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1991 OCT 01 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL OCTOBER 1, 1991 - 7:00 PM CALL TO ORDER by Mayor Jacobson at 7:00 p.m. INVOCATION given by Reverend D.H. Duval, Jr., Saint Michael's Episcopal Church. PLEDGE OF ALLEGIANCE given by Councilman Wise. PRESENTATIONS 1. Mayor Jacobson presented Certificates of Appreciation to community members for their efforts leading to the success of Assembly Bill 21. 2. Mr. Paul Fisher of Paragon Cable presented Mayor Jacobson with a check for $150,000 for educational and government access equipment and cablecasting facilities. ROLL CALL Councilmember West - Present Councilmember Wise - Present Mayor Pro Tern Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS -(City Business On 5 minute limit) Four citizens address City Council. Liz Garnholz - addressed Council stating she wished to speak on New Business -City Manager Item #1. Willard Krick - El Segundo Residents Association - 1714 Mariposa Avenue - addressed Council asking for authorization to show video on television again regarding Street Gangs. He asked as Chairman for the General Plan Advisory Committee if there were any policy, procedures, and /or rules the Committee could use as guidelines when voting on issues. Mayor Jacobson stated he felt the video was very good, and that both he and Councilman Wise were present at the public meeting on September 23 and that he saw no problem on it being aired again for the public; Councilman Wise stated he also felt the video was very good. City Attorney Dolley stated his Office can answer any questions or concerns members of the committee may have. There is a document in which members can follow when voting on issues, which he will have transmitted to them. 1. Request by DESI for Let's Do Lunch on October 21. Kevin Mortesen addressed Council on behalf of DESI request authorization to hold Let's Do Lunch on October 21. MOVED by Councilmember Wise; SECONDED by Councilmember Wise. MOTION PASSED BY UNANIMOUS VOICE VOTE 40. City council Minutes 1 October 1, 1991 2. Request by Center Street PTA, Fourth Vice- President Pamela R.C. Hodge to hold 5/10 I(Ilometer Run as fundraiser. Pam Hodge, Ways and Means Committee Representative of the Center Street School PTA - addressed Council requesting approval for them to hold a 5/10 kilometer run as a fundraiser on December 7. Mayor Jacobson stated a few years ago it was agreed by the Council that the Chamber of Commerce with Recreation and Parks would handle all residential runs together. Councilmember Wise asked staff if they had reviewed; City Manager Cano responded that they had. Mayor ProTem Dannen stated concerns with the route, stating he felt it should be held on Main Street. Councilmember West stated he agreed with the Police Department who reviewed the route and felt it was not a problem. MOVED by Councilmember West; SECONDED by Councilmember Wise to approve request to hold 5/10 kilometer run on December 7 as submitted, and for the school to notify residents within the route. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. Mayor Jacobson closed the Public Communications portion of the meeting. A. SPECIAL ORDERS OF BUSINESS - NONE B. UNFINISHED BUSINESS Second and final reading of an ordinance of the City Council of the City of El Segundo authorizing an amendment to the contract between the City Council and the Board of Administration of the Califomia Public Employees Retirement System ftffl). City Manager Cano presented a report stating adoption of this ordinance fully implements previously approved employee contract provisions. Both adoption of the Resolution of Intention (Resolution No. 3722) and reading of this ordinance is required in order to amend the City's contract with PERS to provide Section 200024.2 (One -Year Final Compensation) for local miscellaneous members, including extending the funding period to the year 2011. MOVED by Mayor ProTem Dannen; SECONDED by Councilmember West to read by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 40. City Attorney Dolley read Title Only: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. MOVED by Councilmember West; SECONDED by Councilmember Wise to adopt Ordinance No. 1161. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. City Council Minutes 2 October 1, 1991 C. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Authorization to expend funds for Phase I of a three -phase proposal to renovate the Richmond Street School site (Junior High School) open space area recently leased by the City of El ftundo from the El Segundo Unified School District. Rollie Wright, Director of Recreation and Parks, presented a report to Council on Phase I, II, and III asking for their approval and appropriation of $160,000 from the Capital Improvement Funds for Phase I improvements at Richmond Street School site park, and increase the appropriation to the Recreation and Parks Budget (Parks Division) by $16,500 for annual site maintenance. In addition, to approve in concept Phases II and III improvements. Councilmember West recommended the City and the Girl Scouts Association would work together - a community function and /or joint