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1991 JUN 04 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MINUTES - JUNE 4, 1991 CALLED TO ORDER at 7:00 p.m. by Mayor Jacobson. INVOCATION given by Reverend Donald Chisholm, Church of Christ PLEDGE OF ALLEGIANCE given by Councilman Clutter. PRESENTATIONS Ed Little, Division #4 Director, presented Mayor Jacobson with a check for $13,740 for water conservation efforts during the months of June - September 1990 from West Basin Municipal Water District. 2. Rollie Wright, Director of Recreation & Parks, introduced new employees Dennis Hodgkins and Noe Hernandez. ROLL CALL Councilman Clutter - Present Councilman West - Present Councilman Wise - Present Mayor ProTem Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS Ten individuals addressed City Council. Written Appeals Bsgardins[ Penalties and Interest On Late Business License Filings By: MORRISON EXPRESS & MEC INVESTMENTS, INC.: Alan Kline and CY Chan¢. Morrison Express & MEC Investments. Inc. - addressed Council appealing the penalties /interest based on mitigating circumstances. Mr. Kline stated these two corporations began moving into El Segundo in July, 1990 and at not time were informed an immediate registration was required, and requested Council to approve their appeal and omit the penalty and interest charges. Councilman Wise stated he felt there could be a better way to handle the notification of the business license requirements to new businesses; Councilman West asked staff what the process was for informing new businesses of the Business License requirements. Mayor ProTem Dannen asked staff if they researched how these businesses fit in with the amnesty program; City Manager Cano responded that all businesses were sent a letter but in this case, the business never obtained a business license. Councilman West asked staff if new businesses are advised of the City's Business License procedures; City Manager Cano responded notices containing the City's business license procedures are now located on counters in the Building Safety, Planning, and Public Works Departments. Councilman Wise stated by raising basic business license fees to allow businesses to be placed on the computer, to include mailing/implementation of notices to those businesses to verify payment by these new businesses and avoid future problems; Mayor Jacobson responded that the City would first need to know who these new businesses were. Mayor ProTem Dannen concurred with Mayor Jacobson in that the City does not know if a business has moved into a location, and a definitive way of finding out is needed. He further stated that a business knows they need a business license, therefore, they are in violation of the law should they not obtain one. Council conaeneus to direct staff to initiate a notice ofbusinees license tax whenever a Certificate of Occupancy is issued. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to deny appeal for Morrison Express & MEC Investments, Inc. in the amount of $9500.00. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Mayor Pro Tern Dannen, Councilman Wise and Councilman Clutter. NOES: Councilman West. MATTEL, INC. AND AIR NEW ZEALAND L MrrFD: City Manager Cano informed Council Mattel, Inc. requested to continue their appeal over to June 18, 1991; Mayor Jacobson stated that Air New Zealand also requested to continue their appeal to June 18, 1991. Council Consensus to continue both appeals to June 18, 1991. COMPUTER SCIENCE CORPORATION: Shally Rothans, Computer Science Corporation - addressed Council requesting they waive the penalties and interest based on her not being aware of the buildings square footage requirements was also supposed to be included in the business license fee. City Attorney Dolley stated there is nothing within the code which allows for this as an acceptable excuse to exclude penalties and interest, and recommended denial of the request. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to deny appeal. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2. Request by GM Wallace for exemption from obtaining a Business License. Gary Wallace, Cham -Cal Engineering Co. - addressed Council requesting approval of his request for exemption from obtaining a Business License based on the fact he feels he is not in business within the City of El Segundo, and felt the Business License Form should not request personal history information. Ronald Cano, City Manager, stated after researching the El Segundo Municipal Code (ESMC) - Zoning Code staff recommends Council deny the request for exemption, and informed Council City Attorney Dolley also researched Home Occupation Business Licenses. City Attorney Dolley stated under the ESMC /Zoning Code it states a Home Occupation has to be something accomplished solely in the home, and this case the occupation does not fall under that definition. Therefore, he recommended denial of exemption request. Councilman West stated he felt Mr. Wallace should be granted exemption as long as the code does not state a business as owning a building. Councilman Wise stated the City Attorney and staff have made an interpretation and recommendation which he feels comfortable with administering. Mayor ProTem Dannen stated for the record after looking at the Business License form he only found standard questions and no questions relating to personal history. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to deny request by Gary Wallace for exemption from obtaining a Business License, and directed him to obtain a Business License. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Mayor ProTem Dannen, Councilman Wise and Councilman Clutter. NOES: Councilman West. 4/1 3. Rich Reed: Article from Washington Post On 6/21/91 'The Hard I.eesono of School Reform' (Music Reform), and proposed $400,000 City financial assistance to ESUSD. Rich Reed - addressed Council regarding a Washington Post article on "The Hard Lessons of School Reform" (Music Reform), and stated he was in favor of the $400,000 City financial assistance to the ESUSD. 4. Request to conduct a fund- raising Walk A Thon on July 20,1991- Crystal Rose, Director of Ways and Means for Pon Warner Football. Crystal Rose, Director of Ways and Means for Pop Warner Football - addressed Council asking for their authorization to hold a fund - raising Walk- A -Thon on July 20, 1991. MOVED Mayor ProTem Dannen; SECONDED by Councilman Wise to approve request with appropriate insurance. MOTION PASSED BY UNANIMOUS VOICE VOTE. Nancy Wernick, Marlo Gilbert, and Tom Henniberg from R.O.A.D. addressed Council thanking them for their past support and contributions to R.O.A.D., and presented them with a plaque in appreciation. Jim McGoldrick, 412 Oregon Street - addressed Council regarding three issues 1) feels another $100,000 is needed for the short -term financing needs of the El Segundo School District, 2) believes no need for a Parcel Tax is City has multi -year financing, and 3) requested Council not approve /adopt ordinance for Municipal Revenue Source item. Sue Carter, 832 Bungalow Street - Requested Consent Agenda Item No. 8 be pulled for discussion. 2 A SPECIAL ORDER OF BUSINESS Public Fleming on an appeal of the Planning Commission's approval of EA 255, Subdivision 91A Tentative Tract Map No. 50489 and Variance 914 to allow amub+ution of a 10 -unit townhouse - etyle condominium project with a central driyMy at 719 -721 Indiana Court. Mayor Jacobson open public hearing asking City Clerk Hart if proper noticing had been done, and if any written communication had been received by his office; City Clerk Hart responded it had been noticed by the Planning Department, and one written correspondence had been received which it was requested he read into the record as follows: "Honorable City Council, my appeal to the decision of the planning commission regarding the above noted project is based on the following facts: 1) I do not believe that the granting of the variance meeds the requirements established by state law. There are no exceptional or extraordinary circumstances applicable to this property that do not apply generally to the other property in the same vicinity and zone. None of the other parcels on this street have been allowed to share driveways. Staff and or the Planning Commission has not been able to recognize that this application involves two individual parcels. Resolution 2306 cites a "resulting 100 foot lot." The proposed variance would be materially detrimental to the public welfare and injurious to the other property or improvements in the zone. The variance for the central driveway will increase density on this block. It will establish a precedent which will be used to cumulatively increase density on this block and in every other R -3 zone in the community. The area is not able to accommodate cumulative increase of traffic and water usage at this time. a) Traffic - At the planning commission hearing, I suggested that the lack of enforcement and the increased density from some existing units on Indiana Court have already created hazardous traffic conditions. I'm sure police department records can provide the names of the children who have already been run down. Although we have complained about these hazardous traffic conditions over the years, no action has been taken. According to the California Environmental Quality Act, the cumulative impact of any such development on Indiana Court consisting of approximately 89 units. If that parcel were to be developed today, only 22 units could be constructed. That accounts for about 530 vehicle trips per day in excess of what would be considered reasonable by today's standards. If every other parcel in this block were to add one additional unit, that would add another 110 vehicle trips per day to an already hazardous block. The Environmental Check List approved by the planning commission states that this proposal will not result in the generation of substantial additional vehicular movement and failed to take into account the cumulative impact on this short one block long street. b) Water - The City Council and various other governmental agencies are telling the public that there is a water