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2001 JUL 17 CC MIN-7SPECIAL MATTER — Interviews of candidates to Committees, Commissions and Boards. (Interviews to commence at approximately 6:00 p.m.) Council consensus to appoint Robert Sowder and reappoint Jane Conley to the Library Board of Trustees, each to a full term to expire 6/30/04; reappoint Edna Freeman and Carol Wingate to the Senior Citizen Housing Corporation Board, each to a full term to expire 6/30/05; reappoint Bill Bue to the Investment Advisory Committee to a full term to expire 8/30/05; reappoint Joseph H. Pinchuk to the Community Cable Advisory Committee to a full term to expire 10/31/05 and appoint Gary E. Wallace to an unfilled term to expire 10/31/03; reappoint A.J. Paz to the Capital Improvement Plan Advisory Committee to a term to expire 11/30/05 and appoint Jason Aro to a term to expire 11/30/04; and appoint Allan Ruegsegger to the LAXMAC committee (no terms). Council moved to the Council Chambers at 6:45 P.M. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 17, 2001 - 7:00 P.M. 7:00 PM Session CALL TO ORDER - Mayor Gordon at 7:00 P.M. INVOCATION - Rev. Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE - Mayor Pro Tern Sandra Jacobs PRESENTATIONS — (a) Mayor Gordon presented a Proclamation to Mayor Bernardino Cruz of Guaymas, Sonora MX and a representative of the Guaymas Sister City Association, in honor of the 39th year of El Segundo and Guaymas' Sister City Association. (b) Council unveiled the downtown promotional banner for installation above Sepulveda Boulevard. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell - Present Council Member Wernick - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO 2 PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Ron Swanson, resident, spoke regarding the request by Babe Ruth for the fence covering. Dorothy Kent, resident, spoke regarding the Main Street striping. Kelly Kemp, resident, spoke regarding item number 5, pool fees. He requested Council to reconsider the charging of fees for club aquatics. Peggy Tyrrell, resident, spoke regarding the specific plan for the downtown area. Liz Garnholz, resident, spoke regarding the housing element of the General Plan, the Recreation & Parks Master Plan, and the Gas Utility User's Tax. Mary Bellamy, resident, spoke on behalf of the Joshua Gardner Family. She requested that the skateboard park be built and that the Council name the park after Joshua. Bill Wenger, resident, (Kilroy), requested favorable consideration for the Sepulveda Blvd. Landscaping by the 909 and 907 Sepulveda buildings. Item brought forward from later in the meeting. 31. El Segundo Babe Ruth Tournament assistance. MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve of the support of Recreation and Parks for the fencing screening, watering, and lawn care. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Item brought forward from later in the meeting. 30. Request to name the Skateboard Park after Joshua Gardner. MOVED by Mayor Gordon, SECONDED by Council Member McDowell to name the proposed Skateboard Park the "Joshua Gardner Skateboard Park ". MOTION PASSED BY UNANAIMOUS VOICE VOTE. 5/0. Council directed the Recreation and Parks Commission to develop safety rules and regulations for skateboarding. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO 3 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Wernick to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS - Public Hearing on a proposed amendment to the 2001 -2002 Community Development Block Grant (CDBG) Program to add a project entitled Residential Sound Insulation (RSI). Proposed CDBG /RSI project budget is $100,000. Previously unexpended CDBG funds from prior Program Years will be used to fund this project. No General Fund monies are required. Mayor Gordon stated this is the time and place hereto fixed for a public hearing on a proposed amendment to the 2001 -2002 Community Development Block Grant (CDBG) Program to add a project entitled Residential Sound Insulation (RSI). Proposed CDBG /RSI project budget is $100,000. Previously unexpended CDBG funds from prior Program Years will be used to fund this project. He asked if proper notice had been done and if any written communications had been received. Clerk Mortesen stated that proper notice had been done by CEDS, and no written communications had been received. Tina Gall, CDBG Representative, gave a brief staff report. Council consensus to close the public hearing. MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve the amendment to the 2001 - 2002 Community Development Block Grant Program to add a project entitled Residential Sound Insulation with a proposed CBG /RSI budget of $100,000, including previously unexpended CDBG funds from prior program years. Authorized the Director of Community, Economic and Development services to execute the contract with the Los Angeles County Community Development Commission. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. The review and adoption of the 2000 -2005 Housing Element of the General Plan, Environmental Assessment (Mitigated Negative Declaration) No. 451 and General Plan Amendment No. 98 -3. Chris Ketz, Planning Manager, gave a brief staff report. City Attorney Mark Hensley read the following: MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO 4 ORDINANCE NO. 1337 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA APPROVING ENVIRONMENTAL ASSESSMENT NO. 451 -98 AND ADOPTING GENERAL PLAN AMENDMENT NO 98 -03, THE 2000 -2005 HOUSING ELEMENT FOR THE CITY OF EL SEGUNDO'S GENERAL PLAN Mayor ProTem Jacobs introduced Ordinance No. 1337. C. UNFINISHED BUSINESS — 3. Report on status of application for certification of the El Segundo Power Plant Redevelopment Project. Paul Garry, Senior Planner, gave a brief staff report. Council received and filed the report. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Announce appointments to the various Committees, Commissions and Boards. Mayor Gordon announced the following appointments: Appointed Robert Sowder and reappointed Jane Conley to the Library Board of Trustees each to a full term to expire 6/30/04; Reappointed Edna Freeman and Carol Wingate to the Senior Citizen Housing Corporation Board each to a full term to expire 6/30/05; Reappointed Bill Bue to the Investment Advisory Committee to a full term to expire 8/30/05; Reappointed Joseph H. Pinchuk Community Cable Advisory Committee to a full term to expire 10/31/05 and appointed Gary Wallace to an unfilled term to expire 10/31/03 Appointed Jason Aro to Capital Improvement Plan Advisory Committee to a term to expire 11/30/04 and reappointed A.J. Paz to a term to expire 11/30/05; Appointed Allan Ruegsegger to the LAXMAC Committtee (no terms). 5. Recreation and Parks Commission recommendation on rental fees and regulations for reserving Urho Saari Swim Stadium. Council census to direct staff to return the item to the Recreation and Parks Commission to review the requirements for groups that do not meet the 51 % residency requirement. Also requested staff to return with a recommendation for extending operating hours at the Swim Stadium and Hilltop Park and with costs related to such expanded hours. