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1991 MAR 19 CC MINEL SEGUNDO CITY COUNCIL MINUTES - MARCH 19, 1991 CALLED TO ORDER at 7:00 p.m. by Mayor Jacobson. INVOCATION given by Reverend Alexei Smith, St. Andrew's Russian Greek Catholic Church. PLEDGE OF ALLEGIANCE PRESENTATIONS - NONE ROLL CALL Councilman Clutter Councilman West Councilman Wise Mayor ProTem Dannen Mayor Jacobson - Present - Present - Present - Present - Present PUBLIC COMMUNICATIONS - (City Business Only - 5 minute limit) Three Citizens addressed City Council. 1. Carmen Fowler, Development Coordinator of Community_Helpline presented a status report on the service to the community in its 20th Year Of Service. She asked for the City Council to consider the program on the next budget. Mr. Mike Holmes - Chevron Representative presented Council with a status report on the recent oil spill stating Chevron began their endeavors for clean up on Saturday, and the rain on Monday helped to clear up some of the spill. He stated one of the two 26 inch sheared lines had been sealed off, and the rain has delayed their efforts to locate and seal off the other sheared line. Once the rain stops, sonar and divers with be dispersed to locate and seal the other line, along with any other problems which may exist. He informed Council Chevron will keep them apprised of the situation. Mr. Willard Creek, 1414 E. Mariposa Avenue addressed Council to transmit copies of an adopted resolution of the El Segundo Residents Association regarding Hydrogen Fluoride, stating that the Association is in agreement with Southern California Air Quality Management District's (SCAQMD) Rule 1410. H. NEW BUSINESS AND REPORTS - CITY COUNC�FMBERS Councilman Wise requested his two items be taken out of order. 2. Discussion and Presentation - Citywide Public Safety Problem Areas and Police Resource Allocation. Councilman Wise stated at their March 5 meeting he informed Council and staff of several letters and phone calls he had received regarding police disbursements and how was the Police Department handling the north side crime problem. He requested a report be presented by the Police Department at this meeting. Police Chief Meehan presented an oral and viewgraph presentation stating a comparison between January - February 1990 and January - February 1991 statistics was performed. The City of El Segundo is primarily divided into three patrol beats - 1st Beat is from Pacific Ocean to Sheldon Street - 2nd Beat is from Sheldon Street to Sepulveda Boulevard and - 3rd Beat is Sepulveda Boulevard to the Eastern City limits. There are 35 Reporting Districts, primarily statistical which allows the department the opportunity to identify locations of occurrences. Three Beat Units and a Sergeant are used 24 hours per day at a minimum, depending upon the time of day. It takes 5.2 to 5.5 persons to put an Officer on the street 24 hours - 7 days per week. The City has 55 miles of streets; each unit patrolling between 23,000- 30,000 miles per month; department consists of 67 personnel - currently minus two; administrative and services division consists of 4 sworn Officers including a Captain who runs the division; 4 part -time parking citation personnel: 2 working 20 hours per week and 2 cadets working 20 hours per week - which constitute actually 2 full -time personnel who are not sworn Officers. Their hours are from 8:00 am -6:00 pm - with a revenue of $34,000 per year at 1,000 citations per month. Comparison Graph: BEATS YEAR - 1990 Beat 1: 93 Part 1 Crimes Beat 2: 61 Part 1 Crimes Beat 3: 59 Part 1 Crimes YEAR - 1991 RESULTS 69 Part 1 Crimes -26% 61 Part 1 Crimes 0% 39 Part 1 Crimes -34% Overall comparison showed 231 Beat 1 Crimes in 1990 and dropping down 21% overall in 1991 to only 169, and an overall comparison for Beat 2 Crimes were 190 in 1990 and 191 in 1991. Chief Meehan stated they work 10 hour shifts: Graveyard - 10:00 pm -8:00 am, First - 7:00 am -5:00 pm and, Swing - 4:00 pm to 2:00 am, overlapping during certain times of the day - depending upon present situations and time of year the patrols can be increased from the minimum of 6 cars and 2 Sergeants. Discussion of Priority Calls and Response Time: Priority E and 1 calls show an average response time of less than 3 minutes for a year. Council thanked Chief Meehan for the excellent presentation. 