1995 JUN 05 CC MINMINUTES OF THE ADJOURNED REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
JUNE 5, 1995 - 7:00 P.M.
Matsui Room, El Segundo Public Library
CALLED TO ORDER by Mayor Jacobson at 7:05 p.m.
PLEDGE OF ALLEGIANCE led by Mayor ProTem Weston.
ROLL CALL
Mayor Jacobson -
Present
Mayor ProTem Weston -
Present
Councilman Switz -
Present
Councilman Robbins -
Present
Councilwoman Friedkin -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute
limit total) - NONE
A. SPECIAL ORDERS OF BUSINESS
1. Workshop Discussion and Status Report on the City's 911 Emergency System Review
and Alternatives.
Lieutenant John Ogden of the El Segundo Police Department introduced Mike Epstein,
Project Manager for the Aerospace Corporation, who then introduced Bill Terwillegar,
Bob Pentz and Fletcher Wicker. Photocopies of the presentation slides were
distributed to the City Council and made available to the public.
Mr. Epstein presented the Design Overview of the Enhanced 911 (E911) Dispatching
System stating that in January 1995, the cities of El Segundo and Manhattan Beach
hired the Aerospace Corporation to study the existing E911 system, design a new
state -of- the -art E911 system, and prepare a procurement strategy and package to buy
the system. In February 1995, the City of Hermosa Beach joined El Segundo and
Manhattan Beach as a prospective user of this system.
Discussion ensued regarding the components and design implementations of the
system. Mr. Epstein stated it would require modification to the Police Department's
command center and adjoining space in the basement, installation of a new computer
system for dispatch, messaging, radio control and dispatch data management;
redirection of the telephone lines to a new dispatch center with new PSAP equipment;
installation of new mobile data computers and radios in police and fire vehicles;
issuance of new portable radios to all public safety personnel; installation of new
transmitter and receiver sites for radio equipment; installation of data lines between
various agencies, and hiring and training of dispatchers, radio technician and computer
technician personnel. He stated the recommendation as being to study the
implications of using a reconstituted RCC as a radio utility; Step 1 RCC Agreements
and Step 2 Design Studies.
Discussion ensued with Councilman Robbins questioning whether commercial off -the-
shelf software would be used; whether Aerospace studied signal strengths, coverage
and drop -out areas, and whether the costs included new frequency costs and if other
participating cities would be sharing in that expense. Mr. Epstein responded that
commercial off - the -shelf software would be used, probably coded in C or C + +, and that
the source code would be placed in escrow. Also, that they had studied the signal
strengths and there were three sites for the new transmitter and receivers, and that the
cost did not include the $100,000 cost to acquire a new frequency.
Councilwoman Friedkin questioned if it would create a problem should the City of
Manhattan Beach decide to remove their water tower since it was one of the three
locations for the transmitter and receiver sites; Mr. Epstein responded that if the tower
were going to be removed they could still use the site for an antenna tower, and that
there were two other locations to choose from.
Mayor ProTem Weston questioned the mobile data terminals versus computers and
what the frequency would be. Mayor Jacobson stated the MDTs in the vehicles were
old and it would be more reasonable to purchase the new system than to replace the
existing MDTs.
City Council Minutes
6 -5 -95 - 7:00 pm
Councilman Switz questioned whether the new costs had been discussed with the
other cities, and what the increase was to El Segundo's cost; Mr. Epstein responded
that they had contacted and discussed this with other prospective cities, and that in
January, 1995, Aerospace presented a cost estimate to El Segundo of $1.7 million,
which was now $3 million. Hermosa Beach radios in the field represent $600,000 of
the cost, and El Segundo's cost increased approximately $200,000.
Councilman Robbins questioned whether the $200,000 increase was a one time non-
recurring cost, and whether there were any staff changes; Mr. Epstein responded the
cost was a one time non - recurring cost, and Lt. Ogden responded the system would
require one more dispatcher for a total of fifteen, and would supplement the radio
technician with one in -house computer technician which was approximately an
increase of $44,000, from $1,090,000 to $1,134,000.
Mayor ProTem Weston questioned whether the agreement had information covering
the other cities being required to also update their equipment to be compatible with the
new system; Lt. Ogden responded current analog radio equipment must be changed.
Mayor ProTem Weston asked about the cost of adding GPS Position Locator
capability. The response indicated a cost of about $1,200 per unit.
Councilwoman Friedkin questioned whether the cost estimate included training; Lt.
Ogden replied no, but the Police Department normally performs training of staff, and
this is a soft cost. He also stated that the technicians would start being trained five
months and dispatchers two months prior to the system coming on line.
Joel Weisman. Dispatcher for Manhattan Beach questioned staffing, and what they
were looking for in the CADD System; Lt. Ogden responded there would be fifteen
dispatchers and went over the Police Department's procedural supervision/
management procedures. Mr. Terwillegar responded they were looking for a user
friendly and compatible system, and by using experienced dispatcher's they evaluated
response times.
Councilman Robbins questioned how much money from El Segundo and Manhattan
Beach was in the SBRC equipment replacement fund, and how much would El
Segundo and Manhattan Beach get back; Lt. Ogden responded he would find that
information and forward it to the Council.
Councilman Switz stated Council was not aware of what or when Manhattan Beach or
Hermosa Beach would decide, or how the purchase of the equipment would be
handled. Discussion followed.
Mayor ProTem Weston stated the contribution payment formula seemed to lack equity
since El Segundo would place less demand on the system.
MOVED by Councilman Robbins; SECONDED by Councilman Switz to extend delivery
date for bid package by 30 days from July 1 to August 1, 1995. MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0.
Councilwoman Friedkin questioned whether the agreement was negotiable and when;
Mayor Jacobson responded it was negotiable in three years.
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute
limit total) - NONE
ADJOURNED at 8:45 p.m. to June 6, 1995 at 5:00 pm .
L a Freeman,
Deputy City Clerk
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6 -5 -95 - 7:00 pm