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1994 JUN 21 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL June 21, 1994 - 7:00 P.M. CALLED TO ORDER by Mayor Jacobson at 7:00 p.m. INVOCATION given by Reverend Steve Shields, Reorganized Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE led by Councilman Robbins PRESENTATIONS Proclamation proclaiming the month of July as Parks and Recreation Month. City Council proclaimed the month of July as Parks and Recreation Month, and Mayor Jacobson presented Dick Croxall, Chairman of the Recreation and Parks Commission with proclamation. 2. Presentation to Dick Croxall, Recreation & Parks Commissioner, for dedicated public service, 1978 to 1994 Mayor Jacobson presented Dict Croxall, Recreation and Park Commission Chairman with a plaque for his dedicated public service from 1978 to 1994. ROLL CALL Mayor Jacobson Mayor ProTem Weston Councilman Robbins Councilman Switz Councilwoman Friedkin - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS - (Related to City Business Only) (3 minute limit per person, 30 minute limit total) - Six Individuals addressed the City Council. Jim McGoldrick, 412 Oregon Street spoke regarding the new City Council and the business clan, and presented printed materials to City Clerk Mortesen to give to the City Council. Liz Garnholtz. Member of the Noise Abatement Committee invited the City Council and public to listen to the Chief Airport Engineer speak about noise matters at their meeting on Tuesday, June 28, at 7:00 p.m. Nancy Cobb, 1218 E. Sycam )re, President Elect - Chamber of Commerce requested to agendize an item requesting permission to place banners saying "Welcome to El Segundo" up. Charles Goldwassen, Attorney for El Segundo Police Officers Association 5670 Wilshire BI. expressed their displeasure at the offer from the city regarding a one percent increase, and asked them to reconsider. Ron Swanson, 629 California addressed the reduction in the budget regarding the joint use agreement with the School District. Joe Vittori, 124 W. Oak spoke regarding the money allocated in the budget for the School District, gangs, and busing of students across district lines. Mayor Jacobson closed public: communications portion of the meeting. A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. City Council Minutes June 21, 1994 MOVED by Councilman Robbins SECONDED by Councilman Switz to read all ordinances and resolutions on this agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. B. SPECIAL ORDERS OF BUSINESS 1. A resolution of the City Council of the City of El Segundo, California, approving the Potable Water Rate Study and establishing water rates in the City of El Segundo. Mayor Jacobson complimented staff on the excellent job in modifying the study as directed by the Council. Councilman Robbins questioned administrative fees given by departments stating 1) The four previously scheduled 15% increases compound to a 75% increase; 2) Administrative charges are excessive especially for the City Attor- ney and City Clerk; 3) City does not pay for water used to irrigate parks and open spaces, but passes this cost on to the water customers. Like use for water provided to the School District. Water fund is supposed to be an enter- prise fund and ran like a business, and 4) 24% price increase for homes with one inch water meter using 1500 cubic feet per billing period; Councilwoman Friedkin commented on constituents expressing concern and complaining about another increase in water rates. City Attorney Leland Dolley read by Title Only: RESOLUTION NO. 3876 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE RECLAIMED AND POTA- BLE WATER RATE STUDY DATED JUNE 10, 1994 AND FIXING AND ESTABLISHING RATES AND CHARGES FOR WATER SERVICE IN SAID CITY AND RESCINDING RESOLUTION NO. 3856 AND ALL OTHER RESOLUTIONS IN CONFLICT HEREWITH. MOVED by Switz; SECONDED by Mayor ProTem Weston to adopt Resolution No. 3876 approving the Potable Water Rate Study and establishing water rates in the City of El Segundo. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: MAYOR JACOBSON, MAYOR PRO TEM WESTON, COUNCILMAN SWITZ, AND COUNCILWOMAN FRIEDKIN. NOES: COUNCILMAN ROBBINS. 2. 1) To continue the public hearing on the FY 1994/95 operating and the FY 1994/99 capital improvement budgets; 2) To present all changes proposed to date to the FY 1994/95 operating budget; 3) To present the Appropriations Limit for FY 1994/95; 4) To adopt the Resolution approving and adopting the FY 1994/95 operat- ing budget; 5) To adopt the Resolution approving and adopting the Appropriations Limit for FY 1994/95; 6) To adopt the Resolution approving and adopting the FY 1994/99 capital improvement budget. Mayor Jacobson stated this was the time and place hereto fixed for a public hearing on the FY 1994/95 Budget, and asked if proper notice had been given, and if any written communications had been received; Clerk Mortesen responded that notice was done in a timely manner by the Finance Department, and no written communications had been received regarding this matter. Mayor Jacobson opened the public hearing for comments: Councilman Robbins stated the city should be getting its fair share of the money based on sales taxes paid in El Segundo with regards to the 1/2 cent sales tax increase. 