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1989 NOV 21 CC MINEL SEGUNDO CITY COUNCIL MINUTES - NOVEMBER 21,1989- 7:OOPM CALL TO ORDER at 7:00 p.m. by Mayor Jacobson INVOCATION given by Mike Scully, Boy Scout Troop 267 PLEDGE OF ALLEGIANCE led by Boy Scout Troop 267: Zak Bell, Bob Crichton, Brent Crafton, Bret Barrett,Chad Shultz and Chris Crawford. PRESENTATIONS 1. Police Chief Meehan introduced a new City Employee, Officer Mark Rosenblume and Director of Development Services, Lynn Harris introduced new City Employee, Plan Check Engineer, D. Shirish. ROLL CALL Councilman Anderson- present Councilman Clutter- present Councilman Dannen- present Councilman West- present Mayor Jacobson- present PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) 1. John Long, General Partner, of ESD Associates stated he was not aware that the request for the development agreement extension that was denied at the last Council meeting was a controversial issue. Mr. Long submitted a letter to Council explaining their position and the need for an extension. He urged Council to reconsider the request. Mayor Jacobson stated any Councilman who voted in the majority, based on Roberts Rules of Orders, could request a reconsideration of this item, and have it placed on the agenda for the next Council meeting. Councilman West asked the City Attorney for written clarification regarding Roberts Rules of Orders in reference to this voting procedure. City Attorney Dolley stated he would provide the Council, with the written procedure. 2.Tim Bush, Sole General Partner and Owner of Compri Hotel urged Council to reconsider the extension and stated this was not a delay tactic. He stated he was very anxious to submit his application for an expansion of his hotel and would do so, with the extension, by the end of this year. A. SPECIAL ORDERS OF BUSINESS - NONE B. UNFINISHED BUSINESS 1. Council discussion on Senior Housing Corporation Board By -laws and Operating Agreement. Mayor ProTem Dannen stated he attended a Senior Housing Corporation Board meeting recently and received a list of concerns from the board. Mayor ProTem Dannen stated he had given this to the City Manager in a memo and asked staff to provide the board with a copy of the memo that Mayor ProTem Dannen had given to the City Manager and a copy of the answers addressing their concerns. (1) Council Minutes November 21, 1989 B. UNFINISHED BUSINESS - continued Mayor Jacobson suggested a subcommittee be appointed to review concerns of the Board and create a working relationship. It was the consensus of Council to appoint Mayor ProTem Dannen and Councilman Anderson to the subcommittee. The Senior Housing Board will appoint their own subcommittee members and the City Manager will appoint a staff liaison. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE C. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrants Nos. 23118 -23332 Demand Register Summary Number 9 in total amount of $1,449,642.66 Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements;Emergency disbursements and or adjustments. 2. Warrants Nos. 23333 -23576 Demand Register Summary Number 10 in total amount of $ 725,706.25 Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements;Emergency disbursements and or adjustments. 3. Contract renewal for Richard Harrison for Fire Department Inspection and Plan Check Services. Total Contract will exceed $10,000. Approve contract renewal 4. Replacement of Playground Equipment at 5 parks Award contract for Replacement of Playground Equipment at 5 parks- Project No. PW 88 -12A to Miracle Recreation Equipment Company. 5 Regular City Council Minutes - November 7, 1989. Approve 6. Adjourned Regular City Council Minutes - November 7, 1989 -5:30 p.m. Approve 7 Adjourned Regular City Council Minutes - October 30, 1989 -7:00 p.m. Approve 8. Request from Chamber of Commerce for permission to conduct Christmas Parade on Sunday, December 10, 1989 and request for assistance from the City to provide certain services in connection with the parade. Council concurrence with El Segundo Chamber of Commerce request and approval of staff involvement. 9. Mayor ProTem Dannen called for discussion. Councilman West MOVED, Councilman Anderson SECONDED to approve the remaining items listed under the Consent Agenda. MOTION CARRIED BY UNANIMOUS VOICE VOTE. (2) Council Minutes November 21, 1989 CALL ITEMS FROM CONSENT AGENDA 9. Accept Lowest Bid for Property Insurance and Boiler and Machinery Insurance Policies from Home Insurance Company for the Period from November 20, 1989 to November 20, 1990. Accept lowest bidder Mayor ProTem Dannen complimented staff on saving the City $10,000 a year by going out to competitive bidding. Mayor ProTem Dannen expressed concern regarding the negotiation for the Sister City liability. He suggested that Council approve the staff report with the exclusion of the Sister City coverage until additional information was brought back to Council. John Stark, Interim Finance Director, stated he received a telephone quote stating coverage for the Sister City would be $945.00. Councilman West MOVED, to expend $945.00 and to authorize the City Manager to proceed with the Sister City insurance by adjusting the present budget, and to approve item number 9 as presented by staff, Councilman Anderson SECONDED, MOTION FAILED BY THE FOLLOWING VOICE VOTE: AYES: Councilmen Anderson and West NOES:Councilmen Clutter, Dannen and Mayor Jacobson Mayor ProTem Dannen MOVED, to approve item number 9 without the Sister City insurance coverage included, Councilman Clutter SECONDED. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: AYES: Councilmen Clutter, Dannen, West and Mayor Jacobson NOES:Councilman Anderson City Attorney Dolley suggested that Council take a closer look at their relationship with Sister City and state clearly and concisely the nature of the relationship. Attorney Dolley stated he would provide Council with information regarding the potential for liability in connection with the Sister City Organization. It was the consensus of Council to direct the City Attorney to prepare the suggested report but asked the Finance Department to continue to research the cost of the liability insurance. D. NEW BUSINESS -CITY MANAGER 1. El Segundo Library Literacy Project - Informational Report To provide staff with guidance following review and discussion. Director of Library Services, Barbara Pearson stated the Literacy Project was initiated in 1987 and since then has grown from 4 students and 6 volunteers to 48 students and 36 volunteer tutors. The library is adding approximately 2 -3 students per week. Director Pearson continued, the library was not budgeted for this project but can see the need for it. Staff prepared a budget proposal for one half time literacy coordinator at $9,919 with benefits and a Materials Supplies operating budget of $5955.00 for a six month period from January to June 1990. Director Pearson stated staff recommend a six months trial period to determine the success rate and the need for this position and further requested Council direction. (3) Council Minutes November 21, 1989 D. NEW BUSINESS -CITY MANAGER - continued City Manager Cano stated staff would return to Council at the next meeting on December 5, 1989 with a resolution appropriating funds from the General Fund uncommitted balance to the appropriate account of the library department. Councilman West asked if this project is coordinated with the schools. Director Pearson stated staff would like to coordinate with the second grade teachers to provide tutors and possibly combat the problem of illiteracy. Mayor ProTem Dannen proposed this program be coordinated with the library expansion as a concise package and suggested further the library and Urho Saarhi Swim Stadium be open on Sundays. City Manager Cano stated an evaluation study could be made to address the subject of filling or not filling the current vacancy in this office. Director Pearson commented that the potential employee would coordinate with tutors and provide feedback to library personnel and act as a liaison for community service. City Manager Cano suggested providing Council with a funding source where there is no budgetary impact for this position and each fiscal year the position would be evaluated on the basis of need. It was the consensus of Council to refer this matter to the City Manager for review and evaluation and report back to Council at the next City Council Meeting of December 5, 1989 with recommendations. 2. Request to set date for joint City Council and City Planning Commission General Plan Workshop Number Two. City Manager Cano suggested a joint meeting with the Planning Commission for the purpose of reviewing the results of the public review period and to give direction to staff for the preparation of the Preliminary General Plan. City Manager Cano stated there is a need for a meeting on the subject of Hyperion to discuss and present findings made by staff in recent weeks. It was the consensus of Council to hold a joint workshop with the Planning Commission on Monday, December 11, 1989 at 7:00 p.m. and to hold a Council Meeting on Tuesday, December 12, 1989 to discuss the findings of staff regarding the Hyperion Treatment Facility. E. NEW BUSINESS -CITY ATTORNEY - NONE F. COUNCILMEMBERS REPORTS AND RECOMMENDATIONS - Councilman Anderson 1. Oral Report on Status of Legislative Tracking Program and El Segundo Municipal Code Update and Status Report on Implementation. Asked that this item be placed on the next Council agenda, so the City Clerk may present the report. Announced upcoming dates for DESI activities: December 4 -15, 1989 Window Decorating Contest, December 8, 1989 Special shopping hours in the downtown area, December 9, 1989 Opening of Candy Cane Lane and December 10, 1989 the Annual Christmas Parade. (4) Council Minutes November 21, 1989 F. COUNCILMEMBERS REPORTS AND RECOMMENDATIONS - continued - Councilman Clutter - NONE - Councilman West - NONE -Mayor Pro Tem Dannen 1. Discussion on Salary Increase for City Clerk and City Treasurer. Mayor ProTem Dannen requested staff to work on a proposal for salary increase for the City Clerk and City Treasurer, using the cost of living increases since 1981 as a guide or reference. Councilman West asked if the review could be done for all elected officials. Mayor ProTem Dannen stated a request for a review for any other elected officials would be a violation of the Brown Act, and could not be discussed at this meeting. City Attorney Dolley stated additional requests for review purposes, other than what is listed on the Agenda would be a violation of the Brown Act. Councilman West requested the discussion of salary increases for all elected officials be placed on the next Council agenda. Mayor ProTem Dannen requested a Report from Finance on the Gann Limit Status for the December 5, 1989 Meeting. Mayor ProTem Dannen stated he had a faxed copy from the Los Angeles Times requesting public information. He understood the request was denied and asked the City Attorney if this matter is significantly important to be discussed in Closed Session. City Attorney Dolley stated he would make the necessary announcement at the close of the meeting so the matter could be considered in Closed Session. -Mayor Jacobson 1. Discussion on Rescheduling December 19, 1989 City Council Meeting due to Annual League Meeting. Mayor ProTem Dannen MOVED, Councilman West SECONDED to postpone the regularly scheduled City Council meeting of December 19, 1989 to December 20, 1989 due to a conflict with the Annual League of Cities Meeting. MOTION CARRIED BY UNANIMOUS VOICE VOTE PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) - NONE MEMORIALS - NONE CLOSED SESSION Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et g ..) as announced by the City Attorney, for the purposes of conferring with the City Attorney on potential and/ or existing litigation and /or discussing personnel matters. GC 54956.9(a) (City party to pending litigation) AMERICAN GOLF VS CITY OF EL SEGUNDO GC 54956.9(b) (City might have significant exposure to litigation ONE MATTER (5) Council Minutes November 21, 1989 ADJOURNMENT At the hour of 8:57 p.m. Council adjourned to the Mayor's Office for a Closed Session. RECORDED, JUANITA L. ZARILLA, CMC DEPUTY CITY CLERK The Council announced that all claims filed with the office of the City Clerk will be made available to the public upon request under the same conditions other public documents are made available to the public. (6) Council Minutes November 21, 1989