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1992 MAY 19 CC MIN-7AEN UTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MAY 19, 1992 - 7:00 P.M. NEXT RESOLUTION #8760 NEXT ORDINANCE #1182 CALLED TO ORDER by Mayor Jacobson at 7:00 P.M. INVOCATION by Associate Pastor John Greer, El Segundo Foursquare Church. PLEDGE OF ALLEGIANCE led by Councilman Switz. PRESENTATIONS City Council presented a Distinguished Public Service Award to Fire Captain Jim Partlow, Fire Engineer Kevin Smith, Firefighter/Paramedic Hal Nixt and Mark Harrison, and Firefighter Robert Gomez. 2. Acting Police Chief Grimmond introduced new Police Officers Stewart Meggs, Joseph Caravello, and Marjorie Jacobs. ROLL CALL Councilman Robbins - Present Councilman Switz - Present Councilman West - Present Mayor ProTem Wise - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) Eight individuals addressed the City Council. Request by DESI to introduce proposal for the adoption of an Historic Preservation Ordinance for the City of El Segundo. Kevin Mortesen, DESI Executive Director, presented a brief report regarding DESI's request for an Historic Preservation ordinance for the City, and asked Council's approval for staff to proceed with drafting an ordinance for their consideration. Discussion ensued regarding time limitation, the sample submitted for their consideration, and how it would affect the General Plan. MOVED by Mayor ProTem Wise; SECONDED by Councilman Switz to direct staff to prepare a draft ordinance - Councilman Robbins called a question stating he felt the Council needed to further review this before going forward and directing staff to proceed with the drafting of an ordinance; Mayor Jacobson responded that he felt the samples submitted gave enough information in order for them to direct staff to draft an ordinance. Mayor Jacobson called the question: MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 2. El Segundo Rotary Club Presenting "Peep Hole" - A Community Service Project. Norm King, 413 Bungalow - As representative for the Rotary Club, he presented a status report and announced phone number 322 -3252 as the number the citizens could call, and he left flyers with the City Clerk for distribution from the City Manager's and City Clerk's Office. Dick Work, 637 California Street addressed Council regarding education and the School District with regards to the General Plan - stating he was in favor of pre- zoning of school sites, and felt it would be a mistake should the Council put something in the general plan that would push business away. Sandy Romero, 837 Virginia Street - Owner of International Garden Center addressed Council stating their business is supported by the larger businesses in town, and asked them to support a general plan which would help retain these businesses. Bill Mason, President of the Chamber of Commerce addressed Council stating the Chamber will be holding a mixer Thursday at Chevron from 5:30 -7 :00 pm, and that the business community is concerned with where the general plan is going. He requested the Council provide a sound and flexible Plan with best land use, to work with residents and businesses on a coalition, and for them to hold workshops. City Council Minutes May 19, 1992 - 7:00 p.m. Sandra Jacobs, President of Quota Club addressed Council on upcoming article on "Speech and Hearing Month" and that on May 30, Free Speech and Hearing Screens will be conducted. She could be contacted at the House of Cards should there be any questions. Blake Mitchell, 1564 E. Palm addressed Council on "Survey of the Community" stating concerns about Councilman Switz's comment that only residents not businesses - unless they live in town - be included in this survey of the General Plan. Further stating that 95% - 98% of the General Fund comes from business and since this fund supports the City's services the businesses should also be included whether they live in town or not. David Steele, Co- Chairman Chamber Task Force addressed Council regarding the general plan and the business community. Mayor Jacobson closed the public communications portion of the meeting. Acting City Manager Sloan informed Council that he had an urgency item which came up after the posting of the agenda, and asked for their approval to hear the item this evening. MOVED by Councilman West; SECONDED by Mayor ProTem Wise to hear urgency item arising after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 1. Resolution naming authorized representatives for the purpose of obtaining federal financial aselohmae as a result of the Los Angeles Riots. Acting Chief of Police Grimmond presented Council with a report stating that the Disaster Relief and Emergency Assistance Act of 1988 allowed for reimbursement from both the Federal and State governments for duties performed in service of declared emergencies. The City of El Segundo might be eligible for reimbursement of expenditures as a direct result of emergency services deployed during the Los Angeles Riots. The naming of Authorized Agents is the first step in recovering monies in this process, and staff was requesting Council's approval in naming Steve IGotzsche, Finance Director, and Lieutenant Robin Radford to act as authorized representatives for the City of El Segundo. MOVED by Councilman West; SECONDED by Mayor ProTem Wise to adopt Resolution Number 3760. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. A. SPECIAL ORDER OF BUSINESS 1. Review and discussion of the 1992 General Plan. Hyrum Fedje, Interim Director of PlanninglDirector of Building Safety, presented a draft addendum with Lightfoot Planning Group's contract on the general plan per Council's direction on May 5, and asked for Council to specifically identify the funding source for this addendum. Further stating staff prepared a survey which identified major issues of the general plan revisions to focus on, a time schedule, and a cost estimate for completion of the Plan per Council's direction. Lou Lightfoot, Consultant, addressed Council regarding the survey, time schedule, and cost estimates for completion of the Plan. Discussion ensued regarding the methodology - in house or out of house survey, the mailing, and polls. MOVED by Councilman Switz; SECONDED by Councilman West to adopt statistically random survey - Councilman Robbins called discussion recommending that they stipulate business and residents. Discussion ensued regarding the survey and separation of residents and businesses responses. Councilman Switz called the question: MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. Discussion then ensued regarding the in -house and out -0f - -house survey options; how an in -house survey would be counted in -house using Southern California Edison's Integrated List, and total estimated cost of survey. Councilman Switz asked Council to consider having the survey done by the consultant to insure confidentiality. MOVED by Mayor ProTem Wise; SECONDED by Councilman West for survey to be performed by Lightfoot Planning Group using the SCE Integrated List. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. City Council Minutes 2 May 19, 1992 - 7:00 p.m. RECESS at 8:50 p.m. RECONVENED at 9:00 p.m. ROLL CALL all Councilmembers present. Discussion continued on survey style and Issues 1 -5 and 1 -9. Councilman Robbins concerned with Traffic Circulation Element asking that it be done by 15 minute intervals at peak hours; Councilman Wise with Issue #2, and Mayor Jacobson with Issue #3 stating it was very viable. Council consensus to approve First Lief Issue Numbers 1,5,4 and Issue Number 5 on Second List. MOVED by Councilman Switz; SECONDED by Mayor ProTem Wise to approve Issues #1, #3, and #4 on First List, and Issue #5 on Second List. MOTION PASSED BY UNANIMOUS VOICE VOTE 510. Council consensus on scheduling the hollowing workshop dates for the General Plan: June 4 at 7:00 pm on Survey Questions; June 9 at 6:00 pm on Overall General Plan, and August 5 at 7:00 pin on Survey Results. MOVED by Councilman Switz; SECONDED by Mayor ProTem Wise to approve addendum to contract to cost at least $21,000 with no additional cost to budget, and Finance Department to look at where to charge expense. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. B. UNFINISHED BUSINESS - NONE C. REPORTS OF COMbiI fFYA BOARDS AND Announcement of appointment to Recreation & Parks Commission (Term 5/14/92 - 5/14196). Mayor Jacobson announced that the City Council was appointing Mr. McCaverty for a four year term to the Recreation and Parks Commission. 2. Library Board of Trustees notification of two vacancies because of expiration of terms as of July 1. 1992. MOVED by Mayor ProTem Wise; SECONDED by Councilman Robbins to advertise two vacancies on the Library Board of Trustees. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 3. Capital Improvement Program Committee - Submittal of Project Rating Criteria for 1992 -97 CIP. Blake Mitchell, Chairman of CIP Committee, presented Committees rating system to the Council. Discussion ensued regarding rating evaluation and priorities. MOVED by Councilman Switz; SECONDED by Mayor ProTem Wise to approve evaluation and rating system set up by the CIP Committee. MOTION PASSED BY UNANIMOUS VOICE VOTE 5,10. D. CONSENT AGENDA All items listed are to be adopted by one motion, without discussion and passed unanimously. If a call for discussion on an item is made, the item(s) will be considered individually under the next heading of business. 1. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 2. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 3. PULLED FOR DISCUSSION BY COUNCILMAN SWITZ. 4. PULLED FOR DISCUSSION BY COUNCILMAN SWITZ. 5. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 6. Request for the City Council to approve lowest bid for emission analyzer as stated in the FY 91- 92 Equipment Replacement Schedule. Approved bid of Allen Testprodu is and rejected all other bide 7. PULLED FOR DISCUSSION BY COUNCILMAN ROBBINS. 8. Status Report on Christopher Barrett concerns. Received and filed. 9. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 10. PULLED FOR DISCUSSION BY MAYOR JACOBSON. MOVED by Councilman Robbins; SECONDED by Mayor ProTem Wise to enact all Consent Items except Item Numbers 1,2,3,4,5,7,9 and 10 called for discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. City Council Minutes 3 May 19, 1992 - 7:00 p.m. CALLED ITEMS FROM CONSENT AGENDA 1. Warrant Numbers 4041840705 on Demand Register Summary Number 22 in total amount of $749,022.55. Councilman Robbins asked City Attorney Wadden for clarification on Conflict of Interest in voting on checks disbursed to Hughes Aircraft or to oneself; City Attorney Wadden advised him not to vote on those items relating to Hughes, distributions to your self may be voted on. Councilman Robbins asked to hold payment on the following items: Page 5 /Computer Equipment, Page 41 /Computer Equipment, Page 50 /Computer Equipment, and two items on Page 51 /Computer Equipment. MOVED by Councilman Robbins; SECONDED by Mayor ProTem Wise to Warrant Demand Register and authorized staff to release. Ratified payroll and employee benefit checks; checks released early due to contracts or agreements, and emergency disbursements and /or adjustments - except those items on Pages 5, 41, 50 and 51 as outlined, and those items relating to Hughes. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. (Note: There were no items for Hughes on this Warrant Register) 2. City Council meeting minutes of May 5 and 11, 1992. Mayor Jacobson asked for corrections to be made to May 5/Page 2 - Paragraph 3 for architectural designs and to May 11 - Council consensus to include applications on two vacancies for the Senior Housing Board. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to approve minutes with corrections as stated. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 3. Acceptance of security equipment from Hughes Aircraft Company. Councilman Switz had questions on where the equipment would be used. Councilman Robbins requested clarification of whether there was a conflict of interest; City Attorney Wadden responded that he could vote on this issue. MOVED by Councilman Switz; SECONDED by Councilman West to accept donation. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 4. Consideration of plans and specifications for acoustical treatment and other upgrades of home located at 910 Hillcrest. Councilman Switz had questions regarding the installation of cabinets, and asked Council to reconsider their previous decision and not install cabinets. Discussion followed. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to approve attached plans and specifications for acoustical treatment and other upgrades to the City owned house at 910 Hillcrest, and authorized staff to advertise and solicit bids for the project. MOTION PASSED BY THE FOLLOWING VOICE VOTE 411: AYES - Mayor Jacobson, Mayor ProTem Wise, and Councilmembers Robbins and West. NOES - Councilman Swig. 5. Proposal to enter into an agreement with Inmate Phone Systems to provide telephones in the City Jail facility without City expenditure. Acting Police Chief Grimmond presented a brief report. Councilman Robbins stated concerns on security issues, and unilateral contract; Mayor Jacobson added line to the contract that IPS would be only allowed in a specific area. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to approve proposal and authorized execution of contract by the Mayor. MOTION PASSED BY THE FOLLOWING VOICE VOTE - 4/1: AYES - Mayor Jacobson, Mayor ProTem Wise, and Councilmembeis swits and West. NOES - Councilman Robbins. Proposal to remodel and retrofit the Police Pistol Range at a cost not -to- exceed $80,000, funded from the Asset Forfeiture Account. Councilman Switz had questions on Number 2; Councilman Robbins on the Communication System. City Council Minutes 4 May 19, 1992 - 7:00 p.m. MOVED by Councilman Switz; SECONDED by Councilman West to approve proposal and awarded bids to retrofit and remodel the Police Pistol Range at an estimated cost of $73,280, mot- to- exceed $80,000, from the Asset Forfeiture Account. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 9. Installation of traffic signal pre-emption devices at various traffic signals (Specifications No. PW 90 -6). Mayor Jacobson asked to hold this item over to June 2. Council consensus to hold item over to June 2, 1992 meeting. 10. Status Report on Caltrans planned traffic signage improvements for Imperial Avenue east of California Street. Mayor Jacobson asked to have this item go back to Caltrans for more information. Council consemens to have this item sent back to Caltranr. E. NEW BUSINESS - CITY MANAGER Review and discussion of proposal to transfer cashier functions to the City Treasurer's Office. Steve Klotzsche, Finance Director, presented a brief report to Council. Councilmembers Switz, West and Wise spoke in favor of leaving as it is presently; Mayor Jacobson and Councilman Robbins not in favor of leaving as is. MOVED by Councilman Switz; SECONDED by Councilman West to leave as it is presently. MOTION PASSED BY THE FOLLOWING VOICE VOTE 812 - AYES: Mayor ProTem Was and Councalme�nbema Swig and Went. NOES: Mayor Jacobson and Councilman Robbins. 2. New class specifications and salary range adjustment resulting from recently adopted 1991 -92 Fiscal Year Budget. Council consensus to hold item over to June 2. 3. New class specification and salary range adjustment resulting from the reclassification ofAccount to Budget Analyst /Accountant. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to adopt Resolution Number 3761 approving new class specification and salary range adjustment of Accountant to Budget Analyst /Account. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. F. NEW BUSINESS - CITY ATTORNEY - NONE G. NEW BUSINESS - CITY CLERK - NONE H. NEW BUSINESS - CITY TREASURER 1. Request for approval of resolution to allow El Segundo's participation in the Los Angeles County Pooled Investment Fund (LACPIF). City Treasurer Susan Schofield presented a brief overview of the resolution which would allow the City to participate in the Los Angeles County Pooled Investment Fund. City Attorney Wadden informed Council he had a problem with Number 4 on the draft resolution. Ms. Schofield distributed a copy of the change for Number 4 made by the County of Los Angeles. MOVED by Councilman Switz; SECONDED by Mayor ProTem Wise to adopt Resolution Number 3762 with new Number 4. MOTION PASSED BY UNANIMOUS VOICE VOTE 6/0. 2. Discussion and possible action on establishing an Investment Advisory Committee. Mayor Jacobson stated he would prefer the Committee meet quarterly or as new institutions/ investment vehicles come up. Discussion followed. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to approve the establishment of an Investment Advisory Committee consisting of four individuals, for the City Attorney to develop Committee Guidelines, and to advertise for applications. MOTION PASSED BY UNANIMOUS VOICE VOTE 6/0. City Council Minutes 5 May 19, 1992 - 7:00 p.m. L NEW BUSINESS - CITY COUNCIii•1MF.MBERS Councilman Robbing I. Asked for discussion during budget time on discussion of annual goals for increasing the general fund - five years. Councilman Switz Policy and Direction on AiMgrt Noise. Councilman Switz stated he is the sub - committee member of the Noise Abatement Committee, and asked Council's approval for a staff monitor to handle those urgent calls during the daytime. MOVED by Councilman Switz; SECONDED by Mayor ProTem Wise to approve a staff person to monitor. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. Councilman West Steering Committee Meeting May 28 - in San Pedro. Councilman West stated that there was a meeting being held on May 28 in San Pedro which he would not be able to attend, and asked which Councilmembers would be attending this meeting. Discussion ensued regarding the posting of a notice which would state that some members of the City Council would be attending the SCAG dinner meeting on May 28 at 7:00 pm in San Pedro. City Attorney Wadden stated that a notice needed to be posted informing the public that members of the Council would be attending the SCAG dinner meeting on May 28 at 7:00 pm in San Pedro, but that this would not be a City Council meeting. Mayor ProTem, Wine Mayor Jacobson Fiscal Year 1992 -93 Budget. Mayor Jacobson asked staff when the FY 1992 -93 Budget would be available for their review, and whether they would like to schedule workshop meetings. Mr. Klotzsche stated staff would be prepared to begin meeting with the Council to discuss the budget in mid -June. Further stating that the Council would have the draft budget prior to the June 2 meeting, at which time they could schedule budget hearings. PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) - NONE MEMORIAL CLOSED SESSION ADJOURNMENT at 11:20 p.m. Z4 - LLo a Freeman Deputy City Clerk NONE NONE City Council Minutes 6 May 19, 1992 - 7:00 p.m.