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1989 JUN 09 CC MINEL SEGUNDO ADJOURNED CITY COUNCIL MINUTES -JUNE 9,1989- 7:OOPM CALL TO ORDER by Mayor Jacobson at 7:00 p.m. PLEDGE OF ALLEGIANCE led by Councilman Anderson. ROLL CALL Councilman Anderson- present Councilman Clutter- present Councilman Dannen- present Councilman West- present Mayor Jacobson- present PUBLIC COMMUNICATIONS -NONE SPECIAL ORDERS OF BUSINESS 1. CAPITAL IMPROVEMENT PROGRAM /BUDGET STUDY SESSION John Stark, Interim Finance Director informed Council that all remaining Federal General Revenue Funds from unexpended programs and accounts must be transferred as of June 30, 1989 to the General Fund. These funds have to be expended so as not to be in violation of the Federal law that requires that they be spend within two years of their receipt. The last funds received were in October 1986. He summarized the status of City funds by stating that the total effect on the General fund balance for the current year (in 1989 -90) is up about $300,000, and as of June 30, 1990 it is up 1.9 million over previous summaries given to the Council on May 30, 1989. Mayor Jacobson questioned Mr. Stark why Capital Improvement obligations were not shown for 1989 -90. Mr. Stark replied those obligations are funded separately without drawing into the General Fund. Additionally, he informed Council if they did not want to expend all Capital Improvement funds they would need to defer those projects to a future year or not consider them at all. Mayor Jacobson stated Council could put more Capital Improvement Revenue in the 1989 -90 budget. This would depend if Council determined they wanted to do these projects this year but did not want to exhaust funds. Councilman Clutter questioned why Council could not use the existing funds in Capital Improvement. Mayor Jacobson explained that the City needed to build up accumulative funds for advanced planning for future years. Councilman West interjected that Council needed to determine a total amount that would be needed after a review of the total funds necessary, the entire picture could be visible. Mayor ProTem Dannen stated he assumed Council was already acting on the assumption that it was decided that Council would spend $2.4 million. Additionally, from his calculations of projected revenue the City would have $2.8 million, therefore it was his recommendation that Council put in $1.4 million for this year. It was the Consensus of Council to discuss this matter later in the meeting. Mayor Jacobson reminded Council that for the General Fund expenditure considerations he had asked Council not to go line by line, but rather as the preliminary budget was reviewed whomever had comments on given areas to present them for discussion. (1) Council Minutes June 9, 1989 Council agreed to review the preliminary budget by department. CITY COUNCIL No additions or deletions. CITY TREASURER No additions or deletions. CITY CLERK - Mayor ProTem Dannen stated he would like to add $30,000 to the City Clerk budget, and wanted to see the Clerk's office move expediently on the money- saving recommendations of organizing the City's Municipal Code "in- house" and the cross - indexing of that code; the cross - indexing of the Council packet. That $30,000 would actually be used for getting the data input into the computer. Mr. Dannen was willing to put these funds in as long as it was understood that this project would start from this dayJune 9,1989 and work in multiple directions. Mayor ProTem Dannen asked the City Clerk approximately when could Council look for some results. City Clerk Hart asked if Mayor ProTem Dannen meant some results or completion? Mayor ProTem Dannen asked Mr. Hart when could the Clerk's office be on -line and start indexing the Municipal code; start actually getting it in the computer so it can be put together. Mr. Hart replied September 1, 1989 (sixty days) and confirmed that the system would be working but not perfected. Councilman West asked Mr. Hart to define where the $30,000 would be used. Mr. Hart stated the $30,000 would be used in two general areas; bringing the Municipal Code in -house and the organization of the downstairs records center. Mayor Jacobson added that he believed the second item was the indexing of Council action, and that Records Management could continue at the pace it has for the last three months. He stated indexing was needed as a priority. Councilman Anderson questioned Mr. Hart, what part of this project would be completed by September. Clerk Hart replied the Municipal Code, however stated, both projects would be in progress simultaneously. CITY MANAGER - No additions or deletions. LEGAL DEPARTMENT - No additions or deletions. PERSONNEL DEPARTMENT - Council discussed