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1991 SEP 17 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL SEPTEMBER 17, 1991 - 7:00 PM CALL TO ORDER by Mayor Jacobson at 7:00 p.m. PLEDGE OF ALLEGIANCE given by Mayor ProTem Dannen. PRESENTATIONS 1. City Council Proclamation of Fire Prevention Week, October 6 -12, 1991, and Fire Safety Day, October 6, 1991. Presented to Fire Chief Sloan by Mayor Jacobson. 2. City Council Proclamation of Rideshare Week, September 23 -27, 1991. Presented to Don Bott, Human Resources /Risk Management Director by Councilmember Wise. 3. City Council Proclamation of Constitution Week of September 16 -20, 1991. Presented to Lavinia Bailey by Mayor ProTem Dannen. 4. Certificate of Appreciation to Members and Volunteers of the Citizens Advisory Recycling Committee. Presented by Mayor Jacobson. ROLL CALL Councilmember West - Present Councilmember Wise - Present Mayor Pro Tern Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS -(City Business On 5 minute limit) Seven citizens address City Council. R.J. Switz, 1209 E. Maple - addressed Council regarding the budget hearings, and asked if newspaper was correct in City Manager's quote regarding the labor contract with the Firemen's Association. Councilmember West requested staff to look into average numbers of salary and overtime. Mayor ProTem Dannen was not in favor of discussing the issue publicly, but would if he had to. Rob Palmer. Chevron Refinery Recycling Team - Tentatively, October 19, 1991 Chevron Refinery will sponsor a Recycling Event which will be publicized in the newspaper. Terri Cerrito, 210 W. Acacia - addressed Council regarding downtown parking issue suggesting the following as alternative parking solutions 1) vacant lot across from post office, 2) drive -thru dairy, and 3) Pacific Telephone is up for sale now. Faith Summerson, 908 Sheldon - addressed Council stating at their July 16 meeting staff was directed to look into her concerns, and that she was not satisfied with staff's response - and felt they did not address her questions. Council consensus for staff to look into this issue and respond to Ms. Summerson's questions and concerns. City Council Minutes 1 September 17, 1991 Downtown El Segundo, Inc. (DESI) request that Council approve agreement between the City and DESI and include 1991 -92 fiscal year funding at $40.000. Susan Schofield. DESI address Council requesting their approval on the agreement and funding for FY 1991 -92 budget. MOVED by Councilmember Wise; SECONDED by Mayor ProTem Dannen. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 2. Recycling Committee report on waste management programs in progress, and implementation of new programs. Gail Church. Chairperson - Recycling Committee addressed Council and introduced Tammy Smith from Tree Musketeers. Tammy Smith - Tree Musketeer's addressed Council regarding the Tree Musketeer's plan to continue columns in the El Segundo Herald on recycling and environmental issues. Ms. Church then discussed two issues 1) El Segundo School District may benefit from recyclables which people will drop off there. She said Dr. Manahan stated possible three locations (school) and will advise on others, and 2) Integrate Waste Management Plan - questioning whether the City is ready to implement yet. Mayor ProTem Dannen recommended that these two issues be sent back to staff to look into the cost of implementation and return to Council with a report. Mayor Jacobson closed the public communications portion of the meeting. A. SPECIAL ORDERS OF BUSINESS - NONE B. UNFINISHED BUSINESS - NONE C. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Announcement by City Council of new appointments to Planning Commission and El Segundo Senior Citizen Housing Board. Mayor Jacobson announced that Gordon Leon is the new Planning Commissioner, and Peter Freeman and Darold Verch are reappointed directors on the Senior Housing Board. E. NEW BUSINESS - CITY MANAGER - Out of Order Mayor Jacobson asked that this item be taken out of order. 6. Request For Council Approval For Roger Kahl 5 Klometer Run. Police Chief Frank Meehan asked Council to approve co- sponsorship for the 5 Kilometer run to be held on Sunday, October 6, 1991, from 8:00 am to 11:00 am., and to waive the $1,000 rental and overtime of street employees. MOVED by Councilmember West; SECONDED by Councilmember Wise to approve cosponsorship of 5K run, and waive $1,000 rental and overtime of street employees. Roger Kahl addressed Council thanking them for their support. City Council Minutes 2 September 17, 1991 D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrants Nos. 35570 -46784 Demand Register Summary Number 3 in total amount of $1.610.418.39 Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. 2. City Council meeting minutes of August 20, September 3 and 9. 1991. Approved. 