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2002 APR 16 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 16, 2002 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Pastor Julie Elkins of the United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Council Policy directed that anything on the Agenda would be addressed at the first Public Communications and other items of Council interest would be addressed in the second Public Communications. Elyse Rothstein, Rotary Club, announced the installation of peep holes, at no charge, to the senior and handicapped persons. Emma Duncan, resident, addressed item 4 on the agenda regarding the EIR for the Air Force base. Brain Crowley, resident, addressed item 4 on the agenda. Kathy Wiley, Representing the El Segundo School Board, invited the Council and the public to the rededication of the High School. Conrad Walton, resident, spoke regarding the parking situtation addressed in item 3. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO 2 MOVED by Council Member McDowell, SECONDED by Mayor ProTem Jacobs, to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Election of Mayor and Mayor Pro Tern by seated Council Members. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to continue this item to April 23, 2002 special meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding approval of conceptual design for the Downtown Specific Plan — (No Fiscal Impact). MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT Council consensus to extend the public review period to 60 days. Tree subcommittee to meet and make recommendations to Council. Schedule to be brought back for the second meeting in June. Mr. Bron Ruf, Lawrence R. Moss and Associates, gave a presentation. The market and proposed parking structure to be agendized for the next meeting. 3. Consideration and possible action regarding approval of a resolution of the City Council of the City of El Segundo amending Resolution No. 4162 to provide for street sweeping on Grand Avenue (between Eucalyptus Drive and Concord Street) and on Richmond Street (between Grand Avenue and Holly Avenue), as well as to allow parking on the east side of Concord Street (between El Segundo Boulevard and Grand Avenue). MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT MOVED by Council Member McDowell, SECONDED by Council Member Gaines to adopt Resolution No. 4256 amending Resolution No. 4162 regarding daily street sweeping on Grand Avenue and Richmond Street, (between Eucalyptus Drive and Concord Street) and on Richmond Street (between Grand Avenue and Holly Avenue), as well as to allow parking on the east side of Concord Street (between El Segundo Boulevard and Grand Avenue). MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. MAYOR PRO TEM JACOBS NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO. 3 4. Consideration and possible action regarding approval of a contract with Christopher A. Joseph & Associates to prepare a Specific Plan and Environmental Impact Report (EIR) for the redevelopment of Area A of the Los Angeles Air Force Base (LAAFB). Total cost not to exceed $334,750.00. Council Member Wernick not participating due to a possible conflict of Interest. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve Contract No. 2992 with Christopher A. Joseph & Associates to prepare a Specific Plan and Environmental Impact Report (EIR) for the redevelopment of Area A of the Los Angeles Air Force Base ( LAAFB). Total cost not to exceed $334,750.00. Authorize the City Manager to execute in a form to be approved by the City Attorney. Authorize the re- allocation of Planning Division funds for LAAFP project costs and /or contingency not to exceed $84,750.00. This item is contingent on developer being responsible for reimbursing the City for costs to prepare the Specific Plan and environmental documents. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: GORDON, JACOBS, MCDOWELL AND GAINES. NOES: NONE. NOT - PARTICIPATING: WERNICK 4/011 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2524344 to 2524733 on Register No. 13 in the total amount of $1,139,495.62 and Wire Transfers from 03/23/2002 through 04/05/2002 in the amount of $256,192.91 and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments and wire transfers. 6. Approved City Council Meeting Minutes of April 2, 2002. 7. PULLED DUE TO A POTENTIAL CONFLICT BY MAYOR GORDON 8. Approved the purchase of a Hewlett Packard 5000 42" wide color plotter for City -wide GIS use from DAV -TECH (Fiscal Impact $11,450.00) and approved the transfer of $11,450.00 to the Capital Outlay account from cost savings in the GIS Professional and Technical Services contract to cover the cost of the plotter. 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 10. Authorized staff to solicit proposals from qualified firms to provide water - billing services and customer service. (Total estimated yearly cost $60,000.00). 11. Approved Resolution No. 4257 of the City Council of the City of El Segundo amending Resolution No. 4162 to provide for 4 -way stop signs at the Holly Avenue — Loma Vista Street intersection. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO 4 12. Awarded Contract No. 2994 to Dewey Pest Control for the Fumigation of Government Buildings — Project No. PW 01 -24 — Approved Facilities Maintenance Operating Budget (Fiscal Impact $35,320.00); authorized the City Manager to execute the contract on behalf of the City; authorized $3,800.00 for construction management and construction contingencies. 