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1992 FEB 18 CC MIN-7MINUTES OF THE REGULAR MEETING OF TIC: EL SEGUNDO CITY COUNCIL FEBRUARY 18, 1992 - 7:00 PX RESOLUTION NO. 3749 ORDINANCE NO. 1171 CALLED TO ORDER by Mayor Jacobson at 7:00 P.M. INVOCATION Reverend Timothy Schepman, Saint John's Lutheran Church. PLEDGE OF ALLEGIANCE led by Councilman Wise. ROLL CALL Councilwoman Cruikshank - Present Councilman West - Present Councilman Wise - Present Mayor ProTem Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS - (City Business OnLv - 5 minute limit) Seven individuals addressed the City Council. Sue McManis, Standard Street addressed Council regarding employee street parking on Standard Street. Mayor Jacobson stated there is a policy regarding employee parking; City Manager Cano stated he would send a memo to all City employees regarding the employee parking policy. R.J. Switz, 1209 E. Maple questioned Council that should the Planning Commission finish the General Plan tomorrow and recommend them to consider it further, would a complete copy be available for public review, and then stated that at the last Planning Commission meeting he requested them to consider no further inputs from the public of a zone changing nature, primarily the yellow zone. He recommended Council delay it should the time frame be too short to summarize this item in a proper manner. Blake Mitchell, 1564 E. Palm addressed Council regarding town growth, the General Plan with respect to business on the east side and residents on the west side of Sepulveda Boulevard, and traffic produced within the City's boundaries - recommending shuttle and other transportation systems with regards to Proposition A funds, Federal Demonstration Grant monies, or new potential Federal Infrastructure monies. Councilman Wise asked if he would introduce this item to the Planning Commission tomorrow evening; Mr. Mitchell responded he would. Patti Paynter, 920 Dune Street addressed Council commending Mayor Jacobson, Mayor ProTem Dannen and Councilman Wise for attending the Hyperion Citizen's Committee held last Wednesday evening, and informed them of a welding fire at Hyperion yesterday evening. Mayor Jacobson stated there will be a meeting on Thursday, February 20 at 7:00 p.m. at the Joslyn Center which Hyperion representatives will be present to address the communities questions and concerns. Bob Anderson, 848 Pepper Street addressed Council regarding a conflict of interest charge. Correspondence from Ms. Gail Church regarding transition of AB939 responsibilities from Recycling Committee to a new Implementation Committee. Gail Church presented an oral report on waste management as follows: 1) Once all 89 cities of the County have adopted and submitted their own Source Reduction and Recycling Elements and Household Hazardous Waste Elements, the County will prepare a County wide Plan and a Siting Element which will be sent to the State, and 2) The Committee is available should their assistance be needed. Mayor ProTem Dannen stated it was his understanding the Council formally disbanded the Recycling Committee the night they issued Certificates of Appreciation, but if there was any confusion about this then he was willing to place this on the next agenda. Further stating, he foresees future problems with the City's Integrated Waste Management Plan regarding the anti - scavenging ordinance and increased enforcement costs, and other sections of this Plan. 2. Correspondence from Mr. Bob Flynn, President, El Segundo Refuse Hauling, Inc. AB939 and exclusive trash hauling. City Council Minutes February 18, 1992 Bob Flynn. Owner of El Segundo Refuge Hauling and Recycling addressed Council stating he had already told them his feelings toward sole source's to accommodate the City's reporting, and suggested they request proposals from all of the haulers within the City. He submitted a list of names to City Clerk Hart for distribution to the Council. Mayor Jacobson closed the public communications portion of the meeting. A SPECIAL ORDER OF BUSINESS Public Hearing - On Environmental Assessment EA -268 and Development Agreement 91 -2; an application to complete Phase 2 of a previously approved project. Phase 2 consists of the construction of a six -story office building with approximately 233,700 square feet, and a six -story parking structure. Report (EA -039) was certified in conjunction with the approval. The project is located at 300 North Continental Boulevard - Applicant: Cal Fed Enterprises. Mayor