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2001 SEP 18 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 18, 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER - Mayor Gordon at 7:00 p.m. INVOCATION - Chaplin Jim Rozman of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE - Council Member Nancy Wernick Council Member Gaines requested the Council discuss a matter that arose after the posting of the agenda. Council Member Gaines read the entire Resolution. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to discuss adopting a Resolution No. 4222 in support of the President and Congress actions regarding the terrorist attacks on the United States. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt Resolution No. 4222 encouraging every citizen of El Segundo to come together to support the determination of the President and Congress or the United States of America. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Gordon requested to agendize for the next Council Meeting the naming of one of the Washington Parks under construction "Freedom Park ". PRESENTATIONS — (a) Mayor ProTem Jacobs presented a Proclamation declaring September 11th as 9 -1 -1 Emergency Number Day to recognize the critical importance that our 9 -1 -1 dispatchers and telecommunicators add to our safety and quality of life every day and especially to recognize the emergency responders involved in the tragic events of September 11, 2001, not only in New York City, Washington, D.C. and Pennsylvania, but throughout our Nation. (b) Council Member Wernick presented a Proclamation to proclaiming the week of October 7 -13, 2001 as Fire Prevention Week, inviting the community to participate in the Fire Prevention Week activities starting at the Richmond Street Fair, Saturday, September 29, 2001, encouraging all citizens to practice fire prevention and fire safety to avoid needless loss and suffering and to heed the message "Cover the Bases and Strike out Fire. " (c) Council Member McDowell presented a Proclamation encouraging our citizens who care about our children to join the PTA, and proclaiming the month of September 2001 as PTA Membership Enrollment Month. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 2 ROLL CALL Mayor Gordon Mayor ProTem Jacobs Council Member Gaines Council Member McDowell Council Member Wernick Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Brian O'Rourke, resident, spoke regarding the recent tragedies and the placement of pedestrian stop signs. Jeri Dahl, requested, on behalf of the El Segundo Community Concert Band, permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4:00 p.m. on Sunday, October 14, 2001. (See Consent Item #5) Sean Foster, resident, stated his request for a sound permit for the Old Towne Patio was denied. He requested the Council to review the rejection. Liz Garnholz, resident, spoke regarding crime in El Segundo. Conrad Walton, resident, spoke regarding the no parking signs on Grand Ave. 5 A.M. to 7 A.M. for street sweeping. He complained that it is a hardship for residents who need the parking. He requested that the street sweeping signs be adjusted to maybe between 10 A.M. and 12 P.M. Item brought forward from the consent agenda. 5. Approve request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4:00 p.m. on Sunday, October 14, 2001. (Fiscal Impact: $288). MOVED by Mayor ProTem Jacobs, SECONDED by Council Member McDowell to approve request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4:00 p.m. on Sunday, October 14, 2001. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mayor Gordon spoke on behalf of the Sprit Team from the El Segundo High School. He stated that the Spirit Team sponsored a Car Wash on Sunday and raised $2,100 in donations for the Red Cross disaster relief. Maritz Travel, employer of Connie Thrasher, Spirit Team Mom, agreed to match dollar- for - dollar donations for a total donation of $4,200. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18. 2001 PAGE NO 3 Mayor Gordon requested Staff to work with Mr. Walton about the parking problems. A. B. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. SPECIAL ORDERS OF BUSINESS - Continued Public Hearing on FY 2001 -2002 Operating Budget and Five -Year Capital Improvement Plan and adoption of Resolutions approving Appropriations Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. Mayor Gordon stated this is the time and place hereto fixed for a continued public hearing on the FY 2001 -2002 Preliminary Budget and Five -Year Capital Improvement Plan. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. Clerk Mortesen stated that proper notice was completed and no written communications had been received. Council consensus to close public hearing. City Attorney Mark Hensley read the following: RESOLUTION NO. 4223 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AND ADOPTING AN OPERATING BUDGET AND FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2001/2002. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to approve Resolution No. 4223 approving adopting an Operating Budget and Five -Year Capital Improvement Program for fiscal year 2001/2002. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. City Attorney Mark Hensley read the following: RESOLUTION NO. 4224 A RESOLUTION ADOPTED BY THE EL THE CITY'S APPROPRIATIONS LIMIT 4183 ADOPTED SEPTEMBER 19, 2000. SEGUNDO CITY COUNCIL AMENDING ESTABLISHED BY RESOLUTION NO. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve Resolution No. 4224 amending the City's Appropriations Limit established by MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18. 2001 PAGE NO. 4 Resolution No. 4183 adopted September 19, 2000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. City Attorney Mark Hensley read the following: RESOLUTION NO. 4225 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2001 -2002 IN ACCORDANCE WITH ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to approve Resolution No. 4225 setting its Appropriations Limit for Fiscal Year 2001 -2002 in Accordance with Article XIIIB of the California Constitution. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. C. UNFINISHED BUSINESS — 2. Award of design contract to Lawrence R. Moss and Associates for the Downtown Specific Plan Improvements — Approved Capital Improvement Project — (contract amount = $370,880.00). Mayor ProTem Jacobs Not - Participating. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to award Contract No. 2923 to Lawrence R. Moss and Associates for the Downtown Specific Plan Improvements — Approved Capital Improvement Project — (contract amount = $370,880.00) and authorize the City Manager to execute the contract on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PROTEM JACOBS NOT PARTICIPATING. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - None E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2519845 - 2520137 on Register No. 23 in total amount of $1,145,406.57, and Wire Transfers in the amount of $368,593.14. 4. Approved City Council meeting minutes of September 4, 2001. ITEM BROUGHT FORWARD TO PUBLIC COMMUNICAIONS 5. Approved request by El Segundo Community Concert Band for permission to utilize Recreation and Parks equipment and resources for the Second Annual Oktoberfest fundraiser to be held at Chevron Park from noon to 4:00 p.m. on Sunday, October 14, 2001. (Fiscal Impact: $288). MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 5 6. Authorized issuance of blanket purchase order to Studio Printing for FY 2001 -2002 for seasonal brochure on a quarterly basis for the Recreation and Parks Department for one year 7. Approved Standard Professional Services Agreement No. 2924 between Team One Advertising Agency and the City of El Segundo for services related to the planning, execution and placement of advertising for the City's business recruitment and retention program and for promotion of the Downtown and authorized the Mayor to execute on behalf of the City. 8. Approved Standard Professional Services Agreement No 2925 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing and grading plan review services on an as- needed basis. Contract may be extended from year to year not to exceed three years. Total cost not to exceed $294,000 for fiscal year 2001 -2002. Authorized City Manager to execute on behalf of the City and to execute any extension options if needed. 9. Approved Standard Professional Services Agreement No.2926 with Hunter — Kennedy and Associates, Inc. (HKAI) for providing implementation support of the City's Standard Urban Storm Water Mitigation Plan (SUSWMP) Ordinance 1329. Total cost not to exceed $15,000 for fiscal year 2001 -2002. Authorized City Manager to execute on behalf of the City. 10. PULLED FOR DISCSUSSION BY COUNCIL MEMBER WERNICK 11. Authorized annual renewal of Library blanket purchase orders to encumber funds for three vendors: Baker & Taylor Information Services, OCLC Pacific Network and Innovative Interfaces, Inc. for FY 2001 -2002 for supplying library materials, online cataloging services and system maintenance. Fiscal Impact: $131,000. Approved addendum C to Innovative Interfaces, Inc., Contract No. 2235. 12. Authorized issuance of a blanket purchase order to Wittman Enterprises for FY 2001 -2002 for paramedic billing services. 13. Award Contract No. 2927 to Southland Construction for Eucalyptus Drive curb and sidewalk — Approved Capital Improvement Project — Project No. PW 01 -10 (contract amount = $29,721.00) and authorized the City Manager to execute the standard Public Works contract after approval as to form by the City Attorney. 14. Rejected the single bid received from Deckrite Company for $58,400.00 for refurbishment of two (2) racquetball courts in Recreation Park — Approved Capital Improvement Project - Project No. PW 01 -08. 15. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES. 16. MAYOR GORDON POSSIBLE CONFLICT OF INTEREST. 17. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 6 18. Approved proposed revisions to the class specification for job classification of Accounting Technician. 