract Map No. 54134, Smoky Hollow Site Plan No. 03 -01, Zone Text Amendment No. 03 -01 and Variance No. 03 -04 to construct nine townhouse -style condominium "live /work" units at 1225 East Grand Avenue. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0/2. COUNCIL MEMBERS MCDOWELL AND GAINES NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Council amended SECTION 2 of the Ordinance as follows: "LIVE/WORK: The partial use of a dwelling unit for the following commercial uses: artists studios and work space for artists and artisans, illustrators, painters, sculptors, photographers, or other activities related to fine arts (except musicians); and architectural, engineering, industrial design and drafting and other construction design activities. Live/Work uses are in addition to residential purposes and must comply with all of the following:" Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1365 AN ORDINANCE ADDING A NEW USE, DEFINED AS LIVE/WORK, TO THE PERMITTED USES WITHIN THE MEDIUM DENSITY RESIDENTIAL ZONE SET FORTH IN THE EL SEGUNDO MUNICIPAL CODE (ZONE TEXT AMENDMENT NO. 03 -1) Mayor ProTem Jacobs introduced the ordinance. Council to revisit definitions of LIVE/WORK within a year after the project is completed at the request of the developer. City to review the CC &R's. Council Members Gaines & McDowell returned to the dais at 8:20 P.M. MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 3 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding adopting an ordinance to allow the City of Hawthorne to include Area A and B of the Los Angeles Air Force Base ( LAAFB) into Hawthorne Redevelopment Agency (RDA) District No. 2 as part of the financing mechanisms for the LAAFB modernization project. Mary Strenn, City Manager, gave a report. Jim Hansen, Director of Community, Economic and Development Services, gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1366 AN ORDINANCE OF THE CITY OF EL SEGUNDO AUTHORIZING THE CITY OF HAWTHORNE TO INCLUDE CERTAIN REAL PROPERTY CURRENTLY LOCATED IN THE CITY OF EL SEGUNDO AND COMMONLY REFERRED TO AS AREA A AND B OF THE LOS ANGELES AIR FORCE BASE INTO ITS REDEVELOPMENT PROJECT AREA NO. 2 Council Member Gaines, introduced the ordinance with the following amendment: "Section 19 — A: A. By March 31, 2004, the developer of SAMS Subarea B Facilities (defined below) has not executed an owner participation agreement with the Agency and an agreement with the federal government obligating the developer to undertake and complete the relocation of the SAMS facility from Subarea A to Subarea B, including, but not limited to, the construction of approximately 560,000 square feet of administrative and special use facilities on Subarea B meeting the specifications of the Air Force ( "SAMS Suibara B Facilities "). B. By December 31, 2007, the SAMS Subarea B Facilities has not commenced construction of the SAMS Subarea B facilities. C. At a time when the Agency has no further legal obligations to provide financing for the SAMS Subarea B Facilities that requires Subarea B to remain in the Redevelopment Area." D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 4 3. Approved Warrant Numbers 2535207 to 2535496 on Register No. 21 in the total amount of $2,220,248.82 and Wire Transfers from 7/25/03 through 8/07/03 in the total amount of $300,665.60. Authorized staff to release. Ratified: Payroll and Employee benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of August 5, 2003 and July 15, 2003. 5. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 6. Authorized the City Manager to send written notice to the El Segundo Unified School District ( "District ") of the City's intention to deduct the cost of the City employed crossing guards at a cost of $21,800 from the annual District contribution of $250,000, leaving a balance due of $228,200. 7. Adopted Resolution No. 4323 providing for salary and benefit changes to Chapter 1A2 Management - Confidential Series) of the El Segundo Administrative Code. Fiscal Impact $351,053 for FY 2003/04 and FY 2004/05). 8. Accepted the installation of electrical street lighting conduits at the Nash Street/Park Place intersection as complete — Approved Capital Improvement Program. (Final Cost $7,614). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 9. Authorized staff to solicit proposals from qualified consulting engineering firms to provide construction management services for the Douglas Street Gap Closure /Railroad Grade Separation Project — Approved Capital Improvement Program. (Estimated Cost $500,000) 10. Approved the purchase of 15 Data 911 Mobile Data Computer (MDC) systems and equipment using funds from the Citizens' Option for Public Safety (COPS) grant and California Law Enforcement Equipment Program (CLEEP) grant account. Fiscal Impact is approximately $116,000. 11. Waived the formal bidding process and approved the purchase of 13 Automatic Vehicle Locator (AVL) status - mapping systems, RADCOM client licenses, antennas, and related equipment, for the Police Department Patrol Division. (Fiscal Impact is approximately $19,604 in Local Law Enforcement Block Grant Funds). 12. Authorized the City Manager to sign Cooperative Agreement No. 3217 with Chevron that would allow the Fire and Police Departments to load and use Chevron's UHF radio frequency for emergency activities. Approved and authorized the expenditure of funds ($6,300) needed to load the Chevron frequency and to upgrade the radio capabilities in the Dispatch Center, Fire Department and Police Department to accommodate the frequency use. MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 5 13. Approved and authorized the City Manager to sign the Grant Application with the Governor's Office of Emergency Services for the development of an emergency response plan for chemical emergencies. Total Grant Application is for $18,250 with a soft match (staff time /resources) of $3,650. 14. Waived the formal bidding process on the purchase of 13 Data 911 M5 Mobile Data Computer Systems (MDC), in order to be compatible with the Police Department's recommended MDCs. The total cost is approximately $110,848 using funds from the FEMA Assistance to Firefighters Grant Award, Executive Technology Review Committee approved FY 02/03 funds, and accrued Developers Fees in a 90 % -10% share. 15. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 16. Waived fees for city services associated with Richmond Street Fair and the American Heart Association's Heart Walk. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve consent items 3, 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, and 16. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MEMBER GAINES ABSTAINING ON ITEM 4. CALL ITEMS FROM CONSENT AGENDA 5. Consideration and possible action regarding approval of a $1,000,000 grant from the FAA to be used for the Residential Sound Insulation (RSI) Program. MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve a $1,000,000 grant from the FAA to be used for the Residential Sound Insulation (RSI) Program. Authorized the Mayor to execute the FAA Grant Agreement No. 3218 for Project No. AIP 3 -06- 0139-25. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 15. Consideration and possible action regarding approval of Service Agreement with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families, between September 4, 2003 and June 30, 2004 at a cost of $27,498. (Fiscal Impact $27,498). MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve Service Agreement Amendment No. 2917B with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families, between September 4, 2003 and June 30, 2004 at a cost of $27,498. Authorized the Mayor to execute Agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS — G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 6 J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — None Council Member Gaines — None Council Member Wernick — LAX Advisory Committee Report regarding the extension of time for the for review of the proposed LAX expansion plan. Mayor Pro Tern Jacobs — Spoke regarding the "Heart Walk" September 20, 2003. Mayor Gordon — Spoke about the work being done on the postponement and /or stopping of the 310 area code split. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Ehrler, Chamber of Commerce President, spoke regarding the work that is being done by the Chamber on stopping the 310 area code split. Joe Brandin, resident, spoke expressing his concern with money in politics and campaign finance, and the downtown project. Julie Potter, resident, spoke regarding waiving formal bidding process on purchase of City items. John McCarty, resident, spoke regarding the LAX expansion project. Liz Garnholz, resident, spoke regarding the LAX expansion project. Kitty Crowley, resident, requested a clarification on conflict of interest. CLOSED SESSION - None ADJOURNMENT at 9:30 P.M. V.4 A • ' MINUTES OF THE CITY COUNCIL MEETING AUGUST 19, 2003 PAGE NO. 7