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1997 AUG 05 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 5, 1997 - 7:00 P.M. CALLED TO ORDER Mayor Jacobs at 7:15 P.M. INVOCATION given by Ms. Tracy Granoff, Hope Chapel PLEDGE OF ALLEGIANCE led by Councilman Liam Weston PRESENTATIONS ROLL CALL Mayor Jacobs Mayor ProTem Wernick Councilman Gordon Councilman Weston Councilwoman Friedkin - Present - Present - Present - Present - Present Next Resolution # 1275 Next Ordinance #4026 PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Nine (9) individuals addressed Council 1. Bill Mason, Chamber of Commerce President: spoke regarding the Chamber of Commerce's theme for the coming year. 2. Nancy Cobb, Rotary Club; invited everyone to participate in a paper plane contest at the dedication of the new mural on August 21, 1997 at 4:00 P.M. 3. Resident; spoke regarding the Board of Airport Commissioners meeting. 4. Steven Helm, resident: spoke regarding alleged damage he sustained to his car from over spray during the painting of the plunge on 7/2/97, and requested Council help. Mayor Jacobs stated the City Attorney and the City Manager will work with Mr. Helm to bring resolution to this problem. 5. Mr. Mohammad, Contractor for painting of the plunge; stated he had not made any threats, and he has insurance if the complainant will cooperate with him. Mayor Jacobs stated he too should work with the City Attorney and the City Manager. 6. Tammy Helm, resident; stated she has not been told about any insurance appraisers. 7. Liz Garnholtz, resident; requested to speak on Councilwoman Friedkin's item, and questioned whether Councilman Gordon had had any meetings with the Federal Express Company. Councilman Gordon stated he had not. 8. Sally Mau requested for DFSI /El Segundo Chamber of Commerce for: 1 City Council Minutes 8/5/97 - 7:00 p.m. A. City approval of the use of the Civic Center and public sidewalks to display and sell Heritage Walk related items, hold a dedication ceremony, lead docent tours, stage a sidewalk chalk art contest and allow merchants to participate with special displays and welcome signs for the weekend of August 23 -24, 1997 in connection with the official opening of Heritage Walk. Council consensus to approve of the use of the Civic Center and public sidewalks to display and sell Heritage Walk related items, hold a dedication ceremony, lead docent tours, stage a sidewalk chalk art contest, and allow merchants to participate with special displays and welcome signs for the weekend of August 23 -24, 1997, in connection with the official opening of Heritage Walk. B. City Council to reconsider funding for steam cleaning of the sidewalks with the possibility of completing same prior to August 23 -24, 1997. Council consensus to deny funding for steam cleaning of the sidewalks with the possibility of completing same prior to August 23 -24, 1997, and for the Chamber to return to Council with plans to upkeep the sidewalks. 9. William Sinko, Police Officers Association requested on behalf of the El Segundo Police Officer's Association and the El Segundo Chamber of Commerce, for approval of a park and show car cruise on Main Street, called the "El Segundo Main Street Cruise" between the hours of 3:30 p.m. and 9:00 p.m. on the third Saturday of each month starting on September 20, 1997. Fiscal impact: $100.00 per show. Council consensus to approve of the request by William Sinko, on behalf of the El Segundo Police Officer's Association and the El Segundo Chamber of Commerce, for approval of a park and show car cruise on Main Street, called the "El Segundo Main Street Cruise" between the hours of 3:30 p.m. and 9:00 p.m. on September 20, 1997. City Attorney Mark Hensley announced settlement agreements with Hayes vs. City of El Segundo, YC 026759, Siadek vs. City of El Segundo YC 025264, and initiation of litigation regarding 853 Penn Street. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to read all ordinances and resolutions on this agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 B. SPECIAL ORDERS OF BUSINESS - Public Hearing and a Resolution of the City of El Segundo, California, finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. 2 City Council Minutes 8/5/97 - 7:00 p.m. Mayor Jacobs stated this is the time and place hereto fixed for a public hearing finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. She asked if proper noticing had been done in a timely manner and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been receive. Council consensus to close the public hearing. City Attorney Mark Hensley read the following: RESOLUTION NO. 4027 A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 MOVED by Councilwoman Friedkin SECONDED by Councilman Gordon to adopt Resolution No. 4027 finding the City to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report, in accordance with California Government Code Section 65089. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 2. Public Hearing on Environmental Assessment EA -394 and Precise Plan Amendment 97 -2 to allow the reconstruction of an existing Chevron Service Station at 101 South Sepulveda Boulevard to incorporate a McDonald's drive -thru restaurant, Chevron Service station, and foodmart. Applicant: Chevron Products USA Company. Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on Environmental Assessment EA -394 and Precise Plan Amendment 97 -2 to allow the reconstruction of an existing Chevron Service Station at 101 South Sepulveda Boulevard to incorporate a McDonald's drive -thru restaurant, Chevron Service station, and foodmart. Applicant: Chevron Products USA Company. She asked if proper noticing had been done in a timely manner and if any written communications had been received. Clerk Mortesen stated that proper notice had been done and no written communications had been receive. One individual addressed Council. Marsha Pummel, 535 E. Walnut; supports the project. Council consensus to close the public hearing City Attorney Mark Hensley read the following: RESOLUTION NO. 4028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING PRECISE PLAN AMENDMENT 97 -2 TO AMEND PRECISE PLAN 8, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT EA -394 AND 3 City Council Minutes 8/5/97 - 7:00 p.m. ADOPTING A MITIGATION MONITORING PROGRAM, TO ALLOW A McDONALD'S DRIVE -THRU RESTAURANT, A REBUILT CHEVRON SERVICE STATION AND A FOODMART AT 101 SEPULVEDA BOULEVARD. PETITIONED BY CHEVRON USA PRODUCTS COMPANY. MOVED by Councilman Gordon SECONDED by Mayor Pro Tem Wernick to adopt Resolution No. 4028 on Environmental Assessment EA -394 and Precise Plan Amendment 97 -2 to allow the reconstruction of an existing Chevron Service Station at 101 South Sepulveda Boulevard to incorporate a McDonald's drive -thru restaurant, Chevron Service station, and foodmart. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. ITEMS CONTINUED FROM AUGUST 4, 1997 MEETING A. First Quarter General Plan Amendment and Zone Text Amendment continued items (EA -405, GPA 97 -1, ZTA 97 -1): Mayor Jacobs stated that this is the time and place hereto fixed for a continued public hearing on the following proposed (First Quarter) amendments to the General Plan, Zone Text, and Zoning Map: 1) Sepulveda Boulevard Building Heights, 2) Drive - thru's (ZTA only, GPA to be prossed with Second Quarter Items), and 3) Residential Heights; and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -405A and Zone Text Amendment ZTA 97 -1A. She asked if proper notice was done in a timely manner and if any written communications had been received. Clerk Mortesen stated noticing had been done and no written communications had been received recently. No individuals addressed Council. Council consensus to close the public hearing. City Attorney Mark Hensley read the following: ORDINANCE 1276 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA -405A AND ZONE TEXT AMENDMENT ZTA 97 -1A AMENDING THE EL SEGUNDO MUNICIPAL CODE BY AMENDING VARIOUS SECTIONS OF TITLE 20 (ZONING CODE) AND ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS. PETITIONED BY THE CITY OF EL SEGUNDO. Councilwoman Friedkin introduces the Ordinance. C. Second Quarter General Plan Amendment and Zone Text Amendment items - Preliminary Discussion (EA -408, GPA 97 -2, ZTA 97 -2, ZC 97 -2): Mayor Jacobs stated this is the time and place hereto fixed for a public hearing on the following proposed (Second Quarter) amendments to the General Plan, Zone Text, and Zoning Map: 1) Smoky Hollow Specific Plan Parking, 2) Parking Covenant, 3) Parking Demand Studies, 4) Outdoor Dining Access, 5) Sound Transmission Control, 6) Storm Water Management, 7) Garage Streets side Setbacks, 8) Thrifty Land Use Changes, and 9) Drive - thru's (GPA only); and, a Negative Declaration of Environmental Impacts in accordance with CEQA. Environmental Assessment EA -408, General Plan Amendment GPA 97 -2, Zone Text Amendment ZTA 97 -2, and Zone Change ZC 97 -2, Second Quarter Amendments. 4 City Council Minutes 8/5/97 - 7:00 p.m. She asked if proper notice was done in a timely manner and if any written communications had been received. Clerk Mortesen stated that proper notice was done and no written communications had been receive. No individuals addressed Council. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to continue the public hearing to August 19, 1997. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. D. Architectural Building Features and Planning Commission Appeals. Council consensus to continue the item to August 19, 1997. C. UNFINISHED BUSINESS - 1. Adopt plans and specifications for installation of playground equipment at Sycamore Park (estimated cost: $25,000). MOVED by Mayor ProTem Wernick SECONDED by Councilman Weston to adopt the proposed plans and specifications for installation of playground equipment at Sycamore Park ($25,000) and to have staff solicit bids from qualified vendors.. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - Requirements for Park Vista Management Services Request for Proposal. MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve the request for proposal for Management Services of Park Vista Senior Citizen Housing Facility, and include in the RFP provisions for the City to present a proposal. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 2. Park Vista Plaster Project. MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve of the Plaster Project at Park Vista for the contract price of $13,325 by Hollister Construction. MOTION PASSED BY THE FOLLOWING VOICE VOTE, AYES: MAYOR JACOBS, MAYOR PROTEM WERNICK, COUNCILMAN GORDON, AND COUNCILMAN WESTON. NOES: NONE. ABSTENTION: COUNCILWOMAN FRIEDKIN 4/0/1 Council directed staff to work with the Board to remedy approving contracts after the fact. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 240044- 240233 on Demand Register Summary Number 45 in total amount of $328,772.49. 5 City Council Minutes 8/5/97 - 7:00 p.m. 2. Warrant Numbers 240375- 240457 on Demand Register Summary Number 46 in total amount of $215,319.56. 3. Warrant Numbers 240237 - 240369 on Demand Register Summary Number 01 in total amount of $683,459.02. 4. Warrant Numbers 240371, 240461- 240715 on Demand Register Summary Number 02 in total amount of $683,459.02, and Wire Transfers in the amount of $1,470,564.69. 5. City Council meeting minutes of July 15, 1997. 6. ITEM CALLED FOR DISCUSSION BY MAYOR PROTEM WERNICK 7. ITEM CALLED FOR DISCUSSION BY COUNCILMAN WESTON 8. Request to approve the two lowest responsive and responsible bids for outsourcing auction services to Nationwide and Ken Porter Auction Companies. The City of Carson has acted as lead agency on behalf of ten (10) other jurisdictions for a cooperative bid on auction services. Staff is presenting this item to the City Council so that the City Council may review the attached bid summary sheet and award purchase contracts for auction services as appropriate. 9. Request to approve the lowest responsible bid submitted by Unifirst for the rental of field workers' and their supervisors' uniforms, non -slip mats, towels, and mops for a 60 month period beginning September 8, 1997. The bid also includes two (2) one year extensions if feasible. 10. Adopt plans and specifications for re- roofing of various City buildings (estimated cost: $90,000.00). 11. Agreement No. 2528 with California Water Service Company for interconnection for Emergency Water Supply (no fiscal impact). 12. Consideration of a proposal to remodel areas of fire station one. Cost: Not to exceed $20,000. 13. ITEM PULLED FOR DISCUSSION BY COUNCILWOMAN FRIEDKIN 14. Award Contract No. 2529 to Pavement Coatings Company for the fiscal year 1996 -97 Slurry Seal Project (Contract amount $89,504.95). MOVED by Mayor ProTem Wernick SECONDED by Councilman Gordon to approve Consent Agenda items 1, 2, 3, 4, 5, 8, 9, 10, 11, 12, and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALLED ITEMS FROM CONSENT AGENDA 6. Approval of Service Agreement with the City of Redondo Beach /South Bay Project, to provide counseling services to El Segundo youth and families between September 4, 1997 and June 30, 1998 at a cost of $27,498. Mayor ProTem Wernick requested this item continued to August 19, 1997, for further clarification 7. Request to accept a surplus military vehicle from the United States Air Force and authorize repairs, equipment and installation, in an amount not to exceed $14,500.00, from the Asset Forfeiture Account. Councilman Weston requested this item continued to August 19, 1997 for further data. 13. Request that City Council temporarily increase the Fire Department's sworn complement from 54 to 55 by reinstating a Firefighter /Paramedic. 6 City Council Minutes 8/5/97 - 7:00 p.m. MOVED by Councilwoman Friedkin SECONDED by Mayor ProTem Wernick to approve the temporarily increase the Fire Department's sworn complement from 54 to 55 by reinstating a Firefighter /Paramedic. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 F. NEW BUSINESS - CITY MANAGER - 1. Revenue Collection Enhancement Action Plan. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to release the RFP for Business License Audit Services, approve and execute the previously approved Agreement No. 2530, HdL Coren & Cone for Property Tax and authorize the addition of Documentary Transfer Tax Services, and establish a deposit of to be collected from water utility account customers who have been temporarily disconnected for non - payment, or who have paid with a non - sufficient funds check, or who have allowed their accounts to run delinquent three times within the past eighteen months. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. 