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2002 DEC 17 CC MIN-7REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 17, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Rich Reid of El Segundo Christian Church PLEDGE OF ALLEGIANCE — Councilmember Nancy Wernick PRESENTATIONS — (a) Presentation of trophies and recognition of winners in the 2002 "Tis the Season of Champions" 30th Annual El Segundo Holiday Parade. (b) Council Member Wernick presented a Commendation to Cindy Mortesen and Chris Sherrill and all sponsors, supporters and volunteers in keeping the hometown holiday tradition of the El Segundo Community Christmas Dinner. ROLL CALL Mayor Gordon - Mayor ProTem Jacobs - Council Member Gaines - Council Member McDowell - Council Member Wernick - Present Present Present arrived at 7:10 p.m. Present Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. (c) Mike Briney gave a School Board presentation regarding last year's accomplishments of the El Segundo School District. Joe Brandlin, resident, spoke regarding the Community Center and the comparision between building a new center and renovating the old building. Sylvia Wilkinson, resident, spoke against the proposed Community Center. She stated that the building does not reflect the proposal of the last meeting. Susan Richardson, resident, spoke against the proposed Community Center. She stated, as proposed, the design has not been reduced in size or footprint. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO 2 Jane Tourino, property owner, spoke against the proposed Community Center. She stated the new proposal is not any better than the old one. Gail Church, Tree Musketeers, stated that project needs to have the trees evaluated, before removal or adjustment. She further stated that the trees need to be protected during construction. Carl Jacobson, resident, stated he would like to see the design with the parameters set at the November meeting. Richard Arabian, resident, objected to the new Community Center and the comparison between replacement and refurbishment. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2003 -2004 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2003 -2004 is $116,334. Mayor Gordon stated this is the time and place hereto fixed for a public hearing on the proposed projects and budget for the 2003 -2004 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2003 -2004 is $116,334. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received by the City Clerk's Office. Tina Gail, CDBG Coordinator, gave a report. Council consensus to close the public hearing. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt the new 2003 -2004 CDBG projects and budget and authorize the City Manager to execute the contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. C. UNFINISHED BUSINESS 2. Consideration and possible action regarding an alternative concept on the proposed new Community Center following the end of a 30 -day comment period. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO 3 Seimone Jurgis, Building Official, and Wendy Rogers gave a Powerpoint presentation to address the issues of the community and presented a possible proposal. Council Member Wernick requested another review period, design elements discussed tonight to be incorporated, and the architects return with a more detailed report in January. No response to her request was given. MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to approve the Community Center alternative concept of a new two story structure with the understanding that environmental documents and a conditional use permit will be prepared and submitted for Planning Commission and City Council consideration in the upcoming months. The project will include the following uses: Theater - presentation hall, kitchen, fitness - dance - studio (activity room), tots classroom, medium and large classrooms, (remove small classroom), balcony, art studio, tot playground, youth playground, and courtyard. The building is to be placed at the lowest possible point, to reduce overall height and maintaining as much of the existing park as possible. An arborist to be hired to evaluate the existing trees. Limit the east footprint of the building to the existing boundary as closely as possible. Permanent stage and workroom in the theater, and limit building size to approximately 20,000 square feet. The public is to receive information at least one week prior to Planning Commission meeting. MOTION PASSED BY UNANIMOS VOICE VOTE. 5/0 3. Consideration and possible action regarding Amendment No. 2 to a Contract No. 2993 with Christopher A. Joseph & Associates to prepare the land use entitlement documents and Environmental Impact Report (EIR) /Environmental Impact Statement (EIS) for the redevelopment of Area A of the Los Angeles Air Force Base (LAAFB), a residential site in Hawthorne (Lawndale Annex), and the de- annexation of Area A from the City of El Segundo to Hawthorne. The amount of the amendment would be $226,950 including a 10% contingency. Jim Hansen, Director of Community, Economic and Development Services gave a report. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to execute Contract Amendment No. 2 in a form to be approved by the City Attorney with Christopher A. Joseph & Associates to prepare the land use entitlement documents and EIR/EIS in an amount not to exceed $226,950 including a 10% contingency and authorize staff to adjust scope of work as necessary. Total cost of contract, including what was previously approved by the City Council, would be $569,350, plus a 10% contingency of $56,950 or $626,350. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding the positions on Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2003. Consensus to direct staff to open the recruitment process for the positions on the CCBs beginning January 2003. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO. 4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2530130 to 2530386 on Register No. 5 in the total amount of $1,333,641.17 and Wire Transfers from 11/23/2002 through 12/06/2002 in the total amount of $1,156,245.83 and authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved City Council Meeting Minutes of December 3, 2002. 