the addition of one part -time employee and decided to discuss this matter later in the meeting. FINANCE DEPARTMENT - Mayor ProTem Dannen stated that he did not want to hire any new personnel and was concerned about the allocation for a contract employee, $11,375 was listed. Police Captain Grimmond clarified the position was needed for imputing of parking citations. He stated that a contract employee, hired on a part -time basis would be a direct savings to the City. Joan Garcia, Finance Services Manager informed Council that Finance has always had one part -time temporary person. Councilman West favored retaining the citation program in -house and adding the increase. (2) Council Minutes June 9, 1989 Mayor ProTem Dannen stated this additional funding would increase the Finance budget by 3 %. Councilman Anderson agreed with Mr. West. Mayor Jacobson agreed with the increase as long as the City could see a financial return or gain and added that this program might well pay for itself. It was the consensus of Council at this time to add the additional funds. NON - DEPARTMENTAL - Interim Finance Director, John Stark suggested to Council that an additional $30,000 be added to this department. These funds would be available to use where suitable computer applications were needed and along with data processing on a department by department as need basis. He felt it would offer an incentive for the various City departments to get "on -line" with the City's mainframe. He clarified to Council that the City Clerk's information processing would not be considered in this allocation. Mayor ProTem Dannen requested Closed Session discussion at a later date regarding Salary Benefits Reserve #6242, on page 90 of the Preliminary Budget. POLICE DEPARTMENT - No additions or deletions. FIRE DEPARTMENT - Fire Chief Sloan asked for Council's consideration of a station wagon for the Fire Department's hazardous material specialist so that he may have a designated equipped vehicle. Also requested was a command vehicle which could be used by the platoon commanders and also for a Hazardous Materials post. The third addition was an additional fire inspector position validated by the increased work load created by the newly adopted inspection fees. It was the consensus of Council to consider allocating $80,000 for these three purposes. PARKS AND RECREATION - Community Development Mayor Jacobson stated that $55,000 is not all that would be needed to make our local stations efficient but the City would have a decent signal and be able to purchase portable equipment. He further stated that this subject needs to come back to Council for discussion regarding putting Cable TV items in the Equipment Replacement Fund. This should be done when Council can see what the newer higher fees bring the City as far as revenue from the Cable system. At that time better estimates will be reviewed for equipment depreciation. Mayor ProTem Dannen stated he was very sensitive to the overtime allocations listed in all areas of Parks and Recreation. Director of Parks and Recreation, Bob Wynn answered that the primary overtime was used in maintenance areas and used in special events, i.e. the Hometown Fair, Fourth of July and emergency tree service. Mayor ProTem Dannen referred to Page 14F under Landscape Maintenance Services and the locations thereon. He felt Council should fund the $66,000 land allocation for only 6 months and consider assessment districts. He stated, by limiting to 6 months other cable equipment could be purchased. It was the consensus of Council to consider this alternative at Budget adoption. JUVENILE DIVERSION - No additions or deletions. (3) Council Minutes June 9, 1989 LIBRARY - It was the consensus of Council to consider adding to the Library preliminary budget $2,100 for a Compact Disc Rom player and $4,000 for Automation of cataloguing. This total of $6,100 would be a 1% increase. COMMUNITY PROMOTIONS - No additions or deletions. At the hour of 8:40 Council recessed. At the hour of 8:53 p.m. Council reconvened in the Council Chambers with all members present and answering roll call. DESI - It was the consensus of Council to have Downtown El Segundo Inc. (DESI) under the direction of the City Manager's Office instead of the Planning Department. Elyse Rothstein, 105 W. Holly, Industrial Lock and Security, spoke on behalf of the Board of Directors of DESI. Ms. Rothstein noted the significant contributions made by DESI to justify continued funding. Kathy Metcalf, DESI Coordinator requested $35,900 for continuance of the DESI Program. Councilman West stated favorable results have come about from DESI's participation in City improvement. Mayor Jacobson desired more merchant participation for an increased retail base