2. Status Report and Action Plan for City -Wide Information Systems Capital Improvement Project ($650,000). MOVED by Councilman Gordon SECONDED by Councilman Weston to approve of negotiation of a Contract with Eden Systems, Inc. for Core Financial Information Systems ($350,000), and Anixter, Inc. for hardware, cabling diagnostic tools and installation of a City Hall network connected to outlying facilities ($145,000), solicit Requests for Proposal to meet City -wide Internet Access Requirements (costs TBD) and award Contract No. 2531 to Kerry Consulting Group to expand or further define the strategic framework for Information Technology and to perform certain contract oversight tasks pending the recruitment and selection of an Information System Manager. (NTE $32,000). MOTION PASSED BY UNANIMOUS VOICE VOTE 510. 3. Amendment to contract between the Board of Administration of the Public Employees Retirement System and the City Council of the City of El Segundo, providing Section 21574 (Fourth Level of 1959 Survivor Benefits) for local Police members as required by the El Segundo Police Officer's Association 1997 -2000 Memorandum of Understanding. Fiscal Impact: The current surplus of assets in this benefit account is projected by PERS to be sufficient to pay the employer cost for 25 years. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to approve the amendment to Contract 537A between the Board of Administration of the Public Employees Retirement System and the City Council of the City of El Segundo, providing Section 21574 (Fourth Level of 1959 Survivor Benefits) for local Police members as required by the El Segundo Police Officer's Association 1997 -2000 Memorandum of Understanding. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. City Attorney Mark Hensley read the following: 7 City Council Minutes 8/5/97 - 7:00 p.m. RESOLUTION NO. 4029 A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF EL SEGUNDO MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to adopt Resolution No. 4029 approving an Amendment to the Contract between the Board of Administration of the Public Employee' Retirement system and the City Council of the City of El Segundo. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. City Attorney Mark Hensley read the following; ORDINANCE NO. 1277 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Introduced by Mayor ProTem Wernick G. NEW BUSINESS - CITY ATTORNEY - City Attorney Mark Hensley requested the Council vote to discuss and take possible action on an item regarding L &H Administrators that arose after the posting of the Agenda. MOVED by Mayor Pro Tem Wernick SECONDED by Councilman Weston to addressed the item regarding L &H Administrators. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. MOVED by Mayor ProTem Wernick SECONDED by Councilwoman Friedkin to direct the City Attorney and the City Manager to contract with a new Insurance Cafeteria Plan Administrator and review the City's obligation and ability to replenish the Plan, and announce closed session decision authorizing the Legal Department to file litigation against L &H Administrators for the return of City funds. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman Gordon - 1. Formation of City Council Subcommittee to investigate feasibility of alternative water purchases. Formed a subcommittee with Councilman Gordon and Mayor Jacobs 8 City Council Minutes 8/5/97 - 7:00 p.m. Councilwoman Friedkin - 1. Parking of vehicles in front yard (lawn area) in residential zones. Directed the City Attorney and staff to prepare an ordinance restricting parking of DMV licensed vehicles on front lawn areas. Councilman Weston - Report to City Council by Electric Energy Aggregation Subcommittee of Councilman Weston and Mayor Jacobs and possible action to retain technical support to develop aggregation plan and identify market potential. Council approved Contract No. 2532 with Astrum Energy Service, LLC to develop an Aggregation Plan and identify Market potential, Contract Amount not to exceed $50,000, City Attorney is to add minor revisions and editorial changes to the contract and will have the subcommittee approve it. Mayor Pro Tem Wernick - Stated that the Cable (Channel 22) needs to be monitored more carefully for quality. Mayor Jacobs - Stated that to create another useful meeting room the Council Chambers needs to have the permanent seats removed to better utilize the area, and would like this addressed in the next budget. She also reported on the FAA meeting and the FAA's involvement in the LAX Master Plan. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $25o. No individuals addressed Council MEMORIALS Those who died in the KAL Flight that crashed in Guam CLOSED SESSION at 11:55 P.M. The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code section 54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: Continuation of matters listed on the City Council Agenda for 5:00 p.m., August 5, 1997 under "Closed Session" (if needed). ADJO D at 12:15 A.M to August 19, 1997 at 5:00 P.M. ndy Mor se , ity elerk 9 City Council Minutes 8/5/97 - 7:00 p.m.