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO. 5 6. Approved Warrant Numbers 2518260- 2518544 on Register No. 18 in total amount of $665,762.90, and Wire Transfers in the amount of $1,050,490.08; and Warrant Numbers 2518545 - 2518804 on Register No. 19 in total amount of $1,357,304.40, and Wire Transfers in the amount of $122,795.60. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 8. Accepted the lining of sanitary sewer access structures at various locations — Approved Capital Improvement Project No. PW 00 -18 (final contract amount = $48,271.67). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorders' Office. 9. PULLED BY MAYOR GORDON DUE TO A POSSIBLE CONFLICT OF INTEREST 10. Adopted plans and specifications for the refurbishment of the two Recreation Park racquetball courts. Approved Capital Improvement Project (total estimated cost = $20,000). Authorize staff to advertise the project for receipt of constructions bids. 11. Approved increase of Purchase Order to Waste Management from $10,000 to $20,000. (Fiscal impact = $10,000) to provide for removal of green waste, deposited at the Maintenance Facility, for the remainder of the fiscal year. 12. Approved payment of $8,331.87 to Aqua- Metric Sales Company for the purchase of water meters (Fiscal Impact = $8,331.87) and for additional funds, up to $10,000 until September 30, 2001. 13. Authorized staff to issue a Purchase Order to Arizona Pipeline Company in the amount of $8,930 for installation of underground electrical conduits for loop detectors for the Grand Avenue /Kansas Street traffic signal. 14. PER REQUEST OF RESIDENT PULLED FOR DISCUSSION BY MAYOR GORDON 15. Authorized staff to solicit Request for Proposals from qualified consultants for professional landscape design services to design the improvements and upgrades of the Imperial Avenue Vista area. Approved Capital Improvement Project (estimated design cost = $6,000). 16. PULLED FOR DISCUSSION BY COUNCIL MEMBER GAINES 17. Approved a revised Police Services Officer PSO job description to reflect addition of Animal Control activities. 18. Approved Agreement No. 2907 providing moving and relocation expense reimbursement for incoming Fire Chief and authorized the City Manager to execute the Agreement on behalf of the City. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO 6 19. Approved the request to purchase two body wire - monitoring systems for the Police Department's Investigative Division. The cost of these two body wires will not exceed $22,000. This purchase will be funded from the "California Law Enforcement Technology Program" grant. 20. Approved the request to authorize Lieutenant Brian Evanski to attend the 207th Session of the FBI National Academy from September 30, 2001 to December 7, 2001 with expenditure not to exceed $2,500.00 from Asset Forfeiture. 21. Approved the request to sell or dispose of all personal property, which has become unsuitable for City use including unclaimed Police property. Declared vehicles, equipment and miscellaneous supplies surplus including unclaimed Police property and authorized the Purchasing Agent to sell items at auction or for scrap, use as trade -in on new equipment/supplies, or otherwise dispose of at his discretion, subject to Finance Director approval. 22. Approved the renewal of Library's annual periodical subscription list with EBSCO Subscription Services for September 1, 2001 - August 31, 2002. Fiscal impact: $13,500. 23. Approved the use of a private firm to assist in the cleaning of storm drain catch basins to meet the NPDES requirements by September 1, 2001. (No fiscal impact) - Authorized staff to advertise the project for receipt of bids. 24. Approved the Examination plan for the Personnel Merit System job classification of Lateral Entry Police Officer. 25. Approved Contract No. 2908, a professional services agreement, with Craig S. Pedego to serve as Interim Fire Chief through August 15, 2001. Authorized the City Manager to execute a professional services agreement MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Consent Agenda items 6, 8, 10, 11, 12, 13, 15, 17, 18, 19, 20, 21, 22, 23, 24, and 25. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 7. Approve City Council meeting minutes of June 19, 2001. MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the City Council meeting minutes of June 19, 2001. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER GAINES NOT - PARTICIPATING. 9. Acceptance of installation of banner poles on Sepulveda Boulevard - Approved Capital Improvement Project No. PW 00 -15 (final contract amount = $34,374.00). City Attorney Mark Hensley gave an opinion that there was not a conflict for Mayor Gordon since this item was only an acceptance of work performed. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO. 7 MOVED by Council Member Wernick, SECONDED by Council Member McDowell to accept the work of installation of banner poles on Sepulveda Boulevard as complete and authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 14. Award Contract No. 2910 to LPA Consultants to provide architectural services for the design of the Community Center /Gymnasium project and for the development of a Recreation Park Master Plan. Approved Capital Improvement Project (estimated cost = $548,260). Appropriate $300,000 from unallocated General Fund Balance, and authorize the City Manager to execute the contract on behalf of the City. MOVED by Mayor ProTem Jacobs, SECONDED by Council Member Gaines to award Contract No. 2910 to LPA Consultants to provide architectural services for the design of the Community Center /Gymnasium project and for the development of a Recreation Park Master Plan. Approved Capital Improvement Project (estimated cost = $548,260). Appropriate $300,000 from unallocated General Fund Balance, and authorized the City Manager to execute the contract on behalf of the City. 16. Revised Agreement No. 2876 with Parsons Transportation Group to provide professional engineering services for the Douglas Street Gap Closure /Railroad Grade Separation Project. Approved Capital Improvement Project (estimated design cost = $1,391,153.05). MOVED by Council Member Gaines, SECONDED by Council Member McDowell to approve the Revised Agreement No. 2876 with Parsons Transportation Group to provide professional engineering services for the Douglas Street Gap Closure /Railroad Grade Separation Project. Approved Capital Improvement Project (estimated cost = $1,391,153.05). Authorized the City Manager to execute the Agreement on behalf of the City. MOTION PASSED BY UANANIMOUS VOICE VOTE 5/0 F. NEW BUSINESS — 26. Adopt plans and specifications for the Refurbishment of City Hall Phase 1 (estimated cost = $386,500.00). MOVED by Council Member Wernick, SECONDED by Council Member McDowell to adopt plans and specifications and authorized staff to advertise the project for receipt of construction bids. MOTION PASSED BY UNANAIMOUS VOICE VOTE. 5/0 27. Establish fund balance policies, subject to annual review and revisions. Bret Plumlee, Finance Director, gave a brief report. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO. 8 MOVED by Council Member Wernick, SECONDED by Council Member McDowell to approve the fund balance policy with the following conditions: (a) Transfer $500,000 annually to the Infrastructure Replacement Fund; (b) Establish target General Fund Unreserved, Undesignated Fund Balance at a minimum $11.5 million September 30, 2000 level to grow annually by Consumer Price Index, inclusive of the $500,000 Transfer to the Infrastructure Replacement Fund; (c) Once target level is reached, transfer excess General Fund revenues and other sources over expenditures and other uses or designations to the Infrastructure Replacement Fund; (d) Establish target Infrastructure Replacement Fund at a minimum fund balance level at $2.0 million; (e) Establish target Emergency Reserve Fund at $2.0 million; (f) Annually budget funding $300,000 transfer from the Infrastructure Replacement Fund to the Water Fund to help fund water infrastructure improvements; and (g) Annually budget sewer line replacements from the Infrastructure Replacement Fund as recommended by the Sewer Master Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 28. Presentation of FY 2000 -2001 Financial Review and adoption of FY 2001 -2002 Estimated Revenue and Appropriation assumptions. Bret Plumlee, Finance Director, gave a presentation. MOVED by Council Member Gaines, SECONDED by Mayor ProTem Jacobs to approve the general fund budget adjustment for additional Capital Improvement Projects in the amount of $4.0 million; designate $6.0 million from Gas Utility User's Taxes for a new Community Center; transfer unanticipated General Fund Gas Utility User's Taxes after designation for Community Center to the Infrastructure Replacement Fund; and direct staff to proceed with FY 2001 -2002 estimated revenue and appropriation assumptions. MOTION PASSED BY UNANAIMOUS VOICE VOTE. 5/0 29. Consideration of a request by the City Council ad hoc subcommittee on electrical power to issue a Request for Proposals (RFP) for an engineering feasibility study to evaluate the potential of forming a municipal electric utility in the City of El Segundo. ITEM HELD OVER TO THE AUGUST 7, 2001 REGULAR MEETING G. REPORTS - CITY MANAGER - Announced this is the last meeting for Police Chief Tim Grimmond. H. REPORTS — CITY ATTORNEY - NONE I. REPORTS - CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - Spoke regarding the downtown lunchtime shuttle. Council Member Gaines - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO. 9 Council Member Wernick - Spoke regarding the Airport Advisory Committee. LAX Master Plan Committee requested a new appointment from the LAX Advisory Committee. Mayor Pro Tem Jacobs - Spoke regarding the Sister City visitors. Mayor Gordon - Announced the LAX Master plan review will be extended. ITEMS BROUGHT FORWARD TO EARLIER IN THE MEETING 30. Request to name the Skateboard Park after Joshua Gardner. 31. El Segundo Babe Ruth Tournament assistance. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Peggy Tyrrell, resident, requested her questions be answered. Liz Garnholz, resident, commented on Council questions. MEMORIALS - A. Catherine Murray, wife of former El Segundo City employee, Ron Murray; Joshua Gardner; Myron Yates; and Ruth Jones, wife of former City Manager Art Jones. CLOSED SESSION - NONE ADJOURNMENT at 9:50 P.M. Cifidv Mort6§erd CitV Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 17, 2001 PAGE NO 10 PROJECTS FOR 2001 -2002 City Manager's Office LAX COMPLE- COST/ Covers expenses related to D.H. C.C. CalCard Policies, TION FUNDING City's opposition to expansion PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY City Manager's Office LAX 07/01 $800,000 Covers expenses related to CalCard Policies, for FY 01 -02 City's opposition to expansion Procedures and Flow of LAX. Provides funding for Chart, implementation Shute, Mihaly & Weinberger of pilot program and Urban Dimension's 5 Cal Card Program 03/02 In -house staff response to LAX Master Plan Phase I EIR/EIS and potential litigation against LAX. Also Accounting Policies 09/01 In -house staff provides funding for LAX and Procedures Master Plan Advisory Manual Committee (LA)CVIAC) Fund Balance Policy 07/01 In -house staff activities, including commentary on Draft EIR/EIS, due July 25, 2001 and other activities that may be assigned by City Council. Administrative Services Development of 09/01 In -house staff Draft policy and flow chart CalCard Policies, completed; pilot program to Procedures and Flow Council 9/01 Chart, implementation of pilot program Cal Card Program 03/02 In -house staff First phase to the City Phase I Council, once pilot program is tested. Accounting Policies 09/01 In -house staff In process, expect to have first and Procedures draft available to Council and Manual staff 09/01. Fund Balance Policy 07/01 In -house staff Recommended policy to City Council 7/17/01 Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV- 07/13/01 1 01 PM Pagel of20 PROJECTS FOR 2001 -2002 Business License Code COMPLE- COST/ Develop recommended D.H. C.C. Enforcement. Final TION FUNDING Business License code PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Business License Code 09/01 In -house staff Develop recommended Enforcement. Final Business License code phase of Business procedures as final phase of License Task Force B/L Task Force recom- recommendations mendations once final B/L audit is complete. Developed procedure for tracking independent contractors and improving compliance with Municipal Code. Further automate all 09/01 In -house staff. Continue to improve aspects of budget efficiency of the budget process and train process and are currently outside departments to addressing needs for users access the Eden outside of Finance system for inquiry, Department to access budget, and the budgetary and financial purchasing module information. Setup user training on 04/01 $16,000/ Completed 16 classes for various software General Fund various city employees. applications. Improve database 07/01 Significantly improved access security network security. Continue to work with Ongoing $25,000/ Improved functionality and various technology Website General Fund updated all departmental groups such as GIS, function- ($15,000 IS, information on existing site; Website, and Imaging ality is a $10,000 Econ design of new site has been task forces priority. Dev) completed; implementation of design and end of phase 2 expected to be completed by fall 2001. Implement Human On Hold $13,650/ Address need to automate Resources module on General Fund Human Resources function. Eden system. Currently on hold as Eden System only offers the Human Resources module as part of a complete financial system upgrade. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 2 of 20 PROJECTS FOR 2001 -2002 City Hall Elevator COMPLE- COST/ Currently planned phase 3 of D.H. C.C. TION FUNDING City Hall improvements. PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY City Hall Elevator FY 2002- $150,000 Currently planned phase 3 of 2003 General Fund; City Hall improvements. $75,000 CDBG Fund Comprehensive 11/00 Completed. MOU's for City Employees' Association and Supervisory & Professional Employees' Association Employee Handbook 9/01 In -house staff To be accomplished by in- house staff. Approximately 50% completed; anticipated completion 9/01. Performance 4/01 In -house staff All evaluations completed on Evaluation Forms & schedule. New forms deferred Training to future. Administrative Code 9/01 No cost To be accomplished by in- house staff. No change. Annual Harassment in 1/01 $1,800/ BWS conducted training. Employment Training Liability Fund sessions on 2/9, 2/23/ 3/2 & Look into 3/16/01. ICRMA grant Training for 9/01 $12,500/ To be accomplished by in- Supervisory & General Fund house staff and various Management Staff on vendors. administration of the Ongoing, anticipated City's Merit completion Fall '01. Ordinance & Personnel Rules & Regulations Continuing interactive 3102 $35,000 To be accomplished by in- development of the El house staff and a selected 5 Segundo website vendor. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 3 of 20 PROJECTS FOR 2001 -2002 Combination In- COMPLE- COST/ To be considered by City D.H. C.C. house /Contracted Risk TION FUNDING Council 8 17101. PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Combination In- 10 /01 $80,000 To be considered by City house /Contracted Risk 9/30/02 To be Council 8 17101. 5 Manager split completed by Council Minutes. Initiate Recreation Park 9102 $26,000 Connect clubhouse, checkout, computer network and Joslyn together and then infrastructure 12131101 FY 00 /01 connect the park to the rest of 4 Records Retention General Fund the network with a wireless 5 Schedule — three 1301 connection. Prepare budget 9102 In -house staff In -house staff to publish a summary summarized budget for public 2 Document Imaging and departmental OIL Phase I distribution. Organize current 6102 In -house staff Initial steps in preparing for Fixed Asset GASB 34. 3 information and begin to collect information O` on city Infrastructure to preparation for GASB 34 City Clerk Document Imaging — Phase I 12/31/01 . Phase I = $74,500 / General Fund Funded FY 00 -01 City Clerk's Office Document Imaging Phase I, fully implemented. Document Imaging — 9/30/02 To be Complete archival of all City Archiving completed by Council Minutes. Initiate existing staff archival of City Ordinances and Resolutions. Development of a 12131101 FY 00 /01 Records Retention Schedule Records Retention General Fund for City Clerk's Office, Police 5 Schedule — three 1301 Department and City Attorney departments in $4,000.00 conjunction with Document Imaging Phase I Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 4 of 20 PROJECTS FOR 2001 -2002 Treasurer Community, Economic & Development Services Downtown Specific COMPLE- COST/ Initial phase completed at cost D.H. C.C. Plan TION FUNDING of $44,933 PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Treasurer Community, Economic & Development Services Downtown Specific Adopted by Not Initial phase completed at cost Plan City applicable. of $44,933 Council on 7/18/00 Downtown Specific 9/01 Total cost Main Street slurry sealing to Plan Implementation Multi -year $1,500,000 be done on 7/8/01. Awaiting effort Phase I submittals of design proposals $735,000/ in mid -July. General Fund Proposed FY 2000 -2001. Move forward on B.I.D. for promotion and parking district and market - oriented incentives. $1 million additional from 99 -00 fund balance. Civic Center Plaza To be Combined Project on hold awaiting CC Design/Construction deter- with direction. mined Downtown Specific Plan Implementa- tion Downtown 9130102 $25,000 Assistance may be required to Development structure financing of 4 Financial Analysis development on the former Ralph's site. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 5 of 20 PROJECTS FOR 2001 -2002 Smoky Hollow COMPLE- COST/ CC previously approved D.H. C.C. Development Potential TION FUNDING $70,000 for Reuse & MMOD PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Smoky Hollow To be $40,000/ CC previously approved Development Potential deter- General Fund $70,000 for Reuse & MMOD mined Project to start project. Revised project will after recommend solutions to completion of development constraints and Downtown include an EIR. EDAC Specific Plan received briefing on project. LA AFB SAMS Multi -year $30, 000/ Evaluation of alternatives Project effort General Fund proposed by developers to 5 (of which address project funding gap. $20,000 was previously approved) LA AFB Reuse Multi year $50, 000 1to Preparation of a Specific Plan Specific Plan effort match to help retain the Air Force 5 $50, 000 of Base. state approved grant EIR for LA AFB Multi year $150,000 CEQA requires the / Specific Plan effort preparation of an EIR for a 5 Specific Plan prior to its adoption. Circulation Element To Not Planning applicable. Comm. 08/01; to City Council 09/01 Traffic Mitigation Fee To $7,500 /Gener This project logically follows Study Planning al Fund adoption of Circulation Comm. Element 3/1/02 Business Retention & Annual $192,000/ A portion of the budget will Recruitment Program Program General Fund be used for downtown marketing purposes. Housing Element To Council $5,300 7/01 General Fund Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \nAProjects 2001 -2002 REV- 07/13/01 1:01 PM Page 6 of 20 PROJECTS FOR 2001 -2002 PBID Formation COMPLE- COST/ An entity to manage a D.H. C.C. Services TION FUNDING program of extraordinary PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY PBID Formation 9130102 $40,000 An entity to manage a Services Various/ program of extraordinary General services for the Downtown 3 / established with the Fire Station No. 2 $3.4M Have $1.6M assistance of consultants. 5 Multi- Department Semester $40,000 One intern per semester and Intern Program Program $9,0001 General Fund one through the summer. The 4 number of hours per week and 4 Automatic External 9/01 $20,000 /Total length of service will vary Defibrillator (AED) General Fund depending on their schedules. Preliminary Design 411102 $40,000 The study will establish the g Studv for parking equipment) parameters regarding 3 c� garage footprint, height, number of spaces, etc. Downtown Parking $420,000 CIPAC below the $1.5 million Garage Design No prior line. Will provide additional 2 allocation. downtown parking. Fire Dept. Fire Station No. 2 Unknown $3,690,000/ $ allocated as of 9/30/00: Various/ $1,341,300 General $250,000 recommended by CIPAC for FY 2000 -01 Fire Station No. 2 $3.4M Have $1.6M CIPAC recommendation $250, 000 more. 5 allocated. Awaiting Full Funding. Self- Assessment 01/03 $9,0001 General Fund 5 Year Master Plan Working with the Association. 4 Budgeted $9, 000 in FY 01 -02. Automatic External 9/01 $20,000 /Total Currently working with L.A. Defibrillator (AED) General Fund County Department of Health Program ($12,000 Services on new regulations. equipment) Purchased equipment and budgeted $6, 000 in FY 01 -02 for AED training. