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1991 MAY 07 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MIIRYTES - MAY 7, 1991 CALLED TO ORDER at 7:00 p.m. by Mayor Jacobson. INVOCATION given by Reverend Dennis Estill, First Baptist Church. PLEDGE OF ALT GIANCE given by Councilman Clutter. PRESENTATIONS City Council proclaimed May, 1991 as Older Americans' Month; presented by Councilman Wise to Vera Giannini, El Segundo Senior Citizen of the Year. 2. City Council proclaimed Tribute to the Troops Week as May 26 -June 1, 1991; presented by Mayor Jacobson to Dominique H. Sorenson, Executive Vice - President of the El Segundo Chamber of Commerce. 3. Introduction Of New Employees: Kendra Morries, Planning Director introduced Naima Greffon and Frank McPherson of the Planning Department. RECESS 7:18 P.M. RECONVENED 7:22 P.M. ROLL CALL Councilman Clutter - Present Councilman West - Absent Councilman Wise - Present Mayor ProTem Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) Six individuals addressed City Council. 1. Request from Shar Franklin, General Manager - Sterling Suites, to continue discussion to May 21 Council Meeting. Consensus of Council was to approve request to continue item to May 21 for discussion /possible action. Note: Mayor ProTem Dannen did not participate in any discussion or actions taken regarding this item. Edie Warrick, - addressed Council stating concerns regarding the problems with Sterling Suites Hotel, and asked Council if they could set a due date from them for the submittal of a plan. Shar Franklin, General Manager - Sterling Suites Hotel - addressed Council stating the request to continue to May 21 was due to her being out of town the last two weeks, and that they would be submitting a Plan to the Council for consideration at that time. 2. Letter from Lillian J. Money regarding Pacific Standard Life Insurance Policy. Lillian Money addressed Council requesting their assistance regarding Pacific Standard Life Insurance Policy and the sale of the company. Consensus of Council was to have City Attorney Dolley check with the Insurance Commission, and work with staff to prepare a letter for the Mayor's signature. Dorothy Kent, Dune Street - addressed Council stating that the aircraft noise from LAX was getting worse and asked that the sign be uncovered. Karen Ackland, Chamber of Commerce - asked to speak on New Business City Manager Item No. 5. C. REPORTS OF COMMITTEES, BOARDS AND COMIV MIONS Schedule Interview Date For Planning Commission Applicants. Mayor ProTem Dannen stated for the record that Council passed a one minute resolution regarding when there was a vacancy on a Board, Committee or Commission that the City would advertise for applicants even if it were only for one vacancy or there was an incumbent involved, and would go through the entire process. Consensus of Council to schedule June 3 - 7:00 P.M. for interviews. 2. Schedule Interview Date For General Plan Advisory Committee, and designate a City Council Representative for the Committee. Consensus of Council to schedule May 29 - 7:00 P.M. for interviews, and that Mayor ProTem Dannen be the Delegate and Councilman Wise be the Alternate. Schedule Tentative Interview Date For Recreation & Parks Commission. Council also discussed upcoming interviews for Recreation & Parks Commission, and tentatively scheduled May 30 at 7:00 P.M. for interviews. Council consensus was to use all three dates, May 29, May 30 and June 3 for interviews on both commissions and the committee applications. 3. Oral Status RsporURequest By The El Segundo Recycling Committee Regarding Possible Actions Taken At Their May 6 Meeting On Policy and Procedures. 4. Report From The El Segundo Recycling Committee On El Segundo's Integrated Waste Management Plan. Gail Church, Chairperson for the Recycling Committee, addressed Council stating that she would be addressing both Items No. 3 and 4. She presented Council with a status report from the Committee as 1) Contract Employee - Committee feels that staff be expanded to handle this position, and recommended Council hire an individual to manage the duties; 2) Recommended a five member commission be implemented; 3) Recommended committees for individual elements of the Plan be implemented, and that they report to the five member commission; 4) Committee wants to leave the Waste Management Programs voluntary and not mandatory; 5) Offer residents incentives to reduce waste through a variable can trash fee; 6) Committee feels the Plan is self supporting and does not require City funding; 7) Residents to continue using their trash cans with a sticker attached, eliminating need for audits to be performed; 8) All of the Recycling Programs in the Plan are free, and 9) Composting: Potential revenue depending on the program. Discussion ensued regarding the Plan and Committee's recommendations. Council was concerned and not in favor of rail haul, transfer stations, regional type facilities, and trash pick -up fees. Mayor ProTem Dannen stated he was against any dump sites which could enlarge. He then gave City Manager Cano a copy of A- Recycling Inc.'s proposal, which he stated he felt was a good one, and asked him to obtain more copies and distribute to Council and the Committee for review. Council requested the Committee review those concerns discussed, and return with recommendations. Public Hearing was scheduled on the Draft Plan with changes discussed during this meeting. 