Jacobson stated this was a public hearing on EA -268 and Development Agreement 91 -2; an application to complete Phase 2 of the previously approve project, and then asked if proper noticing had been done, and whether any written communications had been received; City Clerk Hart responded that public noticing was done by the Planning Department, and that no written communications had been received by the Office of the City Clerk. Mayor Jacobson then opened the public hearing. Laurie Jester, Senior Planner, presented a report going over the following two additional conditions incorporated by the Planning Commission: 1) Require an additional 3 cents per square foot for police, fire and library services, and that they be adjusted annually based on the CIP, and 2) Required bike storage and lockers. The recommendation is that the Council uphold the Planning Commission's recommendation by approving EA -268 and Development Agreement No. 91 -2 subject to the findings and conditions of the draft ordinance. Mayor Jacobson entertained a motion to close the public hearing. MOVED by Councilman West; SECONDED by Councilman Wise to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE 6J0. Mayor Jacobson was not in favor of the eight year term agreement, and asked if Council would consider a shorter term. Mayor ProTem Dannen stated for the record concerns regarding whether the City was adequately protected and if they would have review of the project again should the design change in any substantial way. City Attorney Dolley responded he believed there was a yearly review; Ms. Jester stated that the City would be covered in this situation. MOVED by Mayor ProTem Dannen; SECONDED by Councilman West to read by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 610. City Attorney Dolley read title only: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL ASSESSMENT NO. EA -268 AS COVERED BY A PREVIOUSLY CERTIFIED ENVIRONMENTAL IMPACT REPORT AND APPROVING DEVELOPMENT AGREEMENT NO. 91 -2 FOR PROPERTY AT 400 AND 444 NORTH CONTINENTAL BOULEVARD. INTRODUCED by Councilman Wise. 2. Outline of drafted "two - tiered" Conditional Use Permit (CUP) process including current and potential expedited process, state and local regulations for CUP processing, and related CEQA requirements. In addition, identification of allowed uses in the M2 (Heavy Manufacturing) zoning_ district. City Manager Cano presented a brief report on the two - tiered system to process conditional use permits, and on the provided a list of the allowed uses in the M2 zone. Council discussion ensued on the system regarding the processing of CUP's, and the identification of allowed uses in the M2 zoning district. Mayor Jacobson was not in favor of this system based upon possible preferential treatment. City Council Minutes 2 February 18, 1992 Mayor ProTem Dannen stated he understood this was only for the term of the IZO and goes no further than the IZO; Councilman Wise concurred. Mayor Jacobson questioned that since the discussion was getting into the issues which fall also under the continued public hearing of the IZO, would they like to bring up that item also for discussion with this one; Council concurred. 3. Continued Public Hearing: On the Interim Zoning Ordinance (IZO). Mayor Jacobson stated this was a continued public hearing on the interim zoning ordinance, and asked City Clerk Hart if proper noticing had been done in a timely manner and whether any written communications had been received; City Clerk Hart responded that public noticing had been done by the Planning Department and that no written communications had been received by the Office of the City Clerk. Mayor Jacobson then opened the public hearing. Mayor ProTem Dannen left dais at 8:18 p.m. returning at 8:20 p.m. Councilman West left dais at 8:21 p.m. returning at 8:23 p.m. Bill Mason, President of the Chamber of Commerce addressed Council on the following as a representative of the task force: 1) Administrative Use Permit - Staff has 5 days to deem an application complete, and the task force feels the 5 days should be reimplemented should it be deemed incomplete; Mayor Jacobson stated that it would be reimplemented. Mr. Mason continued with 2) M2 Zone: They recommended CM and Ml uses be permitted uses in the M2 zone under the Administrative Use Permit process - subject to a five year review. Gene Carver, Executive Office of a company owner property on Coral Circle asked for a definition on freight forwarding; Mayor Jacobson stated he