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 7 of 20 PROJECTS FOR 2001 -2002 Fire Prevention COMPLE- COST/ Under development. D.H. C.C. Bureau Cadet Program TION FUNDING Budgeted $3,000 in FY 01 -02 PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Fire Prevention Begin $3,000/ Under development. Bureau Cadet Program 01/02 General Fund Budgeted $3,000 in FY 01 -02 Ongoing Donation; for uniforms, background 2 Personnel & checks, physicals, and Operating: fingerprinting Hazmat Area Plan Completed $7,000/DOT Local Emergency Planning Upgrade of Innopac 7/31/01 Grant Committee grant funding system to provide State Library Completed. Copies to be Library Catalog on the Grant distributed within by 9/01. Industrial Waste Ongoing $12,000/ National Pollution Discharge Sampling General Fund Elimination System (NPDES) pre - treatment – inspect 7 sites per quarter Ventilation System for 9/01 $39,000 Researching options based Fire Station General Fund upon function and cost. No. 1 Currently in process. Fire Station No. 1 On hold $50,000 Design $ only for FY 00 -01 Expansion General Fund Fire Department Ongoing $8,000 Near completion Information Map/Run General Fund Book Library Richmond St. 10 /00 Books: Completed. Fully staffed & School Library $45,000/ operational. Online catalog Donation; networked to main library. Personnel & Operating: $57,000 Upgrade of Innopac 7/31/01 $50,000— A grant from the State Library system to provide State Library was used to complete the first Library Catalog on the Grant phase of upgrading the Internet —Phase I. Library's Catalog and network system. Installation of equipment and software completed; a link to the City's Home page is in progress. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 8 of 20 PROJECTS FOR 2001 -2002 Innopac Network COMPLE- COST/ Completes the cabling and D.H. C.C. Upgrade Phase H TION FUNDING upgrade of Innopac System to PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Innopac Network 7102 $26,350— Completes the cabling and Upgrade Phase H Outside upgrade of Innopac System to Services a PC network, eliminating 5 Public outdated technology. (Made Library Fund above the line cut with ETRC) (PLF) Expand and upgrade 3/01 $16,200– To be completed this month. computer lab in 9/01 PLF Children's Room, plus add two staff computer work- stations. Extend computer 5101 $7,850 – PLF New staff office and computer workstation counters counters completed. in Children's Room; convert children's computer lab room to 'face space. City Hall Historical 9/01 $19,955/ Contract with Photo Display CIP Exhibitgroup /Giltspur approved by C.C. 5101; construction of display in progress. Sunday Hours 1 -5p.m. Jan. -Sept. $32,650/ Offer new Sunday hours to the 2002 9 months public (with or without Trial basis ($43,550 reduction of hours on Friday). annual cost) Requires additional part -time 3 General Fund staff and rotation of existing full -time supervisory personnel; costs for additional utilities. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 9 of 20 PROJECTS FOR 2001 -2002 Police Dept. Communications COMPLE- COST/ Completed, except for D.H. C.C. Center TION FUNDING frequencies. PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Police Dept. Communications Completed Note: Completed, except for Center construc- Budgeted frequencies. tion 07/00. $426,000 in The City is currently utilizing Account General Fund two pairs of UHF radio closed by revenues for frequencies loaned to us by Finance reimbursemen the County of Los Angeles 01/19/01. t from Sheriff's Department. The Hermosa City Attorney has filed a Beach claim to the rights to radio frequencies licensed to the Total Budget City and the SBRPCA. Construction Equipment for Our Congressional this project Representative sent a position was paper to the FCC expressing $5,010,139. her support. Project was completed for $4,441,283. Return $ to General Fund. Radio Broadcast/ Completed A new three -site radio Repeater system infrastructure has been completed and is operating effectively. Hiring of Ongoing To date, three senior Communication dispatchers and eleven Center dispatchers dispatchers have been hired. There are three full -time and two part-time positions unfilled. Newly Proposed Projects in Italics. Notation-of CIPAC projects in Comments column. Priority rankings are from I to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 10 of 20 PROJECTS FOR 2001 -2002 Local animal COMPLE- COST/ To Council on 7/18/00 with a D.H. C.C. control /shelter TION FUNDING report estimating $190,000 PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Local animal Operational $190,000/ To Council on 7/18/00 with a control /shelter General Fund report estimating $190,000 initial startup costs and Note: $120,000 annually thereafter. Budgeted Cost to be offset by licensing $90,000 in fees currently estimated at General Fund $40 per dog or $20 per revenues spayed/neutered dog ($20/$10 for senior citizens). One additional PSO has been hired and three backups are being trained. Equipment purchases have begun and a draft ordinance has been created. Annual Report 1/02 and $2,000 /Asset A draft report is being ongoing Forfeiture compiled to go to printer no project later than July 13, 2001. with calendar year -end statistics School Crossing 9/01 $8,350 To be funded in place of other Guard (Richmond St. current service at discretion of School) ESUSD. The Superintendent advised that ESUSD will not be able to fund this project. Instead he requested a stop sign at Concord/Mariposa which has now been installed. School Drug Abuse 9102 $25, 000 from These funds are to hire a Prevention Education Asset professional to research and Program Forfeiture. develop a school Drug 5 No cost to Prevention Program that may General Fund eventually replace DARE. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 11 of 20 PROJECTS FOR 2001 -2002 Police Officer COMPLE- COST/ This is a one -time advertising D.H. C.C. Recruitment /Promo- TION FUNDING "Blitz" to include radio, PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Police Officer 9102 $87, 700 from This is a one -time advertising Recruitment /Promo- Completed Asset "Blitz" to include radio, 4 tional Program Forfeiture. movie theaters, bus benches, Miscellaneous 10 /01 No cost to fob fairs, etc. Drainage General Fund completed. Work will Public Works Sewer Access 11 /00 $60,000/ 2000 -01 Program has been Structure Lining Completed General Fund completed. 2001 -02 Program is to commence in April, 2002 Miscellaneous 10 /01 $100,000 /Gas Survey work has been Drainage Tax completed. Work will Improvements FY 99 -00 commence during 2001 Budget calendar year. Flashing red lights for 01/02 $75,000 /Gas Construction to start on Main Main/Pine, Tax intersections in November Main/Maple stop sign FY 99 -00 2001. intersections Budget Sewer Pump Stations No. 4: $472,000/ The design for these two Nos. 4 & 5 07/02 General Fund stations has been combined Total with the design of station #6. No. 5: 5100 Council PS #4 construction to start in 09/02 added January 2002. PS #5 $22,000/ construction to start in March General Fund 2002. $100,000/ General Fund FY 99 -00 $350,000/ General Fund FY 00 -01 Sewer Pump Station 03/02 $225,000/ Construction has started and No. 13 General Fund will end in March 2002. FY 99 -00 Budget Mariposa and West Undeter- $244,000/ Approval has been received. Palm Avenue Storm mined General Fund Design to start in September Drain 1 2001. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Tr4lects 2001 -2002 REV- 07/13/01 1 01 PM Page 12 of 20 PROJECTS FOR 2001 -2002 2000 -01 Water Main COMPLE- COST/ Contract has been awarded for D.H. C.C. Replacement TION FUNDING placing water valve at MWD PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY 2000 -01 Water Main 01/02 $100,000/ Contract has been awarded for Replacement General Fund placing water valve at MWD (loan from feeder connection. General Fund to Water Fund) Sewer Pump Station 09/02 $160,000/ Design has been combined No. 6 General Fund with Stations 4 & 5. Maintenance Facility 10 /01 $60,000/ Contract to be awarded Generator General Fund August 2001. Replacement Upgrade Imperial 09/02 $72,000/ Design RFP to be awarded Avenue Vista Area General Fund August 2002. Eucalyptus Drive 01/02 $40,000 /Gas Survey has been completed. Improvements Tax Start design 7/01. Holly Avenue Completed $30,000 /Gas Construction completed in sidewalks Tax April 2001. place water pump 03/02 $50,000/Wate Construction to start in and motor at 400 r August 2001. Lomita Street Re- construct Storm 01103 $6159000/IR 80% complete. Start Drain Pump Station construction in February No. 16 2002. Douglas Street Grade 3/03 $14.185 Consultant selected. Separation/ million Finalization of scope of work Gap Closure Federal/MTA and agreement in progress. Funds Sepulveda Blvd. Completed $60,000/ Construction completed in banners General Fund June 2001. FY 99 -00 Budget Water Well Project 04/03 $6.8 Water rights to be acquired; million/Bond land to be purchased; permits to be obtained. In -house sidewalk 09/01 $64,800 Offset by $50,000 annually repair for outside contractors out of gas tax funds. The balance of $14,800 to come out of gas tax funds. Contract awarded. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV- 07/13/01 1 01 PM Page 13 of 20 PROJECTS FOR 2001 -2002 Reconstruction of City COMPLE- COST/ Construction completed in D.H. C.C. Hall Parking Lots TION FUNDING June 2001. PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Reconstruction of City Completed $47,000/ Construction completed in Hall Parking Lots General Fund June 2001. Replacement of Sump 02/02 $45,000 / Installation to commence Pump at Storm Water General Fund November 2 00 1. Pump Station No. 17 Repair Sewer Mains at 10 /01 $175,000 Construction to commence in various locations August 2001. Consultant (annual program) contract for development of sewer master plan has been awarded. Maintenance Facility Exhaust Svstem 9102 $25, 000 cost. No prior CIPAC recommendation. System will divert exhaust 5 / 5 allocation. fumes from inside the facility. Water Main On -going $100,000 CIPAC recommended project Replacement No prior be funded by Operating 3 allocation. Budget. Will provide for 900' water main replacement. Sewer Structures On -going $60,000 CIPAC recommended project Lining No prior be funded by Operating allocation. Budget. This annual project 4 provides for refurbishment of SO maintenance hole structures. PD Air Conditioning 9102 $133,000 CIPAC recommended project No prior allocation. be funded by Operating Budget. Will provide 5 replacement of 13 year old unit. PD Heating Replacement 9102 $10,000 No prior CIPAC recommended project be funded by Operating 3 allocation. Budget. Will replace hot water coils. Various Sidewalk 8102 $60,000 4 new locations to be Construction No prior provided sidewalks. 2 allocation. Gas Tax i A U2 b Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV - 07/13/01 1 01 PM Page 14 of 20 PROJECTS FOR 2001 -2002 Duley Road COMPLE- COST/ Total Reconstruction of D.H. C.C. Reconstruction TION FUNDING heavily traveled road. PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Duley Road Multi -year $316,000 Total Reconstruction of Reconstruction ongoing Total heavily traveled road. No prior $196,000 Gas Tax 3 allocation. $120,000 Traffic Congestion expenditures Funds Sepulveda Blvd. 9102 $88,000 to Design complete. Landscaping match 15% Sepulveda. 4 $678,000 State Grant / Sepulveda Blvd. Signal 9102 $387,500 to Signals at El Segundo, Modifications match State Mariposa and Grand 3 Grant Sewer PS 4, 5 & 6 Multi year $1,650,000 CIPAC recommended project Rehab total; be funded through $610,000 Infrastructure Replacement. 5 previously For construction projects. Design allocated. ongoing. PS 16 Multi year $865,000 CIPAC recommended project total; be funded through $615,000 Infrastructure Replacement. 5 previously Storm drain PS replacement. allocated. Design ongoing. Sewer Main Repair 9102 $3.2M CIPAC recommended project $900, 000 for be funded through 5 allocation Infrastructure Replacement. 2001102 To repair broken sewer lines. IR Recreation & Parks Farmer's Market Weekly $43,800— Revenue offsets some ongoing Associated expenses. Start print ads Recreation immediately. Print ads and Fund movie theatre ads expenditures accomplished; light pole and revenues banners placed along Sepulveda. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 15 of 20 PROJECTS FOR 2001 -2002 Janitorial Service COMPLE- COST/ Completed. ' Coastal Cleaning D.H. C.C. TION FUNDING contract services in place and PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Janitorial Service Completed $43,950— Completed. ' Coastal Cleaning General Fund contract services in place and working well Events 03/01 Estimated Hired Spring 2001. Specialist position additional cost $36,000 and reclassify vacant Admin. Analyst position City Council Live On -going $6,000— Hiatus for summer 2001; new General Fund set being built, and a modified format has been discussed with Council. Washington Park 4/02 $185,000/ Plans and specifications have Extension General Fund been reviewed by city staff in carried plan check and approved as of forward into 7/7/01; plans have been FY 00 -01. reviewed by SCE and changes made by architect; final approval expected by 7/22/01. Specifications being reviewed by Building & Safety; Bidding to commence in August 2001. Recreation Park Completed $59,500— Project completed. Restrooms rehab General Fund FY 99 -00 Budget Newly Proposed Projects in Italics. Notation-of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n \Projects 2001 -2002 REV- 07/13/01 1 01 PM Page 16 of 20 PROJECTS FOR 2001 -2002 City -wide Parkway COMPLE- COST/ FY 00 /01 D.H. C.C. Tree planting and TION FUNDING 1,993 street trees pruned; PRI- PRI- PROJECT DATE SOURCE CONEWENTS ORITY ORITY City -wide Parkway On -going General Fund FY 00 /01 Tree planting and $40,000 FY 1,993 street trees pruned; removal 99 -00 317 street trees planted; $120,000 FY 92 street trees removed. 