13. Awarded Contract No. 2995 to Kenny Industrial Service, LLC, for the lining of sanitary sewer access structures at various locations — Project No. PW 02 -01 — Approved Capital Improvement Program (Contract Amount $45,750.00) and authorized the City Manager to execute the contract on behalf of the City. 14. Accepted the work as complete on Replacement and Upgrade of Maintenance Facility Generator (150 Illinois Street) — Project No. PW 01 -11 — Approved Capital Improvement Program (Contract Amount $66,029.00) and authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 15. Awarded Contract No. 2996 to Roo Jon Painting Company, for the painting of the Maintenance Facility (150 Illinois Street) — Project No. PW 02 -08 — Approved Maintenance Facility Fund Budget and authorized the City Manager to execute the contract on behalf of the City. 16. Awarded Contract No. 2997 to Cedro Construction for construction of Mariposa Avenue storm drain (700 block of West Mariposa Avenue) — Project No. PW 02 -02 — Approved Capital Improvement Program (Fiscal Impact $114,954.00) and authorized the City Manager to execute on behalf of the City. 17. Approved the purchase of the upgrade for the existing Archibus /FM software, a Facilities Management Program, and for the execution of a Professional Services Agreement No. 2998 to provide training, technical support and miscellaneous consulting services from Asbuilt Information Systems, LLC. (Fiscal Impact $15,800.00). Authorized the City Manager to execute the Agreement on behalf of the City for an amount not to exceed $15,800.00. 18. Adopted plans and specifications for the Acacia Park (600 block West Acacia Avenue) irrigation system replacement — Project No. PW 02 -13 — Approved Capital Improvement Program (estimated cost $35,500.00) and authorized staff to advertise the project for receipt of construction bids. 19. Authorized plans and specifications and authorized staff to solicit proposals from qualified firms for the construction of the Freedom Park Memorial (estimated cost $30,000.00). 20. Approved Contract No. 2999 with Gary V. Bufkin Computer Consulting (GVBCC) to develop and implement a custom automated permit tracking system for Community, Economic and Development Services Department. Total cost not to exceed $38,500.00. Authorized the City Manager to execute the contract in a form to be approved by the City Attorney. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO. 5 21. Authorized issuance of purchase orders to Westchester Medical Group in the amount of $15,000 for fitness - for -duty and executive physical fitness exams and to Concentra Medical Centers in the amount of $10,000 for pre - employment medical evaluations and worker's compensation injury and illness treatment. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve consent agenda items 5, 6, 8, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20 and 21. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Consideration and possible action to authorize staff to request Caltrans to eliminate existing street parking on the west side of Sepulveda Boulevard, between Holly Avenue and Palm Avenue. MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to authorize staff to request Caltrans to eliminate existing street parking on the west side of Sepulveda Boulevard, between Holly Avenue and Palm Avenue. MOTION PASSED BY UNANIMOUS VOICE VOTE. AYES: JACOBS, GAINES, MCDOWELL. NOES: WERNICK. 3/1 MAYOR GORDON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT 9. Authorize the Director of Administrative Services to release Public Works deposit checks early upon satisfactory completion of the work. (No Fiscal Impact). MOVED by Council Member Wernick, SECONDED by Mayor ProTem Jacobs to authorize the Director of Administrative Services to release Public Works deposit checks early upon satisfactory completion of the work. (No Fiscal Impact). MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 NEW BUSINESS — 22. Consideration and possible action regarding approval of conceptual design for the Imperial Avenue Vista Upgrade (Imperial Avenue and Sheldon Street) — Project No. PW 01 -18 — Approved Capital Improvement Program. Andy Santamaria, Director of Public Works, gave a report. Council consensus to re- agendize this item for the first meeting in May. Public input is recommended. F. REPORTS — CITY MANAGER — NONE G. REPORTS — CITY ATTORNEY — NONE H. REPORTS — CITY CLERK — Reported on the General Municipal election and the waiting time at polling places. Agendize for the next meeting, a discussion on locations and number of polling places. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO. 6 I. REPORTS — CITY TREASURER — NONE J. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Spoke on his first term in office and thanked staff for working with him. Council Member Gaines — Spoke on his first term in office and thanked staff for working with him. He also reported on airport issues. Council Member Wernick — Reported on the Hyperion Committee luncheon, and the LAX meetings Mayor Pro Tern Jacobs — Reported on the meeting with Hyperion regarding the mosquitoes along the bluff. Mayor Gordon — Spoke regarding airport issues, his visit to Washington and meetings with officials. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrell, resident, commented on the election. She also read a letter from Jane Gordon Turino. Michael Brunfield, Eagle Scout, spoke regarding his project along Imperial Highway. He further stated that he still needed 9 more trees and volunteers for planting. Tom Lindsey, resident, spoke regarding the proposed clubhouse at the Park. He requested Council revisit the layout. Brian Crowley, resident, spoke on the election and requested more polling places. He also spoke on the downtown landscaping and the Alameda Corridor opening. Kitty Crowley, resident, spoke regarding the Playa Vista project. William Wenger, resident, congratulated Kelly and John on their re- election. He also spoke regarding polling places. A resident spoke regarding the Police Department and legal difficulties. MEMORIALS — Richard Fisher and Ben Pichard. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO 7 CLOSED SESSION - NONE ADJOURNMENT - at 9:10 p.m. &OY �w( Cindy Morfesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 16, 2002 PAGE NO. 8