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1992 JUN 29 CC MINMINUTES OF THE SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL JUNE 29, 1992 Resolution No. 3769 Ordinance No. 1183 CALLED TO ORDER by Mayor Jacobson at 5:00 P.M. PLEDGE OF ALLEGIANCE led by Councilman Switz ROLL CALL Councilman Robbins - Present Councilman Switz - Present Councilman West - Present Mayor ProTem Wise - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS -(City Business Only -5 minute limit)- NONE A. SPECIAL ORDER OF BUSINESS 1. Water Rate Adjustment. Ken Putnam, Director of Public Works, presented a report and summary of Schedules A, B, C and D. Discussion followed regarding capital improvement program, piping system, rate adjustments, and schedules. Councilman Robbins questioned how much money was collected for the new reservoir which was not going to be built; Mr. Putnam responded approximately $3 million plus; Councilman Robbins then requested this rate be reduced to 30 %. MOVED by Councilman Switz; SECONDED by Councilman Robbins to approve Schedule E with a 30% increase, and to review it no more than 12 months. MOTION PASSED BY THE FOLLOWING VOICE VOTE 4/1 - AYES: Mayor Jacobson, and Councilmembers Robbins, Switz, and West. NOES: Mayor ProTem Wise. (Resolution to be brought before the Council at their July 7 meeting). 2. Presentation and discussion of FY 1992 -93 Budget. City Manager Frank Meehan presented a brief overview stating that on Page I /Paragraph 2 - 1st line the amount should be $28,204.104, and on Paragraph 2 - 2nd line the amount should be $412,082. Nine supplements would be addressed by the individual departments. Steve Klotzsche, Finance Director, presented a slide presentation of the supplemental requests by departments as follows: VII. Balanced budged by a projected general fund balance of FY 1992/93 of $10 million and the incoming/ outgoing revenues, Property Tax could decline, and loss of fees/ licenses. CHART Final departmental staffing levels. Mayor Jacobson left dais at 6:23 p.m. and returned at 6:27 p.m. Discussion followed regarding the charts: 1) water rate increase not included and therefore would go up; 2) collected revenues received during January, 1993 through April, 1993; 3) general fund balance in reserve; 4) methodology of VII; 5) emergency reserve for $250,000; 6) percentages of actuals and changes for FY 1991/92 and FY 1992/93; 7) savings relating to the consolidation of Building Safety and Planning Departments - budget to be corrected to reflect this, and then submitted to Council for review during those department budget reviews; 8) department staff level /salary changes, and 9) departments presumed to make budget fluctuations - equipment replacements, and $750,000 of supplemental requests submitted. Mayor Jacobson recommended discussion of the City Attorney's budget during closed session, and to continue with discussion of individual departments. City Council Minutes 1 June 29, 1992 - 5:00 p.m. Councilman Switz stated concerns regarding business downsizing, State trying to take back property tax and vehicle license fees, value of the City's investments possible being less than what was being projected in the budget; how much City would be paying back in Sales Tax Rebate, and recommended as Council's highest priority item to set adoption of the budget, understand the budget, decrease expenditures more than the projected amount, and provide copies of the budget to the public at no cost. Councilman Robbins concurred with decreasing expenditures but that he did not want to increase taxes, and recommended the Council review meetings and out of State travel, the equipment replacement fund, and City policies in order to make the City run more efficiently rather than cut personnel. Mayor ProTem Wise stated the number one priority for the Council should be the General Plan, and that he was not in favor of cutting City or emergency services. He agreed with the idea of saving money and in setting some policies, and that he felt the budget was done very well. Councilman West concurred regarding the General Plan, but felt their number one compliment should be the Business Attraction and Retention Program. Further stating that the schools and City are all in this together. Mayor Jacobson stated Mayor ProTem Wise and Councilman SwitzIs priorities fit together, and that since the general plan survey would not be back until August 5 they could address Councilman Switz's priority. Further stating concerns regarding the Capital Improvement Program amount because the City needs a higher amount of reserves due to major swings, and requested Council's consensus to discuss City Attorney's budget in Closed Session along with other items; Council concurred. CLOSED SESSION - Out of Order The City Council moved into closed session at 6:47 p.m. pursuant to applicable law, including the Brown Act (Government Code Section 54950, et sea.) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters on the following: 554956.9(a) (City a party to pending litigation) Kilroy v. City of El Segundo ... Public Storage v. City of El Segundo Westinghouse v. City of El Segundo Glickman v. City of El Segundo Sharp v. City of El Segundo LAX variance proceedings v. City of El Segundo McCaskey v. City of El Segundo Stephens v. City of El Segundo Spencer v. City of El Segundo Potlatch v. City of E1 Segundo Los Angeles v. City of El Segundo (4 matters) B -1 Enterprises v. City of El Segundo Radich v. City of El Segundo Aerospace v. City of El Segundo Rodeo Tires v. City of El Segundo 954956.9(b) (City might have significant exposure to litigation 52 Matters INTO CLOSED SESSION at 6:47 p.m. RECONVENED at 7:40 p.m. ROLL CALL all Councilmembers present. A. SPECIAL ORDER OF BUSINESS - Reopened Per Public Request: 1. Water Rate Adjustment. Tom Clover, President E1 Segundo Plating addressed Council with regarding financial hardship concerns with this increase, City Council Minutes 2 June 29, 1992 - 5:00 