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1994 FEB 01 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL February 1, 1994 - 7:00 P.M. CALL TO ORDER Mayor Jacobson at 7:05 P.M. INVOCATION - Rev. Timothy Schepman, St. John's Lutheran Church PLEDGE OF ALLEGIANCE - Councilman Robbins PRESENTATIONS 1. Presentation to the El Segundo Police Department of the 1994 Hero Award by D. Kahl and City Council. Donna Kahl presented to Tim Grimmond, Police Chief, on behalf of the El Segundo Police Department, Coping Magazine's 1994 Heros Award 2. Presentation of proclamation by the City Council to Ron Green, President of Sister City Association, reaffirming El Segundo's commitment to foster the ideals of the Sister City Program to effectuate world peace. Mayor Jacobson presented a proclamation reaffirming El Segundo's commitment to foster the ideals of the Sister City Program to effectuate world peace to Ron Green El Segundo Sister City President and Michelle Barr Sister City Queen. ROLL CALL Mayor Jacobson - Present Mayor ProTem Wise - Absent Councilman West - Present Councilman Switz - Present Councilman Robbins - Present PUBLIC COMMUNICATIONS - (Related to City Business Only) (3 minute limit per person, 30 minute limit total) Nine (9) individuals addressed Council 1. June Cox, 615 E. Holly; representing the Park Vista residents; requested Council to take a closer look at Park Vista and the current management before considering a change in management. Requested Council to delay the agenda item until this matter can be further investigated. 2. Rich Reed, resident; thanked the Council for their long term precident of free speech at Council meetings. 3. Park Vista resident; stated he favors the current management and requested Council to investigated before changing. 4. Thomas Dickten, 648 W. Walnut; spoke regarding the occupancy of the house located at 910 Hillcreast. 5. Howard Perine, Park Vista resident; stated he supports the current management 6. Nedra Andrant, , Park Vista resident; stated she supports the current management. 7. Jean Clark, , Park Vista resident; stated she supports the current management. 8. Calvin Martin, 829 Pepper, stated he supports the current management. 9. S.L. McKinney, City Clerk Mortesen read the attached letter. Closed Public Communications A. PROCEDURAL MOTIONS 1. Consideration of a motion to read all ordinances and resolutions on this Agenda by title only. MOVED by Councilman Robbins SECONDED by Councilman Switz to read all ordi- nances and resolutions on this Agenda by title only. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 B. SPECIAL ORDERS OF BUSINESS - City Attorney Lee Dolley announce a settlement agreement between the City of El Segundo and both Chevron U.S.A. and M.R.C. concerning the collection of taxes the vote was AYES: MAYOR JACOBSON, COUNCILMAN WEST AND COUNCILMAN SWITZ. NOES: NONE. ABSENT: MAYOR PROTEM WISE AND COUNCILMAN RO BBI N S 3/0/2 Chevron agreement dealt with the utility users tax code of the City and certain sections thereof. There was a dispute concerning the collection of the utility users tax _ which included a dispute over the statute of limitation, feed stock gas, cogeneration of electricity and gas, equity gas and evaluation of that gas, and certain penalties. After discussion, ultimate agreement after debate to the various issues, avoiding consider- able and possibly expensive litigation, the City Council has authorized a settlement with Chevron that provides that Chevron will agree to pay the City the sum of $800,000 as full satisfaction of the liabilities. There are certain tax credit mechanisms, to the business license tax built in for Chevron in the future. There is an agreement as to the amount of the tax as authorized by the code in the future, and there is an obligation for the City to consider certain changes to the tax code to clarify. There is a full release by both parties as to the issues that were discussed, debated, and ultimately resolved between the parties. The second agreement in connection there with, deals with Municipal Resources Corporation which is the contractor for the City to review the tax situation, in relation to any taxpayer, and to bring to the attention of the City Council taxes that may be due. Under the contract with MRC they were due certain fees in connection with the collection of this tax. The settlement agreement provides that they will accept the full sum of $200,000 as full payment for any alleged liability under the terms of the contract with MRC. These settlement agreements accomplish a somewhat long term, but none the less well debated, issue between Chevron, MRC, and the City and has been highly recommended to you by the City Attorney, and the Management of the City. These items will be public record as soon as the documents are signed. C. UNFINISHED BUSINESS 1. Discussion of proposed ordinance to increase the Transient Occupancy Tax and to allow for tax credits to existing El Segundo hotels. 