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2002 SEP 03 CC MIN-7Council adjourned to open session at 6:55 P.M. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 3, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Father David Bowser of St. Michael the Archangel Episcopal Church PLEDGE OF ALLEGIANCE AND FLAG CEREMONY — Boy Scout Troops 267, 762, 773 and Cub Scout Packs 968C and 773C PRESENTATIONS — (a) Mayo ProTem Jacobs presented a Proclamation in support of the life- saving work of the American Heart Association and proclaiming Saturday, September 21, 2002 as the 2002 American Heart Walk Los Angeles — South to be held at Mattel Corporate grounds on Continental and Grand Avenues, El Segundo. (b) Mayor Gordon and Council Member Gaines presented a Commendation to the El Segundo Babe Ruth 13 Year Old 2002 State Champion Baseball Team. Also presented a Commendation to the El Segundo Babe Ruth 13 -15 Year Old 2002 World Series Champion Baseball Team. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. John Gaines, resident and President of Babe Ruth Baseball, thanked the community for there help and support during the season. MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 2 Jim McLees, resident, spoke on behalf of the Boy Scouts of El Segundo, and the El Segundo Scout House Association regarding their request for a 50 -year lease. Liz Garnholz, resident; requested information on item number 14. Todd Short, representing S&W Towing; spoke regarding consent item number 19, City towing contract. Jerry Saunders, Continental Development Corporation, spoke regarding item number 14, Circulation Element RFP. Joe Brandin, resident, spoke regarding the Boy Scout House. Conrad Walton, resident, spoke regarding street sweeping on Grand Ave. He addressed item number 15. He requested Council to not approve this item. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (Public Hearing) regarding a Resolution re- affirming the policy related to the Fire Department Inspection Program and to adopt a modified inspection /permit fee schedule. Adoption of the proposed amended fee schedule will result in an added program cost recovery of approximately $135,000.00. Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding a Resolution re- affirming the policy related to the Fire Department Inspection Program and to adopt a modified inspection /permit fee schedule. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received. Mary Strenn, City Manager, gave a report. Liz Garnholz, resident; spoke regarding paramedic transport fees. City Manager Strenn stated that these fees are not being changed at this time. Council consensus to close the public hearing. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4270 MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 3 A RESOLUTION ESTABLISHING A POLICY FOR IMPOSING INSPECTION FEES AND ADOPTING A NEW AND AMENDED FEE SCHEDULE FOR RECOVERING FIRE DEPARTMENT INSPECTION COSTS, IN ACCORDANCE WITH THE EL SEGUNDO MUNICIPAL CODE AND APPLICABLE LAW. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to adopt Resolution No. re- affirming the policy related to the Fire Department Inspection Program and to adopt a modified inspection /permit fee schedule. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action (Public Hearing) regarding a Resolution adopting new fee schedule for recovering costs incurred from implementing National Pollution Discharge Elimination System (NPDES) regulations. Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding a Resolution adopting new fee schedule for recovering costs incurred from implementing National Pollution Discharge Elimination System (NPDES) regulations. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received. Rufus Young, with Burke, Williams and Sorenson, gave a brief staff report. Council consensus to close the public hearing. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4271 A RESOLUTION ADOPTING NEW FEE SCHEDULE FOR RECOVERING COSTS INCURRED FROM IMPLEMENTING NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) REGULATIONS. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt Resolution No. adopting a new fee schedule for recovering costs incurred from implementing National Pollution Discharge Elimination System (NPDES) regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 This item pulled forward for consideration. 21. Consideration and possible action regarding a request for a lease renewal by the Scout House Association. MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 4 MOVED by Mayor Gordon, SECONDED by Council Member Gaines to approve a 50 -year lease renewal for the City property where the scout house is situated on Grand Avenue next to the Teen Center. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3. Consideration and possible action (Public Hearing) regarding the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvements Plan. Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the FY 2002 -2003 Preliminary Budget and Five -Year Capital Improvement Plan. