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2002 SEP 17 CC MIN-7Council consensus to appoint Janet Miller to an open position on the Planning Commission, to expire June 30, 2004; and to appoint Michael Dugan to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2006, and Brian Schiltz to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2003. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 17, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Father Charles Chilinda of Loyola Marymount University PLEDGE OF ALLEGIANCE AND FLAG CEREMONY — Councilmember John Gaines PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to Dina Cramer, Senior Librarian, and Sue Carter, Friends of the Library, proclaiming the month of October 2002 as the "One Book, One City" month in El Segundo. The program is co- sponsored by the El Segundo Public Library and the Friends of the Library and features The Human Comedy by William Saroyan. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Absent City Attorney Mark Hensley requested an urgency item regarding approval of $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program, which arose after posting of the agenda, be added under City Manager Reports. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to add to the agenda an urgency item regarding approval of $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program under City Manager Reports. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 2 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Susan Richardson, resident, spoke regarding the proposed Community Center. Anthony Hedayat, 905 E. Pine Ave., spoke against the Community Center as proposed. Paulette Caudill, 531 Arena St., spoke against the Community Center as proposed. Linda Pollard, resident, spoke against the Community Center as proposed. Carol Well, resident, spoke against the Community Center as proposed. Jane Turino, El Segundo property owner, spoke against the Community Center as proposed. Bill Wenger, resident, spoke regarding, "One Book, One City" month in El Segundo. Also spoke against the Community Center as proposed and the FY 02 -03 City Budget. Jane Friedkin, resident, spoke regarding the proposed FY 02 -03 City Budget. Also, spoke against the Community Center as proposed and LAX expansion. Bret Plumlee responded to Council questions regarding the FY 02 -03 Budget. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (continued Public Hearing) regarding the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO 3 Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvement Plan. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Deputy Clerk Domann stated that proper notice was completed and no written communications had been received by the City Clerk's Office. City Manager Mary Strenn, gave a report. Richard Arabian, resident, spoke regarding budget meeting process. Liz Garnholz, resident, spoke regarding funding for Community Center and Infrastructure replacement funds. Bill Wenger, resident, spoke regarding funding sources for Corporate Campus improvements. Peggy Tyrell, resident, spoke regarding the decline in projected revenues. Gifford Rodine, resident, spoke regarding revenues and expenditures. Joe Brandin, resident, spoke regarding City accounting practices and budget reserve history. Council consensus to close public hearing. Council Member Gaines, Mayor Pro Tern Jacobs, Council Member McDowell and Mayor Gordon commented on public input. Bret Plumlee, Director of Administrative Services, responded to Council questions. Mayor Gordon spoke regarding the hiring of three additional firefighter /paramedics. MOVED by Mayor Gordon, SECONDED by Council Member McDowell, to approve three new firefighter positions with the intent of allowing the Fire Department to create three new Paramedic positions. Authorized the Fire Chief to internally promote or hire externally at his discretion. The three new Paramedic positions will become a part of minimum staffing requirements, once they are working in a paramedic capacity. To be funded as a part of the FY 02 -03 approved budget. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER WERNICK ABSENT City Attorney Mark Hensley read the following: RESOLUTION NO. 4272 A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002/2003. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Resolution No. 4272 adopting an Operating Budget and Five -Year Capital Improvement Program MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 4 for fiscal year 2002/2003. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT City Attorney Mark Hensley read the following: RESOLUTION NO. 4273 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2002 -2003 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Resolution No. 4273 setting its Appropriations Limit for Fiscal Year 2002 -2003 in Accordance with Article XIIIB of the California Constitution. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding the announcement of appointments to the various Committees, Commissions and Boards. Mayor Gordon announced the following appointments Janet Miller to an open position on the Planning Commission, to expire June 30, 2004; and to appoint Michael Dugan to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2006, and Brian Schiltz to an open position on the Capital Improvement Plan Advisory Committee to expire November 30, 2003. E. CONSENT AGENDA All items listed are to be adopted by one motion call for discussion of an item is made, the iterr heading of business. without discussion and passed unanimously. If a 's) will be considered individually under the next 3. Approved Warrant Numbers 2527968 to 2528263 on Register No. 23 in the total amount of $1,144,729.75 and Wire Transfers from 08/24/2002 through 09/06/2002 in the total amount of $479,260.06. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of September 3, 2002. 5. PULLED FOR DISCUSSION BY MAYOR PRO TEM JACOBS 6. Received and filed status report on Streaming Video on the website for public meetings. 7. Received and filed update of the City Risk Management Function. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 5 8. Approved an increase of $15,000 to FY2001 -2002 blanket purchase order #25 -00164 for Westchester Medical Group; authorized the City Manager to execute a standard Professional Services Agreement No. 3054 with Westchester Medical Group for annual fitness - for -duty and executive physical examinations through March 31, 2003; authorized staff to send out an RFP with the new protocols in January, 2003. 9. Approved piggyback purchase of fifty -five (55) Scott 804565 -001 Voice Amplifiers with price fixed to City of Long Beach Contract #26667 from Allstar Fire Equipment. 10. Approved exceeding $10,000 with the single vendor, Creative Bus Sales, for the leasing of two vans for the Summer Beach Shuttle program 11. Authorized the City Manager's membership on the Board of Directors of the Los Angeles Economic Development Commission (LAEDC) Executive Committee. 12. Authorized the Fire Department to apply for and accept a Hazardous Materials Emergency Planning Grant on behalf of Beach Cities Community Awareness and Emergency Response (CAER) for "Shelter -in- Place" educational materials and school outreach program ($10,000.00). Authorized the City Manager or designee to sign the application. 13. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 14. Accepted the work as complete on the lining of Sanitary Sewer Structures — Approved Capital Improvement Program Project No. 02 -01 — Estimated Cost $57,443.00. Authorized the City Clerk to file the City Engineer's notice of completion in the County Recorder's Office. 15. Awarded Contract No. 3055 in the amount of $120,604.50 to Zondiros for Imperial Avenue Vista Upgrade (400 block of Imperial Avenue) - Approved Capital Improvement Program — Project No. PW 01 -18. Authorized the City Manager to execute the contract on behalf of the City. Authorized $11,995.50 for construction contingencies. 16. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 17. Approved waiving the formal bidding process per the Municipal Code, and approved and authorized the Mayor to execute Contract No. 3056 between the City and Business Interiors, Inc. in the amount of $20,804.20 for the purchase of a rotary file system piggybacking GSA Federal Supply Schedule Contract No. GS- OOF -0043L and the conversion of existing legal size folders to currently utilized letter sized folders for the Police Department's Records Division. 18. Approved contract with Data Microlmaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department. Total cost not to exceed $20,000 for fiscal year 2002 -2003. Authorized the City Manager to execute standard Professional Services Agreement No. 3057. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 6 19. Approved contract with Hunter - Kennedy and Associates, Inc. (Hunter- Kennedy) for providing implementation support, plan review, and training of the City's Standard Urban Storm Water Mitigation Plan (SUSWMP) Ordinance 1235 and 1348. Total cost not to exceed $15,000 for Fiscal Year 2002 -2003. Authorized the City Manager to execute standard Professional Services Agreement No. 3058. 20. Authorized the City Manager to exercise a one -year option from October 1, 2002 through September 30, 2003 for custodial services with Coastal Cleaning Service, Contract No. 2763, in an amount not to exceed $81,000. 21. Authorized the City Manager to exercise a one -year option from October 1, 2002 through September 30, 2003 for landscape maintenance services with U.S. Landscape, Inc., Contract No. 2831, in an amount not to exceed $210,000.00. 22. Authorized the City Manager to exercise a one -year contract option from October 1, 2002 through September 30, 2003 for tree maintenance services with West Coast Arborists, Inc., Contract No. 2788, in an amount not to exceed $100,000.00. 23. Authorized the issuance of a blanket purchase order for Fire Department medical supplies for FY 2002 -2003 to single source vendor, PMX Medical. Fiscal Impact - not to exceed $25,000.00. 24. Authorized the issuance of a blanket purchase order to UCLA Center for Pre - hospital Care for FY 2002 -2003 to provide continuing education for Emergency Medical Technicians (EMTs) and defibrillation training. Fiscal Impact $26,000. 25. Authorized the City Manager to execute a one -year extension of professional services Contract No. 2954A for GIS /GPS consulting services with Verne Simon (sole proprietor) for one year through September 30, 2003. (Estimated Cost $56,500.00). 26. Authorized the City Manager to execute a one year extension of professional inspection services Contract No. 2932A with Norris -Repke Company for one year through September 30, 2003. (Estimated Cost $75,000.00). 