1. Local School Financial Problems. Councilman Wise stated the El Segundo Unified School District (ESUSD) is presently experiencing serious financial problems with a possibility of a $1 million budget cut for the next year. He informed Council that letters had also been sent to teachers informing of possible lay offs. He stated he had a list containing ten items he was recommending the City assume responsibility for - totalling $725,000 in debts and expenditures. He asked for Council's approval to have staff research the possibility and report back on April 2 with recommendations on how to implement, and that he would also like to see a Joint Use Agreement between the City and District for implementation of these funds. Mayor ProTem Dannen stated for the Public Record he checked with City Attorney Dolley on whether there was a conflict of interest for him to participate on this issue, and was informed there was No Conflict Of Interest. He continued by stating that this year the District is cutting back $1 million asking Superintendent Dr. Manahan - without City's help, what does next year look like, and has the District come up with a specific amount of cut backs as to when it may consider being part of the County. Dr. Manahan responded stating 70% of the District's fund depend on State which is experiencing problems in the amount of $10 million. The District would need to 1) raise size of classes from 26 to 36 students, 2) reduce teaching staff, 3) cut back due to the Governor's Proposal by reducing this year to avoid bankruptcy and 4) State is in favor of a form of local control. He further stated a Joint Venture or Asset Management with the property the District owns - which there are two possible sites - could help the District financially, and the City could possible give them zoning entitlements to help place them in a better position should they decide to enter into such Joint Ventures or Asset Management. Furthermore, the District found out through the City Manager's Assessment that 4,500 parcels exist and should a parcel (special) tax be approved by a 2/3 ballot vote, each parcel tax would be $100.00 per parcel /per year - which works out to $8.33 per month. This would generate a District income of approximately $250,000 per year for 3- years, afterwhich it could be reviewed by a vote again. Mayor ProTem Dannen left dias 8:10 pm returning 8:11 pm. Mayor ProTem Dannen suggested the City look into the trading of property, and should the proposed golf course be approved - a consideration of trading ownership of school property for joint ownership in the golf course facility with revenues, based on ownership, be distributed to the District. Councilman Clutter stated concerns of voting on these items without having the opportunity of seeing the list. 2 City Manager Cano stated staff could work with the West Basin - Metropolitan Water District; revise landscaping designs to include drought foliage, and submit the redesigns to Council with updated information on the water conservation issues to Council for review. He informed Council the first draft of the Market Analysis Report would be completed the end of May - which will be agendized for Council's review at that time, and the study will be completed by August 1 - which will also be agendized for Council's review. Council Consensus: 1) direct staff to gather more information regarding those concern's discussed during the meeting; 2) delay taking action until Market Analysis Study is presented to Council for review - and to include information on water conservation situation at the same time the analysis report is agendized for Council's review - by end of May, 1991. A. SPECIAL ORDER OF BUSINESS 1. Hearing on Amendment to Urgency Ordinance No. 1160 entitled "Declaring a Water Shortage Emergency, Adopting Mandatory Water Conservation Regulations and Restrictions and Declaring the Urgency Thereof' providing for an additional 10% to increase mandatory reduction of water usage to 30% below 1989 -90 baseline. Mayor Jacobson stated for the public record that this was not a public hearing only a hearing. City Manager Cano reported water use for the month of February was down 10 %. Councilman Wise stated he has had inquiries regarding base use. Further stating a report by the Hyperion Treatment Plans was completed in 1985 which showed an estimated use of water by El Segundo residents as being 308 gallons per day. Mr. Putnam responded stating that the baseline was figured at 375 gallons per day for a family of three per household. Further stating that the West Basin - Metropolitan Water District's meeting scheduled for March 25 will determine whether a new percentage will be approved and become effective as of July 1. Mayor ProTem Dannen informed staff he was uncomfortable with an emergency amendment to adopted Ordinance No. 1160, and preferred to wait until their April 2 meeting to allow staff time to notice a public hearing in the newspaper to grant the community the opportunity to address Council with their concerns and /or comments. Mayor Jacobson asked City Attorney Dolley if it was legal for the Council to read Title Only and Introduce the Ordinance this evening, and then notice for a public hearing for April 2; City Attorney Dolley replied it was legal to do so. 1. MOVED by Mayor ProTem Dannen; SECONDED by Councilman West to approve hearing of urgency ordinance amending adopted Ordinance No. 1160. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2. MOVED by Mayor ProTem Dannen; SECONDED by Councilman West to adopt Negative Declaration. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to read by TITLE ONLY. MOTION PASSED BY UNANIMOUS VOICE VOTE. City Attorney Dolley read Title Only as follows: ORDINANCE NO. 1161 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AMENDING ORDINANCE NO. 1160 WHICH "DECLARED A WATER SHORTAGE EMERGENCY ADOPTED MANDATORY WATER CONSERVATIONREGULATIONSAND RESTRICTIONSAND DECLARED THE URGENCY THEREOF" BY REQUIRING THE LEVEL IN WATER USAGE BE REDUCED TO 70% OF THE BASE YEAR AND DECLARING THE URGENCY THEREOF. 4. INTRODUCTION of Ordinance No. 1161 by Councilman West. 5. MOVED by Mayor ProTem Dannen; SECONDED by Councilman West to adopt Resolution No. 3679. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 4 �t0nkk C. REPORTS OF COMMITTEES, BOARDS AND COMIVIISSIONS - NONE D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 32050 -32306 on Demand Register Summary Number 17 in total amount of $844.602.02. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; Emergency disbursements and/or adjustments. 2. CALLED FOR DISCUSSION BY MAYOR PROTEM DANNEN. 3. Request City Council approve three -year extension of agreement with Professional Janitor Services for building maintenance of Recreation and Park facilities, City Maintenance Facility, and Water Plant's offices. Recommendation - Award bid to Professional Janitor Services. 4. CALLED FOR DISCUSSION BY MAYOR JACOBSON. 5. Revised class specification and salary range for the job classification of Battalion Chief in coniunction with implementation of Comp Plus Studv. Recommendation - City Council concurrence with the revised class specification and adjustment to the existing salary range by a maximum of 5% in order to recognize and provide a competitive salary range for the rotational assignment of Administrative Battalion Chief. 6. Resolution for establishing STOP controls at the intersection of Eucalyptus Drive and Holly Avenue. ADOPTED RESOLUTION NO. 3680. 7. CALLED FOR DISCUSSION BY COUNCILMAN WISE. 8. Lease of ground water pumping rights in West Coast Basin for 1990 -91. Recommendation - Authorize Public Works Department to advertise for bids for pumping rights. 9. Recommendation to approve the transfer of funds from the Non - department (2901) reserve for PERS benefits into various General Fund departmental accounts, in accordance with M.O.U. agreements and annual salary and benefit adjustment actions, and to appropriate funds from Retained Earnings in the Water Fund and Workers' Compensation Fund. Recommendation - Approve transfer of appropriations, and appropriate funds from Water Fund and Workers' Compensation Fund. 10. City Council meeting minutes of March 5. 1991. Recommendation - Approval. MOVED by Councilman West; SECONDED by Councilman Wise to enact all consent agenda items except No. 2,4 and 7 called for discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE. CALLED ITEMS FROM CONSENT AGENDA: 2. Request City Council approve Friday, April 5, 1991 as the date for the annual Rabies Clinic and authorize staff to explore the feasibility of offering dog licenses to cover a 1, 2. and 3 year time period. Mayor ProTem Dannen stated he was not in favor of changing the rabies vaccination or dog licensing to a 1, 2 or 3 year time period - due to concerns regarding the public safety, but was in favor of approving April 5 as the annual Rabies Clinic day. 5 MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve April 5 as date for annual Rabies Clinic Day, and not authorize staff to research the feasibility of offering dog licenses to cover a 1, 2 and 3 year time period. 4. Extension of Agreement for Legislative Advocacy Services with Kenneth Emanuels and Associates. Mayor Jacobson stated he had a change to Page 1/Number 5 from City Manager to City Council. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve with change the extension of Agreement for Legislative Advocacy Services with Kenneth Emanuels and Associates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 7. Plans and specifications for the Electrical Renovation of the Urho Saari Swim Stadium. Councilman Wise informed staff when prepared to send out plans /specifications, he would offer is services and assistance should staff need them. MOVED by Councilman Wise; SECONDED by Councilman West to approve plans/ specifications for Electrical Renovation of Urho Saari Swim Stadium, and authorized staff to advertise for receipt of bids. MOTION PASSED BY UNANIMOUS VOICE VOTE. E. NEW BUSINESS - CITY MANAGER CONTINUED Presentation of Water Conservation Recommendation by the Recreation and Parks Commission and City Staff. City Manager Cano presented a brief report on the recommendations of staff and the Recreation and Parks Commission regarding the Water Conservation issue. Council stated they were pleased with the recommendations submitted, and will consider and continue to value the Commission's views. 