venture, and that the City and Little League also joint venture on the concession building; Councilmember Wise concurred. Mayor ProTem Dannen stated he felt $40,000 of CIP funds for blacktop in Phase III will not be enough because there was more repairs than what is shown on staff's report. He recommended staff look into Phase II improvements again. He also stated concerns regarding the lighting on the field and neighboring residents. Mayor Jacobson concurred with Mayor ProTem Dannen adding after staff has completed looking into Phase II again, it will need to be placed in the budget. MOVED by Councilmember Wise; SECONDED by Councilmember West to appropriate $160,000 of CIP funds for Phase I improvements at Richmond Street School site park and to increase the appropriation of the Recreation and Parks Department budget (Parks Division) by $16,500 for annual site maintenance. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. MOVED by Mayor ProTem Dannen; SECONDED by Councilmember Wise to direct staff to research Phase II and III and include results and costs on the CIP Budget. MOTION PASSED BY UNANIMOUS VOICE VOTE 4-0. 2. Initiate the process to fill upcoming Wall of Honor Committee member vacancy (term expires 9/30/91. Mayor Jacobson recommended the committee member stay until position is advertised, interviewed and appointed; Council concurred. Council consensus for committee member to stay until position filled by Council, and authorized staff to advertise for applications to fill upcoming vacancy. D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrants Nos. 35784 -36016 Demand Register Summary Number 5 in total amount of $878.683.82 Approved: Warrant Demand Register and authorize staff to release check. Ratified Payroll and Employee Benefit Checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. City Council Minutes 3 October 1, 1991 2. City Council meeting minutes of September 17 1991 Approved. 3. Notice of Fall Cleanup Week Campaign: October 21 -25, 1991. Received and Filed. 4. Status report on notifying neighborhood area of construction of Southport Storm drain project (Loma Vista Street. Pine Avenue, Valley Street and Mariposa Avenue). Received and Filed. MOVED Councilmember Wise; SECONDED by Councilmember West to enact all consent agenda items. CARRIED BY UNANIMOUS VOICE VOTE 4-0. CALLED ITEMS FROM CONSENT AGENDA - NONE E. PJ NEW BUSINESS -CITY MANAGER Consideration of Proposals to Provide Acoustical Consulting and Architectural Design Services for the Sound Insulation of a Demonstration Home/Project Office and Development of a Detailed Plan for Future Phases of El Segundo's Sound Insulation Program. City Attorney Dolley recommended the item be continued to the next regular meeting of October 15 to allow his Office to research some concerns. Mayor ProTem Dannen stated concerns that Acenatch was not aware at time of submitting their bid that they would not need to perform a study, and included this into their bid. He asked staff to transmit copies of the last five project contracts - who and why contract was generated, and what kind of concepts. Councilmember Wise stated concerns with Scope of Work issue raised by City Attorney Dolley, and that he was in favor of continuing the meeting as recommended. Liz Garnholz - addressed Council as member of the Noise Abatement Committee regarding the El Segundo Herald article in an August, 1989 edition. She read the article, and stated that at that time she had made a request for a representative from Wyle Labs to speak to the NAC on airport issues and that they informed her their customer stated they would as long as it did not have anything to do with a present contract they had with LAX. She then stated she felt it was a conflict of interest for Wyle Laboratories to be granted the bid, and that they should not be considered. James Bowers, Wyle Labs - 123 E. Oak - addressed Council responding to Ms. Garnholz's comments. He stated that Wyle Labs policy is to always get permission from any of their customers prior to commenting on a project, and that the gentleman who helped Ms. Garnholz was given the impression that she wished Wyle Labs to address LAX issues regarding their new contract with Wyle Labs, and he felt it would be a conflict for them to disclose what they were working on. Council consensus to continue item to October 15, 1991. Revised Business Registration Application Form for use in the Business License Tax Division. Council consensus to approve form as submitted. City Council Minutes 4 October 1, 1991 3. Oral Report On Airport Noise Related Issues. Don Harrison, Assistant to the City Manager, presented an oral report on Avigation Easements - new requirements; Sound Attenuation Barrier - met with consultant two weeks ago, and will again be meeting with NAC; Noise Abatement Committee Airport Noise Survey - results were that residents felt impact was: 30% Medium - 57% High - 13% Low; LAX Noise Variance Proceedings, and Early Turn Issue - new departure will begin November, and there will be follow -up discussions regarding take offs on prop - planes. Mayor ProTem Dannen recommended staff draft letter to the President of the United States regarding threats made to LAX by Mr. Skinner. Consensus for staff to draft letter for their review. 