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1991 APR 16 CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL MINUTES - APRIL 16, 1991 CALLED TO ORDER at 7:00 p.m. by Mayor Jacobson. INVOCATION given by Pastor Dennis Estill, El Segundo Foursquare Church. PLEDGE OF ALLEGIANCE given by Councilman Wise. PRESENTATIONS City Council proclaimed Water Awareness Month as May, 1991. Councilman Wise presented the Proclamation to Ken Putnam, Public Works Director. 2. City Council proclaimed Fire Service Awareness Day as May 11, 1991. Mayor Jacobson presented Proclamation to Fire Chief David Sloan. ROLL CALL Councilman Clutter - Present Councilman West - Absent Councilman Wise - Present Mayor ProTem Dannen - Present Mayor Jacobson - Present PUBLIC COMMUNICATIONS - (City Business Only - 6 minute limit) Two individuals addressed City Council. Bill Mason, President Elect - Chamber of Commerce - addressed Council stating he would like to speak on the City's General Plan Advisory Committee item when it comes up. Mayor ProTem Dannen wished to thank DESI and the Chamber of Commerce for their support for the American Red Cross Blood Drive. The City of Hawthorne's Mayor asked him to be the City of El Segundo's representative in an effort to provide funds to the American Red Cross who for years has supported our troops, and continue to support our troops by providing necessary supplies, and takes care of families. It proved to be a success with the help of staff member Julia Abreu, Susan Schoefiled -DESI, Bill Mason - Chamber of Commerce, and all of those other volunteers who contributed their time and efforts. 1. DESI Request To Hold Annual "LETS DO LUNCH" Program during month of May. Kevin Mortesen of DESI addressed Council asking for their support to hold the annual lunch during May in the City Hall Plaza. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to approve the request as submitted. MOTION PASSED BY UNANIMOUS VOICE VOTE. Council wished DESI another successful year. 2. Request To 1) Hold a "Tribute to the Troops" Ceremony On May 30, 2) For City Council to Proclaim Week of May 27th as "Tribute to the Troop@" Week. Dominique Sorenson of the Chamber of Commerce addressed Council requesting their support to hold a Tribute to the Troops Ceremony from 11:30 -1:00 on May 30 in the City Hall Plaza with music and entertainment, and asked them to proclaim Week of May 27 as Tribute to the Troops Week. MOVED Councilman Wise; SECONDEDby Mayor ProTem Dannen to approve requests. MOTION PASSED BY UNANIMOUS VOICE VOTE. A. SPECIAL ORDER OF BUSINESS 1. PUBLIC HEARING - Second Reading Of Ordinance granting a temporary amnesty for penalties and interest for unpaid taws due pursuant to tax imposed on unoccupied property available for rental property pursuant to Section 5.08.020(b) of the El Segundo Municipal Code. Mayor Jacobson asked City Manager Cano if this had been public noticed as a public hearing; City Manager Cano replied it had not per direction of the City Attorney, and that he was aware it should have been placed under Unfinished Business as a second reading. Mayor ProTem Dannen informed the public that this ordinance was necessary due to the small print being overlooked in the tax law, and in order to ask for honesty and equity in the taxation policy and not place penalties unnecessarily. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to read Title Only. MOTION PASSED BY UNANIMOUS VOICE VOTE. City Attorney Dolley read Title Only as follows: ORDINANCE NO. 1162 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO GRANTING A TEMPORARY AMNESTY FOR PENALTIES, AND INTEREST FOR UNPAID TAXES DUE, PURSUANT TO THE TAX IMPOSED ON A PROPERTY AVAILABLE FOR RENTAL PURSUANT TO SECTION 5.08.020(B) OF THE EL SEGUNDO MUNICIPAL CODE. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to adopt Ordinance No. 1162. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2. An ordinance amending Section 10.20.010 of Chapter 10.20 of Title 10 of the El Segundo Municipal Code reeardine Heavy Vehicles and EouiDment. Mayor Jacobson stated this was a new ordinance established in order to comply with State Law which requires no public hearing, it was amending Section 10.20.010 of Chapter 10 of Title 10 of the El Segundo Municipal Code Heavy Vehicles and Equipment. Mayor ProTem Dannen informed the public that this ordinance will bring the City into compliance with a recent change at the State Law, and is available for public review in the City Clerk's Office or the Public Library. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Wise to read Title Only. MOTION PASSED BY UNANIMOUS VOICE VOTE. City Attorney Dolley read Title Only as follows: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AMENDING SECTION 10.20.010 OF CHAPTER 10.20 OF TITLE 10 OF THE EL SEGUNDO MUNICIPAL CODE REGARDING HEAVY VEHICLES AND EQUIPMENT. INTRODUCED by Mayor ProTem Dannen. 3. Continued Public Hearine - On a Water Conservation Ordinance. Mayor Jacobson opened the public hearing for public comments; being no one addressed the Council he asked for a motion to close that portion of the meeting. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2 City Manager Cano informed Council the West Basin Municipal Water District did roll back water conservation from 30% to 20 %. Ken Putnam, Public Works Director, presented a brief report stating since the adoption of Urgency Ordinance No. 1160 the continuing drought conditions forced the West Basin Municipal Water District ( WBMWD) and the Metropolitan Water District (MWD) to approve a 30% reduction from the 20% reduction. Therefore, on April 2 staff presented this ordinance to change the 20% to 30% in order to comply with the WBMWD and MWD new water reduction rate. At that time, the public hearing was continued in order to observe the results of the WBMWD's and MWD's meeting. At their meeting they decided to remain at 20% and not increase to a 30% reduction requirement, therefore staff felt this ordinance was no longer required. He asked Council to receive and file staffs report and deny the adoption of this ordinance, and direct staff to continue with Ordinance No. 1160 and Resolution No. 3678. MOVED by Councilman Wise; SECONDED by Mayor ProTem Dannen to deny adoption of ordinance, and direct staff to continue using Ordinance No. 1160 and Resolution No. 3678. MOTION PASSED BY UNANIMOUS VOICE VOTE. B. UNFINISIIED BUSINESS - NONE C. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Request Authorization To Advertise For Vacancy On Planning Commission. Mayor Jacobson stated staff was requesting authorization to advertise for applications to fill one vacancy on the Planning Commission. MOVED Mayor ProTem Dannen; SECONDED by Councilman Wise to authorize staff to advertise for one vacancy on the Planning Commission. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2. Request To Create General Plan Advisory Committee (GPAC) To Work On City's General Plan Update Project. Mayor Jacobson stated staff was requesting Council approve the creation of a General Plan Advisory Committee and authorize staff to advertise for applications to fill nine positions on this Committee. Bill Mason - Chamber of Commerce - addressed Council asking them to consider the Chamber of Commerce's recommendations for members as follows: David Steel- Hughes Aircraft, Hugh Green - Kilroy Industries, Dick Rosas- Northrup Corp., Carl Nordquist- Rockwell Industries, Jerry Saunders - Continental Development Corp., Chevron Representative to be designated, and One Member At Large to be designated by the Chamber of Commerce, along with some residents. Councilman Wise stated he understood there were only nine vacancies which he felt could be enlarged. Councilman Clutter stated that the last committee consisted of a large amount which resulted in problems. Mayor Jacobson stated that the meetings would be open to the public for comment, and the Council hopes that anyone who had an interest attend and voice their recommendations. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to approve creation of a nine member General Plan Advisory Committee for the City's General Plan Update project, and authorized staff to advertise for applications. MOTION PASSED BY UNANIMOUS VOICE VOTE. D. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3 1. Warrant Numbers 32557 -32907 on Demand Register Summary Number 19 in total amount of $1,838,394.77. Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments. 2. City Council meeting minutes of April 2, 1991. Recommendation - Approval. 3. El Segundo Public Library Literacy Project - twelve month review and evaluation. Recommendation - Receive and file. 4. City Council approval of a 3 -year contract to provide professional audit services to the City of El Segundo. Recommendation - Approve a 3 -year contract to provide professional audit services to the City of El Segundo, and authorize the Mayor to execute a contract on behalf of the City with the firm of Lance, Soll & Lunghard. 