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2002 NOV 19 CC MIN-7M REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 19, 2002 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 5:00 p.m. ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Present CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under �%w Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) 1. Southern California Edison v. State of California, Department of Transportation, LASC YC043605 2. City of El Segundo v. Stardust West, LASC YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -3- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None SPECIAL MATTERS — None. Council moved into open session at 6:55 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. I REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 19, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Julie Elkins of El Segundo United Methodist Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 �%r minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, resident, spoke regarding the perceived overspending by the City Council. Liz Garnholz, resident, requested information on agenda items E -10 and E -12. Also spoke against the proposed Community Center. She also spoke regarding taxation. Carol Well, resident, spoke against the proposed Community Center as designed with the Gym. Jane Turino, spoke against the proposed Community Center as designed with the Gym. Linda Pollard, resident, spoke against the proposed Community Center as designed with the Gym. Susan Richardson, resident, spoke against the proposed Community Center as designed with the Gym. Jan Cruickshank, resident, spoke against the proposed Community Center as designed with the Gym. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 2 Joe Brandlin, resident, spoke regarding the Recreation Park Master Plan. He also stated that from the feedback he has heard, he felt that one wanted a Gym included in the proposed Community Center. Julie Potter, resident, spoke against the proposed Community Center. Christopher Pori, resident, spoke against the proposed Community Center. He stated that a larger theater would be better. Bill Wenger, resident, spoke against the proposed Community Center. Richard Arabian, resident, spoke against the proposed Community Center as designed with the Gym. Carl Jacobson, resident, spoke against the proposed Community Center as designed with the current footprint. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 ,%W B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding alternative designs on the proposed Recreation Park Master Plan and new Community Center. Mayor Gordon suggested the Council propose a recommendation that will be referred to the Planning Commission. Mayor ProTem Jacobs; recommended 150 seat theater, replace gym with a suspended wood floor with 1500 square foot room, ground level, within the existing footprint. Maintain the balcony as designed. Maintain the Tot Lot as is or larger. Narrow profile and height. Council Member Wernick; recommended no gym, do a study that uses the sidewalks as a guide to expanding the building, and keep the footprint within those boundaries. Agrees with the suspended wood floor room. Provide adequate seating for the theater. Council Member McDowell; agreed with Sandy's proposal. A gym might be able to be considered at a later date, in at different location. Council Member Gaines; concurs with Mayor ProTem Jacobs suggestion. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 3 Mayor Gordon; agrees with the other Council Members that a gym is not needed. The proposed Tiny Tot Lot will be as large, if not larger, than the existing Lot. A 150 seat theater is all the surrounding area can accommodate. Council consensus to receive public input on Mayor ProTem Jacobs recommendation, maintain a reasonable height limit and return the item to Council the second meeting in December. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to recommend a 150 seat theater, replace gym with a suspended wood floor with a 1500 square foot room, at ground level, within the existing footprint. Maintain the balcony as designed. Maintain the Tot Lot as is or larger. Narrow profile and height. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2529459 to 2529791 on Register No. 3 in the total amount of $875,553.42 and Wire Transfers from 10/26/2002 through 11/08/2002 in the total amount of $333,145.43. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 3. Approved City Council Meeting Minutes of November 6, 2002 and Minutes of the Special Joint Meeting of the El Segundo City Council and Recreation & Parks Commission on October 8, 2002. 4. Approved a Professional Service Contract No. 3086, in a form approved by the City Attorney, with Kimley -Horn & Associates to prepare the Circulation Element of the General Plan and Environmental Impact Report (EIR). The amount to be paid to the consultant under this agreement is $244,530. 5. Approved extension of Agreement No. 2513 with the City of Manhattan Beach for Median Landscape Maintenance of Rosecrans Avenue. Authorized the City Manager to execute the amendment on behalf of the City. 6. Awarded three (3) year Contract No. 3087 to Keystone Uniforms, Contract No. 3088 to Carmen's Uniforms, Contract 3089 to Uniforms, Inc. and Contract No. 3090 to Long Beach Uniform as the Fire Department's primary suppliers of uniforms and accessories. Authorized the City Manager to execute the agreements and to exercise the renewal option for an additional three (3) year period, if in the City's best interest for a maximum total contract length of six (6) years. 7. PULLED FOR DISCUSSION BY MAYOR GORDON MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 4 8. Authorized the City Manager to execute Professional Service Agreement No. 3091 with Bob Murray & Associates for an amount not to exceed $23,500 for the purpose of providing executive search services. 