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1998 AUG 04 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 4, 1998 - 7:00 P.M. CALL TO ORDER Mayor Gordon at 7:00 P.M. INVOCATION - Rev. Alexei Smith, Saint Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE - Councilmember Kelly McDowell I9R%3 DQUWNI11W&V 1. Councilmember Gaines presented commendations recognizing Teen Center's REACT (Recreation Event & Activity Committee for Teens) 1998 Scholarship winners, Derek Ernest, who will attend Harbor College, Jessica Hancock, who will attend Cuesta College in San Luis Obispo, and Tiffany Corallo, who will attend UC Davis. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Councilmember Wernick - Absent Councilmember Gaines - Present Councilmember McDowell - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behat f of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Five (5) individuals addressed Council. 1. In response to Mr. Frank Wong, resident's requests, Mayor Gordon advised that the FAA has not provided the City with question and answer forms; and Interim City Manager, Tim Grimmond, explained the noise complaint form, giving examples of complaints received. 2. Chad Ceretto, 210 W. Acacia, requested to speak on Consent Item No. 9 and urged Council to vote in favor of the project, questioning who would pay the schools' portion of $3,000. 3. Steve Schevlin, El Segundo High School teacher and coach, spoke in support of Consent Item No. 9, felt the parking lot could be used for car washes, and advised of the schools' costs. Minutes City Council Regular Meeting August 4, 1998 Page 1 4. Joan Trimble, resident, suggested banning certain vehicles from parking on residential streets, requesting feedback on her suggestions regarding limiting parking to one side of street, and extending the red zone on each corner. 5. Terry O'Brian, resident, suggested that the School District may wish to rent its lot on Imperial Highway to residents with large vehicles. A. PROCEDURAL MOTIONS. 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell to read all ordinances and resolutions on this Agenda by title only. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. B. SPECIAL ORDERS OF BUSINESS. 1. Public hearing and authorization for the City Manager, or his /her designee, to commence with the sale of the City owned property located at 160 South Sepulveda Boulevard. Mayor Gordon stated this is the time and place hereto fixed for a public hearing and authorization for the City Manager, or his /her designee, to commence with the sale of the City-owned property located at 160 South Sepulveda Boulevard. He asked if proper notice had been given and if any written communications had been received. Clerk Mortesen, stated that public notice had been given in a timely manner and no written communications had been received by the Clerk's office. Jim Hansen, Economic Development Director, gave a brief staff report. No individuals addressed Council and the public hearing was closed. City Attorney Mark Hensley read the following: RESOLUTION NO. 4079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DECLARING REAL PROPERTY LOCATED AT 160 SOUTH SEPULVEDA, EL SEGUNDO TO BE SURPLUS PROPERTY AND ORDERING ITS SALE. MOVED by Mayor Pro Tem Jacobs SECONDED by Councilmember McDowell to adopt Resolution No. 4079, declaring real property located at 160 South Sepulveda, El Segundo to be surplus property and order its sale. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. Minutes City Council Regular Meeting August 4, 1998 Page 2 2. Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. Mayor Gordon stated this is the time and place hereto fixed for a public hearing and adoption of a Resolution of the City of El Segundo, finding the City to be in conformance with the Congestion Management Program (CMP) and adoption of the CMP Local Implementation Report, in accordance with California Government Code, Section 65089. He asked if proper notice had been given, and if any written communications had been received. Clerk Mortesen, stated that public notice had been given in a timely manner and no written communications had been received by the Clerk I s office. Bellur Devaraj, Engineer, gave a brief staff report. No individuals addressed Council and the public hearing was closed. City Attorney Mark Hensley read the following: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP), AND ADOPTING THE CMP LOCAL IMPLEMENTATION CODE SECTION 65089. MOVED by Councilmember McDowell, SECONDED by Councilmember Gaines, to adopt Resolution No. 4080, finding the City to be in conformance with the Congestion Management Program and adopting the CMP Local Implementation Code Section 65089. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. 3. Public Hearing concerning City of El Segundo Energy Services Performance Contracting Program and award of contract to Landis & Staefa, Inc. (contract amount = $1,641,452). Mayor Gordon stated this is the time and place hereto fixed for a public hearing concerning City of El Segundo Energy Services Performance Contracting Program and award of contract to Landis & Staefa, Inc. (contract amount = $1,641,452). He asked if proper notice had been given and if any written communications had been received. Clerk Mortesen, stated that public notice had been given in a timely manner and no written communications had been received by the Clerk's office. Ed Schroder, Director of Public Works, gave a brief staff report. No individuals addressed Council, and the public hearing was closed. It was the consensus of the Council to select Alternative No. 1, in a contract amount to $2,171,979. Minutes City Council Regular Meeting August 4, 1998 Page 3 MOVED by Councilmember McDowell SECONDED by Councilmember Gaines to award Contract No. 2615 to Landis & Staefa, Inc., Alternative No. 1, for an Energy Services Performance Contracting Program (contract amount = $2,171,979), with further review of financing in approximately two years. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. C. UNFINISHED BUSINESS - 1. Staff recommendation to provide staffing to fill the function of centralized procurement within the Finance Department in the amount estimated at $28,544 for the 1998 -99 Budget. (Annual fiscal impact of $106,140 which is expected to be offset by cost savings and reduced use of legal services Gavin Curran, Assistant Finance Director, gave a brief staff report. City Attorney Mark Hensley read the following: RESOLUTION NO. 4081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A SALARY RANGE FOR THE JOB CLASSIFICATION OF PURCHASING AGENT. MOVED by Councilmember Gaines, SECONDED by Mayor ProTem Jacobs to direct the Human Resources Department to implement the class specification and retain the position of Purchasing Agent within the Business Services Division of the Finance Department. This action will result in an increase of one person in the Finance Department and a budget impact of $28,544 for the 1998- 99 fiscal year ending September 30, 1999, and adopt Resolution No. 4081. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. 2. Staff recommends that City Council modify their previous 1998 -99 budget action which authorized an increase of one position within the City Clerk I s office, and adjust the overall staff level by a net reduction of one part -time (.5) position for a cost savings of $16,368 during the next fiscal year. MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell, to modify, approve, and authorize Human Resources to retain the services of one full -time Office Specialist assigned to the City Clerk, s Office for the primary purpose of contract management. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. It was the consensus of Council to review the question of extending this position to full -time at a later date. Minutes City Council Regular Meeting August 4, 1998 Page 4 ra 2 E. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Appointments made by the City Council on Tuesday, August 4, 1998 to Committees, Commissions and Boards. It was the consensus of Council to appoint Michael Kretzmer to the Planning Commission to a term expiring June 30, 2002, and to extend the application period for Community Cable Advisory Committee, scheduling interviews for 5:00 p.m., September 1, 1998. It was the consensus of Council to appoint the following members to the Senior Task Force for a period of sixty days commencing after Labor Day: Nick Gerenday Barbara Kessener Mona Wenzel Jack Trystman Donna McCarthy Helen Blanchard Carlota Guy Shirley Koppelman - Gillig Doris Ottman Loretta Frye It was the consensus of Council to appoint the following members for the Business License Task Force for a period of sixty days commencing after Labor Day: Peter Zimmerman Ed Munoz Richard Lundquist Gary Horowitz Frank Godoy Ken Schofield Ron Fernari Sandra Jacobs William T. Mason Ed Sakurai Carl Jacobson Bob Mercer Darryl Heath William Bue Tim Grimmond Stan Sakauye John G. Gaines Finance Director Revised budget and operational format for the Lakes at El Segundo Restaurant. Jim Fauk, Director of Recreation and Parks, gave a brief staff report. MOVED by Councilmember Gaines, SECONDED by Mayor ProTem Jacobs to approve the revised budget and operational format for the Lakes at El Segundo Restaurant. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. C-0 &12 W.T"A -LN I1. All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Minutes City Council Regular Meeting August 4, 1998 Page 5 1. Warrant Nos. 249072 - 249339 on Demand Register Summary No. 02 in total amount of $1,663,214.97, Warrant Nos. 249343 - 249425 on Demand Register Summary No. 30 in total amount of $153,074.12, and Wire Transfers in the amount of $552,634.03. 2. City Council meeting Minutes of July 21, 1998. 3. Agreement No. 2616 providing for three year Memorandum of Understanding between the City Council and the El Segundo City Employees Association and Resolution No. 4082. Fiscal Impact: $272,305 first year total compensation cost. Funds are available in the City I s 1998/99 Fiscal Year Operating Budget for the first year 5 % salary increase. 4. Proposed revisions to the class specification for the mid - management job classification of Deputy City Clerk. 5. Examination plans for designated Personnel Merit System Job Classifications. 6. Proposed class specification and Resolution No. 4083, establishing a monthly salary range for the new job classification of Senior Accountant. Fiscal Impact: Funding for the one position job classification is contained in the Fiscal Year 1998 -99 Operating Budget. 7. Resolution No. 4084 of the City Council, rescinding Resolution Number 3996, and adopting a new resolution approving a new Conflict of Interest Code. 8. ITEM PULLED DUE TO CONFLICT BY COUNCILMEMBERS GAINES AND MCDOWELL. 9. PULLED FOR DISCUSSION BY COUNCILMEMBER GAINES. 10. Award of Contract No. 2617 to Damon Construction Company, for the construction of sidewalks north of the Douglas Street Green Line Station (contract amount $239,300), and retain Hayer Consultants to provide construction inspection services at $38 /hour for a not to exceed amount of $20,000.00, Contract No. 2618. 11. ITEM PULLED DUE TO CONFLICT BY MAYOR GORDON. 12. Disposal of surplus vehicles and equipment. Declare vehicles and equipment surplus and authorize staff to have items sold at auction, or sell for scrap, as recommended. In addition, requesting permission from City Council to allow General Services Manager and Business Services Manager to properly dispose of any items with no salvage value (i.e., broken chairs, etc.) when deemed necessary. Staff will destroy those unsalvageable items to prevent any unnecessary liability to the City. 13. PULLED FOR DISCUSSION BY MAYOR GORDON. Minutes City Council Regular Meeting August 4, 1998 Page 6 14. Approval of Service Agreement No. 2619 with the City of Redondo Beach /South Bay Youth Project, to provide counseling services to El Segundo youth and families between September 8, 1998 and June 30, 1999 at a cost of $27,498. MOVED by Councilmember Gaines SECONDED by Councilmember McDowell to approve consent agenda items 1, 2, 3, 4, 5, 6, 7, 10, 12, and 14. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. CALL ITEMS FROM THE CONSENT AGENDA. 8. Adoption of plans and specifications for construction of a storm drain in the 500 block of Washington Street - Project No. PW 98 -4 (estimated cost = $150,000.00). Due to a quorum not being available for a full vote, City Attorney Mark Hensley had the two Councilmembers who were in conflict draw straws to determine participation. Councilmember McDowell drew the straw for participation MOVED by Mayor ProTem Jacobs, SECONDED by Councilmember McDowell, to adopt plans and specifications for construction of a storm drain in the 500 block of Washington Street - Project No. PW 98 -4 (estimated cost = $150,000.00) MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR GORDON, MAYOR PROTEM JACOBS, COUNCILMEMBER MCDOWELL; ABSENT: COUNCILMEMBER WERNICK; NOES: NONE; NOT - PARTICIPATING: COUNCILMEMBERS GAINES. 