00 -01. Requested $100,000 through $100, 000 FY CIP Committee for FY 01 -02 01 -02 to complete city-wide tree pruning and continue removal/replacement, as needed. Recreation & Parks 05/02 $215,000/ Design being finalized. electrical upgrades General Fund Construction to commence in Phase I January 2002. Recreation Park 9102 $245,000 CIPAC recommendation. Will Electrical Upgrades — additional for complete electrical upgrade 5 Phase 2 Phase IT project. -camore Park 12/01 $30,000/ Project has gone out to bid for ..ligation Replacement General Fund construction. Construction to commence in October 2001. Swim Stadium Pool 9/01 $85,000/ Pool consultant is completing Upgrade General Fund analysis of pool infrastructure. Study/Filtration After scope of services has been determined, pool architect will be hired to develop plans and specs for rehab; estimate of costs for project stands at $485,000 and has been reviewed and scored by CIP committee for FY 01- 02. Skateboard Park 9102 $125,000 CIPAC recommendation. total; 4 $25,000 previously allocated. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV- 07/13/01 1 01 PM Page 17 of 20 PROJECTS FOR 2001 -2002 Pond and Community COMPLE- COST/ Two design proposals D.H. C.C. Gardens TION FUNDING submitted. Bids for design PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Pond and Community Unknown $70,000/ Two design proposals Gardens General Fund submitted. Bids for design $15,000 came in substantially over Design budget. One firm has $45,000 requested a meeting to discuss Construction value engineering $5,000 suggestions. / Mgmt/Inspec- On hold for further direction. tion $5,000 Other Recreation and Parks 07/02 $60,000/ Combined with the Master Plan General Fund Community Center. Contract awarded in July 2001. Racquetball/ 05/02 $20,000/ Plans and specs approval in Handball Courts General Fund July 2001. Handball $4,000 Grant court/bouldering area being $1,000 Design priced with climbing $18,000 company. Construction $1,000 Mgmt/Insp. $4,000 Contingencies Drama Program Completed $6,950 / Gener Program has been (grades 1 -12) al Fund successfully separated into two age groups. Community Center 12/02 $300,000 Preparations being made for Design Design- scope of work. LPA $550, 000; Consultants recommended to Construction- design Community Center; $6 million. Public Policy Group from Cal 3 State Dominguez conducting needs assessment; project was submitted to CIP Committee for funding for FY 01 -02. The Inventory of Facilities to be completed 02/02. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV- 07/13/01 1 01 PM Page 18 of 20 PROJECTS FOR 2001 -2002 The following projects were not recommended for funding from the General Fund in 2001 -2002 by the Capital Improvement Program Advisory Committee: Recreation Park COMPLE- COST/ CIPAC below the $1.5 million D.H. C.C. Upgrades TION FUNDING line. Three year program to PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY The following projects were not recommended for funding from the General Fund in 2001 -2002 by the Capital Improvement Program Advisory Committee: Recreation Park Staff $24,000 CIPAC below the $1.5 million Upgrades recommend No prior line. Three year program to 2 hold allocation. address ADA accessibility issues on playgrounds. Acacia Park Irrigation Staff $35,500 CIPAC below the $1.5 million Svstem recommend No prior line. 3 hold allocation. Hilltop Park Pool Staff $136,000 CIPAC below the $1.5 million Improvement (Aquatic recommend No prior line. 2 Playground) hold allocation. Washington Park $200,000 CIPAC below the $1.5 million additional line. 2 requested. Storm Basin 17 — Staff $300,000 CIPAC below the $1.5 million - -)ncrete Floor and recommend No prior line. 1 otope Protection hold allocation. Library HVAC Staff $58,000 CIPAC recommended project Replacement recommend No prior be funded by Operating 1 hold allocation. Budget. E. Sycamore (500 Staff $105,000 CIPAC recommended project. Block) Improvements recommend No prior Curb, gutter, sidewalk 1 hold allocation. improvements. Gas Tax Camp Eucalyptus $205,500 CIPAC below the $1.5 million 11i line. 4 Janitorial Service at 15,0001 The Plunge is in use from 6am Urho Saari Swim General Fund to 8:45 pm on weekdays, with Stadium Saturday hours lam — 4pm. Increased use of the pool, and 4 minimal custodial support for the pool maintenance technician requires consideration of professional custodial services a minimum of 3 nights per week. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. ►Q� mb \n Trojects 2001 -2002 REV - 07/13/01 1 01 PM Page 19 of 20 PROJECTS FOR 2001 -2002 Urho Saari Swim COMPLE- COST/ The pool is open 6 days per D.H. C.C. Stadium Extended TION FUNDING week, but community demand PRI- PRI- PROJECT DATE SOURCE COMMENTS ORITY ORITY Urho Saari Swim $13,1001 The pool is open 6 days per Stadium Extended General Fund week, but community demand Hours ( Sundays) Staffing and for additional pool time 3 utility costs necessitated a proposal to open on Sundays from gam — 3: 30 pm. There will be time for club /swim teams, lap swim, slimnastics, and private /adaptive swim lessons. Newly Proposed Projects in Italics. Notation of CIPAC projects in Comments column. Priority rankings are from 1 to 5 with 5 being the highest priority. mb \n Trojects 2001 -2002 REV -07/13/01 1 01 PM Page 20 of 20 A CD c?' 0 rn *. 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CD 0 Cn N O O O N O O REQUEST DEPARTMENT ETRC Projects: Computer Network Drops Library El Segundo Municipal Code'City Clerk Supplement Service & Web Hosting Water Fund Datamatic Public RouteStar MVP Remote Meter Reading System `Funding from Water Fund' Document Imaging Protect Multi Department Phase Two All Elements Combined Personal Computing Tablet Finance ueograpnicai inro system Iruouc Global Positioning System Geographical Info Digital Orthophotos JUSTIFICATION This completes the cabling and upgrade of computer equipment for the conversion protect of the Innopac system to a web -based network which began in 2001 Update to Folio Search and Retrieval software ,with code updates included Host code for internet and provide continuous updating to that medium as updates are prepared for other electronic copies and hard copies 'Every Month the Water Division drives a route in the industrial side of town to read the water meters Some of these water meters are in the center strip, so we stop in the number #1 lane to allow the meter reader to get out of the truck to read the meter Others are on site at locations like Allied Chemical, Air Products, Aerospace and are down in concrete vaults Both of these activities present some cause of concern for the safety of the meter readers and the driving public, stopping in traffic plus entering into vaults iwhere the environment is in question We test the environment and then ventilate every vault before we enter We place a sign on the back of the truck and use our flashing lights while in traffic, but safety is still a concern The remote reading system would read the meters when we drive by, meaning traffic flow would not be impacted plus we would not have to enter the vaults to read the meters This is Phase 2 of a four phase protect This phase includes Public Works and CEDS This technology will not only enhance business license revenue, but it will also save the Revenue Inspector much needed time by having all pertinent data at his disposal and allow for more effective code enforcement GPS would provide an infrastructure survey by ,which to locate and plot all appropriate structures This device would facilitate plotting the location of