3. Proposed timetable and action plan for Annual City Auction of unclaimed and surplus items. Approved timetable and established November 16, 1991 as this year's Auction Date. 4. Request for City Council to approve lowest bid for dumping of City debris at a local transfer station for the City of El Segundo. Approved bid of Western Waste Industries and rejected all other bids. 5. PULLED FOR DISCUSSION BY COUNCILMEMBER WEST. 6. PULLED FOR DISCUSSION BY COUNCILMEMBER WISE. 7. PULLED FOR DISCUSSION BY COUNCILMEMBER WISE. 8. A resolution requesting its allocation of payment of County Aid -to- Cities (ROAD) funds. ADOPTED RESOLUTION NO. 3723. 9. A resolution for limited and temporary authority to expend City funds pending approval of the FY 91 -92 City Budget. ADOPTED RESOLUTION NO. 3724. MOVED Councilmember West; SECONDED by Councilmember Wise to enact consent agenda items, except those Items No. 5, 6, and 7 pulled for discussion. MOTION CARRIED BY UNANIMOUS VOICE VOTE 4-0. CALLED ITEMS FROM CONSENT AGENDA 5. Donation of $500.00 from Hughes Aircraft Company on behaff of the El Segundo Police Department. Councilmember West wanted to thank Hughes Aircraft Company for their donation; Council concurred. MOVED by Councilmember West; SECONDED by Councilmember Wise to accept the donation and place those funds in the Donation Account. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 6. Construction of storm drains in Virginia Street from 120 feet south of Imperial Avenue to Imperial Highway and in Lairport Street from Mariposa Avenue to Maple Avenue - Public Works Project PW 86-7A. City Council Minutes 3 September 17, 1991 MOVED by Councilmember Wise; SECONDED by Councilmember West to accept work as complete, ratify an additional contract amount of $24,501.35 for a total final contract amount of $369,625.35, grant a time extension of twenty -four calendar days, authorize City Engineer to file the Notice of Completion with the Office of the County Recorder, and direct that the 10% retention required by contract be retained pursuant to law minimum of 35 days after recording of Notice of Completion. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 7. City Public Library Expansion and Remodeling Project - Contract Change Orders Nos. 6. 7 and 8. MOVED by Councilmember West; SECONDED by Mayor ProTem Dannen to approve Change Order Nos. 6, 7 and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. E. NEW BUSINESS -CITY MANAGER - Continued 1. Consideration of various options the City of El Segundo may take to inform the business community of their responsibility to obtain a current business license. Discussion ensued regarding changes to delete No. 3 and change No. 4 to have Chamber do all of the notices. MOVED by Councilmember Wise; SECONDED by Councilmember West to approve the steps as listed with changes to delete No. 3 and change No. 4 to have Chamber do noticing. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 2. Consideration of proposals to provide acoustical consufting and architectural design services for the sound insulation of a demonstration home /project office and development of a detailed plan for future phases of El Segundo's sound insulation program. Council consensus to continue item to October 1 to allow them time to review the report. 3. Revised Business Registration Application Form for use in the Business License Tax Division. Council consensus to continue item to October 1 to allow them time to further review the form. 4. Oral briefing on issues discussed with City employees during City Manager and employee Brown Bag Lunch. including Cfty Council's position on PERS. City Manager Cano presented a brief report about the brown bag lunch with city employees, stating that the employees were concerned about Council canceling the PERS program. Mayor Jacobson recommended Council take a vote to commit themselves to continue with PERS until April, 1992 (due to the election) - which should let the employees know their intentions; Councilmembers concurred. MOVED by Mayor ProTem Dannen; SECONDED by Councilmember Wise to have City Council commit themselves to continue with PERS. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 5. Landscaping of Imperial Highway /Avenue at 1 -105 Freeway westerly of Sepulveda Boulevard. Mayor ProTem Dannen stated he would be abstaining from voting on this item. City Council Minutes 4 September 17, 1991 MOVED by Councilmember West; SECONDED by Councilmember Wise to approve concept of City contracting for freeway landscaping work, authorize staff to work with Caltrans for City to contract work, with Caltrans to reimburse City for project costs, and authorize staff to publicly bid the landscaping and irrigation system plans. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Councilmembers Wise and West. NOES: None. ABSTENTIONS: Mayor ProTem Dannen 3-1. 6. Pulled out of order earlier. 