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2002 MAY 07 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 7, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 7:00 p.m. INVOCATION — Chaplain Jim Rozman of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Council Member John Gaines PRESENTATIONS — (a) Council Member McDowell presented a Proclamation to Police Chief Wayt and Fire Chief Angelo proclaiming May 11, 2002 as El Segundo Fire and Police Service Day and inviting the community to participate in the joint Open House on Saturday, May 11, 2002, from 10:30 A.M. to 2:00 P.M. at the Fire and Police Stations on Main Street. (b) Council Member Wernick presented a Proclamation proclaiming the month of May, 2002 as Older Americans Month and honoring Chuck DeDeurwaerder as 2002 El Segundo Senior Citizen of the Year; and inviting the community to the Elderfest Celebration on Saturday, May 11, 2002 from 11:00 A.M. to 1:30 P.M. at the Joslyn Center to honor senior citizens who have generously contributed their time and talent to improve the quality of life for all. (c) Mayor ProTem Jacobs read a Proclamation proclaiming May 18, 2002 as Volunteer Recognition Day in honor of all City Volunteers, from 11:30 A.M. to 2:00 P.M. at Chevron Park. ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 2 Chuck DeDeurwaerder resident spoke regarding curb cuts and sidewalk improvements. Oral presentation by Mr. Mike Rotolo, Chairman of the Capital Improvement Program Advisory Committee, regarding the Community Workshop scheduled at 7:00 P.M. on Wednesday, May 15, 2002 at the Police Department EOC Conference Room. Chuck DeDeurwaerder resident spoke on sidewalk improvements. Edward Grant spoke regarding the request by St. Anthony School for a Tax Exempt Business License Permit and waiver of fees for a one -day food and liquor sale license for a silent auction fundraising event to be held on June 1, 2002, between 6:00 P.M. and 10:00 P.M. in the St. Anthony new parish hall. Joseph J. Riordan, El Segundo Cub Scout Pack 968C, requested City support and waiver of fees, to use Grand Avenue from Arena to Eucalyptus on July 20, 2002 for the annual Cub Scout Soapbox Derby Race from 12:00 Noon to 5:00 P.M. J.P. Sellens, El Segundo Police Officers Association, requested Council approval and support, to close off the 100 to 600 blocks of Main Street for the annual Main Street America Car Show to be held on Saturday, August 3, 2002 from 10:00 A.M. to 4:00 P.M. Presentation by Bob Holden, Los Angeles World Airports' (LAWA), demonstrating an on -line commercial flight tracking program. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member Gaines, to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Consideration and possible action regarding placement of a training fence at Constitution Park for the Police Department Personnel Division. Greg Johnson, Director of Recreation and Parks, and Sgt. Scott Doukakis gave a report. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wernick, to approve the Recreation and Parks Commission recommendation to place a training fence at MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 3 Constitution Park and direct staff to fabricate the fence per specifications. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 2. Consideration and possible action regarding applying for Tree City U.S.A. status through the Arbor Day Foundation. Mary Strenn, City Manager gave a brief report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to direct staff to complete the application for Tree City U.S.A. status and forward it to the Arbor Day Foundation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2524734 to 2525177 on Register No. 14 in the total amount of $1,444,378.37 and Wire Transfers from 04/6/2002 through 04/26/2002 in the amount of $1,251,214.46 and authorized staff to release. Ratify: Payroll and Employee Benefit checks, checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 5. Consideration and possible action regarding a request by St. Anthony School for a Tax Exempt Business License Permit and waiver of fees for a one -day food and liquor sale license for a silent auction fundraising event to be held on June 1, 2002, between 6:00 P.M. and 10:00 P.M. in the St. Anthony new parish hall. (Fiscal Impact - $88.00). 6. Consideration and possible action regarding a request by El Segundo Cub Scout Pack 968C, for City support and waiver of fees, to use Grand Avenue from Arena to Eucalyptus on July 20, 2002 for the annual Cub Scout Soapbox Derby Race from 12:00 Noon to 5:00 P.M. (Fiscal Impact - $680.00). 7. Consideration and possible action regarding a request by J.P. Sellens, on behalf of the El Segundo Police Officers Association, for Council approval and support, to close off the 100 to 600 blocks of Main Street for the annual Main Street America Car Show to be held on Saturday, August 3, 2002 from 10:00 A.M. to 4:00 P.M. (Fiscal Impact - $100.00). 8. Received and filed Monthly status report on Capital Improvement Program Projects — (No fiscal impact). 