shortage. When asked about increasing density in the face of a water shortage. When asked about increasing density in the face of a water shortage, the Planning Commission claimed that the water problem was not their responsibility because the City Council has not told them what to do yet. However, in the Environmental Assessment (3h) the Planning Commission agreed that this project would not result in a substantial reduction in the amount of water otherwise available for public water supplies. Considering recent articles that claim an acre foot of water will supply 2 families per year, the cumulative impact of 14 additional families on Indiana Court would add 7 acre feet to the city usage in addition to another $2,758 in fines. If we continue combining lots and increasing density citywide, we will be encountering much larger fines. Since these fines can't be assessed against the new users, existing users will have to pay higher rates to make up for the new demands. Existing businesses with water intensive uses will have to shut down or relocate. Projections have been made which predict that the average household water bill will increase to $100 per month. Will it be the policy of this Council to increase density at the expense of senior citizens who are on fixed incomes? Can you afford to allow our planners to ignore the problem? C) Utilities - The Planning Commission concluded that the cumulative effect of increased density also would not result in the need for new systems or substantial alterations to the following utilities - water, sewers, and solid waste disposal. Presentations and study sessions before the City Council have provided facts to contradict the Commission. 2) In the past, the City Council promised residents that there would not be any more large, boxy type condo or apartment buildings with no green area. Council specifically instructed staff and the Planning Commission to review all condo projects and to provide incentives for garden type townhouse structures. The City Council objected to consolidated driveways which resulted in the high boxy type structures. If that policy is still in effect, evidence is not available in the recent projects which have been approved. I ask that this appeal be upheld and that the above - referenced variance and project be denied. Thank you for your attention. Sincerely, Verdie Faas." Kendra Morries, Planning Director, presented a background report. Discussion ensued regarding clarification on density - parking spaces /size and driveways, water consumption, traffic, and the four State requirements supporting the approval of a variance. Verdie Faas - addressed Council stating her opposition to an increase in density, traffic and water consumption problems. Cheryl Vargo, Project Representative /John Killian, Architect 5741 Rosecrans Avenue - addressed Council presenting them with the project's description and two alternatives with the pros /cons of each. Ms. Vargo gave an analysis of the project design regarding setbacks, open space - exceeds code requirement, fifteen adults /two children presently living there compared to the proposed new occupancy as being twenty adults, three times more parking, exit has a 20 foot setback with good visibility, efficient utility rooms with low flow toilets, etc., and the City's General Plan (Page 4) encourages home ownership - and applicant feels that this project meets the requirements of the General Plan and Ordinance No. 1137. 3 Donald Keller, Star Dust Apartments - addressed Council stating he was in favor of the project. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to close public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to waive further reading of the resolution and read by Title Only - with question called by Councilman West stating that the Planning Commission already approved and asked staff if this was an appeal; Ms. Morries responded that this was approved by the Planning Commission and this was an appeal asking Council to deny the project. Councilman West then stated he understood that there were some errors in the appeal process, and asked for discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor ProTem Dannen stated projects are judged individually and feels applicant has presented itself well, but he had concerns with technicalities regarding the variance in that there are four State requirements to meet a variance request approval, and this project did not meet the extraordinary circumstances. Therefore, he was opposed to approving the variance. Councilman Wise stated he felt the project fitted in well in Indiana Court and was in favor of the variance. Mayor Jacobson stated he also could not find extraordinary circumstances to grant approval of a variance. Mayor ProTem Dannen asked City Attorney Dolley for clarification on whether the applicant could withdraw their variance request at this time; City Attorney Dolley stated the applicant could withdraw their variance request at this time. RECESS at 9:05 p.m. RECONVENED at 9:20 p.m. ROLL CALL All City Councilmembers present. Cheryl Vargo asked Council if they would consider three different actions; Mayor Jacobson stated he had concerns on voting on them individually. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to waive further reading of resolution and read by Title Only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 City Attorney Dolley read Title Only as follows: RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, DENYING AN APPEAL OF THE PLANNING COMMISSION APPROVAL OF ENVIRONMENTAL ASSESSMENT EA -253, VARIANCE 91-4, AND SUBDIVISION 91 -3 /TENTATIVE TRACT MAP NO. 50489, THEREBY APPROVING TEN CONDOMINIUM UNITS WITH A CENTRAL DRIVEWAY AT 719 AND 721 INDIANA COURT. PETITIONED BY JOHN FOWLER - INDIANA COURT PARTNERSHIP. MOVED by Councilman Wise; SECONDED by Councilman West to deny appeal and adopt resolution - with Mayor ProTem Dannen calling the question. MOTION FAILED BY FOLLOWING VOICE VOTE: AYES: Councilman Wise and Councilman Week NOES: Mayor Jacobson, Mayor ProTem Dannen, and Councilman Clutter. 213 - MOTION FAILED Cheryl Vargo - asked Council to deny without prejudice to allow them the submit another application; City Attorney Dolley responded that there is no process of denying without prejudice. 2. Public Hearing second reading of an ordinance amending Sections 3.24.030, 3.24.034 3.24.040, 3.24.050, 5.08,020, 5.08.195, and 5.08.665 of the El Segundo Municipal Code regarding municipal revenue sources. Mayor Jacobson opened the public hearing asking City Clerk Hart if proper noticing had been done, and if any written communication had been received by his office; City Clerk Hart responded it had been by the Finance Department and that no written correspondence had been received by the City Clerk's Office. Jim McGoldrick, 412 Oregon Street - addressed Council stating he was not in favor of a Parcel Tax, but that he was in favor of a Gross Payroll Tax. Rick Seaker, Property Manager - LAX Business Center - addressed Council requesting the definition on when tax is charged on vacant property; City Attorney Dolley responded that this issue is one which will be addressed during the clean up legislation of the ordinance. 4 MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to close public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to read by Title Only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 City Attorney Dolley read Title Only: ORDINANCE NO. 1164 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING SECTIONS 3.24.030, 3.24.035, 3.24.040, 3.24.050, 5.08.020, 5.08.195 AND 5.08.665 OF THE EL SEGUNDO MUNICIPAL CODE REGARDING MUNICIPAL REVENUE SOURCES. MOVED by Councilman Clutter; SECONDED by Mayor ProTem Dannen to adopt Ordinance No. 1164. MOTION PASSED BY UNANIMOUS VOICE VOTE, 5/0 FL NEW BUSINESS AND REPORT - CITY COUNCHAWMBERS Councilman Clutter requested this be taken out of order. Coundlman Clutter. Councilman Clutter regretfully announced he was resigning as City Councilman after serving three years of his four year term because of fatigue from the chemotherapy treatments he has been undergoing. Further stating, working as City Councilman has been a real pleasure. Mayor Jacobson responded to Councilman Clutter's announcement that it was with regret that the Council accept his resignation, and that the Council understands that with his present health condition it is necessary, but he would be sorely missed. RECESS at 9:50 p.m. RECONVENED at 10:00 p.m. - with Councilman Clutter not returning. ROLL CALL: Present: Mayor Jacobson, Mayor ProTem Dannen, Councilmen Wise and West Absent : Councilman Clutter A SPECIAL ORDER OF BUSINESS - CONTINUED 3. Update and Presentation on negotiations with Los Angeles City Department of Airports (DOA), Federal Aviation Administration (FAA), and the City of El Segundo regarding Flight Departures Noise Mitigation Plan. City Manager Cano stated the meeting scheduled between staff, FAA, DOA, Chairman of the Noise Abatement Committee and Mayor Jacobson to discuss this issue was continued to June 5 because of a more important meeting of the Los Angeles City Council scheduled at the same time regarding the LAX Stage 2 Phaseout. He asked Council to continue this item to June 18. B. UNFINISHED BUSINESS Second reading of an ordinance to provide for the granting and regulation of Cable Television Franchisee. Mayor Jacobson introduced the item as being the second reading of an ordinance which would provide for the granting/regulation of cable television franchises. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to waive further reading of ordinance and read by Title Only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 City Attorney Dolley read Title As Follows: ORDINANCE NO. 1165 AN ORDINANCE TO PROVIDE FOR THE ESTABLISHMENT AND GRANTING OF FRANCHISES ORPRIVILEGES FOR THE CONSTRUCTION, MAINTENANCE AND OPERATION OF CABLE COMMUNICATIONS OR CABLE TELEVISION SYSTEMS AND FURTHER PROVIDING FOR THE CONTINUING REGULATION AND ADMINISTRATION OF THESE FRANCHISES AND THE ACTIVITIES RELATIVE TO THEM. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to adopt Ordinance No. 1165. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 5 C. REPORTS OF COMMITTEES, BOARDS AND Appointment of the members for the General Plan Advisory Committee. Mayor Jacobson stated the Council had decided on the appointments for the General Plan Advisory Committee along with Planning and Recreation & Parks Commission appointments announcing them as follows: General Plan Advisory Committee: John "Jack" Schott - Planning Commission Appointee William Manahan - School Board Appointee George Wiley, Sr. - Chamber of Commerce Appointee Scot Dannen - City Council Representative Hugh Greenup - Developer Representative Willard Crick - Resident Representative Steven Edelfson - Resident Representative Eric Johnson - Resident Representative Nicky Wislocky - Resident Representative Mark Butler - Alternate Mayor ProTem Dannen announced Council consensus was that all of the General Plan Advisory Committee meetings will be video taped. Planning Commission: Ray Davis III - 4 year term Recreation & Parks Commission: Dick Croxell - 3 year term Margie Randall - 4 year term 2. Request for transportation and Tree Planting Ceremony in connection with Guyamas El Segundo Sister City Association - Tim Grimmond. President. Tim Grimmond, President for El Segundo Sister City Association - addressed Council asking for their approval to provide transportation for those individuals from Guyamas while visiting, stating he understood that the Recreation & Parks Department had four mini -buses available for use - and the Association would provide the appropriate insurance required. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve a Tree Planting Ceremony on July 28, and the use of the four mini -buses for transportation with appropriate insurance coverage requirements. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 3. Resolution initiated by the Recreation & Parks Commission recommending the City Council oppose the City of Manhattan Beach's proposal to eliminate metered parking at the El Porto beach and replace it with attendant parking at a poet of $7.00 per vehicle. Bill McCaverty, Chairman ProTem of Recreation & Parks Commission - addressed Council asking their support and approval by adopting a resolution opposing the elimination of metered parking at El Porto Beach and replacing it with attendant parking at $7.00 per vehicle. Mayor Jacobson stated he preferred to continue the item until June 18 - that would still be before the Coastal Commission meeting; Councilmen West and Wise stated concerns in delaying. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve and adopt Resolution No. 3693. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor ProTem Dannen, Councilman Wise, and Councilman West. NOES: Mayor Jacobson. 3/1 D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Warrant Numbers 33829 -34066 on Demand Register Summary Number 28 in total amount of $1.666.898.86. Recommendation: Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements, emergency disbursements and/or adjustments. 2. City Council Mme► 21, 1991 Meeting Minutes. Recommendation: Approval. 6 3. Resolution establishing stop controls at the intersections of Loma Vista Street and Sycamore Avenue. ADOPTED RESOLUTION NO. W94 5. Modification to City Jail Bookinjt Area. Recommendation: Adopt plans/specifications and authorize staff to advertise for bids. 9. Award Study For Airport Attenuation Barrier On South Side Of LAX Recommendation: 1) Award the study to Harris, Miller, Miller, and Hanson, 2) direct City Attorney to prepare contract, and 8) authorize Mayor to ezecute contract upon receipt of FAA approval. MOTION by Mayor ProTem Dannen; SECONDED by Councilman Wise to enact all consent agenda items except those items called for discussion No. 4, 6, 7 and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 CALLED ITEMS FROM CONSENT AGENDA: 4. 1990 -91 Replacement of sidewalk at various locations and construction of handicap ramps on Pine Avenue - Project Number PW 91-5. Mayor Jacobson questioned City Attorney on whether he could vote on this issue; City Attorney Dolley stated he could, and Mayor ProTem Dannen stated he would be abstaining. MOVED by Councilman Wise; SECONDED by Councilman West. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Councilmen Wise and West. NOES: NONE. ABSTENTIONS: Mayor ProTem Damien. Valley ILIo_lly drainage basin fill-in. Councilman Wise stated he wants staff to have some readings on the soil and soil compaction; Councilman West concurred. Ken Putnam, Director of Public Works Department, stated the contractor would be getting a permit and would be required to abide by the Code which includes a 95% compaction - soil testing. MOVED by Councilman Wise; SECONDED by Councilman West to approve. MOTION PASSED BY UNANIMOUS VOICE VOTE. 410 City Public Library expansion and remodeling project - contract Change Order No. 8 in the amount of $14.081.08. Councilman Wise asked staff if there was an itemized breakdown, and stated concerns regarding electrical - questioning reasons for a fire panel purchase request. Mayor Jacobson stated concerns with tile change and changes in pricing, and with plumbing. Mr. Putnam responded that he understood that although all City departments had reviewed the plans, the Fire Department required an addition be made to the fire panel, and was unsure as to the exact reasons. He then asked Council if they would prefer staff re- evaluate the change order and return to them afterwards. John Whitley, Construction Manager - addressed Council to inform them that the fire panel had an additional circuit added to it. Council consensus for staff to re- evaluate the change order and return with an itemized breakdown. 