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2002 AUG 06 CC MIN-7REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 6, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Rob McKenna of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Council Member Nancy Wernick PRESENTATIONS — (a) Mayor Pro Tern Jacobs presented a Commendation to the El Segundo Rotary for the 5th Annual Movie in the Park, held on August 3, 2002. (b) Council Member Gaines presented a Commendation to El Segundo Power, LLC and El Segundo Kiwanis Club for Beauty & The Beach cleanup event held on Saturday, July 20, 2002. (c) Council Member McDowell presented a Commendation to South Bay Regional Law Enforcement Explorer Academy and Explorer Patrick Shrum on his outstanding achievements at the Academy. (d) Mayor Gordon presented a Commendation to Margot Nelligan of Xerox Corporation for being named "Tree Musketeer of the Year ". (e) Council Member Wernick presented a Commendation to DirecTV for their ongoing support of the City's Emergency Management Program. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. (a) Bill Mason, El Segundo Chamber of Commerce, requested approval of its two nominees to the South Bay Workforce Investment Board (see Consent Item No. 10). MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 2 (b) Susan Wycoff, El Segundo Chamber of Commerce, requested City support and approval to close certain streets during the 26th Annual Richmond Street Fair, September 28, 2002, between 6:00 a.m. and 7:00 p.m. (see Consent Item No. 11). Bill Mason, El Segundo Chamber of Commerce, read a letter into the record regarding the circulation element. Jerry Saunders, Continental Development, spoke regarding the circulation element and the proposed change to the zoning code regarding nonconforming buildings. Kathryn Lourte, Executive Director of the El Segundo Chamber of Commerce, spoke regarding the South Bay Workforce Investment Board nominees and the proposed zoning code change. Mike Rotolo, Capital Improvement Program Advisory Committee ( CIPAC), gave an oral presentation on the CIPAC recommendations for fiscal year 2002 -2003. Liz Garnholz, resident, requested clarification of Consent Item 15 and 27. Spoke regarding the recent Car Show. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding introduction and first reading of an Ordinance amending El Segundo Municipal Code § 1 -4 -4 to clarify that Council meetings scheduled on election days will be continued to the next City business day. Mark Hensley, City Attorney, gave a report and read by title only: ORDINANCE NO. 1346 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 1-4 -4 RELATING TO CITY COUNCIL MEETINGS Mayor Pro Tern Jacobs introduced Ordinance No. 1346 MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 3 2. Consideration and possible action regarding revisions to the Circulation Element and possibly the Land Use Element of the General Plan. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Mayor Gordon, SECONDED by Council Member McDowell, to direct staff to draft an RFP and return to Council for approval, for an update to the Circulation Element and model traffic circulation with three different FAR's, as well as a range, and require the consultant to report back to Council regarding key assumptions in the initial phase of the project. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the vacancies on both the Planning Commission and LAXMAC, as well as the upcoming positions to expire on the Capital Improvement Plan Advisory Committee (CIPAC). Council consensus to direct staff to open the recruitment process for the open positions on the Planning Commission and LAXMAC, and the upcoming positions on the CIPAC. 4. Consideration and possible action regarding recommendations by the Capital Improvement Program Advisory Committee (CIPAC) for the fiscal year 2002 -2003 Capital Improvement Program (No Fiscal Impact). Council consensus to receive and file CIPAC recommendations. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2526523 to 2526852 on Register No. 19 in the total amount of $1,212,314.04 and Wire Transfers from 6/22/2002 through 7/5/2002 in the amount of $284,302.81; and Warrant Numbers 2526853 to 2527325 on Register No. 20 in the total amount of $1,665,568.46, and Wire Transfers from 7/6/2002 through 7/26/2002 in the amount of $1,475,274.04; authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved City Council Regular Meeting Minutes of July 2, 2002 and Special Meeting Minutes of July 3, 2002. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 8. Received and filed report by the Chief of Police on communications interoperability between the El Segundo Police Department and the Security Forces of the Los Angeles Air Force Base. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO. 4 9. Approved the Bureau of Justice Assistance Local Law Enforcement Block Grant awarding $10,687 in grant funding with a $1,187 cash match from Asset Forfeiture funds. 