9. Waived the formal bidding process per the Municipal Code and approved the City's use of U.S. Communities, Fairfax County, VA., competitively solicited Master Agreement #RQ01- 411313-16, for office furniture with Steelcase (manufacturer) and awarded contract to the authorized distributor and installers BKM Total Office of California L.P., in the amount of $44,250; authorized the City manager to execute standard City Professional Services Agreement No. 3092 on behalf of the City. 10. PULLED FOR DISCUSSION BY REQUEST OF THE PUBLIC 11. Authorized staff to advertise the project again for receipt of construction bids for the installation of an ADA elevator at City Hall (350 Main Street) — Approved Capital Improvement Program - Project No. PW 02 -18 (Estimated Cost $300,000). 12. PULLED FOR DISCUSSION BY REQUEST OF THE PUBLIC 13. Accepted the Acacia Park Irrigation System Replacement work as complete — Approved Capital Improvement Program — Project No. PW 02 -13. Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 14. Authorized the City Manager to make an advance payment of $75,000 and to execute IliNw Reimbursement Agreement No. 3093, as approved by the City Attorney, with Exxon Mobil (Exxon) Pipeline Company for relocation of Exxon's 8" pipeline for the Douglas Street Gap Closure Project — Approved Capital Improvement Program (Estimated Cost $375,000). MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items 2, 3, 4, 5, 6, 8, 9, 11, 13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action regarding a request by the Fire Department to authorize staff to purchase a Low Power AM Radio Station from a single source vendor (Information Station Specialists (ISS), Inc.), through grant funding provided by the Office of Traffic Safety and Caltrans. Total project cost not to exceed $28,000.00. MOVED by Mayor Gordon, SECONDED by Mayor ProTem Jacobs to waive the formal bidding process per the Municipal Code; approve request by the Fire Department to authorize staff to purchase a Low Power AM Radio Station from a single source vendor, Information Station Specialists, Inc. (ISS, Inc.) through grant funding provided by the Office of Traffic Safety and Caltrans. Total project cost not to exceed $28,000. Authorize the City Manager to execute standard City Professional Services Agreement No. 3094 on behalf of the City. Authorize staff to seek and purchase, using alternative funding resources, radio - controlled electronic warning beacons (approximately 20) to alert the community of an emergency. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 5 10. Consideration and possible action regarding an agreement with JCM Facilities Planning and Management for professional architectural services for City Hall Improvements Phase 2 — Approved Capital Improvement Program — Project No. W 02 -19 — (estimated cost of service = $17,500.00). MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve standard consultant Agreement with JCM Facilities Planning and Management for professional architectural services for City Hall Improvements Phase 2 — Approved Capital Improvement Program — Project No. PW 02 -19 (Estimated cost of service $17,500); authorize the City Manager to execute standard consultant Agreement No. 3095 on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 12. Consideration and possible action to approve Tract Map No. 53334 which encompasses 210 and 214 Whiting Street. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve Tract Map No. 53334 which encompasses 210 and 214 Whiting Street. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; GORDON, JACOBS, GAINES AND MCDOWELL. NOES: WERNICK. 4/1 F. NEW BUSINESS — NONE I• REPORTS — CITY MANAGER — NONE II. H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding the Hyperion meeting and ICRMA. Council Member Gaines — Spoke regarding the administrative process for strategic planning. Asked for administrative notification that staff is taking the goals that were set in the strategic planning sessions and agendizing them for the appropriate Board or Commission meeting to ensure that goals and objectives are formally transmitted to the Boards and Commissions. Spoke regarding MTA call for projects. Recommended that a sub - committee or staff identify programs that we wish MTA to consider and agendize recommendations for a future Council meeting. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 6 Requested an update on Main Street renovations. Andy Santamaria, Director of Public Works, gave a brief update. Reminded the community of the High School CIF Football game Friday night. Noted that on December 17 there will be the memorial dedication at Freedom Park. Council Member Wernick — Spoke regarding the Hyperion meeting and LAX. Mayor Pro Tern Jacobs — Spoke regarding recent trip Kiwanis trip to Guaymas. Mayor Gordon — Noted that the SCAG Transportation Committee has taken up the possibility of using MagLev high speed trains in Southern California. Spoke regarding the Southern California Regional Airport sponsored trip to Germany. Announced the resignation of Recreation and Parks Director Greg Johnson. 15. Consideration and possible action regarding the appointment of members of the City Council who will serve on a subcommittee that will examine new business recruitment incentives for a period not to exceed 90 days. Appointed Mayor Gordon and Council Member McDowell to serve on a subcommittee that will examine new business recruitment incentives for a period not to exceed 90 days. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandin, resident, requested a copy of the study about updating the current Community Center. Liz Garnholz, resident, spoke regarding the study on the existing Community Center, and LAX matters. Susan Richardson, resident, spoke regarding the tot lots and elementary school playground. Peggy Tyrell, resident, spoke regarding budget matters. Richard Arabian, resident, spoke regarding the Community Center. Carl Jacobson, resident, spoke in favor of the new recommendations, and hopes the direction to the architect will give latitude to move the whole design around within the foot print. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO.7 Christopher Pori, resident, thanked Council for their decision on the Community Center and hoped work can be done on refining the theater to make it a state of the art theater. MEMORIALS - NONE CLOSED SESSION - NONE ADJOURNMENT at 8:55 p.m. Cindy M rtesen City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2002 PAGE NO. 8