2 City Council Minutes June 21, 1994 Mayor ProTem Weston suggested they direct the City Manager to look at high level management positions and areas where the budget could be reduced without affecting service to either the residents or businesses. Money saved could help in reducing the business license tax by 10% in 1995 which would allow business to create new jobs. Discussion followed. MOVED by Mayor ProTem Weston; SECONDED by Councilwoman Friedkin to direct the City Manager to investigate areas in the budget to reduce to save 10% of the business license tax (no indexing in 1995) without affecting services to the residents or businesses. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: MAYOR JACOBSON, MAYOR PROTEM WESTON, COUNCILMAN ROBBINS, AND COUNCILWOMAN FRIEDKIN. NOES: COUNCILMAN SWITZ. Councilman Switz stated he voted no because it was not correct to do this quickly; relief for business license tax won't make any difference until January, 1995, and they would have to do a resolution monthly by not adopting the budget. Discussion followed with City Manager Morrison informing Council staff could present them with modifications to the budget by their July 5 meeting. City Attorney Lee Dolley read the following: RESOLUTION NO. 3877 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, GIVING THE DIRECTOR OF FINANCE LIMITED AND TEMPORARY AUTHORITY TO EXPEND FUNDS OF THE CITY PE14DING ADOPTION OF THE FY 1994/95 ANNUAL OPER- ATING BUDGET. MOVED by Mayor ProTem Weston; SECONDED by Councilman Robbins to adopt Resolution No. 3877 giving the Director of Finance limited and temporary authority to expend funds of the City pending adoption of the FY 1994/95 Annual Operating Budget. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. NOTE: THIS ITEM WAS REVISITED UNDER COUNCILMAN ROBBINS LATER DURING THE MEETING. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Announcement of appointment of Robert Yeagley to the Planning Commission. Mayor Jacobson announced the appointment of Robert Yeagley to the Planning Commission, and Marlyn G. Thomas to the Senior Housing Board with terms com- mencing July 1, 1994 through June 30, 1998. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 2. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 3. Renewal of contract for The Compliance Group for professional engineering plan checking services of structural and special high -rise construction projects. Hourly rates for Building Code compliance at $65.00 per hour. Mechanical, Plumbing, Electrical Code plan check compliance at $35.00 per hour. Fiscal 1994 -95 annual contract not to exceed budgeted $60,000.00. Approved Contract Number 2337 for Compliance Group for $60,000.00, and authorize Mayor to sign contract. 3 City Council Minutes June 21, 1994 4. Request for City Council approval of attached Public Service Agreement between the City of El Segundo and the City of Redondo Beach, acting as the sponsoring agency for the South Bay Juvenile Diversion Project, a non - profit corporation. The South Bay Juvenile Diversion Project provides counseling and referral services for El Segundo Unified School District students who are suspected of being victims of physical and /or emotional abuse. This continuing project is part of the City's Community Development Block Grant (CDBG) Program. Contract amount: $10,000, funded with CDBG funds. Approved Contract Number 2342 for South Bay Juvenile Diversion Project; authorized an appropriation of $10,000 from 1994 -95 CDBG funds, and authorized Mayor to sign the contract agreement. 5. Request for City Council approval of the three -year Public Service Agreement between the City of El Segundo and Diana Cho and Associates for Community Development Block Grant (CDBG) management services and technical assistance for the City's CDBG Public Services programs. Contract amount: Maximum of 10% of City's 20th year (1994 -95) allocation ($10,994) and a maximum of 10% of each year's allocation for the following two years. Contract period: July 1, 1994 through June 30, 1997. Authorized an appropriation of $10,994 from 1994 -95 CDBG funds, and a maximum of 10% of each year's allocation for the following two years (1995 -97); awarded Contract Number 2345 to Diana Cho and Associates, in the amount of $10,994 for 1994 -95, and authorized Mayor to sign the contract agreement. 