19. Approved application by Global ParaTransit, Inc., dba Yellow Top Taxi to obtain a business license permit to operate (pick up fares) in the City of El Segundo. MOVED by Council Member McDowell, SECONDED by Council Member Gaines, to approve consent items 3, 4, 6, 7, 8, 9, 11, 12, 13, 14, 18 and 19. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. CALL ITEMS FROM CONSENT AGENDA 10. Approve Standard Professional Services Agreement No. 2928 with Data Microlmaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department. Total cost not to exceed $20,000 for fiscal year 2001 -2002. Authorized City Manager to execute on behalf of the City. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve Standard Professional Services Agreement No. 2928 with Data Microlmaging Company (DMC) to provide microfiche services to the Community, Economic and Development Services Department. Total cost not to exceed $20,000 for fiscal year 2001 -2002. Authorized City Manager to execute on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 15. Receive and filed report on methodology in effectuating cost savings while contracting out. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to receive and filed report on methodology in effectuating cost savings while contracting out. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Adopt plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No. 6 — Project No. PW 01 -12 — Approved Capital Improvement Project (estimated cost = $397,635.00) and authorized staff to advertise the project for receipt of construction bids. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to adopt plans and specifications for the rehabilitation of Sanitary Sewer Pump Station No. 6 — Project No. PW 01 -12 — Approved Capital Improvement Project (estimated cost = $397,635.00) and authorized staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0. MAYOR GORDON NOT PARTICIPATING. 17. Approve examination plan for the Personnel Merit System job classification of Executive Assistant. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve examination plan for the Personnel Merit System job classification of Executive Assistant. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 7 F. NEW BUSINESS - 20. Introduction of an Ordinance repealing Chapter 9 of Title 1, Campaign Contributions from the El Segundo Municipal Code. Mayor Gordon requested that Staff check the legality of requiring total disclosure and allowing no anonymous contributions and maintaining the last filing requirements. He also requested that the City Attorney look into disclosure on mailers and flyers. Item to be presented at the October 16, 2001. G. REPORTS - CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - 21. Approve the membership of the City of Palm Springs to the Independent Cities Risk Management Authority (ICRMA). City Attorney Mark Hensley read the following: RESOLUTION NO. 4226 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPROVING AN AMENDMENT TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY JOINT POWERS AGREEMENT ADMITTING TO MEMBERSHIP THE CITY OF PALM SPRINGS MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve Resolution No. 4226 approving an amendment to the Independent Cities Risk Management Authority Joint Powers Agreement Admitting to Membership the City of Palm Springs. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510. Council Member Gaines — Spoke regarding the tragedies. Requested staff to come back to Council with a report on expediting the water well project. He also requested a sub- committee be established to investigate the City's ability to deal with terrorist attacks. This item to be agendized for the next Council Meeting. He requested that the risk areas be identified so Council can address them either as a policy, budgetary or staff. Council Member Wernick — Spoke of the recent tragedies and the Pancake Breakfast to be presented by the Fire and Police Department with all proceeds going to the Fire /Police relief funds. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 8 Mayor Pro Tern Jacobs — Spoke regarding the tragedies and the success of the Heart Walk. Mayor Gordon — Mayor Gordon requested a presentation be made on how the City deals with emergencies, and how the Emergency Operations Center works. The Council may also host a forum on how the City works with the County during disasters. 22. Request City Council to direct staff to prepare an ordinance restricting the manner in which tobacco products are sold. Council directed staff to prepare an ordinance that would require that sales of tobacco products be made person -to- person and not through the vending machines. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, spoke regarding Council comments. MEMORIALS - Adjournment in memory of former Recreation & Parks Department employee and 60 -year resident of El Segundo, Carlos Sanchez, and the victims of the terrorist attacks in New York, Washington, D.C. and Pennsylvania. CLOSED SESSION - NONE ADJOURNMENT at 9:10 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 18, 2001 PAGE NO 9