8. Disposal of unneeded tbrnishingo at City Library. Sue Carter, Friends of the Library - addressed Council asking for their support by declaring those furnishings unneeded by other City Departments as being surplus, transfer the title of those surplus furnishings to Friends of the Library for $1.00 full payment, and approving an on- site auction to sell furnishings individually and /or in lots. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to 1) direct Finance Director to transfer title to any furnishings that can be used by other City departments to those departments, 2) declare remainder of furnishings as unneeded and surplus, 3) declare value thereof to be nominal, $1.00, 4) transfer title of furnishings to Friends of Library for $1.00 payment, 5) direct purchasing agent to conduct on -site advertised auction to sell furnishings individually and in lots, and 6) direct staff to process a change order to contractor to remove any unsold items remaining after auction. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 E. NEW BUSINESS - CITY MANAGER 1. Public Library - Report On Exterior Brickwork. City Manager Cano informed Council staff investigated the brickwork by going through files but were unable to find direction regarding red brick, and stated what was designed does not match what is present, and then stated should there be a cost savings at the end of the project then Council could use it to get new brick. 2. Library Renovation/Exnansion Project - Award Bookstack Bid. Councilman Wise asked staff if all submitted bids were opened and available for review by the public; City Manager Cano responded they had. Councilman Wise asked staff to research the present bid system and come up with cost saving procedures, re-bids are expensive. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to award contract to Burt C. Gentle Company in the amount of $145,702.97. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 3. Library Renovation/Expansion Project - Award Interiors Bid. Councilman Wise asked staff to explain necessity of a fish tank purchase. Mayor ProTem Dannen left dias at 10:45 p.m. Barbara Pearson, Library Director, responded that the Library is trying to establish a "living reef' as an educational tool for Science classes in the schools. MOVED by Councilman Wise; SECONDED by Councilman West to award interiors bid to BKM Total Office - $14,369.47, Mohawk Library Furniture - $21,707.80, The Sheridan Group - $8,641.29, and Brodart Company - $7,848.64 (amounts do not include sales tax). MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Councilman Wise and Councilman West. NOES: None. NOT PRESENT AT TIME OF VOTE: Mayor ProTem Dannen. 8/0 -1 NOT VOTING. Mayor Jacobson stated the specifications on wall paper were unclear, and asked staff to have Interior Decorator be more clear on specifications in the future. Mayor ProTem Dannen returned to dias at 10:55 p.m. 4. Library E mansion/Rsmodeling Project - Change in CIP to provide for three am -vice work stations, one each for the Circulation, Adult and Children's erase. Councilman Wise concerned with the additional work stations, asking staff for explanation. Ms. Pearson responded that at the time she and the interior designer met to develop plans they discovered there would not be enough work stations. Councilman Wise informed staff before deciding he would need to see rendering/plans. MOVED by Councilman West; SECONDED by Mayor ProTem Dannen to authorize transfer of $23,000 from Line Item: Furniture, Fixtures and Equipment to Line Item: Construction, and authorize change order no. 4 for the additional funding to the contract for the three service work stations. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: Mayor Jacobson, Mayor ProTem Dannen and Councilman West. NOES: Councilman Wise. 8/1 5. June 8 City Council Budget Workshop. City Manager Cano stated he wanted to verify that all of the Councilmembers would be able to attend the scheduled June 8 Budge Workshop. Councilman Wise stated he would not be able to attend, and asked to have it rescheduled; Mayor Jacobson stated the workshop would need to be rescheduled. F. NEW BUSINESS - CITY ATTORNEY - NONE G. NEW BUSINESS - CITY CLERK 1. Discussion of City Clerk's role in City Hall-Wide Records Management Program City Clerk Hart requested to withdraw his item. 1.1 H. NEW BUSINESS AND REPORTS - CITY Councilman West 1. Requested staff in the future to identify the ESMC number as it relates to agenda items. Councilman Wise Thanked the El Segundo Recycling Committee and staff for all of their outstanding efforts in getting the Final Draft completed and submitted within the time specifications. Mayor ProTem Dannen Update On Public Safety Information Phone Line. Fire Chief Sloan presented an update to Council and the public stating that staff has issued special orders to their employees on the activation of the phone line, staff has placed an ad in the newspaper informing the public to dial 911 during emergencies, and are presently working with cable television on public information scrolls. 