7. Adopted Resolution No. 4291 adopting Records Retention Schedule for the City Clerk's Department, Police Department and City Attorney's Office. 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 9. Awarded Contract No. 3109 to 2H Construction in the amount of $196,434.00 for the installation of ADA elevator at City Hall (350 Main Street) — Project No. PW 02 -18 — CDBG Project No. 600069 -01 — Approved Capital Improvement Program. Authorized the City Manager to execute the contract on behalf of the City. Authorized $50,000.00 for construction contingencies. 10. Approved the waiving of formal bidding per Municipal Code, award Contract No. 3110 on a single- source basis to Granicus, Inc. for the purchase of Streaming Video management software, support and redistribution services. (First Year Fiscal Impact $20,750.00). Authorized the City Manager to execute the contract on behalf of the City. 10A. Approved the donation of salvageable steel shelving in the main library to the Center St. School Library for their renovation project. (Donated Salvage Cost: $4,000). MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs to approve consent agenda items 5, 6, 7, 9, 10 and 10A. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 8. Consideration and possible action regarding applications to the Metropolitan Transportation Authority's (MTA) 2003 Call for Projects for project funding. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve the applications to the Metropolitan Transportation Authority's (MTA) 2003 Call for Projects for project funding, by recommending Vista del Mar roadway improvements, including median barrier and needed street widening, and landscaping of the north side of El Segundo Blvd. between Sepulveda Blvd and Main Street, including undergrounding of existing overhead power lines. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO. 5 F. NEW BUSINESS — 11. Consideration and possible action regarding adoption of a Resolution No. 4292 approving a partial divestiture of interests by AT &T Broadband. This sale will not result in an actual change of control of the franchisee. Council requested the City Attorney to review the Franchise with Time - Warner to see if they are in breech for the constant interruption to Cable coverage. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to adopt Resolution No. 4292 approving a partial divestiture of interests by AT &T Broadband. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 12. Consideration and possible action regarding the availability of credit card transactions on the City's web site. Lee Robinson, Information Systems Manager, gave a report. Council requested an update, as other services are available. Council consensus to receive and file report. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK 13. Consideration and possible action regarding cancellation of the January 7, 2003 City Council Meeting. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to cancel the January 7, 2003 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Council Member Gaines — Spoke regarding the Memorial dedication for Freedom Park. Council Member Wernick — Spoke regarding Hyperion and Scattergood plant disturbances. Mayor Pro Tern Jacobs — NONE Mayor Gordon — MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO 6 14. Consideration and possible action regarding the annual request of Mr. S. Claus for variances from the Municipal Code. MOVED by Mayor Gordon, SECONDED by Council Member Wernick to approve the request by Mr. S. Claus for a waiver of the permits required for doing business within the City of El Segundo as follows: 1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 5 -7 -11; 2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should be contacted); 3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7); 4) Waiver of ESMC 8 -4 -11B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on Grades); 5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); 6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing animals; 7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1); 8) Waiver of the Pooper - Scooper Regulations (ESMC 7 -1 -4). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dean Schuttle, resident, spoke regarding the Christmas parade, and the detouring of buses. He stated that he road the bus on Sunday, December 7, and the bus was delayed before the parade began due to the street closure. Suggested that better arrangements be made. Carl Jacobson, resident, stated he agreed with the flexibility of the eastern boundary of the Community Center. Jane Tourinio, property owner, spoke about petitions. Mike Doucette, resident, stated he is encouraged about the redesign of the Community Center. MEMORIALS — William Bundy, Father -in -Law of Debby Bundy. ADJOURNMENT at 10:20 P.M. att"Owl_�V Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 17, 2002 PAGE NO. 7 391h Annual Holiday Parade 'Tis the Season for Champions 2002 Trophy Winners Best Decorated Vehicle - Children Best Decorated Vehicle - Adult: Best Performers - Children: Best Performers -Adult Best Musical - Elementary: Best Musical -High School: Best Musical - Other: Best Float- Community: Best Float- Business: Most Original Entry: Dave Jones Award - Children: Dave Jones Award - Adult: Grand Marshal's Award: California Skate School Friends of the Dog Park El Segundo High School Spirit Team South Bay Coastliners El Segundo Elementary Band El Segundo High School El Segundo Elementary Recorder Band U.S. Coast Guard Air Station Los Angeles El Segundo Power, LLC Center for 160' Century Studies El Segundo Cub Scout Packs 773C & 968 TG Construction Inc. South Bay Coastliners Chad McCann Jan Sand Dick Wyckoff Edie Rice Edie Rice Edie Rice Lt. Huberty Josephine Mills Dick Wyckoff Certificate of Appreciation Harbor Area MARC Model A Club (Provided cars) Doris Marshall