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1992 JUL 02 CC MINMINUTES OF THE ADJOURNED SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL July 2, 1992 - 5:00 P.M. CALLED TO ORDER by Mayor Jacobson at 5:08 p.m. PLEDGE OF ALLEGIANCE led by Councilman West. ROLL CALL Councilman Robbins - Present (Arrived at 5:10 p.m.) Councilman Switz - Present Councilman West - Present Mayor ProTem Wise - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS -(City Business Only -5 minute limit) Chris Powell, 1233 E. Oak addressed Council regarding funding for the School District and AB1234, and stated City and schools should work together. Barbara Burkes, 504 Washington addressed Council regarding funding for School District, and stated City and schools should work together. Charles Boyce, 518 W. Walnut addressed Council regarding financial assistance for schools, and presented information on schedule of comparison between schools and the City. Terry Cerreto, 210 W. Acacia addressed Council regarding financial funding for School District; City and schools should work together, and stated the City should purchase the Imperial site from the School District. Jim Watson, 1526 E. Elm addressed Council regarding the failing of a fine School District; the Community, City and School District should work together; vote on the parcel tax showed citizens were concerned about the schools, and that without a good school system the community would be affected. Mayor Jacobson closed the public communications portion of the meeting. A. SPECIAL ORDERS OF BUSINESS 1. Presentation and discussion of FY 1992 -93 Budget. City Manager Meehan presented a brief report to Council on the Capital Programs and Supplemental Programs. Business Retention and Attraction Program: Mary Steiner and Karen Ackland gave a presentation of the four types of budgets for Council's consideration regarding the continuation and Phase II of the program. Discussion followed. Police Department Supplements: Police Chief Tim Grimmond presented a report on the asset forfeiture account this year of $294,000/22 items. Four items were removed from the Capital Improvement Program and placed in the asset forfeiture fund for a total of $51,000. Discussion followed. Fire Department Supplements: Fire Chief David Sloan presented a report on the savings of $6,765.000 for 30 bullet proof vests specifically for the firefighters and paramedics ($500.00 each - totaling $16,500). Discussion followed. RECESS at 6:35 p.m. RECONVENED at 7:05 p.m. ROLL CALL All Councilmembers present. City Council Minutes July 2, 1992 - 5:00 p.m. Recreation and Parks Department Supplements: Rollie Wright, Director of Recreation and Parks, presenting a description of purchases required and personnel upgrades. Discussion followed with Councilman Switz requesting staff to obtain statistics on how many individuals watch Channel 22, and Mayor ProTem Wise suggesting Council cut $20,000 for a supervisor, and to produce a survey on how many individuals watch Channel 22 applying $2,000 for the survey. Mayor ProTem Wise left dais at 8:37 p.m. and returned at 8:38 p.m. City Public Library Supplements: Barbara Pearson, Library Director, presented a description of the supplemental requests. Discussion followed with Mayor ProTem Wise questioning if there would be a reduction in staff should they purchase a data -base system, and Councilman Switz suggesting a library card fee to help pay for the system; Ms. Pearson to check into the fee; Mayor Jacobson suggesting the City purchase half of the upstairs stacks this year and the other half next year. School Library Supplements: Ms. Pearson continued by presenting a report on the school libraries staffing problems. Discussion followed with Councilman Robbins suggesting that Ms. Pearson and the School District to work together in scheduling classes and library hours. Building Safety and Planning Department Supplements: Director Hyrum Fedje presented a brief report. Discussion followed with Mayor Jacobson asking Mr. Fedje to meet with the Police Department who was also working on an optical image process. Public Works Department Supplements: Ken Putnam, Director, presented a report on the nine items on the supplemental budget and on one personnel position upgrade. Discussion followed. RECESS at 9:20 p.m. RECONVENED at 9:26 p.m. ROLL CALL All Councilmembers present. Councilman Switz stated he felt Council could not state that they were reducing the budget if they did not reduce staff or salary increases; City Manager Meehan responded staff might be able to cut the budget in order to meet Council's satisfaction without deleting staff - if not - then programs may be deleted and staff may also be decreased. Councilman West stated the Council could not know before hand what staff pay increases or negotiations would do to impact the budget. Mayor ProTem Wise was not in favor of cutting services from the Police or Fire Departments where public safety is a concern. That the Council must accept the fact that cities are competing for business and they need a professional to help attract the City's share of new business. He recommended approval of the Business Retention and Attraction Program "A" adding travel /meetings of $12,000, and decrease Account #5507- 6104 from $40,000 to $20,000 - and $30,000 to $15,000; fund $350,000 without the budget being reduced - with $80,000 being cut each year for the next 3.2 years, and approve half of book stacks this year and half next year. In favor of the $350,000 for the Library. Councilman Switz suggested they possibly implement trash pick- up fees, and asked if street sweeping could be done every other week; decrease raises, and re- examine benefits. Further stating that spending must be controlled. He felt businesses would prefer a $95,000 tax cut rather than have the city fund .� a new office, and they needed to show the public that spending had been reduced. City Council Minutes July 2, 1992 - 5:00 p.m. Councilman Robbins stated City Government was responsible to the citizens and taxpayers, and best way to keep business is to reduce the budget and hopefully decreases taxes. The initial goals of the Business Retention and Attraction Program have not been met, and he would like to see results of the survey and pamphlet which they would be producing before approval of more funds are made. Across the board restraint must be used on staffing, and no new staff positions should be approved. Councilman West recommended $107,000 for Business Retention and Attraction Program if you $107,000 by Business Tax payers - people who need it the most would not receive very much. Suggested they go without a sales program and opportunity to reduce taxes to businesses is greater by attracting more business to share the tax. Mayor Jacobson stated that the City needed to attract business. He felt at this time it did not need a full time staff person, and he needed to see results and direction before adding a person. With regards to the Library, he was in favor of half of the stacks should be funded this year, and with regards to Public Works he agree on an employee upgrade to Administrative Secretary. MOVED by Mayor ProTem Wise to approve the Business Retention and Attraction Program "A" with a contract employee, and for the City Manager to work with this Committee in putting together a proposal with a possible part -time position. Discussion followed. Mayor ProTem Wise withdrew his motion. Discussion ensued regarding Recreation and Parks, Police and Fire Departments supplement budget. Council consensus to approve cut of $20,000 for a new employee; $2,000 for survey for the Recreation and Parks Department; approval of amounts for equipment purchases for Recreation and Parks, and approval of Police and Fire Departments supplemental budget. PUBLIC COMMUNICATIONS -(City Business Only -5 minute limit) Scot Dannen. 1127 E. Acacia addressed Council stating that he had received phone calls regarding the budget deliberation this evening. Public safety, schools and property value were the primary concerns of most citizens, and if those fail then the people would not stay. New companies in town could not be informed what the FARs, etc. requirements were without a general plan. Further stating that this Council was worrying about small items while the town was struggling, and that no one knew the rules so how could they move to town without knowing. The Council must prevent the deterioration of schools, public safety, and property values. The people will pay for small services in taxes should the Council promise to retain those things. Karen Ackland. 300 Continental Boulevard addressed Council requesting irrigation policies on Sepulveda - because the east side of the medium strip was dying. CLOSED SESSION - NONE ADJOURNMENT at 10:45 p.m. L-or4 Freeman, Deputy City Clerk City Council Minutes July 2, 1992 - 5:00 p.m.