27. Authorized the City Manager to execute a one year extension to the City's current Contract No. 2925 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing and grading plan review services on an as- needed basis. Total cost not to exceed $199,796.00. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items 3, 4, 6, 7, 8, 9, 10, 11, 12, 14, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, and 27. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 7 CALL ITEMS FROM CONSENT AGENDA 5. Consideration and possible action regarding the distribution of a Request for Proposal (RFP) to update the City of El Segundo's Circulation Element of the General Plan and prepare an Environmental Impact Report. MOVED by Mayor Pro Tern Jacobs, SECONDED by to Council Member McDowell to direct staff to distribute an RFP for the Circulation Element update process to include the change in scope of work to increase instead of reduce the FAR in the Corporate Zone. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER WERNICK ABSENT 13.Authorize staff to issue a Purchase Order to Quick Crete Products Corporation for the construction of the Freedom Park Memorial Monument — Approved Capital Improvement Program — Contract Amount $10,488.33. Authorize the City Manager or designee to accept the $10,000 donation from Boeing to defray cost of the monument. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to authorize staff to issue a Purchase Order to Quick Crete Products Corporation of the construction of Freedom Park Memorial Monument — Approved Capital Improvement Program — Contract Amount $19,488.33. Authorize the City Manager or designee to accept the $10,000 donation from Boeing to defray cost of the monument. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4.0 COUNCIL MEMBER WERNICK ABSENT 16. Approve the issuance of an emergency purchase for acquisition of sewer pump components for Sewer Pump Station No. 7 (Palm Avenue and Virginia Street) — Fiscal Impact $13,046.74. Andy Santamaria, Public Works Director, responded to Council questions. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve the issuance of an emergency purchase for acquisition of sewer pump components for Sewer Pump Station No. 7 (Palm Avenue and Virginia Street) — Fiscal Impact $13, 046.74. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4.0 COUNCIL MEMBER WERNICK ABSENT F. NEW BUSINESS — 28. Consideration and possible action regarding ball field improvements at Recreation Park. Council Member Gaines reported on this item. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve funding request of $18,500.00 for ball field improvements at Recreation Park. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT G. REPORTS — CITY MANAGER — URGENCY ITEM ADDED TO THE AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO. 8 Consideration and possible action regarding approval of a $2,000,000 grant from the FAA to be used in the next phase of the Residential Sound Insulation (RSI) Program. Mary Strenn, City Manager, gave a report. MOVED by Mayor Gordon, SECONDED by Mayor to execute the FAA Grant Agreement MOTION PASSED BY UNANIMOUS VOICE ABSENT Council Member McDowell to authorize the No. 3059 for Project No. AIP 3 -06- 0139 -20. VOTE. 4/0. COUNCIL MEMBER WERNICK H. REPORTS — CITY ATTORNEY — Reported on Settlement Agreement and Mutual Release with Imperial Partners, 25, L.P. and Kilroy Realty, L.P., and Airport Auto Parking (C & W Parking Corp.). J. K REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Reported that signs on the West Bound 105 Freeway have been changed to read LAX rather than El Segundo. Council consensus to direct staff to investigate with LAWA and Caltrans. Council Member Gaines — Reported on the Federal Transportation Authorizations — T21. Council consensus agendize the possibility of having City lobbyist review upcoming Transportation legislation. Mayor Pro Tern Jacobs — NONE Mayor Gordon — 29. Consideration and possible action regarding further direction from City Council on the proposed Park Master Plan and conceptual designs for the new Community Center. MOVED by Mayor Gordon, SECONDED by Council Member McDowell to authorize the City Manager to direct LPA to revise the master plan and redesign the Community Center conceptual design after soliciting additional public comments over the next 30 days and by considering the following: a reduction to the size and height of the gymnasium; a reduction to the number of seats in the multipurpose room /gymnasium to only accommodate 50 seats; a reduction to the size of the presentation hall /theater to 150 seats from 250 seats; restore the size of the tot lots to their existing size or larger; study the possibility of adding additional parking spaces; study the possibility of relocating the gymnasium somewhere else on the park, authorize the payment of $28,150 to LPA for design revisions. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER WERNICK ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO 9 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jane Friedkin, resident, spoke regarding public comments made this evening. Spoke regarding Fire and Police salaries. Spoke regarding the recent J and L rally. Richard Arabian, resident, spoke regarding FY 02 -03 budget expenditure increases. Spoke regarding reducing the cost of doing business in El Segundo to attract business. CLOSED SESSION - NONE ADJOURNMENT 9:50 at P.M. 1 drn a 4%, Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 17, 2002 PAGE NO 10