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1995 JAN 17 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL JANUARY 17, 1995 - 7:00 P.M. CALLED TO ORDER by Mayor Jacobson at 7:00 p.m. INVOCATION given by Reverend John Svendsen, First Baptist Church. PLEDGE OF ALLEGIANCE Presentation of Colors were performed by the Girl Scout Troop No. 5, and Councilman Switz led the Pledge of Allegiance. ROLL CALL Mayor Jacobson Mayor ProTem Weston Councilman Switz Councilman Robbins Councilwoman Friedkin PRESENTATIONS - Present - Present - Present - Present - Present 1. Presentation of Certificates of Appreciation to Residents and Girl Scout Troop No. 5 for "Lighting Up The Community," annual holiday home decorations program. Mayor Jacobson presented Certificate of Appreciation to residents and Girt Scout Troop No 5 2. Introduction of new employees: Thomas Dunham, Building Systems Mechanic; Jaime Bermudez, Police Officer, Stephen Leigh, Police Officer, Donald Weller, Police Officer. Ed Schroder, Director of Public Works, and Chief Grimmond introduced new employees. PUBLIC COMMUNICATIONS - (Related to City Business On - 5 minute limit per person, 30 minute limit total) - One individual addressed the City Council. Nancy Cobb, President of the Chamber of Commerce presented the new banners stating that there were 32 pairs to be hung on Sepulveda Boulevard by January 19 or 20 should there not be anymore storms. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilman Robbins; SECONDED by Councilwoman Friedkin to approve. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. B. SPECIAL ORDERS OF BUSINESS Public Meeting - Consideration of a Resolution to increase fines and fees for services at the El Segundo Public Library. Fiscal Impact: Estimated increase in revenue of $7,000. Public Meeting held over to February 7, 1995. 2. Public Hearing to amend the City of El Segundo's 1994 -1995 Community Development Block Grant (CDBG) Program. It is recommended that the CDBG project entitled, "Single Elderly Counseling" (D94654) be cancelled, and all unexpended funds ($10,000) from that project be transferred to the CDBG project entitled, "Senior In -Home Care" (D94657). Proposed new budget for Senior In- Home Care: $37,400 of CDBG funds. Mayor Jacobsen stated this was the time and place hereto fixed for a public hearing to amend the City of El Segundo's 1994 -1995 Community Development Block Grant Program. It is recommended that the CDBG project entitled, "Single Elderly Counseling" be cancelled, and all unexpended funds from that project be transferred to -he CDBG project entitled, "Senior In -Home Care ". Proposed new budget for Senior In -Home Care $37,400 of CDBG funds, and asked if proper notice of the hearing was done in a proper and timely manner, and if any written City Council Meeting January 17, 1995 - 7:00 p.m. communication had been received regarding this public hearing. Deputy City Clerk Freeman responded the public hearing notice was done by Planning & Building Safety Department, and no written communications had been received . Mayor Jacobson opened the public hearing for comments. Hyrum Fedje, Director of Planning & Building Safety presented a brief staff report. No one wished to address the item. MOVED by Councilman Switz; SECONDED by Councilman Robbins to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. Councilman Switz questioned what the procedure was for choosing those individuals who would get in -home care; Director Fedje responded those who request services are interviewed and if home - bound, senior, or handicap they are eligible. The decision is made by him based on guidelines provided by the CDC. MOVED by Councilman Switz; SECONDED by Councilwoman Friedkin to 1) approve cancellation of the CDBG project Single Elderly Counseling; 2) approve the transfer of $10,000 in CDBG funds from the cancelled Single Elderly Counseling Project to the Senior In -Home Care Project; 3) Authorize the Director of Planning and Building Safety to execute an agreement with the Community Development Commission (CDC). MOTION PASSED BY UNANIMOUS VOICE VOTE 510. C. UNFINISHED BUSINESS Reconsideration of Examen contract requested by Councilman Robbins. Councilman Robbins stated he did have a concern with wording in the contract but the City Manager had resolved that by making changes to the contract which were distributed to Councilmembers, and were available for the public to review. City Manager Morrison stated this was a statement of work which was consistent with the proposal Examen submitted to the City, but there were some provisions in this contract that are contrary to the one Examen submitted. Should they not be acceptable to Examen, it would then come back before the City Council. MOVED by Councilman Robbins; SECONDED by Mayor ProTem Weston to authorize the Mayor to execute the revised Contract Number 2380. Should the contract not be acceptable to Examen, it will come back before the City Council. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: Mayor Jacobson, Mayor ProTem Weston, Councilman Robbins and Councilwoman Friedkin. NOES: None. ABSTENTIONS: Councilman Switz. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Establish a date and time for a Joint Meeting with the Planning Commission. City Council consensus to schedule the Joint Planning Commission meeting for February 16, 1995 at 7:00 p.m. in the Public Library Matsui Room. 2. Request City Council to schedule interviews for applicants to (1) Capital Improvement Program Advisory Committee; (2) Senior Housing Corporation Board of Directors; and extend the recruitment deadline for applicants to the Wall of Honor Committee. City Council consensus to schedule interviews for the Capital Improvement Program Advisory Committee and Senior Housing Board for January 30, 1995 at 7:00 p.m. in the West Conference Room, and to extend the Wall of Honor deadline and readvertise for applicants. 3. South Bay City's Association Mayor ProTerr Weston stated as a delegate to the SBCA which represents all of the South Bay Cities, he wanted to encourage the Council to read and comment on SBCAs presentation on alternative fuels sent to all council's in the South Bay. Also stating that Councilwoman Friedkin had been nominated as one of the two candidates for representative to the SCAG Board, and each councilmember has a vote which gives the city an opportunity to put a representative on SCAG. 2 City Council Meeting January 17, 1995 - 7:00 p.m. Councilman Robbins questioned whether it would be a violation of the Brown Act should three or more councilmembers attend the meeting; City Attorney Cremins responded there would not be any violation of the Brown Act because they would be acting as individuals when attending the meeting, and as long as they do not discuss it among themselves, then the course of action would be no violation of the Brown Act. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrant Numbers 216060- 216208 on Demand Register Summary Number 24 in total amount of $484,338.59. Approved Warrant Demand Register and Authorize staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 2. Warrant Numbers 216209 - 216459 on Demand Register Summary Number 25 in total amount of $655,482.29. Approved Warrant Demand Register and Authorize staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 3. Warrant Numbers 216460- 216569 on Demand Register Summary Number 26 in total amount of $89,186.96. Approved Warrant Demand Register and Authorize staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 4. Warrant Numbers 216570 - 216694 on Demand Register Summary Number 27 in total amount of $668,398.90 and Wire Transfers in the amount of $1,040,205.95. Approved Warrant Demand Register and Authorize staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 12/09/94 to 01105195. 5. CALLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 6. CALLED FOR DISCUSSION BY COUNCILMAN SWITZ. 7. CALLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 8. Proposed Finance Department reorganization abolishing the two position job classification of Financial Services Manager and establishing the single position job classifications of Assistant Finance Director and Accountant. Fiscal Impact: Reorganization results in a cost savings of $16,000 420,000 on an annual basis. 1) Approved the proposed reorganization, class specifications and salary ranges; 2) Adopted Resolution Number 3904 to establish a salary range for the job classification of Assistant Finance Director, and 3905 to establish a salary range for the job classification of Accountant; and 3) Authorize the Human Resources Department to initiate the respective recruitment, testing and selection processes. 9. CALLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 10. Discussion regarding hiring Telecommunication Management Corporation to conduct an audit of Paragon Cable to determine accuracy of Franchise Fees paid to the City of El Segundo. Fiscal impact: $2,200 (item to be included in account #2501 -6214, Finance- Professional/Technical services). Approved hiring Telecommunication Management Corporation to audit Paragon Cable. 11. Water Sealing of Maintenance Facility. Project No. PW94 -8 (Final contract amount - $25,000.00). Accepted work as complete, and authorized City Clerk to file the City Engineers Notice of Completion with the Los Angeles County Recorders Office. 12. CALLED FOR DISCUSSION BY COUNCILMAN ROBBINS. MOVED by Councilman Switz; SECONDED by Councilman Robbins to approve Consent Agenda Item Numbers 1,2,3,4,8,9,10 and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. 3 City Council Meeting January 17, 1995 - 7:00 p.m. CALLED ITEMS FROM CONSENT AGENDA 5. City Council meeting minutes of December 20, 1994. Councilman Robbins requested correction be made to Page 3 of the 7:00 p.m. minutes to the motion for Item Number 5 which should state "to discuss and take possible action on the two items requested ". MOVED by Councilman Robbins; SECONDED by Councilman Switz to approve the December 20, 1994 City Council minutes with the correction to Page 3 of the 7:00 p.m. minutes under Item Number 5 which should state "to discuss and take possible action on the two items requested ". MOTION PASSED BY UNANIMOUS VOICE VOTE 510. 6. Report of acceptance by the El Segundo Unified School District of an Amendment to the Restated Joint Use Agreement, dated November 15, 1994. Councilman Switz stated he was not in favor of the amendment to the joint use agreement because he wanted to complete the contract within five years not seven, and felt strongly that future Council's should not be committed to a business agreement such as this current one with the School District. MOVED Councilman Robbins; SECONDED by Councilwoman Friedkin to approve agreement made between the City and School District. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: Mayor Jacobson, Mayor ProTem Weston, Councilman Robbins and Councilwoman Friedkin. NOES: Councilman Switz. 7. Modification of dates in Lease, dated September 20, 1994, of City owned parcel at El Segundo Boulevard and Sepulveda for parking purposes. Councilman Robbins questioned City Attorney Cremins whether he had a conflict of interest; City Attorney Cremins responded there was none because there would be minimal to no financia'. impact on his employer by this lease. MOVED by Councilman Robbins; SECONDED by Councilwoman Friedkin to approve amendment to Contract Number 2363, and to authorize the Mayor to execute same on behalf of the City. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 9. Donation of $2,500 from the Chevron Companies, Chevron USA, Inc., donation of $400 from Continental Development Corporation and donation of $300 from Northrop Grumman Aircraft for refurbishment of the Teen Center. Councilman Robbins gave recognition to those companies and members of the Recreation and Parks Commission who hailed to solicit those donations. Mayor Jacobson concurred stating that the City would definitely be sending letters, and they had already done a lot on the teen center and it looked great. MOVED by Councilman Robbins; SECONDED by Councilwoman Friedkin to accept donations. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 12. 1) Adopt Plans and Specifications No. PW 94 -13 for Maple Avenue Street Improvements west of Hillcrest Street (estimated cost - $17,000.00). 2) Authorize Staff to advertise for bids. City Manager Morrison did not participate on this item due to possible conflict of interest. Councilman Robbins stated considering the recent storms the City has had significant dollar amounts of damage which would require funding. He questioned whether the City wanted to reprioritize or move forward with this item; Councilwoman Friedkin stated she had phone calls regarding this item from people who felt the cost was high and wondered why staff could not do this at a later date at a lesser cost. Ed Schroder, Director of Public Works, stated this was being funded through gas tax which could only be spent on work within the public right -of -way so the improvement in the streets comes out of a fund that is set aside for these types of improvements as opposed to general fund expenditures which compete with other expenditures through the City. 4 City Council Meeting January 17, 1995 - 7:00 p.m. MOVED by Councilman Switz; SECONDED by Councilman Robbins to adopt Plans and Specifications, and to authorize staff to advertise for bids. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. F. NEW BUSINESS - CITY MANAGER Extension of Douglas Street between Park Place and Alaska Avenue. Mayor Jacobson and Councilman Robbins did not participate on this item due to potential conflict of interest. Bellur Devaraj, City Engineer, presented a overview of the project with the City's options. Discussion followed. Mayor ProTem Weston and Councilwoman Friedkin stated a desire to take no action at this time which would give them the opportunity to review the options and tour the area; Councilman Switz had no problem with deferring the item for two weeks. Council consensus to take no action and defer the item until February 7, 1995. (Mayor Jacobson and Councilman Robbins did not participate on this item) 2. Report on the impact of recent storms in the City of El Segundo. Councilman Switz questioned whether he had a conflict of interest; City Attorney Cremins responded this was an issue which fell into the public generally exception because the pervasiveness of the effect on residents in the City and therefore his participation was not a conflict of interest. Public Works Director Schroder presented an update report on the impact of the recent storms, and stated staff was requesting a $300,000 appropriation to the supplemental storm drain budget. City Attorney Cremins stated this was an item on information on the event that occurred, and because of potential claims against the City related to this, he felt they should just keep on providing information on what the circumstances were. Discussion followed. Staff to prepare a plan for future unexpected events, and the Capital Improvement Program Advisory Committee to look at the problem flooding areas. MOVED by Councilwoman Friedkin; SECONDED by Councilman Robbins to appropriate $300,000 from unappropriated funds to the Supplemental Storm Drain budget. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. RECESS at 9 :05 p.m. RECONVENED at 9:15 p.m. ROLL CALL All Councilmembers present. Mayor Jacobson asked individuals who had wanted to address the item discussed prior to the recess to come to the podium to speak. Business Owner's Franklin /Sierra: and Mike Levine 141 Sierra had concerns with flood and storm drains, and asked what was being done regarding the situation. City Manager Morrison responded there was presently $4.5 million dollars of City funds budgeted for this, and the City was currently under negotiations with LA County Flood Control District to have them take over the design and constructions management of that project. The design will take approximately one year and construction approximately a year and a half, and they anticipate going through this season and maybe one more before that drain being actually in operation. 