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1993 JUL 20 CC MIN-7MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL July 20, 1993 - 7:00 P.M. CALL TO ORDER Mayor Jacobson at 7:00 P.M. INVOCATION - Rev. Timothy Schepman, Saint John's Lutheran Church PLEDGE OF ALLEGIANCE - Mayor ProTem Wise PRESENTATIONS ROLL CALL Mayor Jacobson Mayor ProTem Wise Councilman West Councilman Switz Councilman Robbins - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) Six (6) individuals addressed Council 1. Scot Dannen, 1127 E. Acacia; spoke regarding administrative relief under the Municipal Code on the utilities users tax by reason of discrimination. Councilman West requested this item be agendize for the August 3, 1993 Meeting. 2. Peggy Tyrell, resident; spoke regarding the property at 1209 E. Oak. Also stated that paying $125,000 loss on the property could pay for a lot of street sweeping. 3. Gert Voegtli, Mariposa; spoke about working with local government, and opposes the street sweeping fees and changes in the format of the Council Meetings. 4. Charles Goldwasserman, 5670 Wilshire Blvd. representing the El Segundo Police Officer's Association; regarding negotiations on contract settlement and again requested Council to reevaluate their position on the use of reserve funds; there exists an impasse, has arranged for a mediator to come in and resolve. 5. Jane Friedkin, resident; opposes the gag restriction regarding the Cono Agreement and changes in the format of Council Meetings, opposes taxes. 6. Frank Wong, resident; spoke regarding the Cano agreement, and the funding for the School District. A. SPECIAL ORDERS OF BUSINESS - NONE B. UNFINISHED BUSINESS - COUNCIL MINUTES 1 7/20/93 I . Consideration of a proposed ordinance regulating car alarms. MOVED by Mayor ProTem Wise SECONDED by Councilman West to read the ordinance by Title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 City Attorney Lee Dolley read the following: ORDINANCE NO. 1200 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING THE EL SEGUNDO MUNICIPAL CODE BY ADDING THERETO A NEW CHAPTER 9.58 PERTAINING TO MOTOR VEHICLE ALARMS MOVED by Councilman Switz SECONDED by Councilman West to adopt Ordinance No. 1200 regulating car alarms. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; MAYOR JACOBSON, MAYOR PROTEM WISE, COUNCILMAN WEST, COUNCILMAN SWITZ. NOES; NONE. ABSTAIN, COUNCILMAN ROBBINS. 4/0/1 Councilman Robbins stated for the public record; I do support the concept of holding people accountable for their actions including the creation of public nuisance. Also, even if this Ordinance were constitutional I would oppose it because it's so badly written that it would punished some innocent people while doing nothing to prevent some foreseeable types of malicious activities. 2. Acceptance of work - annual heater remix and asphalt concrete overlay. Specifications No. PW 91 -9. Mayor Jacobson requested a representative from Industrial Asphalt to attended and expressed his displeasure with the problems that were presented when the work was in progress. MOVED by Councilman Robbins SECONDED by Mayor ProTem Wise to accept the work in the total amount of $86,219.74 as completed, authorize the City Clerk to file in the County Recorder's Office the Notice of Completion prepared by the City Engineer, and direct that 10% retention required by contract be retained pursuant to law a minimum of thirty -five (35) days after the recording of the Notice of Completion. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3. Request for adoption of the Mitigation Monitoring Program of the City's General Plan Environmental Impact Report. ITEM HELD BY REQUEST OF THE CITY MANAGER C. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - COUNCIL MINUTES 2 7/20/93 I . Consideration of request for proposals for management of Park Vista Senior Housing Facility. MOVED by Councilman Switz SECONDED by Mayor ProTem Wise to approve the recommendation of the Senior Housing Board for the request for proposals for the management of the Park Vista Senior Housing Facility. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 2. I. Announcement of new members to: Metropolitan Cooperative Library System Advisory Board; Sue Carter was appointed delegate and James Manczarek was appointed alternated, both terms expiring June 30, 1995 Planning Commission; Brian Crowley was appoint to a four year term expiring June 30, 1997 El Segundo Library Board of Trustees; Sandra Jacobs and Terry Ceretto, were appointed to three year terms expiring June 30, 1996 Board of Directors of the Senior Citizens Housing Corporation; Edna Freeman and Janet Jamison were appointed to four year terms expiring june 30, "1997. Request City Council to initiate interview process to fill the vacant positions on the Investment Advisory Committee; the Wall of Honor Committee, and the Capital Improvement Program Advisory Committee, including advertising the positions for one month and setting interview date the week of August 30, 1993. MOVED by Councilman Switz SECONDED by Councilman Robbins to approve the request to initiate the interview process for the Investment Advisory Committee, the Wall of Honor Committee, and the Capital Improvement Program Advisory Committee. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3. Wall of Honor Committee report. MOVED by Councilman West SECONDED by Councilman Robbins to received and file the report presented by the Wall of Honor Committee. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 205839- 206230 on Demand RegisterSummary Num- ber 27 in total amount of $1,343,892.87. 2. Warrant Numbers 206231-206285 on Demand RegisterSummary Num- ber 1 in total amount of $385,839.99. 3. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS COUNCIL MINUTES 3 7/20/93 4. Amend contract with Progressive Solutions, Inc. for computer management, programming, and hardware support services effective April 1, 1993. 5. PULLED FOR DISCUSSION BY COUNCILMAN SWITZ 6. Adopt and advertise plans and specifications - Americans with Disabilities Act (ADA) upgrades at various City buildings, Library trash bin enclosure and handicapped access ramps at various street locations. Specifications No. PW 93-11. 7. Acceptance of contract work - flow monitoring of sewer lines. Specifications No. PW 92 -7. 8. PULLED BY THE CITY MANAGER TO BE HELD OVER 9. Request for City Council renewal of the Public Service Agreement number 2271 between the City of El Segundo and the City of Redondo Beach, acting as the sponsoring agency for the South Bay Juvenile Diversion Project, a non - profit corporation. Councilman Robbins requested the spending amount be included on each agenda item in the future, stating that this has been a council policy bust is no being followed. MOVED by Mayor ProTem Wise SECONDED by Councilman West to approve Consent Agenda items number 1, 2, 4, 6, 7, and 9. MOTION PASSED BY UNANIMOUS VOICE BOTE 5/0 CALL ITEMS FROM CONSENT AGENDA 3. City Council meeting minutes of July 6, 7 and 12, 1993. MOVED by Councilman Robbins SECONDED by Councilman Switz to approve the Council minutes of the meetings of July 6, and 7, 1993. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Councilman Robbins requested the minutes of July 12, 1993 be held over to the August 3, 1993 meeting, because enough time for review had not been given. 5. Permission to use the L.A. County contract for purchase of Police Department's furnishings approved in the FY 1992/93 budget. Councilman Switz requested this item be held 30 - 60 days and the Police Department to justify the cost /benefits of furniture requested. Councilman Robbins requested that businesses located in El Segundo be given a chance to match bids for city purchases, if this does not present legal or ethical problems. Also stated the cost of the furniture seems excessive. City Attorney Lee Dolley to address the question about allowing El Segundo business' opportunity to re -bid. 8. Award of contract - miscellaneous water system improvements. COUNCIL MINUTES 4 7/20/93 Specifications No. PW 92 -12. City Manager Jim Morrison requested this item held of to the August 3, 1993 meeting. E. NEW BUSINESS - CITY MANAGER - 1. Consideration of award of contract for refuse collection at City buildings and City street cans (PW 93 -9). City Manager Jim Morrison gave a brief staff report. MOVED by Mayor ProTem Wise SECONDED by Councilman West to award the contract to Zakaroff Services and authorize the Mayor to execute the contract. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 2. Proposal to increase liability insurance coverage from $10,000,000 to $20,000,000. Director of Finance, Steve Klotzeche gave a brief staff report and explanation. Councilman Switz questioned the need for this amount of insurance. City Attorney Lee Dolley stated the amounts and number of suits and claims are becoming astronomical in other cities and he would feel comfortable with more than $10,000,000 in insurance. Councilman Robbins stated this was conceived before the budget and requested in the future it be addressed with the budget. City Manager Jim Morrison stated there are sufficient funds in the account and there will not be a request to increase the budget amount. MOVED by Councilman Switz SECONDED by Councilman West to approve the additional liability insurance coverage per staff recommendation. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3. Consideration of procedures for conduct of Council meetings. City Manager Jim Morrison gave a brief staff report. Clerk Mortesen read a letter from Mr. Parker Herriott, Hermosa Beach, stating his opposition to the proposed procedures for the Council Meetings. Councilman West stated he does not wish to suppress public input, but feels Council needs to focus on the agenda items more intensely. He also suggests an overall time limit on public communications. Councilman Switz stated he supports the City Managers recommendation and he feels Council is here to discuss City business on the agenda. Public comments at the end of the meeting would concern non - agenda items only. Councilman Robbins stated he has concerns with the policy; a) moving public communications