10. Approved the appointment of Private Section Business representatives Denise DiPasquale of Fed -Ex Recruitment and Joe Harding of the Hacienda Hotel from the City of El Segundo to the South Bay Workforce Investment Board (SBWIB). 11. PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL 12.Accepted an in -kind donation of satellite hardware and services from DirecTV to the City of El Segundo's Office of Emergency Services (OES). Satellite hardware (estimated value $3,150); Annual services (Estimated value $1,200. Authorized the installation of donated equipment in the Emergency Operations Center. 13. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 15. PULLED BY MAYOR PRO TEM JACOBS AT THE REQUEST OF A RESIDENT 16. Received and filed monthly status report on Capital Improvement Program Projects — (No Fiscal Impact). 17. Concurred with the Tree Sub - committee's recommendation to remove some trees as appropriate on Grand Avenue, between Concord Street and Eucalyptus Drive (no impact to the trees on the median islands). (No Fiscal Impact). 18. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 19.Adopted plans and specifications for the construction of intersection drainage improvements at East Imperial Avenue (east of California Street); Lairport Street (south of Maple Avenue); Mariposa Avenue (east of Maryland Street); Maryland Street (North of Mariposa Avenue) and Sheldon Street (at Oak Avenue) — Approved Capital Improvement Program — Project No. PW 02 -12. (Estimated cost $190,000). Authorized staff to advertise the project for receipt of construction bids. 20. Approved Change Order No. 1 in the amount of $7,810. Accepted the work as complete for the rehabilitation of Sanitary Sewer Pump Station No. 6 (1465 East Palm Avenue) — Approved Capital Improvement Program — Project No. PW 01 -12. (Contract Amount $301,667). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 21.Awarded Contract No. 3036 to Robert G. Castongia, Inc., for replacement of 8" water line on Pine Avenue, between alley east of Richmond Street and Penn Street— Approved Capital Improvement Program — Project No. PW 02 -06. (Estimated Cost $219,227). Authorized the City Manager to execute the contract on behalf of the City. Authorized $20,000 for construction contingencies. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO. 5 22.Awarded Contract No. 3037 to Flo- Systems, Inc., on a single- source basis to install automatic transfer switches for portable generators at four (4) sewer pump stations. (Fiscal Impact $26,288.00). Authorized the City Manager to execute the contract on behalf of the City. 23.Accepted an irrevocable offer from Arena Street Ventures LLC, to dedicate private property for public sidewalk purposes. (No Fiscal Impact). Authorized the City Clerk to have the document recorded in the Los Angeles County Recorder's Office. 24.Awarded Contract No. 3038 to Pavement Coatings Company for 2001 -2002 Slurry Seal — Approved Capital Improvement Program — Project No. PW 01 -20. (Fiscal Impact $154,634.89). Authorized the City Manager to execute the contract on behalf of the City. Authorized $12,000 for construction contingencies. 25. PULLED BY MAYOR GORDON DUE TO A POTENTIAL CONFLICT 26.Approved an agreement with Howard Ridley Company, Inc., for professional concrete waterproofing services at City Hall — Approved Facilities Maintenance Program (Estimated cost of service $18,400.00). Authorized the City manager to execute the standard Agreement No.3039 on behalf of the City. 27. PULLED BY COUNCIL MEMBER WERNICK AT THE REQUEST OF A RESIDENT 28. Received and filed FY 2002 -03 Preliminary Operating Budget and Five Year Capital Improvement Project Plan. Made public announcements of the key budget dates: Budget Workshops — August 20, 2002, 5:00 p.m. to 7:00 p.m., Continued if Necessary — August 21, 2002, 5:00 p.m. to 7:00 p.m., Public Hearing — September 3, 2002, 7:00 p.m., Continued Public Hearing and Adoption — September 17, 2002, 7:00 p. M. 29. Adopted Resolution No. 4265 to approve the use of Los Angeles County Regional Park and Open Space District Funds for the Imperial Avenue Vista Beautification Project (Clutter's Bluff). Directed staff to forward the document to the Los Angeles County Regional Park and Open Space District. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items, 5, 6, 8, 9, 10, 12, 16, 17 18, 19, 20, 21, 22, 23, 24, 26, 28 and 29. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action regarding the renewal of agreements for the Joint Use of Video Studio & Equipment, and for the Library Systems Affiliation Agreement between the City of El Segundo and the El Segundo Unified School District for a period of five years. (Cost: Library $215,000). MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 6 MOVED by Council Member Wernick, seconded by Mayor Pro Tem Jacobs to approve the Second Amendment to the Joint Use of Video Studio & Equipment Contract Agreement #1713 beginning September 12, 2002 and ending on September 11, 2007; approve the Eighth Amendment to the Library Systems Affiliation Agreement Contract Agreement #2132 beginning October 1, 2002 and ending September 30, 2007; authorize the Mayor to execute both contract agreements on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11.Approved a request by the El Segundo Chamber of Commerce for City support and approval to close certain streets during the 26th Annual Richmond Street Fair, Saturday, September 28, 2002, between 6:00 a.m. and 7:00 p.m. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick, to approve a request by the El Segundo Chamber of Commerce for City support and approval to close certain streets during the 26th Annual Richmond Street Fair, Saturday, September 28, 2002, between 6:00 a.m. and 7:00 p.m. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 13. Consideration and possible action regarding participation in the South Bay Communities and Affiliates Energy Efficiency Program. MOVED by Council Member Wernick, SECONDED by Mayor Pro Tern Jacobs to approve El Segundo's participation in the South Bay Communities and Affiliates Energy Efficiency Program and authorize the City Manager to designate a staff contact for the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 14. Consideration and possible action regarding the City of El Segundo's membership in the California Contract Cities Association. Authorized the City of El Segundo's membership in the California Contract Cities Association. MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to authorize the City of El Segundo's membership in the California Contract Cities association and approved an appropriation of $2,800.00 to be included in the 2002 -2003 budget. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 15. Consideration and possible action amending the City's grant agreements with the Federal Aviation Administration (FAA) to provide for cash drawdowns on an as needed basis. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick to amend the City's grant agreements with the Federal Aviation Administration (FAA) to provide for cash drawdowns on an as needed basis and authorize the City Manager to execute Amendment No. 1 to FAA Grant Agreement No. 3 -06- 0139 -NT. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 18. Consideration and possible action regarding adoption of plans and specifications for the removal and storage of just over 1,000 Heritage Stones as part of the Downtown Specific Plan implementation —Approved Capital Improvement Program — Project No. PW 02 -17. (Fiscal Impact $46,000). MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 7 MOVED by Council Member Wernick, SECONDED by Mayor Pro Tern Jacobs to approve plans and specifications for the removal and storage of just over 1,000 Heritage Stones as part of the Downtown Specific Plan implementation — Approved Capital Improvement Program — Project No. PW 02 -17 and authorized staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 25. Consideration and possible action regarding Addendum No. 1 to the City - Caltrans Cooperative Agreement (District Agreement No. 7 -4457) and award of construction contract for the Sepulveda Boulevard Signal Improvements to Excel Paving Company — Approved Capital Improvement Program — Project No. PW 02 -15. (Contract Amount $275,960) MOVED by Council Member Wernick, SECONDED by Council Member Gaines to approve Addendum No. 1 to the City - Caltrans Cooperative Agreement (District Agreement No. 7- 4457) and award of construction contract for the Sepulveda Boulevard Signal Improvements to Excel Paving Company — Approved Capital Improvement Program — Project No. PW 02- 15. (Contract Amount $275,960). Authorized the City Manager to execute Addendum No. 1 and the construction Contract No. 3040 on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 MAYOR GORDON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT 27. Approved Resolution No.4264 providing for salary and benefit changes to Chapter 1A2 (Management - Confidential Series) of the El Segundo Administrative Code. (Fiscal Impact $283,000). MOVED by Council Member Wernick, Seconded by Council Member Gaines to approve Resolution No. 4264 providing for salary and benefit changes to Chapter 1A2 (Management - Confidential Series) of the El Segundo Administrative Code. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 NEW BUSINESS — 30. Consideration and possible action regarding appropriation of funds to pay for the balance of the 2001 -2002 Amalgamated System Sewage Charges ($551,000). Mary Strenn, City Manager, gave a report. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the appropriation of $551,000 for payment of the balance of the 2001 -2002 Amalgamated System Sewage Charges. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 31. Consideration and possible action regarding — (1) Approval of an emergency ordinance implementing the Standard Urban Storm Water Mitigation Plan of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 7 of Title 5 of the El Segundo Municipal Code in its entirety; (2) MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 8 F. G. H Approval of an ordinance implementing the Standard Urban Storm Water Mitigation Plan of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 7 of Title 5 of the El Segundo Municipal Code in its entirety — (Fiscal Impact to be determined). Mary Strenn, City Manager, gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1347 AN URGENCY ORDINANCE IMPLEMENTING THE STANDARD URBAN STORM WATER MITIGATION PLAN OF THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD FOR THE LOS ANGELES REGION BY AMENDING CHAPTER 7 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve Emergency Ordinance No. 1347 to take effect on September 2, 2002, implementing the Standard Urban Storm Water Mitigation Plan of the California Regional Water Quality Control Board for the Los Angeles Region by amending Chapter 7 of Title 5 of the El Segundo Municipal Code in its entirety. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1348 AN ORDINANCE IMPLEMENTING THE STANDARD URBAN STORM WATER MITIGATION PLAN OF THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD FOR THE LOS ANGELES REGION BY AMENDING CHAPTER 7 OF TITLE 5 OF THE EL SEGUNDO MUNICIPAL CODE IN ITS ENTIRETY. Council Member Gaines introduced Ordinance No. 1348. REPORTS — CITY MANAGER — NONE REPORTS — CITY ATTORNEY — Reported that authorization had been given to commence legal action against Tyler Davis regarding his dangerous dogs. REPORTS — CITY CLERK Noted that a FY 2002/2003 Public Workshop Budget Meeting will be held at 5:00 p.m. on August 20, 2002 in the Council Chamber with the Regular Council Meeting starting at 7:00 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO. 9 J REPORTS — CITY TREASURER — NONE REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — 32. Consideration and possible action concerning the repeal of the zoning code which allows a 15,000 square foot expansion to non - conforming buildings and the corresponding amendment to the General Plan Land Use Element. Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to direct the Planning Commission to review the possible repeal of the zoning code which allows a 15,000 square foot expansion to non - conforming buildings and corresponding amendment to the General Plan Land Use Element and bring recommendations back to Council. MOTION PASSED BY THE FOLLOWING VOTE. AYES: MAYOR GORDON, COUNCIL MEMBERS GAINES AND MCDOWELL; NOES: MAYOR PRO TEM JACOBS AND COUNCIL MEMBER WERNICK. 3/2 Council Member Gaines — Reported on MAX Board Meeting. Noted he had been elected President. Reported that the City would be receiving a check of approximately $10,000 from MAX as a refund on the existing contract. Reported that surplus MAX buses are to be donated to our Sister City. Council Member Wernick — 33. Oral report regarding the City's award from the Waste Management Board for complying with AB939. Presented award plaque to the City. Reported on League of California Cities Conference and Park Vista 15 -Year Anniversary. Requested that the recently released President's Child Safety Handbook be made available at the Fire Stations and the Police Department. Mayor Pro Tern Jacobs — 34. Consideration and possible action regarding a resolution supporting the current level of services and programs at Harbor -UCLA Medical Center. Mayor Pro Tern Jacobs gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO. 10 MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick to approve Resolution No. 4266 supporting the continued operation of Harbor -UCLA Medical Center as a full service Tertiary Hospital and Level 1 Trauma Center. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Pro Tern Jacobs reported on the recent Table Top exercise on Terrorism. Mayor Gordon — Reported on recent legislation. Noted CSI is now filming in El Segundo. Thanked the Police Association for the successful Car Show. Announced that on Saturday August 17th a Homeland Defense Seminar will be held at Mira Costa High School. Reported on the successful Red Cross Blood Drive. PUBLIC COMMUNICATIONS — NONE MEMORIALS - — In memory of Chris Kirkpatrick, a 2 -month City employee who died of cancer on July 11, 2002, resident Shari Mahler who died on July 27, 2002 and Eva Marie Williams, resident and wife of Eddie Williams. CELEBRATION — The birth of Michael Herbach Jr., born July 11th to El Segundo Photographer Michael Herbach and his wife Leslie. CLOSED SESSION - NONE ADJOURNMENT at 9:40 P.M. C&*q- DowO-J"-\ Cathy Doma n, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 6, 2002 PAGE NO 11