structures unto a GIS layer and would provide the foundation for the GIS City maps could contain correct location data The use of this equipment was recommended in the recent Department of Public Works audit As the use of GIS expands through out City (departments, digital aerial photographs that can be displayed on a computer with other layers such as parcel maps, and noise contours provide, a very useful base layer for the understanding, analysis and presentation of the City's infrastructure on the ground CUM FISCAL FISCAL IMPACT IMPACT 'Water Fund" Page f of 4 TOTAL SCORE 22E 214 5001 $87,3001 207 000 $91,3001 198 i $35,000 I 150 143,1501 1881 1821 Page 2 of 4 i i CUM FISCAL FISCAL (TOTAL REQUEST DEPARTMENT JUSTIFICATION IMPACT IMPACT SCORE Geographical Info System Public Works This software program allows existing installed $ 2,700 $145,850 176 AutoOCAD Land Development software to create and label survey points, define Desktop 21 Software and edit parcels and roadway alignments, automate drafting procedures, create terrain models, and calculate volumes and contours. Integrates functionality with GIS Replace the existing 40 mobile Public Works IThe current system is (18) years old, is $60,000 $205,8501 175 radios (18 years old) and 6 unreliable and has several units and two base base stations stations in need of repair The system in the past was incorporated with Police &Fire and in their service contract When the communication i center was put online the Police and Fire Departments received all new mobile and base units leaving Public Works and Parks & Recreation with out any service contract In conjunction with this the contractor who had done the service in the past could no longer do so In checking with vendors to obtain a service contract the best to date would be a minimum of five thousand dollars with a cap of 60 % of the repairs In review of this and the age of the system it has been determined it would make more sense to update this (18) year old equipment with a new system. This would give us another 15 to 20 years of service and most importantly give us a reliable system to communicate during an emergency situation or disaster that currently the system for the most part will not do Records Management System Fire To provide the Department with an improved $25,000 $2 30,8501 160 Software efficient record management system A records management system us essential to efficient and thorough operations of the Department It will interface with the CAD system utilized for dispatch The manufacturer of our current software is no longer in business and there is no support available Also the current system does not meet our need any longer I I $250,000 Water Fund Public Works The water division maintains approximately 1500 $27,000 $257,850 157 Wach's Model TM -7DT Valve valves that we operate every year. This Operator maintenance program consist of turning every valve it's full range from fully open to close, then back to the open position again (usually 27 turns) The Wach's valve operator will exercise every valve and record it's condition on a software program (date, time, number of turns, ,torque required, etc) to evaluate its condition This valve operator will also collect data like, how many 8" valves need to be replaced or need additional maintenance. Salinas "APPROVEIT" City Clerk Captures legally binding, electronic signature $4,850 $262,700 78 Electronic Management approvals Automate agenda item siC Software process and maintain Page 3 of 4 CUM FISCAL FISCAL TOTAL REQUEST DEPARTMENT JUSTIFICATION IMPACT IMPACT SCORE Asset Management System, Public Works I The recent departmental audit highly $162,000 $424,7001 73 Phase 1 recommended the implementation of an asset management system This system would provide better management and control over City assets and maintenance, tracking of estimated and actual cost, maximize existing budget dollars and help plan accurate future budgets, provide inventory control, achieve GASB -34 compliance, and database integration with CAD and GIS applications i ETRC Total 1$462,700 Asset Forfeiture Projects: 3COM /Cisco Police Over the past couple of years the City has seen $104,000, 104,000 230 Switches /Relocate Network the addition of Communication Center and its Servers to Data Close related applications, city-wide internet access, Microsoft SQL database standard and the integration of the City's outside facilities into our network Ninety five percent of the PD's existing PCs are capable of handling the 100mb bandwidth required by the applications Their only hindrance is the limitation of the switches. The upgrade of this equipment would increase throughput for existing applications and planned installations, improve life expectancy of the equipment, reduce future costs of network wiring drops, improve security by limiting the number of persons access to this equipment, and eliminate a hazardous work environment I Document Imaging Project Police This integration would enable both the $19,000 123,000 218 Integration of Questys and Document Imaging system and the Records RMS Management system to retrieve identical images, eliminating the need for double entry into the two systems. Document Imaging Protect Police These computers are up for replacement but $5,0001 128,000 215 Equipment Replacement there are not adequate funds set aside to Supplemental Fund purchase a system that can accommodate both the anticipated City-wide Document Imaging System and the Geographical Information System The replacement and upgrading of the systems will require $10,800 in asset forfeiture (funds to supplement the $12,900 currently available in the Equipment Replacement Fund Document Imaging Project Police Document imaging at each workstation to $7,800 135,8001 196 Desktop Scanner facilitate immediate document information entry into system. Document Imaging Project Police To fulfill requirements for a document imaging $3,800 139,600 j 196 ) 1" Flat Panel Monitor for station in the Police Department Records Document Imaging Area section 20" screen will allow split screen viewing of RMS and document imaging s Page 4 of 4 � I CUM FISCAL FISCAL (TOTAL REQUEST DEPARTMENT JUSTIFICATION IMPACT IMPACT SCORE Document Imaging Project Police The workflow component is required for the $37,300 176,900 196 Workflow component & I routing of the appropriate reports to specific Handwriting Reader individuals The handwriting identification component will enable ESPD to scan the many handwritten reports processed on a daily basis Mobil Digital Computers for Police Mobile Digital Computers are currently used by 510,000 186,900 188 Police Patrol Vehicles (2 spares) the Police Department as a source of receiving and sending information back and forth form the communications center DV, CLETS, WPS, ect . These two MDCs will be used as spares for the patrol division fleet Currently when a computer needs maintenance, it is taken out of service for weeks at a time until the computer is repaired at the maintenance facility in New Jersey This leaves that vehicle virtually unable to receive the previously listed information ITotal Asse t F rfit ure Projects $ 1 86,900