3. Approve the request for the El Segundo Police and Fire Departments to begin development of a public safety communications center. Police Chief Grimmond presented a report for development of a public safety communications center. 5 City Council Meeting January 17, 1995 - 7:00 p.m. Councilman Robbins stated he had researched and toured the Regional Communications Center with Councilwoman Friedkin. They looked at repair stations, dispatchers in action, computer facility; and got a copy of their five year plan, budget, and computer dispatch printouts. He had questions and concerns about the proposed new emergency dispatch system, including If the Air Force Base closes, would the Aerospace Corporation relocate and cause a problem for the City getting maintenance and support before and after the initial contract was done? It appears that the cost of the real estate space to be provided by El Segundo was not included in the cost analysis; will this usage lead to expensive and otherwise unnecessary expansion of the existing police facility? It appears from the staff report that Manhattan Beach generates more emergency calls than El Segundo, and perhaps Manahattan Beach should pay more than half of the cost. The RCC dispatch times include the time that calls are pending due to lack of an available police unit to respond to the call, and the average dispatch times have averaged about 20 seconds in recent months. Although Hawthorne has financial problems, the 911 dispatch service is one of their highest priorities. The City Council must set policy on the use of secure communications; in an open government; routine police communications other than undercover operations should not be secure, but should be open to monitoring by the public. Police Chief Grimmond stated the present system is a duel stage dispatch system, and for RCC to put those calls out in 18 seconds instead of two and a half minutes, they had to be bypassing that system. The timetable showed the new system would be done in April, 1996 and operational on July 1st, and the Aerospace Corporation would take us from now to the day it becomes operational. Bob Pence, Aerospace Corporation, stated it would take several years should the Air Force Base decide to move. Certain portions of Aerospace would remain here in the Los Angeles area, and the portion supporting this system plans on moving in a building in town, and devoting 100% to law enforcement and public safety. City Manager Morrison stated looking at the difference in calls there were less than one per hour, and felt there were advantages of having this in the City which made it worth our paying more.. Councilwoman Friedkin questioned if there were any future expansion plans; would other cities share in future expansion costs, were there additional costs not shown in the report, and could asset forfeiture monies be used. Also stating she was concerned with having a sole source. Chief Grimmond stated there were no additional costs not in the budget; there's a communication center in the basement which should not have to be expanded within the next five to ten years; there was $1.4 million in the asset forfeiture budget which the Justice Department had no problem authorizing the police portion law enforcement usage for the infrastructure, but the only thing you could use it for was yearly operating costs. Furthermore. staff was recommending Aerospace Corporation because they have shown by their work and the contract provided to the City, that they are doing this for a small amount of it's worth. Mayor ProTem Weston questioned what JPAs policy was regarding a member not paying their portion, whether the new system would be reliant on the GPS system, and how many people and man hours would be supplied for this project by Aerospace. Chief Grimmond stated the JPA states a City looses its vote until payment is made; Mr. Pence stated the system would not be completely dependent on the GPS system, and would have its own special transmitter here that would augment the GPS system. From the beginning to July 1st operational date, Aerospace would be supplying one project engineer and several technical individuals who would be on call through the course of the project. Councilman Switz questioned whether the $90,000 was all the City's or was the total amount split between El Segundo and Manhattan Beach, and would the $90,000 be completely spent by June; Chief Grimmond responded it was split from the total cost of $180,000, and the $90,000 would not be spent by June. Mayor Jacobson suggested when staff returns in June, they have a workshop on the findings and different paths to go; Chief Grimmond stated staff would be keeping the Council apprised of their developments all of the way through it. 6 City Council Meeting January 17, 1995 - 7:00 p.m. MOVED by Councilman Switz; SECONDED by Councilwoman Friedkin to approve the project in concept, agree to enter into a sole source design and development agreement with the Aerospace Corporation at a cost not to exceed $90,000.00, authorize staff to approach the City of Hermosa Beach regarding the proposal and to authorize architectural design to remodel the existing police communications center. Appoint Mayor Jacobson as Council designee to be involved with the proposed project, and agendize a workshop in June 1995. Councilman Robbins called for discussion stating he preferred to delay the project for two weeks because it's a commitment to spend millions of dollars, and would allow them more time to review the information. Mayor Jacobson called the question: MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. RECESS at 10:00 p.m. RECONVENED at 10:15 p.m. ROLL CALL All Councilmembers present. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER Discussion and possible action on purchase of notebook computer for City Treasurer's office; and Council appropriate approximately $2,200 for said equipment purchase. Susan Schofield, City Treasurer, presented a report requesting approval. MOVED by Councilman Switz to approve. Motion died due to lack of second. Mayor Pro Tern Weston asked if the item was budgeted, and whether it was an emergency request or if she could wait for the next budget. City Treasurer Schofield responded it was not budgeted, and preferred not waiting because her time spent in city hall would be limited and she would like to take her work with her. She asked if she was able to move items around whether they would approve the purchase at this time. Councilman Robbins stated the City Treasurer was a half -time position with an office, staff, and two computers with current software. City funds are supposed to be invested in safe investments which don't need to be monitored hourly or daily from outside city hall, and since this was a mid -year budget request and presently all necessary functions could be handled through the office, the request should be brought back during the normal budget cycle so all requests could be processed and prioritized at the same time. There were previous budget cycles and opportunities to make requests, and approval would only be an invitation for staff and public to come back with mid -year budget and add -on items that increase the budget. It would be a different situation if an existing lap top computer was broken or totally obsolete and needed replacement using the equipment replacement fund. City Treasurer Schofield stated there were two computers because her Deputy's was scheduled to replace the other one located in her office, and hers was actually an inventory item that would not be replaced. The investments do not need to necessarily be monitored hourly, but are monitored daily, and she preferred to keep track of what was going on in relative pricing. In order to keep only what was needed in the bank necessary to pay current bills they do move money around, and the City also has money in the LA County pool and both of these allow day - to-day overnight transactions. We also do Banker Acceptances and Commercial Paper on occasions which are short term. Councilwoman Friedkin stated several Councilmembers had made statements that if it's not in the budget the answer was no, unless it was an emergency or absolutely essential item; Mayor ProTem Weston concurred stating the Council had said no to good organizations, and he had a hard time making an exception. Councilman Switz asked if there was a second to his motion; Mayor Jacobson stated there was no second. 7 City Council Meeting January 17, 1995 - 7:00 p.m. No action taken by the City Council. J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilwoman Friedkin She was very happy to see standing room only here in the Council Chambers, and was song about some of the reasons some were here, however, she hoped they would continue to come back. Councilman Robbins Wished everyone a happy and prosperous New Year. If adversity builds character, then, the recent storm was a character building experience for the community, and he hoped those impacted will recover quickly. Councilman Switz Presentation of alternative approaches regarding the residential sound insulation program. Councilman Switz gave a slide presentation of alternative approaches regarding the residential sound insulation program stating he, Mayor Jacobson, and Harvey Holden met with Congresswoman Harman and established a plan of action with her which he was not free to discuss the details this evening but felt stood a good change in giving the City a chance on getting back on the original plan working with the DOA without easements. Congresswoman Harman supports and wants to help the City. In the event this approach doesn't work, he felt they need to start talking about some of those alternatives mentioned this evening. Receive and file pending outcome of Congresswoman Harman meeting. Mayor Pro Tern Weston Discussion of base closures and potential impact on City of El Segundo. Mayor ProTem Weston announced a meeting tomorrow at 8:00 am in city hall where there would be discussions regarding the Air Force Base retention; and commented on South Bay Cities Association Plan on alternative fuel use, and asked to agendize this for a future date. Mayor Jacobson - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) Eamie Bowdre, 627 W. Acacia addressed the residential sound insulation program. MEMORIALS - NONE CLOSED SESSION - NONE ADJOURNMENT at 11:15 p.m. to January 19, 1995 at 7:00 p.m. i or Freeman, D puty City Clerk 8 City Council Meeting January 17, 1995 - 7:00 p.m.