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1991 APR 09 CC MINEL SEGUNDO CITY COUNCIL MINUTES JOINT CITY COUNCIL AND RECYCLING COIVIIVIIT'IEE WORKSHOP - APRIL 9, 1991 CALLED LED TO ORDER at 7:30 p.m. by Mayor Jacobson. PLEDGE OF ALLEGIANCE given by Gail Church ROLL CALL Councilman Clutter Councilman West Councilman Wise Mayor ProTem Dannen Mayor Jacobson Present - Absent - Present - Present - Present PUBLIC COMMU)\IICATIONS - (City Business Only - 5 minute limit) A. SPECIAL ORDER OF BUSINESS 1. NONE Gail Church presented a brief overview of the Committees report and their recommendations, and asked on behalf of the Committee for Council direction on the preliminary draft. She stated Chapter 2 of the SRRE "Goals and Objectives Statement" will also contain information about El Segundo's philosophical approach to waste management which is something they hope to get from this workshop. Ms. Church stated the Committee performed a survey with the residents and business community which resulted in that the public wanted to know 1) the greatest environmental impact, 2) wanted a program being easy to follow, and 3) wanted a low cost program. Another major concern was saving the City money which the Committee has been able to achieve by 1) saving $100,000 on a waste generation analysis, 2) saving approximately $100,000 on the SRRE, and 3) the recommended programs in the Plan are voluntary which other cities are spending approximately over $100,000 to implement. Ms. Church then informed Council she found out earlier in the day that staff had sent copies of this draft Plan out on Friday into public circulation for comments - in the name of the Committee - without their knowledge or authorization. The draft was sent to outside cities, the county, State Integrated Waste Management Board incomplete as follows: 1) the Waste Generation Analysis was not in the draft Plan, 2) part of the SRRE was missing - which the Committee just distributed to Council this evening, 3) Statement of Goals and Objectives was not in the draft Plan, 4) Executive Summary Section - which content will be placed in after this workshop - was sent out with just committee comments. She stressed that the Committee is very upset about this draft Plan being distributed in its present condition without their knowledge and /or authorization. Mayor Jacobson asked staff why the draft Plan was distributed this way. City Manager Cano replied that staff was aware the Plan was incomplete but the City Attorney advised them that the time period for submission had expired, therefore, it was sent out for circulation/review for comments only. Mayor Jacobson asked Assistant City Attorney Young how many other City's had distributed theirs; he responded that a number of them have prior to Friday, and Council could continue to refine their Preliminary Draft SRRE - which is a significant concept - and is what the State has stipulated. Furthermore, the Preliminary Draft SRRE has two comment periods 1) 45 days and 2) 30 days, and when the second comment period is finished the City can have its hearing on the adoption. Also, at the end of this process, there is CEQA requirements to comply with - which is another 30 day review period 1 and July 1 is the due date for this Plan. Mayor Jacobson stated that this July 1 date had possibilities of being extended. Councilman Wise asked staff if anyone had responded to this Preliminary Draft Plan; Ms. Church stated she spoke with the Waste Management Board earlier in the day, and that they informed her the Plan was incomplete - missing several components - but that they had not had enough time to review it yet. She stated that the Assistant City Attorney Young's timeline and the Waste Management Board's timeline do not coincide with each other. Furthermore, in the Waste Management Board Regulations it states: In accordance with Government Code Section 15376 the review period shall be a minimum of 30 days - median 38 days - and maximum of 45 days for the Preliminary Draft document. Assistant City Attorney Young responded that the Preliminary Draft was required to go out for review no later than the middle of March, 1991. Mayor Jacobson asked staff if a letter explaining just how `preliminary' this Preliminary Draft was, accompanied this document; Kendra Morries, Planning Direction, responded one had which stated it was a preliminary draft and that there would be ongoing work being performed on it. Also, she had sent it out for review based upon the recommendation of the Assistant City Attorney Young's report that it was already late getting out for comments, and that staff received a call confirming receipt of the Preliminary Draft document which started the first review period of 45 days. Ms. Church stated the Waste Management Review Board informed her they would return this draft document should the El Segundo City Council authorize so - which would allow the Committee the opportunity to submit a complete document and get back on their timetable. Councilman Wise asked