p.m. and asked Council to consider raising rates gradually. He then addressed Fire Department fees. Mayor Jacobson stated they discussed this with Metropolitan Water District, and that the City will be absorbing some of the increase and passing on a smaller amount to the public; Mayor ProTem Wise stated the small businessman in E1 Segundo cannot afford these increases, and the City presently had funds to deal with this without raising rates at this time. Mayor Jacobson asked Mr. Clover and City Manager to meet regarding the Fire Service Fee Schedule; Councilman Switz recommended a policy be set for staff to follow to make sure they're in compliance with their objectives. Discussion followed. Mayor Jacobson stated he was not in favor of cutting services to the public; Mayor ProTem Wise concurred and recommended Council give staff the challenge to meet a budget decreased by $900,000. Discussion followed. Councilman Switz addressed the non - departmental budget items of DESI, Business Retention Program stating they need to look at this separately from the $900,000 cutback. Councilman West stated those programs pertaining to increasing business within the City should have the opportunity to address Council regarding the budget. Discussion followed. Councilman Robbins stated DESI had already been financed a fourth year and DESI stated it would fund itself- become self sufficient within three years, and asked if it was an ethical problem for City to fund most of the salary of one person. MOVED by Councilman Switz; SECONDED by Councilman Robbins to remove DESI from the Non - Departmental budget. Alyse Rothstein, DESI Representative, informed Council all Main Street Programs require a full time staff person in order to bring business into the City and promote the downtown area. DESI's goal is to be self supporting but unfortunately it was unrealistic, and all downtown organizations are funded somehow. DESI's concentrating on forums, committees and working with merchants for improvements. Mayor Jacobson suggested that they could possibly reduce the monies each year; Councilman Robbins suggested that DESI could possibly work with the Chamber; Discussion followed regarding non - departmental programs, salaries, decreasing the budget, and City services. Councilman Switz called the question: MOTION FAILED BY THE FOLLOWING VOICE VOTE 2/3 - AYES: Councilmembers Robbins and Switz. NOES: Mayor Jacobson, Mayor ProTem Wise and Councilman West. Councilman Robbins stated since Council had previously stated the City would not be seeking a Community Development Agency then there was no reason to continue the CRA membership. MOVED by Councilman Robbins; SECONDED by Switz to remove CRA membership fee from Non - Departmental budget; Mayor ProTem Wise called for discussion stating that the fee was for educational periodicals for the Council to be keep up- to -date; Councilman Robbins stated that the State Legislature was trying to take the tax money away from CRAB. Councilman Robbins called the question: MOTION PASSED BY THE FOLLOWING VOICE VOTE 4/1 - AYES: Mayor Jacobson, Mayor ProTem Wise, and Councilmembers Robbins and Switz. NOES: Councilman West. City Council Minutes 3 June 29, 1992 - 5:00 p.m. Council consensus to direct staff to decrease the $28.6 million budget by $900,000, and prepare a list of those items forfeited which would be used as a guide for the Council on whether or not a particular item cut should be made or not for their review on July 2 at 5:00 p.m. B. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Recreation and Parks Commission requests date to hold a brief joint meeting with City Council regarding the Golf Course Project. Discussion ensued regarding their Special Meeting for June 30 at 7:00 p.m. (Planning Commission Vacancy and Presentation of FY 1992 -93 Budget), and their adjourning that night to an Adjourned Special Meeting on July 2 at 5:00 p.m. (FY 1992 -93 Budget) . Scheduling a Special Meeting for July 6 at 7:00 p.m. (Recreation and Parks Commission joint meeting for discussion on Golf Course), and adjourning that night to an Adjourned Special Meeting on July 7 at 5:00 p.m. (Closed Session). Council consensus to continue this item to July 6 at 7:00 p.m. C. NEW BUSINESS - CITY MANAGER City Manager Meehan requested Council's permission to discuss an urgent item arising after the posting of the agenda. MOVED by Mayor ProTem Wise; SECONDED by Councilman West to discuss urgent item arising after the posting of the agenda. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. City Manager Meehan informed Council he had an emergency item declaring a local emergency during the Los Angeles Riots of which a resolution needed to be adopted. MOVED by Mayor ProTem Wise; SECONDED by Councilman Robbins to adopt Resolution 3769 declaring a local emergency during the Los Angeles Riots. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. PUBLIC COMMUNICATIONS - (City Business Only -5 minute limit) - NONE CLOSED SESSION The City Council moved into closed session at 9:23 p.m. pursuant to applicable law, including the Brown Act (Government Code Section 54950, et sea.) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters on the following: 954956.9(x) (City a party to pending litigation) .� Kilroy v. City of E1 Segundo Public Storage v. City of El Segundo Westinghouse v. City of El Segundo Glickman v. City of El Segundo Sharp v. City of El Segundo LAX variance proceedings v. City of El Segundo McCaskey v. City of El Segundo Stephens v. City of El Segundo Spencer v. City of El Segundo Potlatch v. City of E1 Segundo Los Angeles v. City of El Segundo (4 matters) B -1 Enterprises v. City of El Segundo Radich v. City of E1 Segundo Aerospace v. City of El Segundo Rodeo Tires v. City of E1 Segundo 554956.9(b) (City might have significant exposure to litigation 52 Matters AD7o;�4- ENT to June 30, 1992 at 7:00 p.m. % a 'Lor Freteman, Deputy City Clerk City Council Minutes 4 June 29, 1992 - 5:00 p.m.