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 11. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 4 12. Awarded Contract No. 3004 to FS Construction for the construction of forty -four (44) curb ramps and adjacent sidewalk along Mariposa Avenue — Project No. PW 02 -04 — Approved Capital Improvement Program. (Fiscal Impact - $35,254.00) Authorized the City Manager to execute on behalf of the City. 13. Approved Change Order No. 1 in the amount of $2,313.60; Accepted the project for water pump replacement at Storm Water Pump Station No. 17 (1015 East Imperial Avenue) — Project No. PW 01 -07 — Approved Capital Improvement Program. (Contract Cost - $36,189.60) as complete; Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 15. PULLED DUE TO A POTENTIAL CONFLICT BY MAYOR GORDON 16. PULLED DUE TO A POTENTIAL CONFLICT BY COUNCIL MEMBER GAINES 17. Awarded Contract No. 3006 to All American Asphalt for the reconstruction of Duley Road, between Grand Avenue and Mariposa Avenue — Project No. PW 02 -07 — Approved Capital Improvement Program. (Estimated cost - $245,725.00); authorized the City Manager to execute on the behalf of the City; authorized $25,000.00 for construction management and construction contingencies. 18. PULLED DUE TO A POTENTIAL CONFLICT BY COUNCIL MEMBER MCDOWELL 19. Consideration and possible action regarding approval to sell or dispose of all personal property, which has become unsuitable for City use including unclaimed Police property. 20. PULLED DUE TO A POTENTIAL CONFLICT BY MAYOR PROTEM JACOBS 21. Approved the release of the City of El Segundo's portion ($9,509.00) of the Juvenile Accountability Incentive Block Grant ( JAIBG) to the Los Angeles County District Attorney's Office and authorized the City Manager to sign the waiver authorizing the Office of Criminal Justice Planning, to transfer funds allocated under the JAIBG 2002 to the Los Angeles County District Attorney's Office. 22. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 23. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 24. PULLED FOR DISCUSSION BY CITY ATTORNEY HENSLEY MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve consent agenda items 3, 5, 6, 7, 8, 12, 13, 17, 19, and 21. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 5 4. Approve Regular City Council Meeting Minutes of April 16, 2002 and Special City Council Meeting Minutes of April 23, 2002. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve regular City Council Meeting Minutes and Special City Council Meeting Minutes of April 23, 2002. MOTION PASSED BY UNANIMOUS VOICE VOTE 41011 COUNCIL MEMBER WERNICK NOT PARTICIPATING DUE TO ABSENCE FROM MEETING 9. Adopt plans and specifications for Recreation Park Electrical Upgrades — Project No. PW 01 -05 — Approved Capital Improvement Program. (Estimated cost - $429,000.00) and authorized staff to advertise the project for receipt of construction bids. MOVED by Council Member Gaines, SECONDED by Council Member Jacobs to authorize staff to adopt plans and specifications for Recreation Park Electrical Upgrades — Project No. PW 01 -05 and to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 10.Award Contract No. 3003 to Green Giant Landscape, Inc., for the construction of mid - block surface drainage improvements /curb replacements at nine (9) locations — Project No. PW 02- 09A — Approved Capital Improvement Program. (Fiscal Impact - $81,950.00) and authorized the City Manager to execute on behalf of the City. MOVED by Council Member Werwick, SECONDED by Council Member McDowell to authorize City Manager to execute Contract No. 3003 to Green Giant Landscape, Inc., for the construction of mid -block surface drainage improvements /curb replacements at nine (9) locations — Project No. PW 02 -09A on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 11. Awarded Contract No. 3004 to FS Construction for the construction of sidewalk/curb ramps along Pine Avenue (east of Sierra Street and west of Maryland Street) and along Center Street (Grand Avenue to Franklin Avenue) — Project No. PW 02 -05 — Approved Capital Improvement Program. (Fiscal Impact - $22,098.00) and authorized the City Manager to execute the contract on behalf of the City. MOVED by Council Member Werwick, SECONDED by Council Member McDowell to authorize City Manager to execute Contract No. 3004 to FS Construction for the construction of sidewalk/curb ramps along Pine Avenue (east of Sierra Street and west of Maryland Street) and along Center Street (Grand Avenue to Franklin Avenue) — Project No. PW 02 -05 on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 14.Approve Change Order No. 1 in the amount of $8,652.49 and acceptance of work as complete for the installation of flashing red lights at the Main Street/Pine Avenue intersection — Project No. PW 01 -09 - Approved Capital Improvement Program. (Final Cost Amount - $33,852.49); authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. MOVED by Council Member Werwick, SECONDED by Council Member Gaines to approve Change Order