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2002 JUN 04 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 4, 2002, 7:00 P.M. Next Resolution No. 4262 Next Ordinance No. 1346 7:00 P.M. SESSION CALL TO ORDER - Mayor Gordon at 7:00 P.M. INVOCATION - Pastor Mark Koukl of Hope Chapel Del Rey PLEDGE OF ALLEGIANCE - Council Member Kelly McDowell PRESENTATIONS (a) Council Member McDowell recognized Dina Cramer, El Segundo Senior Librarian, as one of the ten recipients of the El Camino College 2002 Distinguished Woman Award and induction into the El Camino College Women's Wall of Fame. (b) Mayor ProTem Jacobs presented a Commendation to Liz West for her dedicated and outstanding service to the City of El Segundo as the 2001 -2002 President of the El Segundo _,hamber of Commerce (c� Council Member Gaines recognized the El Segundo Community Cable as the recipient of the 1s place STAR Award in Public Safety Category for "Every Fifteen Minutes" with one - minute video clip. (d) Mayor Gordon read a Proclamation declaring June 2002 as Skate Awareness Month in support of safe and responsible skating practices. (e) A five - minute Presentation of Worker's Compensation by Dale Jones of Southern California Risk Management Associates (SCRMA), the City's third party administrator for self- funded workers' compensation insurance. (Consent Item No. 6) ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick - Present - Present - Present - Present - Present. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 3 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. None. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick SECONDED by Council Member Gaines to read all ordinances and resolutions by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS — PUBLIC HEARING 1. Consideration and possible action regarding a lease between the City of El Segundo and 612 Twin Holdings LLC for 100 parking spaces in a new 176 space parking facility to be constructed at 121 W. Grand Avenue. The cost includes a one -time lease payment not to exceed $1,100,000 for the construction of the City's 100 parking spaces plus annual lease payments of $194,000 and operating and maintenance expenses for 34 years. Recommendation — (1) Open public hearing; (2) Discussion; (3) Reading of Resolution approving environmental determination by title only; (4) Approve the attached lease and authorize the Mayor to sign; (5) Alternatively, discuss and take other action related to this item. Mayor Pro Tern Jacobs not participating due to a possible conflict of interest. Mayor Gordon stated this was the time and place hereto fixed for a public hearing on a lease between the City of El Segundo and 612 Twin Holdings LLC for 100 parking spaces in a new 176 space parking facility to be constructed at 121 W. Grand Avenue. The cost includes a one -time lease payment not to exceed $1,100,000 for the construction of the City's 100 parking spaces plus annual lease payments of $194,000 and operating and maintenance expenses for 34 years. He asked if proper notice was done and if any written communications had been received. Clerk Mortesen stated that proper noticing was done by the CEDS Department and one written communication was received in the Clerk's Office today. Jim Hanson, CEDS Director, gave a brief staff report City Attorney Mark Hensley announced some minor changes made to the lease agreement. City Manager Strenn also added language to reflect that all parking spaces except those designated for the disabled would be located on the second floor as long as a super market remains on the property, MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 4 Mark Renner, resident, spoke in opposition to building a structure on private property. No one else wished to be heard. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS NOT PARTICIPATING. City Attorney Mark Hensley read the following: RESOLUTION NO. 4262 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL REGARDING AN APPLICATION FROM THE CITY OF EL SEGUNDO APPROVING ENVIRONMENTAL ASSESSMENT NO. 581 FOR A NEW 176 SPACE PARKING STRUCTURE, 7,000 SQUARE FOOT BUILDING AND CITY LEASE OF 100 PARKING SPACES INSIDE THE PARKING STRUCTURE AT 121 WEST GRAND AVE. MOVED by Council Member Gaines SECONDED by Council Member McDowell to adopt Resolution No. 4261 approving Environmental Assessment No. 581. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL. NOT PARTICIPATING: MAYOR PROTEM JACOBS. 4/0/1 MOVED by Council Member Gaines SECONDED by Council Member McDowell to approve the Lease Agreement No. 3010, with amended language presented by the City Attorney, modifications suggested by the City Manager to move all parking, except those spaces designated for the disabled, to the top floor, and to authorize the Mayor to execute it on behalf of the City. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, COUNCIL MEMBERS WERNICK, GAINES AND MCDOWELL. 4/0. NOTPARTICIPATING: MAYOR PROTEM JACOBS. C. UNFINISHED BUSINESS 2. Consideration and possible action regarding approval of conceptual design for the Imperial Avenue Vista Upgrade (Imperial Avenue and Sheldon Street) — Project No. PW 01 -18 — Approved Capital Improvement Program. Recommendation — (1) Approve conceptual plans for Imperial Avenue Vista Upgrade; (2) Alternatively, discuss and take other action related to this item. MOVED by Council Member Gaines SECONDED by Mayor ProTem Jacobs to approve the conceptual design for the Imperial Avenue Vista Upgrade. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 5 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the announcement of appointments to the various Committees, Commissions and Boards. Recommendation — (1) Announce appointments and respective terms of office; (2) Alternatively, discuss and take other action related to this item. Mayor Gordon announced the following appointments: Reappointed Colleen Glynn -Rich to the Recreations and Parks Commission for a full term expiring May 30, 2006: Appointed Dick Fearn to the Recreations and Parks Commission for a partial term expiring May 30, 2005; and Reappoint Paula Rotola to the Senior Housing Board for a full term expiring May 30, 2006. The interviews for the Planning Commission, Library Board of Trustees and Cable Advisory Board will be conducted at the meeting of June 19, 2002, at 6:00 p.m. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approved and authorized staff to release Warrant Numbers 2525578 to 2525899 on Register No. 16 in the total amount of $1,274,751.50 and Wire Transfers from 5/11/2002 through 05/24/2002 in the amount of $1,068,611.56. 5. Approved City Council Meeting Minutes of May 21, 2002. 6. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 7. Received and filed the Workers' Compensation Presentation by Jody Gray, President of Southern California Risk Management Associates (SCRMA), the City's third party administrator for self- funded workers' compensation insurance. 8. PULLED DUE TO A POSSIBLE CONFLICT OF INTEREST BY MAYOR GORDON 9. PULLED DUE TO A POSSIBLE CONFLICT OF INTEREST BY MAYOR GORDON 10. Awarded Contract No. 3016 to Mariposa Horticultural Enterprises, Inc., for Acacia Park irrigation system replacement — Project No. PW 02 -13 — Approved Capital Improvement Program (Contract Amount $17,228.00). Authorized the City Manager to execute the contract on behalf of the City. 11. PULLED FOR DISCUSSION BY MAYOR PRO TEM 12. Rejected all bids from RFP No. 02 -03 (Police Towing and Storage Services) and authorized the Police Department to issue a new RFP to additional vendors. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 6 MOVED by Council Member McDowell SECONDED by Council Member Gaines to approve Consent Agenda items 4, 5, 7, 10, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. CALL ITEMS FROM CONSENT AGENDA 6. Monthly Status Report on Capital Improvement Program Projects. MOVED by Council Member Gaines SECONDED by Council Member McDowell to receive and file the monthly status report on Capital Improvement Program Projects. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 8. Consideration and possible action regarding adoption of plans and specifications for traffic signal and intersection improvements for Sepulveda Boulevard at Grand Avenue and El Segundo Boulevard — Project No. PW 02 -15 — Approved Capital Improvement Program (Estimated Cost $783,000.00 - City share from Traffic Mitigation Fees $387,500.00). MOVED by Council Member McDowell SECONDED by Council Member Gaines to adopt plans and specifications for traffic signal and intersection improvements for Sepulveda Boulevard at Grand Avenue and El Segundo Boulevard — Project No. PW 02 -15 — Approved Capital Improvement Program (Estimated Cost $783,000.00 - City share from Traffic Mitigation Fees $387,500.00). MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR GORDON NOT PARTICIPATING DUE TO A POSSIBLE CONFLICT OF INTEREST. 9. Consideration and possible action for award of contract to Valley Crest Landscaping Company for the landscaping of Sepulveda Boulevard median islands, between Rosecrans Avenue and Imperial Highway — Project No. PW 02 -14 — Approved Capital Improvement Program (Contract Amount $585,340.00). MOVED by Council Member Wernick SECONDED by Council Member McDowell to reject the low bid of KCI Karleskint -Crum, Inc., as being non - responsive; Award Contract No. 3015 to the lowest responsible bidder, Valley Crest Landscaping Company; authorize the City Manager to execute the construction contract on behalf of the City; authorize the City Manager to execute a Professional Services Agreement with CBM Consulting, Inc., to provide inspection services for an amount not to exceed $75,000.00; (4) Alternatively, discuss and take other action related to this item. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR GORDON NOT - PARTICIPATING DUE TO A POSSIBLE CONFLICT OF INTEREST 11. Consideration and possible action regarding a request for the City Council to approve the authorization of AB 2766 funds to partially fund the purchase of a new alternative fuel shuttle bus (Fiscal Impact $5,000.00). MOVED by Mayor Pro Tern Jacobs SECONDED by Council Member McDowell to approve the authorization of AB 2766 funds to partially fund the purchase of a new alternative fuel shuttle bus. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 7 NEW BUSINESS — REPORTS — CITY MANAGER — None. G. REPORTS — CITY ATTORNEY — None. H. REPORTS — CITY CLERK — Clerk Mortesen reminded Council that the next regularly scheduled meeting would be June 19, Wednesday, due to the Special Municipal Election on Tuesday, June 18. MOVED by Council Member Wernick SECONDED by Council Member McDowell to add discussion of the scheduling of the next City Council meeting to the Agenda as an urgency item that arose after the preparation and posting of the Agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. MOVED by Council Member McDowell SECONDED by Council Member Wernick to move the June 18 regular meeting to June 19, 2002 because of the Special Municipal Election on June 18, and direct staff to return to Council with a new ordinance addressing this issue. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. I. REPORTS — CITY TREASURER — None. J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Reported on the Author Fair at the Library. Council Member Gaines — Spoke regarding the funding for energy efficient appliances. He also noted that Freedom Park is now open. Council Member Wernick — Spoke about the future of the skateboard park. Mayor Pro Tern Jacobs — Reported on her visit to China. She also announced the grants received by SBCOG, for the 405 /arterial study. Mayor Gordon — Spoke about the McCormick and Schmidts welcoming for CSI Miami this Thursday. He also commented on the status of Senator Nakano's bill. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Kitty Crowley, resident, spoke regarding a public workshop to update the Circulation Element, Thursday, at 3:00 in the EOC. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO 8 Ed Little, West Basin Water District, reported on the startup of an ocean water de- salter that will make ocean water usable. Albert Roman and Amy Mei, invited the Council and Community to practice for Falun Dafa. MEMORIALS — None. CLOSED SESSION - None. ADJOURNED at 8:40 P.M. Cindy Mokesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 4, 2002 PAGE NO. 9