2. Government Code Section 36512 and other pertinent Sections. Mayor ProTem Dannen stated that Government Code Section 36512 relates to the Resignation of a Councilman, and asked City Attorney Dolley to present a report on the requirements under this section. City Attorney Dolley responded under Section GC36512, should there be a vacancy on a City Council, the Council can make an appointment which would take three votes - deliberations are public and subject to the Brown Act. A decision must be made within 30 days of the Councilman's resignation. Further, Council can call a Special Election on the next election day which would be November. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to open up the position for applications for the remainder of the term which would be April, 1992. Applications would be accepted until June 14 at 5:00 P.M., and interviews would be scheduled for June 17. The City Council would announce their choice at the June 18 meeting - at which time the new Councilperson would begin. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 3. Library Trustees Board Vacana Appointment. Mayor ProTem Dannen stated that one of the individuals appointed as a Board Member was only given 60 days at the time of appointment, and he would like to appoint this Board Member to a full term. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to appoint Ray Miller for a 4 year term. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council consensus for staff to advertise for the recent vacancy due to a resignation. Staff directed to advertise the position for 30 days. 4. Mayor ProTem Dannen informed staff that he has noticed that the drinking water has a bad taste (dirt), but was not sure if other citizens had noticed this. 5. Mayor ProTem Dannen requested staff present an update report on the Fire Station Deed at the June 18 meeting. Mayor Jacobson 1. Diamond Jubilee Planning Committee Board. 2. Proposals: City of El Segando's 75 -Year Anniversary Historical Publication. Mayor Jacobson stated the Committee had recently had their first meeting, and funds would be required for their 75th Anniversary historical publication. After reviewing the four bids for the project, it was recommended Council award the contract to Industrial Graphics- Schultz Printing in the amount of $38,050.00. MOVED by Councilman Wise; SECONDED by Councilman West to award contract to Industrial Graphics -Schultz Printing in the amount of $38,050.00. MOTION PASSED BYUNANIMOUS VOICE VOTE. 4/0 Volunteer Picnic 1992: Set Month, Form Ad -Hoc Committee. eta Mayor Jacobson asked that an Ad -Hoc Committee be formed, and a list of those individuals who have volunteered their services to the community during FY 1991 to be honored at the Volunteer 9 Picnic 1992 - to be held "Volunteer Month of May ". PUBLIC COMMUNICATIONS - NONE Mayor Jacobson adjourned the meeting in memory of Mary Lou Van Vranken who passed away on June 3, 1991 after a courageous 5 -1/2 year battle with cancer. She was born and raised in Keckuk, Iowa, and married her college sweetheart, Dick Van Vranken in 1947. In 1958 they moved to El Segundo which became their home for the next 34 years. Mary Lou was a Girl Scout Leader, active member of the El Segundo PTA, the El Segundo Womens Club, the Republican Club, Guaymas -El Segundo Sister City Association, the Methodist Church, an election worker, and President of the Rotaryanns. She was a staunch supporter of her husband during his term as Mayor of El Segundo from 1980 to 1982. Whenever there was any volunteering to be done, Mary Lou was always there. She was one of ten residents of the El Segundo Herald in 1984 to save it from demise, serving as its publisher and then on its Board of Directors. Mary Lou is survived by her husband Dick, her son Bruce of Del Aire, her daughter Patty Lou of Tahoe and four grandchildren. Services will be held on Thursday, June 6, 1991 at 1:00 p.m. at the Methodist Church on Main and Mariposa. Mary Lou will be remembered as a fighter who fought hard and strong for the things she believed in, and was petite in size but a giant in spirit. Mary Lou will be missed by her friends in El Segundo and all of those whose lives she touched. CLOSED SESSION Council moved into closed session at 11:37 P.M. pursuant to applicable law, including the Brown Act (Government Code Section 54950, et seg) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters as follows: GC 54956.9(b) (City might have significant exposure to litigation 1 Matters ADJOURNED at 11:37 P.M. to June 17, 1991. Ronald L. Hart, CMC /AAE City Clerk 10