to the end of the meeting; b) single motion to read by title only, stating he feels that some should be read in their entirety, such as controversial or urgency items. COUNCIL MINUTES 5 7/20/93 City Attorney Lee Dolley stated that Resolutions and Ordinances are not normally an urgency item. Councilman Robbins referred to GC 54953.3, Brown Act and stated it is illegal to require names and address from attendees or speakers. Mayor Jacobson stated names and addresses or speaker cards are not being proposed. Mayor ProTem Wise stated people have requested that business be conducted while Council is fresh and people will not have to stay up late to view the meeting. Mayor Jacobson suggested a compromise for public communication of three (3) minutes per person, one item per speaker, at the beginning of the meeting, written communication carried over to the end with a five (5) minute time limit. PUBLIC INPUT; 1. Gert Voegtli, resident; opposes moving the public communication to the end of the meeting. Agrees with a possible 3 minute time limit. 2. Jane Freidkin, resident; opposes moving the public communication to the end of the meeting. 3. Liz Garnholz, resident; requested clarification on when the public is suppose to talk on agenda items and feels the public needs exposure. Mayor Jacobson stated that public comment would be accepted after the staff report is presented. 4. Peggy Tyrelle, resident stated she feels Mayor Jacobson must take better control of the meetings. MOVED by Councilman West SECONDED by Councilman Switz to adopt the proposed procedures for conduct of Council meetings, with the following exceptions: three (3) minutes per person allowed at the beginning of the meeting for public communications and a maximum total time allowed of thirty (30) minutes, and require this procedure to be reviewed in sixty (60) days. 5. Jeanne Yeagley, resident; stated she feels quidelines need to be developed dictating failure or a need for an adjustment to the procedure. 6. Liz Garnholz, resident; stated that public communication in the beginning of the meeting needs to be limited to residents only. Councilman Switz called the question. Councilman Robbins requested a roll call vote. Councilman Switz object to a roll call vote. Council consensus to have a voice vote. COUNCIL MINUTES 6 7/20/93 MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES; MAYOR JACOBSON, MAYOR PROTEM WISE, COUNCILMAN WEST, AND COUNCILMAN SWITZ. NOES; COUNCILMAN ROBBINS 4/1 City Manager Jim Morrison announced the results of the discussion in closed session on the proposals received for the 1209 E. Oak property. Council consensus to accept the bid of $418,000 and proceed with a forty -five (45) day or less escrow. Councilman West clarified that the proposals were opened in public and this was the highest offer received. MOVED by Mayor ProTem Wise SECONDED by Councilman West to discuss an urgency item that arose after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MOVED by Mayor ProTem Wise SECONDED by Councilman Switz to amend the invoice in the amount of $66,000 and honor the provision in the RFP regarding the City's Residential Trash Hauling Contract with Zakaroff Services for reimbursement of City expenses not to exceed $50,000. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. F. NEW BUSINESS - CITY ATTORNEY - NONE G. NEW BUSINESS - CITY CLERK - NONE H. NEW BUSINESS - CITY TREASURER - NONE I. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilman West - NONE Councilman Robbins - Commended the El Segundo Police Department on their response and handling of an incident that occurred recently on Main Street, which involved a wedding party of about 150 people that got out of control, excess drinking, required at least seven El Segundo Police cars to handle.. Councilman Switz - Request to agendize for the August 3, 1993 meeting scheduling for discussion on the concepts of TQM for City Hall. Mayor ProTem Wise - 1. Council travel policy. Council travel policy to be at the discretion of each individual Councilperson as to the relevancy and value. 2. Empower City Manager to proceed with business retention and development. MOVED by Mayor ProTem Wise SECONDED by Councilman Switz to empower the City Manager to begin with preliminary work for implementation of the proposed COUNCIL MINUTES 7 7/20/93 strategic plan, and lay the foundation for marketing and policies for business retention and development. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Requested Phase I of the Economic Development Program be agendized for the August 3, 1993 meeting. Mayor Jacobson - Expressed thanks to the Mattel Corporation for hosting the City and a delegation from China. PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) One (1) individual addressed Council. 1. Jane Friedkin, resident; stated she does not believe that the City should pay for Guaymas trips for Council and objects to some of Mayor ProTem Wise statements. MEMORIALS NONE CLOSED SESSION NONE ADJOURNMENT at 9:08 P.M. to August 3, 1993 5:00 P.M. C' dy Mort s , Ci Jerk COUNCIL MINUTES 8 7/20/93