believed the Planning Department was working on this; Ms. Jester concurred that they were. Ron Simms, 10100 Santa Monica Blvd., Ste. 920, Los Angeles, 90067 addressed Council regarding assessment district for freight forwarding, and that a five year review would make it extremely difficult to lease to a quality tenant. Karen Ackland, Past President - Chamber of Commerce addressed Council expanded on Mr. Mason's recommendation in reference to the M2 zoned area, and traffic impacts to the infrastructure of the City. Owen Muller, Northrup Corporation - Real Estate addressed Council stating that currently the IZO does not affect Northrup; in favor of shortening the application time frame for CUP's; inserting a fee to those users to make up for any damage they may do to the infrastructure; in favor of a 5 year term if that is all the applicant is willing to go, and he felt the AUP requirement for a warehouse use and CUP requirement for a distribution center in the IZO are synonymous. Stu Aplin, 1102 E. Acacia addressed Council suggesting taxing freight forwarding trucks as an alternative. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. Mayor Jacobson asked for clarification on whether they could take any action this evening based upon the recommendation on the agenda for the IZO item; City Attorney Dolley responded he believed on the IZO they could make any motion concerning that ordinance. Mayor ProTem Dannen questioned even if the agenda states only discussion and closure of the public hearing; City Attorney Dolley responded that was the recommendation but they could make motions on it, but the subject of freight forwarders was not on this agenda. City Attorney Dolley stated he understood Council's direction was recognizing that CUP's were required two years ago for freight forwarding, and that they directed the batching of all existing freight forwarding CUP's. That is the direction which has been taken and presently in process, he did not hear prior to this evening - a suggestion that the freight forwarders would be considered further under the IZO - and it was not placed on the agenda for that purpose. Therefore, this being so and after reading the agenda item, it does not seem appropriate this evening to amend the IZO under the present circumstances concerning freight forwarders. Mayor ProTem Dannen asked for clarification on whether the Council could take action on the IZO this evening, or direct staff to come back with something; City Attorney Dolley suggested the latter, but actually taking action to change the IZO with respect to anything this evening - was not agendized. City Council Minutes 3 February 18, 1992 City Manager Cano stated that this was staffs clear direction - get the IZO adopted and in process. Council can direct staff to proceed with any investigative work which needs to be done, and then the IZO can be amended; Councilman Wise responded that this was exactly the direction. Mayor Jacobson suggested allowing any use allowed in the CM for M1 zones - to be allowed by AUP in existing buildings under 75,000 square feet; that no major external modifications could be made to those buildings, and that all M2 uses would still require a CUP. This would mean that all freight forwarders and distribution centers would still require a CUP. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve the two -tiered conditional use permit system to run in conjunction with the IZO. To clarify this motion, he stated that when the IZO goes away then so does this two - tiered conditional use permit system. MOTION PASSED BY THE FOLLOWING VOICE VOTE - 4/1: AYES - Mayor ProTem Dannen, C012iu3lmemI Cruikshank, Week and Wiser NOES - Mayor Jacobson. MOVED by Councilman West; SECONDED by Mayor Jacobson to direct staff to return on March 3 with changes to the wording as follows, and return with a report: In the M2 Zone: Allow any use allowed in the CM zone for M1 zones to be allowed by AUP in existing buildings under 75,000 square feet; that no major external modifications could be made to those existing buildings, and that all M2 uses would still require a CUP - which would mean that all freight forwarders and distribution centers would still require a CUP. Mayor ProTem Dannen called for a point of order - stating that this was a request to change the IZO by changing the AUP and CUP requirements. Under Item No. 3 the recommendation is to discuss and close the public hearing - it allows for no action; Mayor Jacobson stated that the City Attorney ruled that this would be a direction to staff to come back with it. MOTION PASSED BY THE FOLLOWING VOICE VOTE 8/2: AYES: Mayor Jacobson, Couadlmembe�s Cruikshank and West, NOES: Mayor ProTem Dannen and Counc ilmember Wise. MOVED by Councilman West; SECONDED by Councilwoman Cruikshank to reopen public hearing, and to continue public hearing. MOTION PASSED BY THE FOLLOWING VOICE VOTE 8/2: AYES - Mayor Jacobson, and Counc ilmembers Cruikshank and West, NOES - Mayor ProTem Danner and Councilman Wise. RECESS at 9:10 p.m. RECONVENED at 9:30 p.m. ROLL CALL All City Councilmembers Present. 