6. Request City Council approval of the three -year Public Service Agreement between the City of El Segundo and Daniel Freeman Marina Hospital. Daniel Freeman Marina Hospital will continue to provide a home - delivered meals project to serve nutritional needs of the City of El Segundo's elderly and /or handicap residents who are convales- cent or unable to prepare meals for themselves. This continuing project is part of City's Community Development Block Grant (CDBG) Program. Contract amount: $9,500 for first year with maximum 5% increase per year for second and third years, funded with CDBG funds. Contract period: July 1, 1994 through June 30, 1997. Authorized an appropriation of $9,500 from 1994 -95 CDBG funds with a maximum 5% increase per year for the following two years (1995 -97); awarded Contract Number 2344 to Daniel Freeman Marina Hospital, in the amount of $9,500 for 1994 -95, and authorize the Mayor to sign the contract agreement. 7. Request City Council approval of the Public Service Agreement between the City of El Segundo and Just Right Home Care, Inc., a non - profit corporation. Under the City's CDBG Program, Just Right Home Care, Inc. will provide in -home medical, physical, and /or emotional care assistance. Contract amount: $22,000 funded with CDBG funds. Authorized an appropriation of $22,000 from 1994 -95 CDBG funds; awarded Contract Number 2343 to Just Right Home Care, Inc., in the amount of $22,000, authorized Mayor to sign the contract agreement. 8. Request for City Council approval of the Public Service Agreement between the City of El Segundo and Tamtec Company, an independent consultant. Under the City's Community Development Block Grant (CDBG) Program, Tamtec Company will conduct a senior adult nutritional counseling project. Contract amount: $15,150 funded with CDBG funds. Authorized an appropriation of $15,150 from 1994 -95 CDBG funds; awarded Contract Number 2341 to Tamtec Company, in the amount of $15,150 for 1994 -95, and authorize the Mayor to sign the contract agreement. 9. Agreement between the City and BSI Consultants Inc., for development of a Pavement Management System ;PMS) for the City's arterial and collector roads (hourly rate not to exceed a total cost of $16,600.00). Authorized an expenditure of $16,600 from the City's Proposition "C" Local Return Revenues; approved Agreement Number 2346, and authorized Mayor to execute the agreement. 10. Award contract for the sweeping of streets and alleys, Specifications No. PW 94 -6, to Joe's Sweeping Inc. (estimated cost - $273,186.40 for the next two (2) years and nine (9) months). Awarded Contract Number 2347 to Joe's Sweeping Inc., in the amount of $ 273,186.40 for the period of 9/1/94 to 6/30/97, and authorized Mayor to sign the agreement. 4 City Council Minutes June 21, 1994 11. Amendment to agreement between City of El Segundo and Gannett Outdoor of Southern California regarding bus shelters (estimated revenue to City $30,900 per year). Approved Amendment Agreement Number 1800A to Original Agreement Number 1800, and authorized Mayor to execute the agreement amendment. 12. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS 13. Authorization to purchase excess workers compensation insurance through the Independent Cities Risk Management Authority ( ICRMA), at a cost of $22,658. Approve Contract Number 2349 with ICRMA for the purchase of excess workers com- pensation coverage. 14. Request for the City Council to approve the lowest responsible bid submitted by Landscape West for landscape maintenance for a three -year period beginning July 1, 1994 for the annual amount of $119,710. Approved Contract Number 2350 the lowest responsible bidder, Landscape West, in the annual amount of $119,710 for a three -year period beginning July 1, 1994 and reject all other bids; and directed staff to prepare standard Contract Number 2350 to be executed by the Mayor, upon approval by the City Attorney. 15. Request Council approval to provide training for one Guaymas police officer and one Guaymas firefighter for a period of approximately three weeks. Approved participation with the El Segundo Sister City Association in providing public safety training to one Guaymas police officer and one firefighter, from approximately July 5 to July 24, 1994. MOVED by Councilman Switz; SECONDED by Councilman Robbins to approve all consent items except those Numbered 1, 2 and 12 pulled for discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. CALLED ITEMS FROM CONSENT AGENDA 1. Warrant Numbers 212200 - 212429 on Demand Register Summary Number 25 in total amount of $1,034,223.23, and Wire Transfers in the amount of $735,898.74. Councilman Robbins stated disagreement with an item on the warrants and was voting no for approval. MOVED by Councilman Switz; SECONDED by Councilwoman Friedkin to approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employ- ee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and /or adjustments; and wire transfers from 5/28/94 through 6/13/94. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: MAYOR JACOBSON, MAYOR PROTEM WESTON, COUNCILMAN SWITZ AND COUNCIL- WOMAN FRIEDKIN. NOES: COUNCILMAN ROBBINS. 