5. Schedule Date For Budget Workshop. Council discussed the Budget Workshop which they scheduled for June 1 at 1:00 P.M. RECESS 8:55 P.M. RECONVENED 9:15 P.M. �3 E. NEW BUSINESS - CITY MANAGER Request to take Item No. 5 out of order by Councilman Wise. 5. Oral update on meeting between Council/Chamber Sub-committee on Comprehensive Revenue Enhancement Program and alternatives to restructuring City's Business License Tax. Karen Ackland addressed Council to present the following revenue enhancement proposal: 1) Utility Users Tax: 1% increase to 3%, excluding telephones, 2) Acreage Tax: $1,000 per acre increase, 3) Employee Head Tax: To remain unchanged at $127.00 per employee, and employee exemption to be decreased to from 10 to 5 employees, 4) Square Footage Tax: Increased by $.04 per square foot, 5) Square Footage Tax on Unoccupied Square Feet to be $.10 per square foot, 6) Base Business License: $100.00 minimum, and 7) Sales and Use Tax Credit: Increased to 50%. She stated that these increased revenues should assist the City in achieving a balanced financial position for several years. Councilman Wise stated that the Chamber of Commerce has volunteered their services to assist in the preparation of an equitable revenue enhancement plan in offering solutions acceptable to the business community. Mayor ProTem Dannen stated it has been a privledge to work with the Chamber of Commerce to develop this plan. Mayor ProTem Dannen recommended the first reading be agendized for May 21, and the second reading be agendized for June 4. Council consensus was that the City Attorney reword the Plan as discussed, and for staff to agendize for May 21 and June 4. H. NEW BUSINESS AND REPORTS - CITY COUNCn.AE'NMERS Councilman Wise requested Item No. 1 be taken out of order. 1. City Financial assistance to El Segundo Unified School District. Councilman Wise stated that the El Segundo Unified School District (ESUSD) was in need of financial assistance with a $400,000 shortfall. He proposed there be $400,000 allocated to the ESUSD to prevent the lay off of teachers, and then spoke of going to the residents for their support on a parcel tax. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen with a question. He stated he was in favor of this so long as the monies only go towards the prevention of any lay off of teachers and nothing else, and asked Councilman Wise to amend his motion to allow the sub - committee an opportunity to meet with the sub - committee of the School Board to return with some proposals; Councilman Wise concurred. Councilman Wise stated he would like to amend his motion to add Mayor ProTem Dannen's recommendation. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to establish an intent to enter into an agreement with the ESUSD to either exchange property or lease property for the public benefit to provide the necessary funds of $400,000 to retain specifically those teachers who have received lay off notice, but the actual transfer of funds, deeds or leases would be subject to further Council approval. MOTION PASSED BY UNANIMOUS VOICE VOTE. D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 2. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 3. PULLED FOR DISCUSSION BY COUNCILMAN CLUTTER. 4 4. Proposal to retire canine Arco, replace him, and sell him to Sgt. Roger Stephenson. Recommendation - Approve sole source purchase of one police canine, support equipment, and training in the amount of $10,500, making Arco available to Sgt. Roger Stephenson for $1,200. 5. PULLED FOR DISCUSSION BY MAYOR PRO TEM DANNEN. 6. PULLED FOR DISCUSSION BY COUNCILMAN WISE. 7. A resolution providing for changes to the Personnel Rules and Regulations regarding lateral entry for Police Officer classifications. ADOPTED RESOLUTION NO. 3686. 8. PULLED FOR DISCUSSION BY MAYOR PRO TEM DANNEN. 9. Request the City Council appropriate funds for the purchase of a PC viewer. Recommendation - Approve request to appropriate funds for the purchase. 10. PULLED FOR DISCUSSION BY MAYOR PRO TEM DANNEN. 11. PULLED FOR DISCUSSION BY CITY MANAGER CANO. 12. PULLED FOR DISCUSSION BY COUNCILMAN WISE. 13. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 14. Grant of Easement to Southern California Edison Company for installing a transformer and conduit for electrical service to the City Public Library. Recommendation - Grant Easement and authorize the Mayor to sign the Easement on behalf of the City. 15. A resolution approving the Southport Storm Drain Project administered by the Los Angeles County Department of Public Works. ADOPTED RESOLUTION NO. 3688. 16. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 17. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 18. Furnishing and installing a 10 -inch water line in Imperial Highway from 358' west of Sepulveda Blvd. to Selby St., and in Sepulveda Blvd. from Walnut Ave. to Imperial Hwy. Recommendation: 1) Award contract Change Order No.1 in the amount of $4,109.44, and 2) Approve credit Change Order No. 1 for a credit of $16,592.47 to the City. 19. 1990 -1991 furnishing and application of slurry seal coating to street surfaces at various locations - Project No. PW 91 -1. Recommendation: 1) Award contract to Pavement Coating Co. in the amount of $71,432.56, and 2) Approve credit Change Order No.1 for a credit of $16,592.47 to the City. 20. PULLED FOR DISCUSSION BY MAYOR JACOBSON. 21. Recommendation to approve Tract Map No. 48639 - 208 W. Imperial Ave. ADOPTED RESOLUTION NO. 3689. MOTION by Mayor ProTem Dannen; SECONDED by Councilman Wise to enact all consent agenda items except Called For Discussion Items Nos. 1,2,3,5,6,8,10,11,12,13,16,17 and 20. MOTION PASSED BY UNANIMOUS VOICE VOTE. CALLED ITEMS FROM CONSENT AGENDA 1. Warrant Numbers 32908 -33274 on Demand Register Summary Number 20 in total amount of $983,649.01. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 2. Warrant Numbers 33275 -33527 on Demand Register Summary Number 21 in total amount of $1,672,686.95. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 5 Mayor Jacobson asked staff to research and return with explanation on the numerous amounts of plumbing/sewer items which used to be handled by staff but is not now, and for staff to prepare a report on MRC's charges and how much they have collected. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to approve Warrant Demand Registers and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements, emergency disbursements and /or adjustments. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 3. City Council Minutes Of April 9, 16, 16 and 23. 1991. Recommendation - Approval. Councilman Clutter stated the written comment on the April 23 minutes that stated he said redevelopment was a waste of time was incorrect and asked that it be stricken. MOVED by Councilman Clutter; SECONDED by Mayor ProTem Dannen to approve April 9, 15, 16, and 23 with correction, 1991 be approved. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 5. Library expansion and remodeling project request for approval of Public Works construction progress payments in the amount of $290,335.50. Recommendation - Approve payment #9 and authorize staff to release funds. Mayor ProTem Dannen stated he was concerned with the colors of the bricks, and asked staff to prepare a report as to why they are different - prior to approving any payment. He stated that this was one of the conditions for approval. City Manager Cano responded that they did meet the specifications, and that the architect was responsible for the different colored bricks; Mayor Jacobson stated Consent Items No. 1 and 2 has payment checks for the architect and asked if Mayor ProTem Dannen wished to bring back those two items. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve Payment No. 9 and authorize staff to release funds - on the understanding they have met the specifications. MOTION CARRIED BY UNANIMOUS VOICE VOTE. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to bring back Consent Items #1 and #2. MOTION CARRIED BY UNANIMOUS VOICE VOTE. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to hold the architects checks until further review. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 6. Approve CIP wire mesh jail project and aware contract. Recommendation - Approve jail wire mesh project and aware contract to Pomona Sheet Metal Works, Inc., as sole -source vendor in the amount of $15,636. Councilman Wise asked staff for the reason of a sole source. Police Chief Meehan responded that provisions on anything dealing with the construction of the jail requires approval of the State Board of Corrections, and after asking them for names of approved sources who could perform this function, the SBOC stated Pomona Sheet Metal Works, Inc. and no other names. Mayor Jacobson asked staff if there was a timetable involved; Police Chief Meehan replied there was not. Council consensus was to postpone and direct staff to recheck with the SBOC and return. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to postpone until staff brings back. MOTION CARRIED BY UNANIMOUS VOICE VOTE. D 8. Resolution electing to be subject to the Public Employees' Medical and Hospital Care Act with respect to El Segundo elected officials. Recommendation - Adopt resolution approving City election to be subject to the Public Employees' Medical and Hospital Care Act as administered by the California Public Employees' Retirement System (PERS). Mayor ProTem Dannen addressed the public explaining that the entire City staff have gone over to PERS and in order for Officials to go over too, a separate resolution must be adopted by Council. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to adopt Resolution No. 3687. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 10. Request the City Council approve lowest bid for one Mini Van. Recommendation - Approve Paramount Chevrolet's bid for one Mini Van, and reject all other bids. Mayor ProTem Dannen stated he would move to approve so long as he was assured that it would be utilized for business use only. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve with the stipulation for business use only. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 11. Library renovation and expansion pro ject - aware of bookstack bid. Recommendation - Aware bookstack contract to Burt C. Gentle Company in the amount of $169,109. City Manager Cano requested this item be continued to May 21 based on some concerns of the City Attorney. 12. Library renovation and expansion pro ject - furniture, fixtures, equipment specification. Recommendation - Approve specifications and authorize staff to advertise for competitive bids. Councilman Wise he recommended staff add "or equal to" when writing bids, and not to ask for name brands - only if absolutely required. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to approve with the modifications that all manufacturers listed are of standard quality only, and that "or equal to" be added to bid. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 13. Proposed action plan for disposal of old ITT telephone switch and related equipment. Recommendation - Authorize staff to dispose of old telephone equipment. Mayor Jacobson stated he felt there was value to this equipment to City and to our Sister City, and requested that the item be held over without objection for approximately one month without objection. 16. Plans and specifications for repair of sewer lines, 1990 -91. Recommendation - Adopt plans and specifications and authorize staff to advertise for competitive bids. Mayor Jacobson stated he was abstaining and did not participate. MOVED by Councilman Clutter; SECONDED by Councilman Wise to adopt plans and specifications and authorize staff to advertise for competitive bids. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: AYES: Councilman Clutter, Councilman Wise, Mayor ProTem Dannen. NOES: None. ABSTENTIONS: Mayor Jacobson. ABSENT: Councilman West. 17. Sweeping of streets and alleys and parking lots - Project No. PW 91 -2, three (3) year contract. Recommendation - Award contract to R.F. Dickson Company in the amount of $369,986.62 for a three (3) year contract. Mayor Jacobson stated Jerry Costello requested this item be pulled for discussion. 7 Jerry Costello, President of California Street Maintenance addressed Council stating his bid was less than 2% higher and gave a brief history of his companies past contract with the City, and that they had always performed extras without charge. Councilman Wise stated he had spoken to Brad at California Street Maintenance about the extras for no charge, and asked staff if the new proposed agreement with R.F. 01DDick0 m had these extras listed at no charge; Ken Putnam, Public Works Director, responded that it did not. Mayor Jacobson stated he was concerned with what our specifications were stating, and that he would like future specifications to include parades, etc. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to award contract to R.F. Dickson Company in the amount of $369,985.52 for a three (3) year contract. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 20. Street repairs due to ruptured water mains at Douglas St. south of Ed Segundo Bl. and Mariposa Ave. west of Lairport St. Recommendation: 1) Appropriate $75,000 from the Water System Enterprise Fund to Budget Account No. 7102 -5204, and 2) Award street contract. Mayor Jacobson stated Council was given bid information this evening for review. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to appropriate $75,000 from the Water System Enterprise Fund, and award street contract to Modern Asphalt Inc. in the amount of $59,310.00. MOTION CARRIED BY UNANIMOUS VOICE VOTE. RECESS 10:09 P.M. RECONVENED 10:25 P.M. E. NEW BUSINESS - CITY MANAGER 1. Proposal that the City enter into a contractual agreement with Roger Ernst & Associates, Auctioneers, for the purpose of disposing of asset seized property. City Manager Cano presented an oral report to Council stating that through the Westnet Program many items have been confiscated which will be sold, and staff was requesting approval of a contract agreement with Roger Ernst & Associates. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve contract agreement with Roger Ernst & Associates. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 2. Handling Airport Noise Complaints from Residents. City Manager Cano stated in response to Councilman Clutter's concerns regarding filing of complaints on noise, staff would like to present the new phone line service now activated for use by residents. Mayor Jacobson stated he would like the line answered during the working day by Planning staff, then at off hours by the Police Department. Don Harrison, Assistant To City Manager, responded that it seemed better that all calls go to one area and messages or beeper will be used to contact the Code Enforcement Officer. Councilman Wise recommended a trial period of 60 days, at which time staff will agendize a status report - with the possibility of going to Planning. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to have a trial period of 60 days, and then agendize a status report for July 15 for Council discussion/possible action. MOTION CARRIED BY UNANIMOUS VOICE VOTE. E:3 3. Establishment of Public Safety Information phone line. City Manager Cano informed Council that the newly established Public Safety Information phone line is now functioning, and will give the public up -to -date safety information 24 -hours per day. John Gilbert, Fire Department, demonstrated the new system. Council stated that they were happy with the system which promotes new public service to the residents of El Segundo. The Public Safety Information telephone number is 607 -2205. 4. Approval of agreement with West Basin Municipal Water District of Southern California for 1891 Critical Needs Water Bank. City Manager Cano presented a brief report to Council. Mayor Jacobson and Mayor ProTem Dannen stated they did not see an agreement in the staff report; Ken Putnam responded that there was no written agreement and that should payment be late then money in full is required. Rod Spackman, Chevron Refinery stated that this program allows them to bank water for critical use, and that they are willing to commit themselves to meeting the obligation committed by the City and are willing to sign to that affect. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to approve agreement with West Basin Municipal Water District and Metropolitan Water District, and authorize Mayor to sign. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Mayor ProTem Dannen, and Councilman Wise. NOES: Councilman Clutter. ABSENT: Councilman West. 5. ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING. 6. City Manager Cano informed Council that although this subject was not agendized, he wished to present an oral status report to Council. He stated staff had met with the LAX Technical Staff to discuss /compare the two reports, and that they differed from each other. Discussion ensued with Council directing staff to get a time frame with a deadline as earlier directed as being by June 4, staff is to agendize for discussion/possible action on June 4, and should no response be received then staff is to agendize for final action on June 18. Should a positive response be received in the meantime, they do not need to schedule for June 18. MOVED Mayor ProTem Dannen; SECONDED by Councilman Wise for staff to agendize June 4 for discussion/possible action and June 18 for final action, and authorize Mayor Jacobson and Noise Abatement Committee Chairman Mr. Aplin to participate in a meeting for discussions. F. NEW BUSINESS - CITY ATTORNEY 1. Emergency Ambulance Service Agreement. City Attorney Dolley recommended Council hold this item over for discussion during Closed Session. CLOSED SESSION ACTION: Held over with no action taken. G. NEW BUSINESS - CITY CLERK - NONE H. NEW BUSINESS AND REPORTS - CITY COUNCII.MEMBERS Councilman Clutter 1. Request for oral statue report on tentative development proposals for Mariposa Market site. I Mayor ProTem Dannen wanted to know if Councilman Clutter would like to agendize his item for May 21 under Special Order of Business to allow the opportunity for more public input and coverage; Councilman Clutter agreed. Councilman West - NONE Councilman Wise 1. TAKEN OUT OF ORDER EARLIER IN THE MEETING. 2. Annual Meeting Of The League Of California Cities. Councilman Wise requested staff agendize a resolution for May 21 regarding City's position on the City of San Francisco's stand regarding the Gulf War, and due to that the City of El Segundo was not in favor of holding this years annual meeting there, also include information regarding the City's thoughts of having the annual meeting of the League of California Cities every other year in San Francisco. Mayor ProTem Dannen Mayor ProTem Dannen asked Mayor Jacobson if he was in agreement to continue their items to May 21; Mayor Jacobson agreed. 1. Existing development conditions and concerns over traffic impacts generated by number of units on Indiana Court. Discussion/Possible Action. 2. Establish stop sign controls at Sycamore and Loma Vista Discussion/Possible Action. 3. Establish a program of maintaining City Council meetings on video tape as a permanent public record and history. Discussion/Possible Action. ALL MIEE ITEMS CONTINUED OVER TO MAY 21 CITY COUNCIL MEETING. Mayor Jacobson 1. City Council agenda preparation and procedures that will improve public awareness of City Council business. Discussion/Possible Action. ITEM CONM -TUED OVER TO MAY 21 CITY COUNCIL MEETING. PUBLIC COMMUNICATIONS - NONE MEMORIAL - NONE CLOSED SESSION Council moved into closed session at 11:17 P.M. pursuant to applicable law, including the Brown Act (Government Code Section 54950, et seq) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters as follows: MEET AND CONFER 1 Matter GC 54956.9(a) (City a party to pending litigation) Glickman vs. City of El Segundo City of El Segundo vs. Westinghouse GC 54956.9(b) (City might have significant exposure to litigation 1 Matter ADJOURNED at 11:17 P.M. 10 Ronald L. Hart, CMC /AAE City Clerk