5. City Council approval of a contract to provide Fixed Asset Appraisal Services to the City of El Segundo. Recommendation - Approve a contract to provide Fixed Asset Appraisal Services to the City of El Segundo, and authorize the Mayor to execute a contract, on behalf of the City, with the firm of Marshall & Stevens. 6. CALLED 1 ED FOR DISCUSSION BY COUNCILMAN WISE. 7. CALLED FOR DISCUSSION BY MAYOR PROTEM DANNEN. 8. State Water Resources Control Board - Hearings on a plan for use of water from the San Francisco Bay, Sacramento - San Joaquin Delta Estuary. ADOPTED RESOLUTION NO. 3685. MOTION by Mayor ProTem Dannen; SECONDED by Councilman Wise to enact all consent agenda items except Called For Discussion Items #6 and #7. MOTION PASSED BY UNANIMOUS VOICE VOTE. CALLED ITEMS FROM CONSENT AGENDA: 6. Request Approval To Purchase Public Library Bookstacks, End Panels, and Canopies for the New Addition/Renovation of the Library. Councilman Wise asked staff for reassurance on the specifications; City Manager Cano replied that although they need a functional Library, staff must also be conscious of the expenses involved. He informed Council that the State Library has specific requirements which staff is trying to meet in an efficient way, and staff will be asking authorization to advertise for bids at the Council's May 7 meeting. Councilman Wise asked if it were possible to go back to Charles Walton to get some alternatives; City Manager Cano replied staff would like permission to advertise for bids, and concurrently check with Architect Engineer. He then stated the problems are that you have a move -in date scheduled - to the extent that there are some cost savings - and staff will bring this information to the Council, even if it delays the project. Another alternative Mr. Cano stated would be for staff to speak with the Architect Engineer first then bring it back to the Council on May 7 but this would be a two week delay. Mayor Jacobson asked staff if the Architect Engineer had an augmented bid Council could approve this evening, and make it as part of this bid package; Councilman Wise was in agreement. City Manager Cano responded that staff will make the effort to do this and should they have any problems, they will inform Council at their May 7 meeting. MOVED by Councilman Wise; SECONDED by Councilman Clutter to approve specifications, and authorized staff to advertise for competitive bids with alternates included in the bid package. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4 7. Request To Return Scoreboard To El Segundo Unified School District. Mayor ProTem Dannen stated the Chevron Refinery donated a scoreboard to the School District valued at approximately $10,000 which was located at the football field. Recently, a new scoreboard was donated to the Plunge and the School District was asking that the old one be returned to them. MOVED by Mayor ProTem Dannen; SECONDED by Councilman Clutter to authorize return of the scoreboard to the School District. MOTION PASSED BY UNANIMOUS VOICE VOTE. E. NEW BUSINESS - CITY MANAGER 1. Request Authorization To Retain Moving Services From Western Mayflower Moving & Storage, Inc. In Two Phases For the Public Library. City Manager Cano presented a report to Council asking authorization to retain moving services from Western Mayflower Moving & Storage, Inc. to move the Library, its collections and furniture in two phases totalling $23,904. Mayor ProTem Dannen stated he was in agreement with staffs recommendations as long as it did not exceed $23,904, and that staff should make sure the contract is a fixed contract not -to- exceed $23,904; Council concurred. MOVED by Mayor ProTem Dannen; SECONDEDby Councilman Wise to authorize staff to retain moving services not to exceed $23,904. MOTION PASSED BY UNANIMOUS VOICE VOTE. 2. County Traffic Signal Sychoinization Program - Aviation Boulevard and Rosecrans Avenue. City Manager Cano presented a brief report to Council stating this was a proposal to participate in a County Traffic Signal Synchronization Program for Aviation Boulevard and Rosecrans Avenue at a grand total for project of $264,000 - which City's contribution would be $64,000. Mayor ProTem Dannen stated for the record that he is willing to support participation in this program and the allocation of $64,000 as the City's contribution if he could get Council's consensus to send a letter to the City of Los Angeles City Council, Board of