4. Oral Update On City's Opening Of Municipal Driving Range. Rollie Wright, Director of Recreation and Parks presented a status report on the driving range stating after 7 -1/2 days of business they sold 250 buckets per day and received a total of $8989.00. B. UNFINISHED BUSINESS - NONE C. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Report of Council Subcommittee on Hyperion issues. Mayor Jacobson announced the subcommittee is getting closer to an agreement, and on Thursday evening at 7:00 p.m. at the Joslyn Center there will be discussions regarding Hyperion issues. D. CONSENT AGENDA All items listed are to be adopted by one motion, without discussion and passed unanimously. If a call for discussion on an item is made, the item(s) will be considered individually under the next heading of business. 1. CALLED FOR DISCUSSION BY COUNCILMAN WISE. 2. CALLED FOR DISCUSSION BY MAYOR JACOBSON. 3. Addendum to the Joint Powers Agreement between the City of El Segundo and South Bay Regional Public Communications Authority (SBRPCA). Ratified the Addendum to the Joint Powers Agreement and authorised the Mayor to eaeccute this Addendum 4. Request for Fire Chief to be the authorized signature for Paramedic Field Internship Statement of Liability. Approved. City Council Minutes 4 February 18, 1992 5. CALLED FOR DISCUSSION BY MAYOR JACOBSON. 6. CALLED FOR DISCUSSION BY MAYOR PRO TEM DANNEN. 7. Request for approval of bid for Household Hazardous Waste Collection Day - April 25, 1992. Awarded contract to lowest responsible bidder - Chemical Waste Mennom ent, Ina, for an estimated cost of $2:4479, and rejected all other bids. 8. CALLED FOR DISCUSSION BY COUNCILWOMAN CRUIKSHANK MOVED by Councilman West; SECONDED by Councilwoman Cruikshank to enact all consent agenda items except those Called Item Numbers 1,2,5,6, and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE 5-0. CALLED ITEMS FROM CONSENT AGENDA: 1. Warrant Numbers 38435 -38668 on Demand Register Summary Number 15 in total amount of $1,465,411.76. Councilman Wise questioned expenditures on Page 5 for computer equipment for the City Clerk's Office; Mayor ProTem Dannen stated Item Number 1 under his name was regarding this and asked if he wished to pull it out of order to discuss with the warrants. Councilman Wise concurred. Discussion continued under New Business and Reports by City Councilmembers - Mayor ProTem Dannen's Item Number 1 below. Note: Discussion continued under New Business and Reports by City Councilmemberss - Mayor ProTem Dannen's Item Number 1, and continued again under Councilman Wise Item Number 1 below. FL NEW BUSINESS AND REPORTS - CITY COUNCILM'MBFRS - Out of Order: - Mayor ProTem Dannen Expenditures by City Clerk. Mayor ProTem Dannen addressed and questioned City Clerk Hart for an explanation regarding the capital equipment computer expenditures by the Clerk's Office for elections, and the purchasing procedures followed by the Clerk's Office. Further stating, he requested and received the old monitor and card from the City Clerk's staff. City Clerk Hart responded that the new Dot Matrix printer was specifically purchased to generate the necessary labels for the Absentee Ballots and the Sample Ballots for the electorate which in the past have been generated by an outside firm for a large fee. Councilman Wise questioned why the purchase was made without budget or Council's approval; City Clerk Hart responded he did charge this against the budget account. Mayor ProTem Dannen questioned what Account Numbers 1302 -6214 and 1301 -6215 were; Steve Klotzsche, Finance Director, responded that Account Number 1302 -6214 was an Election Account for Maintenance and Repairs, and that Account Number 1301 -6215 was the City Clerk Account for Repair and Maintenance. City Clerk Hart responded that his office has one computer for three work stations, and that the hard drive wore out on the computer and needed replacement, and that every two weeks the Office was using Disk Doctor software to try and maintain it as long as possible. A new one was purchased to replace the crashed hard drive. The 200 megabyte system was purchased because it was the most economical cost per megabyte there, and after looking around it was the most inexpensive. The SVGA Monitor and Card purchases came out of the City Clerk's Account for repair and maintenance for upgrade, and was purchased for the ease of use and lack of strain on the operator - the card allows all lines of a document to be present on the screen instead of just a partial document. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to restrict the City Clerk's purchases to $100 or less, and that those purchases are therefore restricted item for item - any purchases over that require Council approval prior to the purchase. City Clerk Hart responded he felt this was unfair unless this procedure was put into place on everyone. Mayor Jacobson stated that the City Clerk's Office is in the process of running an election and this could create a problem since the Council only meets twice a month. City Council Minutes 5 February 18, 1992 Mayor ProTem Dannen questioned how they could ensure that the proper purchasing procedures would be followed in the future, and recommended also restricting attorney fees no matter what they were for. City Clerk Hart responded that the legal fees the City Clerk's Office had were generated by the election, and referenced his responsibilities under California Election Code 10000. Discussion ensued regarding restrictions on the purchases, payments of attorney fees, proper purchasing procedures, and the Clerk's budget. Mayor ProTem Dannen withdrew his original motion. Mayor Jacobson asked City Clerk Hart if he was maintaining a database for the Voter Index regarding this election; City Clerk Hart responded that he was. City Manager Cano stated that no one is authorized to spend money unless it is specifically authorized by the Council. In addition, there is a policy that no department head or employee is allowed to exceed the dollar amount within each of the three categories. Furthermore, the Department Heads have the flexibility to move money within line items of those three categories. He recommended that should the City Clerk's Office exceed the $40,000 budgeted amount for the election, that he needs to come back to the Council with a budget request to increase that appropriate level. Also, that the Clerk's Office follow the Purchasing Procedure Policy on all transactions. MOTION by Mayor ProTem Dannen; SECONDED by Councilman West to approve the warrants as they stand; direct staff to confiscate one each computer; move the computer into the City Manager's Office - as it will be purchased from General Funds, and City Clerk Hart can then justify a new computer and expenditures before the Council. Mayor Jacobson stated he still had a problem on the warrants regarding the Finance Department of VGA Monitors and Cards; Mayor ProTem Dannen stated he would then amend his motion. AMENDED MOTION by Mayor ProTem Dannen; SECONDED by Councilman West to approve the warrants to Compute It Corporation for the new computer and for all of the other outstanding warrants for computer equipment at this time, and that it is paid out of the General Fund; direct staff to confiscate one each computer; move the computer into the City Manager's Office as it will be purchased from General Funds - Capital Equipment Account, and City Clerk Hart can then justify a new computer and expenditures before the Council. Mayor Jacobson stated that the City Clerk's Office is presently running an election which needs to be run in a proper and efficient manner, and he did not go through proper channels and there is not excuse - but is justified for what he was trying to do. Councilman West called the question: MOTION PASSED BY THE FOLLOWING VOICE VOTE 4/1 - AYES: Mayor P aTemi Dannen, Cruikehank, West and Wise. NOES: Mayor Jacobson. City Clerk Hart requested time to take off the information on the database prior to releasing the computer to the City Manager's Office; Council concurred. Councilman Wise requested to pull his Item Number 1 out of order, and then return to the warrants; Council concurred. - Councilman Wise 1. City Clerk Councilman Wise stated he sent City Clerk Hart a letter on February 4 regarding a public apology with regards to a news release, and then questioned him for a response. City Clerk Hart questioned if he received