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1989 SEP 19 CC MINEL SEGUNDO CITY COUNCIL MEETING - SEPTEMBER 19.1989- 7:OOPM CALL TO ORDER at 7:00 p.m. by Mayor Jacobson INVOCATION given by Rev. David Tinoco, United Methodist Church PLEDGE OF ALLEGIANCE led by Mayor ProTem Dannen PRESENTATIONS 1. Mayor Jacobson proclaimed October 8 -15, 1989 as Fire Prevention Week ROLL CALL Councilman Anderson- present Councilman Clutter- present Councilman Dannen- present Councilman West- present Mayor Jacobson- present PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) 1. Willard Cirk 1414 E. Mariposa expressed concern regarding pornographic material being sold in newsracks throughout the City. It was the consensus of Council to direct staff to review this matter. Councilman West made reference to a anonymous letter received by Council concerned about a purported lack of response by the El Segundo Police. Councilman West cited facts with respect to the low crime rate in the City of El Segundo and asked that individuals come forward with complaints, identify themselves as a more effective means to rectify given situations. Mayor ProTem Dannen stated he had received a phone call from a resident concerned about incidents at Main Street and Imperial Avenue. Mayor ProTem Dannen suggested holding an open hearing to receive public input and concerns. City Manager Ron Cano stated he could agendize this item for the next City Council Meeting and have Chief Meehan make a presentation on crime rate facts for the City. It was the consensus of Council to agendize this item for presentation at the next Regular City Council meeting of October 2, 1989. SPECIAL ORDERS OF BUSINESS - NONE UNFINISHED BUSINESS - NONE REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Recreation and Parks Commission Recommendation for Fees and Charges for Recreation Identification Cards for residents and fees for non - residents use of Recreation and Park Services. City Manager Cano stated the Recreation and Parks Commission had completed their study on fees for the use of the facilities and asked the Chairman of the Parks Commission, Dick Croxall to report to Council. Chairman Dick Croxall stated the Parks Commission reviewed the fee charges for the Recreation Identification Cards issued to residents and the feasibility of implementing fees for the use of Recreation and Park services by non - residents. It is recommended (1) Council Minutes September 19, 1989 REPORTS OF COMMITTEES, BOARDS AND COMMLSSIONS-continued that the Plunge and outdoor pools charge $2.00 per person for an estimated revenue of $26,000 per year and $16,000 additional cost for implementation. The Racquetball Courts would have a charge of $9.00 per hour with a estimated revenue of $1,350 per year and no additional cost for implementation. The Paddle Tennis Courts would have a charge of $4.00 per hour and an estimated revenue of $600 per year and no additional cost for implementation. The Picnic areas, Mr. Croxall continued, would be charged according to the number of employees in attendance: 25 or less would be charged $50 (Picnic) / $100 (BBQ) / $200 (Fire Circle); 26 to 49 $75 (Picnic) / $150 (BBQ) / $250 (Fire Circle); 50 & more $100 (Picnic) / $200 (BBQ) / $300 (Fire Circle). Recreation class registration would assess $10.00 surcharge per class. The commission further recommends that the issuance of 1990 Recreation identification cards for residents be increased: Children and Senior Citizens $3.00 and adults $6.00. Commissioner Croxall concluded by stating the tennis and basketball courts would need to be enclosed, an approximate cost to the City of $10,000 in order to institute fees. Currently, the courts are not in view of the checkout counter and would be difficult to police. Council expressed concern regarding the baseball fields being used by industry. Director of Parks and Recreation, Bob Wynn stated industrial leagues are El Segundo industry or local resident teams. The Company is recognized as a resident and most, if not all employees are residents of El Segundo. Councilman West MOVED, to approve all fees as presented by Commissioner Croxall. MOTION DIED FOR LACK OF SECOND. Councilman Clutter asked that this entire matter be postponed to obtain further information on the cost of the enclosure of the basketball and tennis courts. He stated he felt the City has a major problem in those areas due to the large usage and improper language that is used by some of the participants using the subject areas. Councilman Anderson suggested that the fees for children (under 18) and Senior Citizens be reduced to $2.00. Councilman West MOVED, Councilman Anderson SECONDED to reduced the fees for resident identification cards for children and Senior Citizens residents to $2.00. MOTION CARRIED BY UNANIMOUS VOICE VOTE. Mayor ProTem Dannen suggested the fees for the Plunge and outdoor pools be raised to $3.00 per person and the following fees for the picnic areas be considered: 25 or less people $50 (Picnic) / $75 (BBQ) / $100 (Fire Circle); 26 -49 persons $75 (Picnic) / $125 (BBQ) / $200; and 50 or more employees $100 (Picnic) / $150 (BBQ) / $250 (Fire Circle). Mayor Jacobson asked if the picnic areas were utilize by industry. Director of Recreation & Parks, Bob Wynn stated they are used most frequently by industry and the breakdown in cost for cleanup, bathroom facility use and miscellaneous other costs are included in these fees. He added that at no given time are all the picnic areas allowed to be pre- booked by industry; at least half are always available for the use of local residents. Councilman West MOVED, Mayor ProTem Dannen SECONDED to implement the fees as outlined by Mayor ProTem Dannen. MOTION CARRIED BY UNANIMOUS VOICE VOTE CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. (2) Council Minutes September 19, 1989 CONSENT AGENDA-continued for funds under the Approve request to make application and approve Roberti - Z'berg- Harris 2. Replacement of playground equipment at 5 parks. Adopt plans and specifications and authorize staff to advertise for bids. 3. Called for discussion by Councilman Anderson 4. Warrants Nos. 22121 -22333 Demand Register Summary Number 5 in total amount of $1,373,506.75. Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. Councilman Anderson MOVED, Mayor ProTem Dannen SECONDED to approve the remaining items listed under the Consent Agenda. MOTION CARRIED BY UNANIMOUS VOICE VOTE. CALL ITEMS FROM CONSENT AGENDA 3. Recommendation to Approve Tract Map No. 47247 -400 and 408 Richmond Street. Adopt Resolution Approving Final Tract Map for Tract No. 47247 for 10 unit Condominium Project. Councilman Anderson expressed concern regarding fences installed during the initial construction periods on new development. He has noted that gates, or fence exteriors have opened directly into the street or on sidewalks and asked that a periodic check be made at all future project sites to confirm that all City permit regulations are being in compliance. Councilman Anderson MOVED, Mayor ProTem Dannen SECONDED to approve as presented by staff. MOTION CARRIED BY UNANIMOUS VOICE VOTE. NEW BUSINESS -CITY MANAGER 1. Request Approval of Single Source Contract - Foaming of Sewer Lines in the amount not to exceed $17,000.00 City Manager Ron Cano stated staff recommendation was to approve waiving the bidding procedure for the foaming of Sewer Lines and authorize staff to issue purchase order to PSM Corporation. Director of Community Development, Lynn Harris addressed Council and stated this procedure, if realized by the City, might show an annual savings of up to $2,176.00 if the equipment were purchased. The comparison, however, is relative to footage required to be foamed. Below about $13,000 per year, contracting is more economical. There is uncertainty regarding maintenance, upkeep of the equipment and service life of the equipment. The storage of chemicals and the foaming equipment would be assumed as well as an increased risk to the city staff from handling chemical herbicides. Staff diversion from other duties is a factor as is special disposal requirements for the chemical containers and any unused or decomposed chemical. Ms. Harris continued by stating the equipment would be idle for all but seven days of the year and the purchase of this equipment would commit the City to this method of treatment for the future. The City has become aware of two other cities recently weighing this same issue and have come to similar conclusions. The potential savings are not significant enough to warrant purchase of the equipment at this time. Director Harris concluded by stating that staff recommends that normal bidding procedures be waved and authorize staff to issue a purchase order to PSM Corporation for root control services during FY 1989 -90 in accordance with their letter quotation and in an amount not to exceed $17,000.00 (3) Council Minutes September 19, 1989 NEW BUSINESS -CITY MANAGER- continued Mayor ProTem Dannen MOVED, Councilman Anderson SECONDED to approve staff recommendation. Councilman West asked City Attorney Dolley if there might be a conflict of interest in his voting on this procedure since the sites of the proposed project are often near his home. City Attorney Dolley assured Council that although this procedure might occur within 300 foot of any Councilman's home, this was an item that affected all and would not be a conflict of interest possibility. MOTION CARRIED BY UNANIMOUS VOICE VOTE. NEW BUSINESS -CITY ATTORNEY - NONE COUNCILMOV RERS REPORTS AND RECOMMENDATIONS - Councilman Anderson Stated he was pleased over the upcoming interviews scheduled for the Wall of Honor Committee on September 26,1989. Council Anderson also introduced a new community member, Mr Mike Holmes, New General Manager of Chevron. - Councilman Clutter Confirmed with City Manager Cano that a review of the basketball courts would be done by staff with possible recommendations for improving the situations as they now exist. - Councilman West Confirmed his position on a cordial working relationship with the school district in any future dual endeavor between the district and the City. -Mayor Pro Tem. Dannen - NONE -Mayor Jacobson Announced that on the morning of Saturday, September 23, 1989 the Hyperion Treatment Plant will launch helium balloons to outline the area of the proposed digesters. They will float at the proposed digesters' greatest height. If the balloons are visible to residents everything they will see above them will remain in their view; everything they see below them will be blocked by the digesters. PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) - NONE MEMORIALS - NONE CLOSED SESSION Pursuant to the California Government Code a Closed Session will be held on the following matters: GC 54956.9(a) -City a party to pending litigation AMERICAN GOLF VS EL SEGUNDO GC 54956.9(b) -City might have significant exposure to litigation 2 Matters At the hour of 8:05 p.m. Council adjourned to the Mayor's Office for a Closed Session. At the hour of 9:45 p.m. Council reconvened in the Council chambers with all members (4) Council Minutes September 19, 1989 CLOSED SESSION- continued present and answering roll call. It was announced that no decisions were made in Closed Session. ADJOURNMENT At the hour of 9:46 p.m. Council adjourned to Tuesday, September 26, 1989 to conduct interviews for the Wall of Honor Committee. RECORDED, RONALD L. HART, CMC CITY CLERK (5) Council Minutes September 19, 1989