3. Oral Update Report On Various Airport Related Issues. Donald Harrison, Assistant to City Manager presented an oral report to Council on 1) Early turns, 2) National Aviation Noise Policy, 3) LAX Phase II Phase Out and 4) LAX State Noise Variance as follows: National Aviation Noise Policy: Final date to submit comments on the proposed rule is April 15, 1991, and staff will be submitting additional comments to the FAA for consideration. Early Turns: Prior to last summer the pilots were instructed to turn at the coastline or after the VOR - which is just past the runway. In early 1990 the DOA paid for a Study on a 3 -Mile Waiver, and in August, 1990 the FAA authorized a new procedure "Santa Monica 154 Radial" which uses electronic directional equipment which outlines the coast for the pilot instead of a visual response to turning. At the same time, FAA approved, on a temporary basis, the 3 -Mile Waiver. The 1 -DME test commenced on October 18, 1990 which takes the aircraft approximately 6/10 mile beyond the shoreline before beginning turns which makes sure they are following the 3 -Mile Waiver. However, in order to perform the test, it required an additional controller on duty to verify separation. Therefore, the tests were performed Monday - Wednesday- Friday between 6:30 am -2:30 pm and Tuesday- Thursday between 3:00 pm -9:00 pm, and during the remaining hours, the Santa Monica 154 Radial was continued. The 1 -DME Test was concluded December 21, 1990, at which time the Santa Monica 154 Radial was put in on a continuous basis until February 13, 1991. Now they are back to the prior instructions of turning at the coastline. In October, 1990 the video monitoring equipment was installed and has been effective in picking up night time early turns, but has sown less effective during the day time - due to the aircraft and sky contrast not being great enough to be triggered by the motion detector. As a result, the system has been adjusted and can changed to different levels between day and night, and has only two cameras instead of three. Data pick -up between October 22 and January 15 showed 107 early turns recorded, and between March 2 and 15 - when adjustments were being made to the equipment - 47 early turns 6 were picked -up. Concluding that 10 were during the 1 -DME Procedures, 117 during the Santa Monica 154 Procedures, and 47 during the Baseline Comparison Procedures. Staff therefore concludes, the 1 -DME Procedure to be more beneficial to the City, and plans to use this information to convince the FAA to accept the 1 -DMC Procedures. Mayor ProTem Dannen asked where the City was with the FAA in regards to this. Mr. Harrison responded that staff will be meeting with the FAA once tests are concluded to discuss results of both sides. Mayor Jacobson stated he understood that the extra controller was present during the tests to also help the FAA to know whether or not an extra controller would be needed. Mr. Harrison responded that it was originally that way, but FAA has changed their position since then. Mayor ProTem Dannen stated he was in favor of changing the sign by May 1, should the 1 -DME not be met; Councilman Clutter concurred. Mr. Harrison stated he understood FAA will return to the Santa Monica 154 Policy at month end, at which time they will begin comparisons of all the tests. Also, the airport is randomly saving data packs made during this test period. Council Consensus: Require FAA to implement the 1 -DME and staff to: 1) get completion date from FAA - prepare a report, and agendize for review on April 2 meeting, 2) staff to begin logging the departure times of those airlines doing early turns and 3) should by May 1 no decision has been made to implement the 1 -DME, staff is to uncover /change the sign. 4. Contractual Services - Municipal Resource Consultants (MRC). City Manager Cano presented Council with a report stating staff recommends approval of continued services with MRC on the Revenue Enhancement Program, and expand their existing program of enhancement audits. Mayor Jacobson stated he felt MRC was good with assembling figures etc., but was concerned with the amount for the non - confidential version of the Revenue Enhancement Project and the fact there was no public review document prepared. He also added that the expansion of the enhancement audits is on a percentage of recovery - therefore, it is not on a direct outlay. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve additional contractual services with MRC in the amount of $30,000, and to appropriate funds to implement the Revenue Enhancement Program. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor ProTem Dannen, Councilmen Wise, Clutter and West. NOES: Mayor Jacobson. 