if it would be feasible to do this due to the 45 day review period requirement, and could they separately submit those items that were not included, and would those items submitted separately being a new 45 day review period cycle with each submission. Councilman Clutter stressed concerns regarding volunteers enthusiasm and did not want to see their hard work or feelings change because of this action; Council concurred. Mike Kretsmire, Committee Member and attorney with Law Firm of Sidney and Austin in Los Angeles, addressed Council stating he had worked with the Committee in interpreting the rules /regulations of the Waste Management Review Board, and he was in disagreement with the Assistant City Attorney's interpretation of the deadline date. After a lengthy discussion, it was Council's consensus that the Assistant City Attorney Young and Mr. Kretsmire depart and meet in the West Conference Room to discuss the timetables and then report back to Council with the results; both concurred and left the Chamber. RECESS at 8:30 P.M. RECONVENED at 8:45 P.M. Mayor ProTem Dannen recommended a letter be sent requesting the submitted Preliminary Draft Plan be returned to the City, and the document be prepared to include all elements /corrections, and then resubmit for review. The letter will include a date of resubmittal, and understanding the possible fines involved - he stated that he felt the Committee would not let the City down. Also, he recommended staff be given direction to contact City's Lobbyist explaining their position, and send a letter of support to the League of California Cities. Councilman Clutter recommended the letter also stipulate that due to no due 2 date guidelines, it was unclear as to when the documents are due, which is the reason why this incomplete draft as sent out for review. City Manager Cano suggested that the letter go out tomorrow in Mayor Jacobson's signature asking for a retraction, and that the City of El Segundo supports a six -month extension. Mr. Kretsmier returned to Chamber and addressed the Council stating that the Committee understood there have been, and will continue to be, many obstacles to overcome, but they would appreciate better communication between staff and the committee in order to avoid future problems. Ms. Church introduced the Executive Summary and the Goals and Objectives Section stating that this section is presently being written, and then she introduced the Solid Waste Generation Analysis which is the basis of the entire document, and it contains the data needed - and was one of the elements which was not included in the distributed document. Mayor Jacobson left dias at 9:40 P.M. returning at 9;42 P.M. Councilman Wise left dies at 9:44 P.M. returning at 9:46 P.M. Councilman Wise asked Ms. Church how the Board felt about a volunteer committee handling this instead of a consultant; Ms. Church replied that they were behind the committee, and she felt it would also get special consideration. Mr. Truillo addressed Council on the charts containing the composting information stating that the percentages were derived from the compost survey performed by Bob Metcalf, and that the totals were derived from BFI for residential - and other haulers. The commercial had more trash than residential, therefore they would be expected to recycle more. Council stressed their appreciation to those volunteers for all of their hard work and dedication. Mayor Jacobson asked if the Committee recorded any specific direction on certain issues; Ms. Church asked what the City's square footage was; staff responded 5.5 sq.mi. Ms. Church reported that there had been a 10% reduction in the residential areas. Susan Scott introduced the Source Reduction Element giving a brief overview of the section stating a supplement containing their recommendations will be added to the Plan later on. Discussion ensued regarding alternatives to source reductions. Margo Nelligan addressed Council regarding commercial alternatives and those source reductions already being followed, then introducing the Recycling Element and those alternatives recommended. The Committee introduced the individual components of the Plan asking Council for direction. Mr. Kretsmire stated that he and Assistant City Attorney Young discussed the timetables and came into agreement - with Council's and Committee's concurrence - to leave the submitted Plan and the Committee will submit the revised Preliminary Draft SRRE on Monday, April 15. By doing this, the City will not stop the time clock, and will show a good faith effort on behalf of the City of El Segundo. Mayor Jacobson stated that a letter would be sent out to the City's Lobbyist for support of the six -month extension. Council's consensus to agendize for May 7 regular meeting a staff report to be submitted by committee on the El Segundo Integrated Waste Management Plan. 3 PUBLIC COMMUNICATIONS NONE CLOSED SESSION - NONE ADJOURNED at 10:30 P.M. to April 15, 1991 at 7:00 P.M. Ronald L. Hart, CMC /AAE City Clerk 4