Airport Commissioners (individually), and the Director of the Federal Aviation Administration indicating that El Segundo is willing to work with Los Angeles Airport, willing to synchronize City's signals and make the flow of traffic easier - but in return the City of El Segundo expects consideration of noise reduction and early fly -overs in return for their show of good faith. Councilman Clutter asked if there was a time element involved for the allocation of these funds; Mr. Putnam responded that all of the other city participants in the County had responded already and that the County would like to get started as soon as possible on their bid process in order to complete it by end of summer. Mayor Jacobson stated the City has about $54,000 in ATC (Aid to Cities) money which is available to use on this program. MOVED by Councilman Wise; SECONDED by Councilman West to approve project with the condition a letter containing the information requested by Council be sent to those individuals stipulated. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3. Oral Update Statue Report On Enforcement of LAX Noise Abatement - Early Turns. City Manager Cano presented an oral report on the status of enforcement of the LAX Noise Abatement Early Turns issue stating that staff will be presenting a report to the Council at their May 7 meeting. RECESS at 7:55 P.M. RECONVENED at 8:05 P.M. F. NEW BUSINESS - CITY ATTORNEY - NONE 5 G. NEW BUSINESS -CITY CLERK - NONE H. NEW BUSINESS AND REPORTS - CITY COUNCII.MEMBERS Councilman Clutter - NONE Councilman West - NONE Mayor ProTem Dannen left dias at 9:05 P.M. Councilman Wise: 1. Discussion/Direction: Code Enforcement Issues Regarding Sterling Suites. Councilman Wise stated he has had numerous complaints against Crown Sterling Suites with regards to the Conditional Use Permit 83 -10, Number 3 and the Judgement. He stated that he understood that the window coverings had been taken care of and asked on what date that had been done. Ms. Morries responded that mylar was placed on the windows in July, 1990; City Manager Cano added that at the same time an inspection was performed on the notification labels on the doors informing patrons not to open doors unless in emergency. Councilman Wise stated he received complaints that the sliding doors have been opened by patrons on various occasions, and asked if a hotel representative was present. Tim Gross, Assistant Manager - addressed Council stating the mylar coverings were done July, 1990, and security inspections are performed periodically - not set schedule - evening managers inspect twice per shift, and the graveyard manager performs four inspections between the hours of 10:00 P.M. -6:00 A.M. - so within a 24 hour period there are six security inspections performed. Councilman Wise read the following concerns into the record: 1) Man on a balcony directly over the people with a video camera in which the Police Dept. responded because they thought it was a gun, 2) People coming out with profanity, 3) People urinating off of the balconies, 4) Loud parties, and one of the biggest complaints and concerns was 6) Allowing people to look down into residential property. Tim Gross responded that they do periodic checks on the sliding doors, but cannot always catch violators, and they do not allow parties and stop them when observed. The doors may have to be opened should there be a plumbing/maintenance problem to dry the rugs. Councilman Wise asked if the new electro signs went through the proper departments for authorization and permits issued. Ms. Morries responded that there were no plans /drawing submitted to the Planning Department for consideration, and would check on the permits. Tim Gross responded that they worked through their corporate office which stated permits were in order and then placed the signs up about two weeks ago. Councilman Wise stated there are inexpensive audible door alarms or other alarms which could be used, and asked Mr. Gross if they would consider do a study on this, and submit a report to staff for their May 7 meeting. Along with copies of any sign permits within the next 18 hours. Councilman Wise informed staff of a complaint regarding someone living in a camper /motorhome within the proximity of this hotel and asked that they look into it and report back to Council. 