5. Revenue Enhancement Program Workshop. City Manager Cano asked Council for approval to change time from 7:00 pm to 5:00 pm on the March 26 Revenue Enhancement Program Workshop. Council concurred with the time change. F. NEW BUSINESS - CITY ATTORNEY - NONE G. NEW BUSINESS - CITY CLERK Draft Agreement between City Clerk's Office and Contractor - Jacqueline Paul for the purpose of performing the responsibilities of the Deputy Records Clerk. City Clerk Hart informed Council that the Clerk's Office was currently implementing the indexing system and was requesting Council's approval on the draft agreement for contractual services to implement this system. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve contract for Jacqueline Paul. MOTION PASSED BY UNANIMOUS VOICE VOTE. 7 H. NEW BUSINESS AND REPORTS - CITY COUNCELAUMMERS Councilman Clutter: 1. Traffic Related Concerns Along Center and E. Pine Streets. Councilman Clutter stated he and the City Manager reviewed sites where possible stop signs could be used, specifically at Pine and Main Streets. Council Consensus: 1) Direct staff to have City Engineer a) study issue of stop signs at certain crosswalks, b) stop signs at Walnut Ave. and Center St. and c) three stop signs at Pine and Center Sts., 3) Agendize report and draft resolution for Council review at their April 2, 1991 meeting. Councilman West - NONE Mayor ProTem Dannen: 1. Hiring of a Special Prosecutor for Juvenile Problems. Mayor ProTem Dannen stated he recently attended a R.O.A.D. meeting where several students and parents discussed problems with a group of other students at the high school. He stated it seemed this group of problem students had problems understanding the law with regards to bullying, fighting, etc., and these same students appear to have been involved in the violent incident which occurred recently. Furthermore, he sensed concerns of those present on how to deal with these types of situations and individuals who apparently do not care and whose parents are not willing to admit there is a problem. He stated he originally had this item agendized for discussion and possible action but recently was informed by staff that these items fall under a Probationary Officer and not a Special Prosecutor. He wanted the public to know he was willing to be part of the solution and asked for suggestions. Council discussed the issues raised and the recent violent incident which occurred. Council Consensus: Staff to research legal issues and recommendations regarding solutions to the juvenile problems and agendize item for discussion and possible action for April 2, 1991 meeting. Mayor Jacobson: 1. City of El Segundo's 75th Anniversary - January 17, 1992. Mayor Jacobson informed the Council and public that the City's 75th Anniversary will be January 17, 1992. He asked staff to begin making arrangements, and gathering volunteers together. 2. Volunteer Recognition Picnic - 1992. Mayor Jacobson stated this years picnic was a success, and asked staff to publicize; start a Volunteer Recognition List, and gather volunteers together for next years picnic - using Julia Abreu as City contact. 3. Joint City Council /Senior Housing Board Meeting Request. Mayor Jacobson stated the Senior Housing Board has requested a joint meeting be scheduled. Meeting was schedule for March 25, 1991 at 7:00 p.m. PUBLIC COMMUNICATIONS 1. Jim Fours, 527 Center Street addressed Council stating he sees many kids roaming the streets around midnight while he is on his way home from work. He asked Council to consider implementing a curfew again. 1.1 I 0) " Mayor Jacobson stated this evenings meeting was being adjourned in memory of Frances Kinney Crowell who was born and raised in the City of El Segundo, and went through the El Segundo School System. During World War II, she was a pilot for the WASP's, stationed in Texas. She married after the war and raised three sons in El Segundo. She was a local realtor, and moved to Naples area of Long Beach and continued as a realtor. Mrs. Crowell had a zest for life and knowing her made life worth living. She was a good wife, wonderful mother and grandmother, and a great friend to many. She will be missed. CLOSED SESSION Council moved into closed session at 11:00 p.m. pursuantto applicable law, includingthe Brown Act (Government Code Section 54950, et seg as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters on the following: GC 54956.9(a) (City party to pending litigation) Public Storage vs. City of El Segundo City of Los Angeles vs. City of El Segundo Kilroy Industries vs. City of El Segundo El Segundo vs. Westinghouse El Segundo vs. City of Los Angeles GC 64956.9(b) (City might have significant exnoeure to litigation) Two items. ADJOURNED at 12:20 a.m. to Joint City Council /Senior Housing Workshop on March 25, 1991 at 7:00 p.m. L:� - . Ronald L. Hart, CMC /AAE City Clerk 9