7. Recommend adoption of two resolution urging that the 1) President of the United States, George Bush, commit the necessary resources to ensure that all missing Americans in the United States Armed Forces be accounted for and that the unfinished business of the Vietnam War be once and for all laid to rest; and 2) United States Senate form a special committee to investigate the issues of American citizens missing in Vietnam. Mayor Jacobson stated he was in favor of sending a letter instead of these resolutions, because he felt resolutions were not proper and that they should stay with City issues. Councilmember Wise stated he was also in favor of a letter; Councilmember West was in favor of resolutions, and Mayor ProTem Dannen was in favor of the resolutions. MOVED by Councilmember Wise to adopt two resolutions as follows: Resolution No. 3725 - Urging The President of the United States, George Bush, commit the necessary resources to ensure that all missing Americans in the United States Armed Forces be accounted for and that the unfinished business of the Vietnam War be once and for all laid to rest; and Resolution No. 3726 urging the United States Senate form a special committee to investigate the issues of American citizens missing in Vietnam; SECONDED by Councilmember West. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor ProTem Dannen, Councilmembers Wise and West. NOES: None. ABSTENTIONS: Mayor Jacobson. F. NEW BUSINESS -CITY ATTORNEY - NONE G. NEW BUSINESS -CITY CLERK - NONE H. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilmember West asked that Mayor ProTem Dannen's item be continued to October 1 City Council meeting. Councilmember Wise - NONE Mayor ProTem Dannen Request from the General Plan Advisory Committee to amend the project schedule and appropriate additional funds. Mayor ProTem Dannen asked Council for suggestions. Councilmember Wise asked that GPAC be reminded that they should be concentrating on the General Plan only, and they be refreshed on their role. City Council Minutes 5 September 17, 1991 Councilmember West congratulated Council, and asked that staff keep recommendations on file for future use or interest. Kendra Morries, Planning Director, stated the Land Use Element is 85% complete, and staff feels the Committee should finish the Housing Element in two meetings. At $7,158 estimated by the Consultant - Lightfoot, plus $8,500 more due to land use designation changes made at the last meeting. Councilmember Wise recommended only authorizing one more meeting. Mayor ProTem Dannen recommended one meeting and will entertain more reports, and requested tutor documents on computer disk. MOVED by Mayor ProTem Dannen; SECONDED by Councilmember Wise to approve the 1.5 FAR at no cost to the City; no delay from the original dates. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. MOVED by Mayor ProTem Dannen; SECONDED by Councilmember West authorizing one more meeting of the GPAC to take place on September 18, 1991, and additional funds at a maximum of $12,000. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 2. HILLCREST STREET: Heavy equipment for storm drains moving in are making a lot of noise; Ken Putnam, Public Works Director, responded stating he has a letter going out on Wednesday, and he will distribute copies to the City Council. Mayor Jacobson LACTC /Green Line Issue. Mayor Jacobson asked Council for authorization to discuss an urgency matter regarding the LACTC /Green Line issue. MOVED by Councilmember West; SECONDED by Councilmember Wise to authorize discussion of urgency matter. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. MOVED by Councilmember Wise; SECONDED by Councilmember West that the City of El Segundo supports the Green Line Automater Project as it is now being built. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. PUBLIC COMMUNICATIONS Stu Aplin addressed Council regarding tunnel expansion and extensive traffic, and informed Council he has a report and some notes on Acentech Incorporated and Wyle Laboratories should they wish copies. Staff to check into getting copies of his notes and report. ADJOURNMENT to Closed Session at 10:38 P.M. City Council Minutes 6 September 17, 1991 CLOSED SESSION Council shall move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et sea..) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and/ or existing litigation and /or discussing personnel matters. §54956.9(a) (City a party to pending litigation) City of El Segundo vs. City of Los Angeles Potlach vs. City of El Segundo City of El Segundo vs. State Court Glickman vs. City of El Segundo City of El Segundo vs. Westinghouse Public Storage vs. City of El Segundo §54957 Personnel matters 2 Matters Meet and Confer 1 Matter RECORDED, RONALD L. HART, CMC /AAE CITY CLERK LORA FREEMAN, DEPUTY CITY CLERK City Council Minutes 7 September 17, 1991