2. Discussion/Direction To Staff On City Laws Pertaining To Residential Use of Trailers and/or Motorhomes (recreational vehicles). Councilman Wise informed staff he had received complaints about dumping near the Crown Sterling Suites, and asked the Code Enforcement Officer to research these complaints of dumping and then report back to Council on status. D Mayor ProTem Dannen returned to dies at 9:25 P.M. Mayor ProTem Dannen: 1. Discussion/Direction To Staff Regarding City Use Of MAX Buses During The Daytime. Mayor ProTem Dannen stated he wanted to speak about MAX Buses which El Segundo participates in where South Bay employees are transported through the commercial area by use of Sepulveda Boulevard. When the Council originally voted on it, he understood that it would allow residents to use those buses during the odd hours when non - operational - for use inside the City - also understanding it would cost a certain amount of money, but that Capital Equipment would be made available to the City. He stated he found out through some process that the City is preempted from doing that. Mayor ProTem Dannen felt that the City is in the position to use Prop A funds to operate those buses in El Segundo, particularly around lunch time, to transport people from east to west and back - to improve the downtown commercial business. Also, it was a convenient way to have a transportation system within the City which even the children could make use of to go to and from school, instead of the School District transporting them in buses - which will save them money. Mayor Jacobson stated he has agendized this for the next meeting at the MAX Policy Sterring Committee, and that the reason it was cut out to start with was that somewhere in the writing of the proposal for the grants for the buses themselves, they had left that portion out. With all of the fighting with RTD over, and the start up, it was postponed to be done later. Now that the operations are going it can be done, and therefore the City is going to make to effort to do so. 2. Agendize The Following For May 7 - Discussion/Possible Action: A. Enforcement on Indiana Court - Bootleg Apartments. B. Stop Signs at Sycamore and Loma Vista. C. Video Library On City Council Meetings - Permanent Record. Mayor Jacobson: 1. Asked To Have The Following Agendized for May 7. A. Preparation of City Council Agendas/Packets. Discussion and Possible Action. B. City's 640 -CITY Phone Line In Operation - Report By Staff. Discussion and Possible Action. PUBLIC COMMUNICATIONS Mayor ProTem Dannen left dial at 9:37 P.M. Delan and Eddi Warwick, 1205 East Acacia - addressed Council stating that Crown Sterling Suites was not a good neighbor, and it is the first time in three years they have been in compliance with the judgement and conditional use permit. They asked Council for action to be taken on all of the complaints. Mayor ProTem Dannen returned to dies at 9:47 P.M. Stu Aplin. Acacia - stated he has called the 322 -9114 Complaint Number on noise complaints, but the complaints are not followed up on, and asked Council to have staff follow -up on all complaints. MEMORIAL Mayor Jacobson adjourned the meeting in memory of Dorothy E. Wallace who died on April 9, 1991 of a massive heart attach. She was born in North Dakota on August 13, 1912 and moved to El Segundo in 1941 where she lived until her death. Dorothy was a loyal and compassionate employee of the City of El Segundo for 34 years, having served in the Water Department from June, 1941 until December, 1975. Since her retirement, she had kept busy with her family and 7 friends and took great pride in her lovely home and garden. She was an avid fan of the Los Angeles Dodgers. Dorothy is survived by her brother, Bud; her sister, Adriel; her two grand- children, Kristin and Amy; and by her daughter -in -law, Patti. She will be remember for her friendly smile, her lifting and contagious laughter, and by the animated, exhuberent and genuine interest she took in the lives of the many people she knew. "A better legacy than this, no man can leave." Dorothy will be missed by her friends in El Segundo and all of those whose lives she touched. CLOSED SESSION Council moved into closed session at 9:55 P.M. pursuant to applicable law, including the Brown Act (Government Code Section 54950, et seg) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and /or existing litigation and /or discussing personnel matters as follows: GC 54957 Personnel Matters 1 Matter GC 54957.6 Employee Group Negotiations 1 Matter ADJOURNED at 9:55 P.M. to Tuesday, April 23, 1991 at 7:00 P.M. Ronald L. Hart, CMC /AAE City Clerk E:3