No. 1 in the amount of $8,652.49 and to accept work as complete for the installation MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 6 of flashing red lights at the Main Street/Pine Avenue intersection — Project No. PW 01 -09 and authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 15. Approve payment of $77,481.31 to the Grand Corporate Center, Inc., for design costs related to the City — Caltrans Cooperative Project to construct signal and intersection improvements at the Sepulveda Boulevard intersections with El Segundo Boulevard and Grand Avenue. (Fiscal Impact - $77,481.31). MOVED by Council Member Werwick, SECONDED by Council Member Gaines to approve payment of $77,481.31 to the Grand Corporate Center, Inc., for design costs related to the City — Caltrans Cooperative Project to construct signal and intersection improvements at the Sepulveda Boulevard intersections with El Segundo Boulevard and Grand Avenue as complete and authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0/1. MAYOR GORDON NOT PARTICIPATING DUE TO A POTENTIAL CONFICT 16.Awarded Contract No. 3005 to Denboer Engineering and Construction, Inc., for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue), Project No. PW 02- 03 - Approved Capital Improvement Program. (Estimated cost - $830,000.00) Authorized the City Manager to execute the contract on behalf of the City; authorized $78,000.00 for construction management and construction contingencies. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to award Contract No.3005 to Denboer Engineering and Construction, Inc., for the rehabilitation of Sanitary Sewer Pump Station No. 4 (1501 East Holly Avenue), Project No. PW 02- 03 - Approved Capital Improvement Program. (Estimated cost - $830,000.00); and authorize the City Manager to execute the contract on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 41011. COUNCIL MEMBER GAINES NOT PARTICIPATING DUE TO A POTENTIAL CONFICT 18. Authorize staff to issue a check for $472,648.00 to Southern California Edison (SCE) for work completed related to the Sepulveda Boulevard Widening Project. MOVED by Council Member Wernick, SECONDED by Council Member Gaines to issue check for $472,648.00 to Southern California Edison for work completed related to the Sepulveda Boulevard Widening Project. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410/1. COUNCIL MEMBER MCDOWELL NOT PARTICIPATING DUE TO A POTENTIAL CONFICT 20. Approved of Amendment No. 1 to a Professional Service Contract No. 2977 with Rosenow Spevacek Group, Inc. for additional real estate consulting services on an as- needed basis related to the leasing or real property at 121 W. Grand Avenue. The amount to be paid to the Consultant under this amendment would not exceed $10,000.00. The total cost of the revised contract would not exceed $19,995.00. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to Approve Amendment No. 1 to a Professional Service Contract No. 2977 with Rosenow Spevacek Group, Inc. for additional real estate consulting services on an as- needed basis related to the leasing or real property at 121 W. Grand Avenue. The amount to be paid to the Consultant under this MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO.7 amendment would not exceed $10,000.00. The total cost of the revised contract would not exceed $19,995.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0/1. MAYOR PROTEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFICT 22. Approved Memorandum of Understanding between the 61St Security Forces Squadron, 61St Air Base Group, Los Angeles Air Force Base (LAAFB) and the City of El Segundo in order to establish mutual understandings regarding Security Forces law enforcement activities in the City of El Segundo and authorized the City Manager to enter into an agreement with the LAAFB. Council directed Police Chief Wayt to return to Council in 60 to 90 days with a report on co- coordinating communications between the Base and the City. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve the Memorandum of Understanding Contract No. 3007 between the 61St Security Forces Squadron, 61St Air Base Group, Los Angeles Air Force Base (LAAFB) and the City of El Segundo in order to establish mutual understandings regarding Security Forces law enforcement activities in the City of El Segundo and authorized the City Manager to enter into an agreement with the LAAFB. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 23. Approve Agreement No. 3008 for the Municipal Area Express (MAX) commuter bus service and authorized the City Manager to execute on behalf of the City. MOVED by Council Member Gaines, SECONDED by Council Member McDowell Approved Agreement No. 3008 for the Municipal Area Express (MAX) commuter bus service and authorize the City Manager to execute Agreement on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 24. Authorized the City Manager to execute Agreement No. 3009, approved as to form by the City Attorney on the City's behalf with Pyro Spectaculars, Inc. for professional fireworks show services on the 4th of July at Recreation Park. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Werwick to authorized the City Manager to execute Agreement No. 3009, approved as to form by the City Attorney on the City's behalf with Pyro Spectaculars, Inc. for professional fireworks show services on the 4th of July at Recreation Park on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 NEW BUSINESS — 25. Consideration and possible action regarding a potential lease between the City of El Segundo and 612 Twin Holdings, LLC (formerly Richmond Grand Associates, LLC) for 100 parking spaces in a new parking facility to be constructed at 121 W. Grand Avenue. The cost includes a one -time lease payment estimated at $1,100,000.00 for the construction of the City's 100 parking spaces plus annual lease payments in the range of $200,000.00 for 34 years. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO 8 James Hansen, Director of Community, Economic and Development Services gave a report. Mark Newman and Jerry Preston spoke regarding the property. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to direct staff to complete a lease between the City of El Segundo and 612 Twin Holdings, LLC (formerly Richmond Grand Associates, LLC) for 100 parking spaces in a new parking facility to be constructed at 121 W. Grand Avenue. The cost includes a one -time lease payment estimated at $1,100,000.00 for the construction of the City's 100 parking spaces plus annual lease payments in the range of $200,000.00 for 34 years for City Council consideration on June 4, 2002. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0/1. MAYOR PROTEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFICT 26. Consideration and possible action regarding potential amendments to the Circulation Element of the General Plan. James Hansen, Director of Community, Economic and Development Services gave a report. Consensus of Council to direct staff to form assumptions on possible scope of work for Circulation Element update process. F. REPORTS — CITY MANAGER — Reminder for the public to attend both the Police and Fire Department open house this Saturday, May 11, 2002. G. REPORTS — CITY ATTORNEY — Reported on the Settlement Agreement & General Release between the City of El Segundo and the Hornes. The Settlement Agreement reports available in the City Clerk's Office. H. REPORTS — CITY CLERK — ONE 27. Consideration and possible action on the City Council's ability to establish precincts and polling places for the June 18, 2002 special election; the City Council's ability to establish election procedures for future elections; a report from the City Clerk regarding the recommended precincts and polling locations for the June 18, 2002 special election; vehicle parking in areas adjacent to polling locations; the costs of conducting elections; policies and practices for the mailing of sample ballots prior to the April 9, 2002 General Election. Clerk Mortesen gave a report. I. REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke regarding the April 2002 election. Council Member Gaines — MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO. 9 Reported on State budget briefings Council Member Wernick — Spoke on the TRW Aqua launching and the Hometown Fair Mayor Pro Tern Jacobs — Reported on SCAG trip to Sacramento and will be leaving June 21, 2002 for Beijing China. Noted she would not be at the next meeting on May 21, 2002. Mayor Gordon — Congratulations on successful Red Cross blood drive and Hometown Fair. 28. Consideration and possible action regarding the assignment of Council Members to various intergovernmental agencies, other local agencies and ad hoc subcommittees. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to approve and implement flexible assignments of Council Members to various intergovernmental agencies, other local agencies and ad hoc subcommittees MOTION PASSED BY THE FOLLOWING VOTE: AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, COUNCIL MEMBERS GAINES AND MCDOWELL; NOES: COUNCIL MEMBER WERNICK. 411 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — City Council adjourns tonight's meeting in memory of Iza Stockdale, a long -time member of our community, who died on April 22, 2002. Iza was an active member of the El Segundo Methodist Church, and throughout the years she had been active in the community, serving the Red Cross, the PTA and the American Field Service. On April 22, 2002, Anna Lee Passmore died. Anna was the mother of Julian Jenkins, freelance photojournalist for the EZ Reader, the Herald and Beach Reporter, and an El Segundo resident. Lastly, on April 16, 2002, Charlie Babbitt died. Charlie was the father of El Segundo resident Tom Babbitt. On behalf of the City Council — our heartfelt condolences go to the family and friends of the deceased. CLOSED SESSION - NONE ADJOURNMENT at 9:16 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO 10 ri .k 4% - Patti Kight, Acting Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2002 PAGE NO 11