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received. Joe Brandin, resident, spoke regarding the budget summary and message. He further commented on the proposed revenue and expenditures. Richard Arabian, resident, spoke regarding the budget and revenue and expenditures. Jane Turino spoke regarding budget comparisons between El Segundo and Manhattan Beach. Bill Winger, resident, spoke regarding the budget and the comparison between income and spending. Bret Plumlee, Director of Administrative Services, gave a report. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to continue the public hearing to September 17, 2002 regular meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS - NONE D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding the setting of a date and time for interviewing candidates to the various Committees, Commissions and Boards (CCBs). Council consensus to set date for interviews of candidates to the Planning Commission, LAXMAC, and the Cl PAC, for 6:00 p.m., Tuesday, September 17, 2002. MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 5 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2527644 to 2527967 on Register No. 22 in the total amount of $934,370.25 and Wire Transfers from 08/10/2002 through 08/23/2002 in the total amount of $1,050,479.93 and authorized staff to release. Ratified payroll and employee benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved Special Budget Meeting Minutes of August 20, 2002 and City Council Meeting Minutes of August 20, 2002. 7. Approved request by the American Heart Association for City support and approval tc close certain streets during the American Heart 5K Walk, Saturday, September 21, 2002. 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 9. Approved annual renewal of the Library Department's blanket purchase orders and to encumber funds for four vendors: Baker & Taylor Information Services, OCLC Inc., Ebsco Subscription Services, and Innovative Interfaces, Inc. for FY 2002 -2003 for supplying library materials online cataloging services, and system maintenance. (Fiscal Impact: $129,400.00). 10. Approved the extension of the professional services Contract No. 2717 for auditing services with Lance, Soil & Lunghard for two years through 2002 -2003 (Fiscal Impact: 2001 -2002 $28,550; 2002 -2003 $29,350; and a one -time fee for GASB 34 implementation of $3,000 = $60,900) and authorized the Mayor to execute Amendment No. 1 on behalf of the City. 11. Approved the proposed revision to the class specification of the job classification of Wastewater Supervisor. 12. Authorized the City Manager to execute Amendment No. 1 to extend current Professional Services Agreement No. 2941 with Ron Rakich and Associates through December 31, 2002; approved the carry over remaining FY 2001 -2002 funding. 13. PULLED FOR DISCUSSION BY MAYOR PROTEM JACOBS 14. PULLED FOR DISCUSSION BY MAYOR PROTEM JACOBS 15. PULLED FOR DISCUSSION AT REQUEST OF THE PUBLIC 16. COUNCIL MEMBER MCDOWELL HAS A POSSIBLE CONFLICT OF INTEREST 17. MAYOR PROTEM JACOBS HAS A POSSIBLE CONFLICT OF INTEREST MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO. 6 18. Waived the formal bidding process per the Municipal Code. Approved Contract No. 3049 with Motorola for $45,491.88 for the purchase of a radio workstation and software upgrades to the existing radio workstations in the Police Department's Public Safety Communications Center. Authorized the Mayor to execute the contract on behalf of the City. MOVED by Council Member Gaines, SECONDED by Mayor Pro Tern Jacobs to approve Consent Agenda items 5, 6, 7, 9, 10, 11, 12 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 8. Approve request by the El Segundo Police Officers and Firefighters Associations for City support and approval to close Main Street between Grand Avenue and Holly Avenue during the Pancake Breakfast in honor of the victims of 9/11, Saturday, September 14, 2002. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve request by the El Segundo Police Officers and Firefighters Associations for City support and approval to close Main Street between Grand Avenue and Holly Avenue during the Pancake Breakfast in honor of the victims of 9/11, Saturday, September 14, 2002. MOTION PASSED BY UANANIMOUS VOICE VOTE. 5/0 13. Authorize staff to issue a Request for Proposal (RFP) to obtain an update of the El Segundo Fiscal Impact Model (ESFIAM); a subsequent analysis of the fiscal impact of private development on Area A of the Los Angeles Air Force Base using the updated ESFIAM; and authorized staff to secure the services of bond counsel. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to authorize staff to issue a Request for Proposal (RFP) to obtain an update of the El Segundo Fiscal Impact Model (ESFIAM); a subsequent analysis of the fiscal impact of private development on Area A of the Los Angeles Air Force Base using the updated ESFIAM; and authorized staff to secure the services of bond counsel. MOTION PASSED BY UANANIMOUS VOICE VOTE. 5/0 14. Consideration and possible action regarding the distribution of a Request for Proposal (RFP) to update the City of El Segundo's Circulation Element of the General Plan and prepare an Environmental Impact Report. The Council directed that the Corporate Office (CO) zone be added to the traffic modeling exercise and that all references to modeling be clarified in the RFP. In addition, staff is to meet with interested business representatives that may wish to comment on the RFP and return on September 17th for further City Council evaluation /direction. 15. Adopt Resolution No. 4269 amending Resolution No. 4257 to provide for street sweeping on Grand Avenue (between Main Street and Richmond Street). MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 7 MOVED by Council Member Gaines SECONDED by Mayor ProTem Jacobs to adopt Resolution No. 4269 amending Resolution No. 4257 to provide for street sweeping on Grand Avenue (between Main Street and Richmond Street). MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: GORDON, JACOBS, GAINES, MCDOWELL. ABSTAINING: WERNICK 4/0/1 16. Authorize staff to make an advance Company (SCE) for the design and Douglas Street Gap Closure Prc (Estimated Cost $35,000). payment of $35,000 to Southern California Edison relocation of SCE facilities in conjunction with the ect. Approved Capital Improvement Program MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to authorize staff to make an advance payment of $35,000 to Southern California Edison Company (SCE) for the design and relocation of SCE facilities in conjunction with the Douglas Street Gap Closure Project. Approved Capital Improvement Program (Estimated Cost $35,000). MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: GORDON, JACOBS, GAINES AND WERNICK. NOES: NONE. NOT PARTICIPATING: MCDOWELL 4/0/1 17. Award Contract to FS Construction for removal and storage of Heritage Stones as part of the Downtown Specific Plan Implementation. Approved Capital Improvement Program — Project No. PW 02 -17 (Contract Amount = $38,808.00). Authorized the City Manager to execute the contract on behalf of the City. MOVED by Council Member McDowell SEONDED by Council Member Gaines to award Contract No. 3050 to FS Construction for removal and storage of Heritage Stones as part of the Downtown Specific Plan Implementation. Approved Capital Improvement Program — Project No. PW 02 -17 (Contract Amount = $38,808.00). Authorized the City Manager to execute the contract on behalf of the City. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: AYES: GORDON, GAINES, MCDOWELL, WERNICK. NOES: NONE. NOT PARTICIPATING: JACOBS. 4/0/1 F. NEW BUSINESS — 19. Consideration and possible action on the awarding of RFP No. 02 -14 (Police Towing and Storage Services) to the most responsive bidder as the City's primary towing contractor, and authorize the City Council to execute the four -year agreement with three one -year term extensions, for a maximum total contract length of seven years. ITEM POSTPONED TO A FUTURE DATE. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — Announced that the City of El Segundo prevailed in a lawsuit it filed against Stardust West Apartments. The City had filed an action seeking to cause Stardust to cease the unlawful use of the premises. Stardust had been maintaining 39 dwelling units, but the Certificate of Occupancy only allowed for 26 units. REPORTS — CITY CLERK - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO. 8 J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding the 911 observance. Council Member Gaines — 20. Consideration and possible action regarding a request for City support and approval to hold a Parade to welcome the El Segundo Babe Ruth 13 -15 Year Old 2002 World Series Champion Baseball Team and El Segundo Babe Ruth 13 Year Old 2002 State Champion Baseball Team. ITEM REMOVED Council Member Wernick — Spoke regarding the Public Safety Pancake breakfast. Mayor Pro Tern Jacobs — spoke about the upcoming Heart Walk Mayor Gordon — Announced the September 11, observations at 6:45 A.M. held in the area between City Hall, and the Police and Fire Department. Officer J.P. Sellens will travel to New York city to participate in the Observance in New York. 21. Consideration and possible action regarding a request for a lease renewal by the Scout House Association. This items taken up earlier in the agenda. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Kitty Crowley, Resident; spoke regarding the Recreation Park Clubhouse, and objections to the current plan. Liz Garnholz, Resident; spoke regarding LAX. Conrad Walton, resident; expressed his disappointment to the passage of item number 15, street sweeping. Jane Turino, spoke regarding the budget. MEMORIALS - CLOSED SESSION MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 9 The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT at p.m. Cindy Mort en, Ny Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING September 3, 2002 PAGE NO 10