2. City Council meeting minutes May 31, June 3, 7, 8, 10, 13, 1994. MOVED by Councilman Robbins; SECONDED by Mayor ProTem Weston to approve May 31, June 3, 8, 10, and 13, 1994 and to approve the June 7 with corrections to Page 6 on the motion approving consent from "1,2,4,5,6 to "1,2,5,6, and 7 ". Also, to add the time of 9:33 p.m. when Council went into Closed Session. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 12. Award contract for the 1993 -94 slurry seal of various streets, Specifications No. PW 94 -1, to Pavement Coatings Company (contract amount - $76,274.96). Councilman Robbins questioned whether there was a conflict of interest for him to participate; City Attorney Dolley responded that there were no conflict of interest for any councilmember. MOVED by Mayor ProTem Weston; SECONDED by Councilman Switz to authorize an appropriation of $14,000 from unallocated gasoline tax revenues; award Contract Num- ber 2348 to Pavement Coatings Company, in the amount of $76,274.96, and authorize Mayor to sign the construction agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 5 City Council Minutes June 21, 1994 F. NEW BUSINESS - CITY MANAGER Consideration of the structure of the El Segundo Community Cable Advisory Committee. Mayor ProTem Weston recommended the El Segundo Community Cable Advisory Committee be appointed by the City Council that are not employees of the City or the School District, and possibly the School District appointing two members. Councilman Switz stated he felt that a group should not be told that their meeting or gathering will be televised without having an agenda from that group. Mayor Jacobson stated he felt residents should not be excluded from serving on a committee because they are an employee of the City or School District. Councilman Robbins concurred with Mayor ProTem Weston but was not in favor of the School District appointing two members. Discussion followed. MOVED by Mayor ProTem Weston; SECONDED by Councilman Robbins to adopt Alternative Number 1 Restructure the Community Cable Advisory Com- mittee to be comprised of five members appointed from the community by the City Council. MOTION PASSED BY THE FOLLOWING VOICE VOTE 312 - AYES: MAYOR PROTEM WESTON, COUNCILMAN ROBBINS AND COUN- CILWOMAN FRIEDKIN. NOES: MAYOR JACOBSON AND COUNCILMAN SWITZ. 2. Parking of commercial vehicles on Sycamore Avenue west of Sepulveda Boulevard. Discussion regarding current conditions relating to parking of commercial vehicles on Sycamore Avenue west of Sepulveda Boulevard, and allowing vehicle parking only and not allowing trucks. No action taken, current conditions to be maintained. City Attorney to look into allowing vehicle parking only and not allowing trucks. G. NEW BUSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE 1. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilwoman Friedkin - NONE Councilman Robbins City costs for support to the El Segundo Unified School District. Councilman Robbins requested the City Manager to create a section in the budget containing all City actual costs for support to the School District. Discussion followed. SPECIAL ORDER OF BUSINESS ITEM NUMBER 2- REVISITED: 2. MOVED by Councilman Robbins to direct the City Manager to create a section in the budget containing all City actual costs for support to the School District. Discussion followed. Motion withdrawn. MOVED by Councilman Robbins; SECONDED by Councilwoman Friedkin to direct the City Manager to prepare a memorandum itemizing the costs of the City support to the School District for the upcoming budget year. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411 - AYES: MAYOR JACOBSON, MAYOR PROTEM WESTON, COUNCILMAN ROBBINS AND COUNCILWOMAN FRIEDKIN. NOES: COUNCILMAN SWITZ. 6 City Council Minutes June 21, 1994 Councilman Switz Councilman Switz stated he wished to inform the public and a constituent who had contacted him regarding concern with the LAX Fire Drill Training Facility, that they should attend the Noise Abatement Committee meeting scheduled for Tuesday, June 28 at 7:00 p.m. Mayor Pro Tern Weston - NONE Mayor Jacobson Mayor Jacobson stated they needed to schedule a joint meeting with the Planning Commission and the Economic Advisory Council for discussion of the Leventhal Report on Defense Commission Study. Council consensus to schedule July 11, 1994 at 7:00 p.m. in the Council Chamber. PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) J. Wilson, Resident spoke about the Hyperion Citizen Committee not meeting during the month of July, and that ROAD would be meeting during July. Kathryn Charleston, LAX Motel informed Council that she had instructed the desk clerk to inform the truck drivers to park only on the side of the street by the hotel and not by the Bank of America. MEMORIALS - Mayor Jacobson adjourned the meeting in memory of Ross Wood a long -time resident and owner of Reliable Tool and Engineering. CLOSED SESSION - NONE ADJOURNMENT at 9:00 p.m. to June 22, 1994 at 7:00 p.m. ora reeman, Deputy City Clerk 7 City Council Minutes June 21, 1994