2 Mayor Jacobson stated this is the time and place hereto fixed for a public meeting on a proposed ordinance to increase Transient Occupancy Tax and to allow for tax credit to existing El Segundo Hotels. He asked if proper notice was done in a timely manner and if any correspondence had been received regarding this matter. Clerk Mortesen stated that public notice was done by the Clerk's Department and no correspondence had been received regarding this matter. Two (2) Individuals addressed Council on this matter. Council discussion followed. 1. John Savage, DoubleTree Hotel; stated that this is a very complicated issue and encouraged citizens to get as much detail about the program and how it effects the City of El Segundo. This does create a level playing field for all. He also offered to discuss with anyone this matter. 2. Jeanne Yeagley, 824 Maryland; stated that hotels benefit from the City bringing in a large customer base, and that is what the TOT is meant to pay for. She further stated she is against the TOT increase. MOVED by Councilman Switz SECONDED by Councilman West to close the Public Meeting and schedule March 1, 1994 for the Public Hearing. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 41011 2. Retention of landscape maintenance contractor to provide temporary golf course maintenance following completion of the current contractor's obligation. MOVED by Councilman Switz SECONDED by Councilman Robbins to approve the retention of Landscape West, Inc. to provide golf course maintenance on a month -to- month basis, beginning February 23, 1994 or when the landscaping is accepted. The Fee for service is to be $13,333 per month. And authorize staff to develop an agree- ment /contract with Landscape West, Inc., which will be brought back to the City Council for consideration /approval MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 3. Renaming of golf course. MOVED by Councilman Switz SECONDED by Councilman Robbins to approve renaming the golf course 'THE LAKES AT EL SEGUNDO ". MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Consideration of agreement between El Segundo Senior Citizens Hous- ing Corporation and Housing Management Associates for the manage- ment of the Park Vista Senior Citizen Housing Complex. (Annual cost: $96,000) Don Harrison, Assistant City Manager, gave a brief Staff report. Public Input 1. Park Vista Resident; asked if the current managers could be retain by the new management company. 97 2. Park Vista Resident; stated the residents are very well protected and prepared for emergencies due to the current management., Don Harrison stated the level of staffing will be increased with the new management company and the same or higher level of service will be maintained. Alan Mosk, Housing Management Associates; stated the staff will be working 40 hours a week, they are communicating with the current custodian and are willing to hire him. They plan to work with the residents to satisfy all their needs and a manager will be on site to respond to any emergency that may arise. Councilman Robbins asked if the company will control the costs at a higher level of service. Mr. Mosk stated that they have provided references to the Senior Housing Board on their management. Don Swik, Senior Housing Board; stated the new management company will give a high level of care to the residents. They were selected because they specialize in management of senior housing. Councilman Switz stated that the on site managers were only one factor that the Board used in awarding the contract. Many factors were used to make the decision to hire the best organization to manage the building. Councilman West compliments the Senior Housing Board on their excellent job done in selecting a new management company. Councilman Robbins asked if the contract was put out for RFPs. Don Harrison stated RFPs were sent to seven companies known to manage Senior Housing projects in this area including the current management company. And a request for the Senior Housing Board to self manage the project. City Attorney Lee Dolley stated he has reviewed the contract and feels it is appropriat- ed. 3. Calvin Martin, stated that the current managers are on site and currently on call 24 hours a day, and the new management company will only be there 8 hours a day. Mr. Mosk stated the new manager will be onsite and responsible 24 hours a day, 7 days a week. The management company will be responsible for continued care. Calvin Martin stated there is a difference between managers who work 8 - 5 and managers who are dedicated and available at any time. Janet Jamison, Senior Housing Board; stated the Board has been undertaking this process since last July and they are happy to hear from the Park Vista residents. She also stated they were interested in a management company that had a strong back ground in managing Senior Housing, and could comply with all new laws and have available resources. _ 4. Ralph Astin, Park Vista resident; requested a Park Vista resident sit with the Senior Housing Board. Council closed public input. 