4. Preparation of FY 1991 -92 Preliminary Budget Progress Report, and follow -up discussion on Council requested Preliminary Budget format changes. City Manager Cano presented a report on the revisions made to the form, and asked Council to authorize staff to proceed with reprinting of the Preliminary Budget with these revisions, and to appropriate additional monies to cover costs. Mayor Jacobson stated he felt it was not feasible for staff to do all these functions. Councilmember Wise stated he would like to see percentages of decrease /increase since last years budget - in overall recap summary sheet on the front. Mayor ProTem Dannen asked if all department's had submitted their budgets; City Manager Cano responded staff had not received the City Clerk's as of yet. Mayor Jacobson asked City Clerk Hart if he would be submitting his budget to staff for the reprinting; City Clerk Hart responded he would be. Council consensus to authorize staff to proceed with reprinting of Preliminary Budget with revised format, and the appropriation of additional $10,000 to cover part-time personnel costs, graphics, reprogramming costs, and reprinting costs. 5. Smoke coming from ground at Recreation and Park. City Manager Cano asked for authorization for staff to do what it takes to resolve the problem. Council's consensus to authorized staff to do what ever they need to in order to take care of the problem. F. NEW BUSINESS -CITY ATTORNEY 1. Clean Up Ordinance - Business License Tax. City Attorney Dolley recommend Council adopt a clean up ordinance no later than the end of November, 1991. The ordinance will require a public hearing and two meetings to adopt. Ordinance becomes effective immediately upon adoption. Ordinance will address clarification of the appeals process, some penalty interpretations will be cleaned up, and base tax. He stated that staff will redline old and highlight new items, and will submit to Council for their review by next Tuesday for first public hearing on October 15. City Council Minutes 5 October 1, 1991 Councilmember West stated he felt the Chamber should be involved and have a Committee meeting to discuss the issue. Mayor ProTem Dannen and Councilmember Wise committed to meet with the Chamber of Commerce. G. NEW BUSINESS -CITY CLERK - NONE H. NEW BUSINESS AND REPORTS - CITY COUNCILMEMBERS Councilmember West: 1. Agendize for October 15 whether to have City Attorney Dolley respond on Candidates Expenses, and the problem between the City Clerk's Office and the Candidates regarding instructions. Councilmember Wise 1. Sidewalk Contractor Councilman Wise stated that he had met with Mr. Neil Delalow, Contractor - 131 Enterprise and addressed the publics concerns, and that he was here this evening to address any concerns or questions Council may have. Mayor Jacobson stated concerns regarding unsafe condition due to unlighted barricades. Neil Delalow addressed Council apologizing for the complaints and problems stating they would be more careful in the future, and that they will be placing lights on the barricades. He stated concerns regarding removal of their signs posted on the trees. 2. Stated he wished to inform the public of individuals who were going around the City stating they were representing the El Segundo High School on a fundraiser event to sell Sports Calendars for $300.00. He stated these individuals were fakes, and if approached, contact the Police Department. 3. Stated that he had been informed that a candidate had been politicking at Park Vista and wished to inform all candidates that this was government property which made it illegal for them to politic on. He also asked that the candidates make sure they research issues and quote the Councilmembers correctly in the future. 4. Councilman Wise stated his daughter was getting married this Saturday, October 5. Mayor ProTem Dannen 1. Stated that he was also concerns with misquotes. 2. Asked if Air New Zealand received everything they had requested; City Manager Cano responded that they had. City Attorney Dolley stated they had also paid the tax. 3. Agendize future discussion on the update and indexing of the El Segundo Municipal Code. City Council Minutes 6 October 1, 1991 Mayor Jacobson 1. Agendize for October 15 - Toilet Retrofitting - Water Conservation. PUBLIC COMMUNICATIONS - NONE MEMORIAL Mayor Jacobson stated that the City Council wished to adjoin the October 1, 1991 meeting in memory of William McAllister. ADJOURNMENT to Closed Session at 9:40 P.M. CLOSED SESSION Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et sea..) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and/ or existing litigation and /or discussing personnel matters. §54956.90 (City a parry to pending litigation City of El Segundo vs. City of Los Angeles - Hyperion Issue City of El Segundo vs. Westinghouse Public Storage vs. City of El Segundo Carney vs. City of El Segundo 54956.9(b) (City might have significant exposure to litigation) 8 Matters Meet and Confer 3 Matters RECORDED, RONALD L. HART, CMC /AAE CITY CLERK LORA FREEMAN, DEPUTY CITY CLERK City Council Minutes 7 October 1, 1991