and stated the need for more local merchant involvement. Mayor ProTem Dannen advised DESI to look into C /TIP possibilities. It was the consensus of Council to consider a $34,000 funding amount. DEVELOPMENTAL SERVICES -Mayor Jacobson confirmed with Director Lynn Harris that the presented budget does away with a $35,000 subsidy for the El Segundo Unfied School District. Mayor ProTem Dannen stated that it comes down to the fact, can the City afford it better than the School District and does the City have any business considering any subsidies. Councilman West stated he was in favor of joint efforts and that if we couldn't assist the District to at least given them reasonable notice. Mayor ProTem Dannen asked if the City was funding the electrical bill for the School District. Mayor Jacobson stated that the City funded half the cost of the field price but to his knowledge the School District had their own meters. It was the consensus of Council at this time to put back in the budget subsidy for water and sewer and incorporate current labor costs with no overhead in matters of equipment maintenance. Mayor ProTem Dannen asked if the City was subsidizing a part -time librarian. Barbara Pierson, Library Director replied to Mr. Dannen that the City does not have a position donated to the school's but that the City does subsidize the school with formal instructions from the City's Children librarian (an in /kind contribution). Mayor ProTem Dannen asked Captain Tim Grimmond if the Police Department budget covers crossing guards? (4) Council Minutes June 9, 1989 Captain Grimmond confirmed that $6,005 is allocated per year for crossing guards and that the City was also financially involved with the D.A.R.E. Program. Mayor Jacobson stated that the D.A.R.E. Program wasn't just a school program but a community program. It was the consensus of Council not to include this program as a school subsidy. Mayor ProTem Dannen did not advocate cutting school subsidies. He stated he just wanted all the facts and figures to be known. It was the consensus of Council to consider school subsidies as follows: $35,000 in Developmental Services $ 6,005 in Police Department $ 8,000 in Library Preliminary Budget A total of $49,000 for School subsidy. It was the consensus of Council to direct the City Manager to review the listing that the School District has of programs they do for the City. Mayor Jacobson noted there was no funding for getting on -line with computer systems for Developmental Services. Lynn Harris, Director of Developmental Services stated that her division is not anticipating going on -line with the City's G -Base system in this fiscal year. PERSONNEL - Don Harrison, Assistant to the City Manager stated that $12,500 was requested for Employees Needs assessment; $25,000 to provide the training based on the assessment and $6,000 to extend the Employee Wellness Program to the General Employees. He also added that $16,000 was for Switchboard Receptionist relief which has not be able to be accommodated by joint department efforts. Mayor ProTem Dannen questioned if the Wellness Program would save the City money and if it doesn't he didn't want it in the budget. He wanted it considered during Employee negotiation. He further recommended that the City consolidate training either put it in each departments budget exclusively or budget it all to the Personnel Department. However, if the monies would be used for cross - training for employees he would agree to the additional funding. Don Harrison briefed Council that this was an area that the previous City Manager (Mr. Sorsabal) stressed as a personnel priority and felt our employees should be orientated to a more consumer reference. The departments training money would be very specific to that departments consumer orientation. The personnel funding was more for a City wide training. Councilman Anderson asked Mr. Harrison if this training would be in- house. Mr. Harrison replied to his knowledge it was to be geared to a large group of employees. It was the consensus of Council to consider all of the above supplemental funding at the time of final budget adoption. 2. POTENTIAL REVENUE SOURCES - none COUNCIL MEM 3ERS REPORTS AND RECOMMENDATIONS - NONE (5) Council Minutes June 9, 1989 CLOSED SESSION Pursuant to the California Government Code a Closed Session will be held on the following matters: City of Los Angeles VS City of El Segundo Hometel VS City of El Segundo 4 Matters GC 54956.9(c) -City might decide to initiate litigation 1 Matter ADJOURNMENT Council adjourned at 10:15 p.m. to Tuesday, June 13,1989,7:00 p.m. for another Budget Study Session and consideration of Potential Revenue Sources. RECORDED, RONALD L. HART, CITY CLERK (6) Council Minutes June 9, 1989