4 MOVED by Councilman Switz SECONDED by Councilman West to approve the consideration of the agreement between El Segundo Senior Citizens Housing Corpo- ration and Housing Management Associates for the management of the Park Vista Senior Citizen Housing Complex at an annual cost of $96,000. Councilman Robbins asked if their could be value added by having the Council look into this matter. Mayor Jacobson requested a report in 30 and 60 days on how things are going with the new management company. Mayor Jacobson called the question: MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 Council requested evalua- tions be made in 30 and 60 days and presented to Council 2. Oral presentation by Mr. Richard Fearn, Chairman of the Capital Im- provement Program Advisory Committee (CIPAC). Councilman Switz asked if the committee could weigh the various factors. Mr. Fearn stated that the committee has already given the health and safety a double weight. Mr. Fearn gave an oral presentation and requested direction from Council. He announced a Public Workshop tentatively scheduled for March 7, 1994 at 7:00 P.,M. at the Library, and regular meeting most Thursday evenings at 7 :00 P.M. in the Fire Department Conference Room. 3. Request City Council to initiate the recruitment process for a 5- member "El Segundo Existing Business Committee ", a subcommittee of the Economic Development Advisory Council. MOVED by Councilman West SECONDED by Councilman Robbins to direct staff to initiate the recruitment process for the "El Segundo Existing Business Committee ", a subcommittee of the Economic Development Advisory Council. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4 /0 /1 4. Request City Council to schedule interviews for applicants to the (1) El Segundo Community Cable Advisory Committee and (2) the Marketing and Sales Committee. Council consensus to not allow an applicant to withdraw his name and then asked for it to be placed back on the list after the close of the applications Council Scheduled February 9, 1994 at 5:00 P.M. for interviews for applicants to the a) El Segundo Community Cable Advisory Committee and b) the Marketing and Sales Committee. Council also scheduled February 23, 1994 for a budget review meeting. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5 1. ITEM PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS 2. ITEM PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS 3. ITEM PULLED FOR DISCUSSION BY CITY MANAGER JIM MORRI- SON 4. ITEM PULLED FOR DISCUSSION BY COUNCILMAN WEST 5. ITEM PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS 6. Approve the purchase of a new marked police unit with funds from the Unappropriated Reserve of the General Fund not to exceed $15,000 to replace a unit which had been involved in a traffic collision and declared a total loss. 7. ITEM PULLED FOR DISCUSSION BY COUNCILMAN WEST 8. Installation of water system booster pump Unit No. 1, Project No. PW 93 -2. 9. Approval of a contract with United States Escrow to administer escrow -- services in correlation with the CDBG Minor Home Repair Program for the City's elderly homeowners. Estimated cost per loan is $500. MOVED by Councilman Switz SECONDED by Councilman West to approve consent agenda items numbers 6, 8, and 9. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 CALL ITEM FROM CONSENT AGENDA 1. Warrant Numbers 209509 - 209774 on Demand Register Summary Num- ber 15 in total amount of $1,045,328.79. MOVED by Councilman Switz SECONDED by Councilman West to approve the Warrant Numbers 209509 - 209774 on Demand Register Summary Number 15 in total amount of $1,045,328.79. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; MAYOR JACOBSON, COUNCILMAN WEST, AND COUNCILMAN SWITZ. NOES; NONE. ABSENT; MAYOR PROTEM WISE. NOT - PARTICIPATING; COUNCIL- MAN ROBBINS 3/0/1/1 2. City Council meeting minutes of January 18, 1994. Councilman Robbins stated he was voting no on the meeting minutes of January 18, 1994 because of inaccuracies. MOVED by Councilman Switz SECONDED by Councilman West to approve the minutes of City Council meeting of January 18, 1994. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; MAYOR JACOBSON, COUNCILMAN WEST, AND COUNCILMAN SWITZ. NOES; COUNCILMAN ROBBINS. ABSENT; MAYOR PROTEM WISE. 3/1/1 3. Request for approval of "Contract Documents, Plans & Specifications" for Sound Insulation of Dwellings in the City of El Segundo, Project No. PW 93 -21. Estimated project cost: $996,000. City Manager Jim Morrison pulled this item from the agenda because of an issue with LAX Board regarding easements., E 4. Consideration of request by El Segundo Little League to hold parade on El Segundo streets on Saturday, February 26, 1994, in celebration of Little League Opening Day. Estimated cost: $285. Councilman West urged everyone to support this effort. MOVED by Councilman West SECONDED by Councilman Switz to approve the request by El Segundo Little League to hold a parade on El Segundo street on Saturday, February 26, 1994, in celebration of Little League Opening Day. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUN- CILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 41011 5. Approve the proposed restructuring of fees charged by the Police Depart- ment as they relate to various services they provide. Estimated fiscal impact <$9,500 >. Councilman Robbins commended the Police Department for reducing costs to citizens, and is pleased that the City will no longer be charging for burglar alarm systems. MOVED by Councilman Robbins SECONDED by Councilman Switz to approve restructuring of fees charged by the Police Department. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 7. Resolution for installation of STOP signs for eastbound and westbound Mariposa Avenue at Whiting Street. Councilman West stated he does not like the addition of more stop signs. MOVED by Councilman West SECONDED by Councilman Switz to adopt Resolution Number 3852 approving the installation of STOP signs for eastbound and westbound Mariposa Avenue at Whiting Street. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES; MAYOR JACOBSON. ABSENT; MAYOR PROTEM WISE. 3/1/1 F. NEW BUSINESS - CITY MANAGER 1. Request authorization for Fire Department staff to contact the business community for their participation in developing a Fire Department Urban Search and Rescue Program. Estimated funding required $62,100. Battalion Chief Eric Moore gave a brief history of the program. MOVED by Councilman Switz SECONDED by Councilman West to authorize the Fire Department staff to contact the business community for their participation in developing a Fire Department Urban Search and Rescue Program with an estimated funding cost of $62,100. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 2. Reclassification of an Accounts Specialist II (Business License) position to the job classification of Accounts Specialist III. (Annual cost $1557.) Jim Morrison gave a brief staff report. MOVED by Councilman West SECONDED by Councilman Switz to approve the reclassification of an Account Specialist II (Business License) position to the job classification of Accounts Specialist III with an annual cost of $1557.00. MOTION 7 PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUN- CILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 41011 G. NEW B JSINESS - CITY ATTORNEY - NONE H. NEW BUSINESS - CITY CLERK - NONE I. NEW BUSINESS - CITY TREASURER - NONE J. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman West - MOVED by Councilman Robbins SECONDED by Councilman West to discuss an urgency item that arose after the posting of the agenda. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUNCILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 41011 City Att- rney Lee Dolley read the following: RESOLUTION NO. 3853 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO EXPRESSING SUPPORT FOR THE SOUTH BAY AREA SIGNAL PROJECT. MOVED by Councilman West SECONDED Councilman Robbins to approve Resolu- tion No. 3853 expressing support for the South Bay Area Signal Project. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MAYOR JACOBSON, COUN- CILMAN WEST, COUNCILMAN SWITZ, AND COUNCILMAN ROBBINS. NOES: NONE. ABSENT: MAYOR PROTEM WISE. 4/0/1 Councilman Robbins - Councilman Robbins wished to revisit the approval of the contract for the Park Vista Management. There was no concurrence on Council for this discussion. Councilman Switz - Congratulated the Police Department on the new digital display speedometer activated by radar displayed on Main Street. He commented that it seems to slow traffic down. Mayor ProTem Wise - NONE Mayor Jacobson - NONE PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit) One (1) individual addressed Council 1. Thomas Dickten, 648 W. Walnut; spoke regarding the Sound Installation program and encouraged the City to address the issue. He also spoke regard- ing the Little League parade. MEMORIALS - NONE CLOSED SESSION - NONE ADJOURNMENT at 9:35 P.M. to February 9, 1994 at 5:00 P.M. Cindy,/Mortesen, City Clerk 8