his response letter today; Councilman Wise responded that he had not seen it. City Clerk Hart stated that after reviewing and discussing with City Attorney Dolley the material he used as reference, he discovered that this was the position he originally thought was accurate but was made to understand that it was not accurate. He stated that his request to prepare a proper answer by Friday was not completed by the Office's attorney yet, and when he received it he would respond to Councilman Wise's request. City Council Minutes 6 February 18, 1992 CALLED LED ITEMS FROM CONSENT AGENDA - Continued: Warrant Numbers 38435 -38668 on Demand Register Summary Number 15 in total amount of $1.465.411.76. Council discussion continued with Mayor Jacobson stating the price for the VGA Monitor for $451.00 was high for this type of monitor. MOVED by Councilwoman Cruikshank; SECONDED by Councilman West to approve Warrant Demand Register and authorize staff to release. Ratified payroll and employee benefit checks; checks released early due to contracts or agreements, and emergency disbursements and/or adjustments. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 2. City Council Meeting Minutes For January 7. 13, 21 and February 4. 1992. Mayor Jacobson requested correction to February 4, 1992 minutes New Business City Manager Item #5 to change `Council' to read `County'. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve the January 7,13,21 and February 4, 1992 - with correction - minutes. PASSED BY UNANIMOUS VOICE VOTE 5/0. 5. Request approval of lowest bid for vehicle replacement purchase of new vehicle for FY 91 -92. Mayor Jacobson asked Council consensus to pull this item off of the agenda this evening; Council concurred. 6. Report of donations received for expenditures to support City operations. Mayor ProTem Dannen gave thanks for the donations received for expenditures to support City operations; Council concurred. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to accept donations and appropriated funds. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. 8. Stop Signs at Intersection of Main Street and Pine Avenue. City Manager Cano requested this item be pulled from the agenda; Council concurred. E. NEW BUSINESS - CITY MANAGER 1. AB939 - A California Integrated Waste Management Low Source Reduction and Recycling Element (SR.R.E) Household Hazardous Waste Element Status Report (HHWE). Council discussion ensued regarding AB939, the California Integrated Waste Management Low Source Reduction and Recycling Element, the Household Hazardous Waste Element status, appointment of a Committee, and a request for proposal for sole source of trash pick up. City Manager Cano suggested that the request for proposal state that the Council is considering solicitation for proposals to entertain ideas as to how the refuge haulers could bring the City into compliance with AB 939. City Attorney Dolley stated he understands that Council is not appointing a Committee, but receiving information from the Chamber - with coordination of the City Manager - therefore, the Council has not created a conflict of interest situation in which someone can be accused of being in conflict of interest. Another alternative would be to create a Committee and require a conflict of interest statement be completed. Council consensus to direct staff to prepare a request for proposal for ideas as to how the reAW haulers could bring the City into compliance with AB 939, and agendize it for future discussion/ possible action. 2. Reports A) City Sanitary Sewer System. B) city Storm Drain System, and C) City Water System. Mayor ProTem Dannen stated he was in favor of the recommendations. Council consensus to receive and file the reports, retain for City Council usage during deliberations on 1991 -96 Capital Improvement Program, and refer to Capital Improvement Program Committee. City Council Minutes 7 February 18, 1992 3. Update On West Basin Municipal Water District Water Reclamation Project. Ken Putnam, Director of Public Works, responded to Mr. Wallace's comments made at the last meeting that Council had not considered or looked into the assessment by the West Basin Municipal Water District for initial payments in the early years financing for a Water Reclamation Project, and stated they had discussed this issue at five different meetings. Council consensus to receive and Ole repork 4. Improvement of Security System at City Hall. Councilman Wise questioned the estimates on the security