3/0/2. After further review the City Attorney Mark Hensley advised Council consideration of this must be deferred until Councilmember Wernick is present. The motion was ruled null and void and the item continued to August 18, 1998. 9. Award of Contract No. 2620 to Century Paving, Inc. for improvements to the City parking lot at Main Street and Mariposa Avenue - Project No. PW 97 -25, and approve of a transfer of $28,000.00 savings from the recently completed fiscal year 1997 -98 sewer mains repair project. Authorize Staff to request payment of $3,000.00 for the project from the El Segundo High School car wash organizers. (contract amount $56,906.36). MOVED by Councilmember Gaines, SECONDED by Councilmember McDowell, to approve the project and waive the $3,000 fee from the El Segundo High School. MOTION PASSED BY UNANANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. 11. Authorization of $172,952.49 payment to Metropolitan Transportation Authority (MTA) for preliminary engineering /environmental assessment performed by MTA regarding Del Norte Green Line Station. Minutes City Council Regular Meeting August 4, 1998 Page 7 MOVED by Councilmember Gaines SECONDED by Councilmember McDowell to authorize a payment of $172,952.49 payment to the Metropolitan Transportation Authority (MTA) for preliminary engineering /environmental assessment performed by the MTA regarding the Del Norte Green Line Station. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR PROTEM JACOBS, COUNCILMEMBERS GAINES AND MCDOWELL; NOES: NONE; NOT - PARTICIPATING: MAYOR GORDON; ABSENT COUNCILMEMBER WERNICK. 3/0/2. 13. Purchase of Frame Rate Millennium Bulletin Board System. (Fiscal Impact: $42,359). MOVED by Mayor Gordon, SECONDED by Mayor ProTem Jacobs, to approve of purchase of Frame Rate Millennium Bulletin Board System, Cost $42,359. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. Councilmember Wernick was absent. F. NEW BUSINESS - CITY MANAGER - NONE G. NEW BUSINESS - CITY ATTORNEY - NONE I � X. Wa&IQ1DMIMS1IM&NIlD1 R 11�0[9101J I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilmember McDowell Spoke regarding the quality of the Commission/Committee applicants and the difficulty in choosing only one. - Councilmember Gaines - Gave a brief report regarding the recent SBCCOG meeting, and Information System study. Councilmember Wernick - Absent Mayor Pro Tem Jacobs - Gave a brief report regarding the recent Southern California FAA task force meeting and announced the web site address: http : / /www.awp.faa.gov /so_cal.ntm. Ms. Jacobs also reported on the Historical Preservation Committee, and referred to a recent contact with a small business owner. Minutes City Council Regular Meeting August 4, 1998 Page 8 Mayor Gordon - 1. Authorization to retain Gladstein & Associates to complete the Downtown Visioning Project. Received Council consensus to award Contract No. 2621 to Gladstein & Associates to complete the Downtown/Visioning Project, in an amount not to exceed $10,000.00; addressed airport issues; a recent Board of Supervisors meeting; referred to a change in the resolution to place the LAX expansion on the November ballot; addressed support expressed by Mayors from Orange and Riverside Counties; and the Bay Cities Diabeites fund raiser. In response to Mayor Gordon's question, City Attorney, Mark Hensley, advised that the former Council approved an extension or amendment to an existing contract, and that this type of specialized service does not need to go through the formal RFP or Bid process. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Two (2) individuals addressed Council 1. In response to Sandra Mason, resident's question, Interim City Manager, Tim Grimmond, advised that a major pump station is being installed on Franklin. 2. Jane Friedkin, resident, felt the Safety and Noise Abatement Committee meetings should be announced on Cable TV; and that the interview process was not done fairly. MEMORIALS: Della Wise, long time resident. CLOSED SESSION: NONE. The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54960, et seg.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 p.m., August 4, 1998 under "Closed Session" (if needed). Minutes City Council Regular Meeting August 4, 1998 Page 9 REPORT OF ACTION TAKEN IN CLOSED SESSION (if required). NONE. ADJOURNMENT at 8:55 p.m. to August 18,1998 at 5:00 p.m. r Cindy M t City Clerk Minutes City Council Regular Meeting August 4, 1998 Page 10