systems. Mr. Putnam stated staff consulted with the Police Department on the security systems. Option A Rekeying is a specific figure given by Industrial Lock, and Options B and C are ranges of numbers and not specific. Mayor Jacobson stated concerns about possible intimidation of the public with a camera security system. Councilman Wise stated concerns regarding confidential documents leaving City Hall. Council consensus to continue this item to March 8, 1992. City Manager Cano informed Council that due to an unfortunate situation, Lou Lightfoot - General Plan Consultant was unable to make the scheduled Planning Commission public hearing for February 13, and as a result the Planning Commission met again on February 14 to reschedule the public hearing for February 19 at 7:00 p.m. Due to this delay, staff is looking at having the Council's first public hearing for March 2 - at which time they will have the draft General Plan and questions /comments raised during the public review process and responses to those. Staff will have the Revised General Plan to the Council by March 13 for their March 17 public hearing. City Attorney Dolley stated that Council may want to adjourn and direct staff to agendize this for discussion/possible action at their meeting on Thursday evening. Mayor ProTem Dannen stated that Council may wish to ask staff to look into the issues regarding the Governor's action of going in and taking out approximately $1 billion from the PER'S accounts, and agendize it for discussion/possible action for Thursday night also. Further stating that since these came up after the posting of the agenda. City Attorney Dolley stated that they may want to take action on these two items as coming up after the posting for the meeting. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to agendize for discussion/possible action for Thursday, February 20 the General Plan and the Governor's Action Of Taking Money Out Of PER's. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. F. NEW BUSINESS - CITY ATTORNEY - NONE G. NEW BUSINESS - CITY CLERK - NONE Ii NEW BUSINESS - CITY COUN('ILIC EMBERS - Continued: Councilman went - NONE Councilman wise 1. Taken out of order earlier in the meeting. 2. John Stevenson Dedication Day turned out great. Councilwoman Cruikshank 1. Post Office Mail Drop On Drivers Side. City Manager Cano stated that the post office facility does not have a Post Master, but that the Assistant is looking into this issue. - Mayor ProTem Dannen 1. Taken out of order earlier in the meeting. City Council Minutes 8 February 18, 1992 2. Copying Charges. Mayor ProTem Dannen stated he was concerned with the copying charges at City Hall. He recommended that Council approve charging 4 cents per copy for single -sided copies, and 7 cents per copy for double -sided copies of City Council and Planning Commission Meeting Packets. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to charge 4 cents per single -sided copies, and 7 cents per double -sided copies for City Council and Planning Commission Meeting Packets. MOTION PASSED BY UNANIMOUS VOICE VOTE 5i/0. 3. Dynair Trucks Mayor ProTem Dannen stated he would like to have a City representative communicate with Dynair regarding their driving down Center Street during the time students are going to and coming from school. Council consensus for staff to epmk with Dynair regarding times of their driving through the City. Mayor Jacobson High Rise Sprinkler Retrofit Program. Mayor Jacobson asked for an updated report on the High -Rise Sprinkler Retrofit Program. 2. Volunteer Picnic. Mayor Jacobson stated that May 10 is Public Service Recognition Week, and they need to discuss the volunteer picnic for this year. 3. Mid -Year Budget. Mayor Jacobson asked when and where their Mid -year Budget Review will be. City Manager Cano stated that due to the fact the budget was just adopted, staff will have it to them by their next meeting. PUBLIC COMMUNICATIONS - (ft Business Only - 5 minute limit) - NONE MEMORIAL Mayor Jacobson stated that the City Council meeting would be adjourned in memory of Cindy Tricka. CLOSED SESSION The Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section 54950, et seq.) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters as follows: § 54956.9(b) (City might have significant exposure to litigation) Three Matters. Personnel Matter One matter. ADJOURNMENT at 12:00 a.m. to Thursday, February 20 at 6:45 P.M. Ronald L. Hart, CMC /AAE City Clerk City Council Minutes 9 February 18, 1992