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1989 FEB 21 CC MINEL SEGUNDO CITY COUNCIL MINUTES - February 21, 1989- 7:00PM CALL TO ORDER by Mayor Jacobson at 7:00 p.m. INVOCATION given by Melissa A. Mack, Council Recorder. PLEDGE OF ALLEGIANCE led by Mayor ProTem Dannen. PRESENTATIONS - NONE ROLL CALL Councilman Anderson - present Councilman Clutter - present Councilman West - present Mayor ProTem Dannen - present Mayor Jacobson - present PUBLIC COMMUNICATIONS (City business only -5 minute limit) 1. Edie Warwick, 1205 E. Acacia - Regarding Embassy Suites Hotel. Letter received and filed 2. Senior Citizens Club of E1 Segundo- letter requesting to address Council regarding the Joslyn Center Expansion. Held over to the next Council Meeting of March 7, 1989 3. Tonga White, 808 E. Mariposa, Tree Musketeers read a prepared statement regarding Memory Tree Plaques. 4. Gail Church, 406 Virginia, Troop Leader of Tree Musketeers asked Council to consider the use of plaques for the Arbor Day planting. 5. Francis Upton, 917 Hillcrest supports the Tree Musketeers and presented Council with a published book entitled "A Tree For Me" written in memory of her son. 6. Dick Upton, 917 Hillcrest thanked the Council and Parks and Recreation staff for their ongoing support of tree planting. SPECIAL ORDERS OF BUSINESS 1. Hearing to receive testimony regarding acceptance and expenditure of 15th year Community Development Block Grant allocation funds in the amount of $74,811. Mayor Jacobson stated this was the time and place heretofore fixed for a hearing to receive testimony regarding acceptance and expenditure of 15th year Community Development Block Grant allocation funds in the amount of $74,811. Mayor Jacobson asked if proper notice of the hearing had been given. City Clerk Ron Hart stated publication of the notice was not required as this was not a public hearing, although postings were made by the Planning Department. Mayor Jacobson opened the hearing. (1) Council Minutes February 21, 1989 SPECIAL ORDERS OF BUSINESS (continued) Director of Development Services, Lynn Harris stated that an annual Council approval is necessary for each years allocation of Community Development Block Grant funding. Staff recommends $15,000 of the 15th year allocation be directed to the Community Garden Project and the rest to contingency upon review of the City's capital budget. Staff will return with recommendations for allocation of contingency funds to other projects. Staff will also return with recommendations for contingency fund allocation for any project proposed during the public hearing. Ms. Harris continued by saying the Garden Project is eligible to receive additional CDBG funding and allocation as proposed will reduce General Fund expenditures. Director Harris stated there were four recommendations: 1) allocate $15,000 to the Community Garden Project; 2) continue the Meals on Wheels program and allocate $12,000; 3) 10% of the total monies received be allocated to Administration; and 4) the remaining $41,000 be placed in a contingency fund for future allocation. 1. Sandra Jacobs, 543 Virginia. DESI Representative asked Council to consider three projects for the remaining monies. Councilman Anderson MOVED, Councilman West SECONDED to close the hearing. MOTION CARRIED BY UNANIMOUS VOICE VOTE. Mayor ProTem Dannen MOVED, Councilman Clutter SECONDED to accept staff's recommendation. MOTION CARRIED BY UNANIMOUS VOICE VOTE. UNFINISHED BUSINESS -None REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Recreation and Parks Commission's recommendation on revised Street Tree Policy, Undesirable Street Tree List and Street Tree Master List. Director of Parks and Recreation, Bob Wynn presented Council with an update on Tree policy for the City. He stated the suggested changes were as follows: 1. Street trees will not be planted in parkways that are less than 30 inches wide. When existing trees are removed, no new trees will be planted. 2. All new trees planted in City parkways by contractors involving new construction projects will require root control barriers. 3. Root barriers shall be required for all future City and private projects that involve public sidewalks, curbs and trees in the city right -of -way. Director Wynn concluded by stating a new street tree master plan was developed eliminating all trees that were considered undesirable and replace by specimens that will not cause tree root damage to sidewalks, curbs, streets and sewer pipes. Terra Church, 406 Virginia, Tree Musketeers asked Council to reconsider the requirement for (minimum) 15 gallon tree plantings. Gail Church, 406 Virginia, Troop Leader for Tree Musketeers urged Council to support the efforts of the Tree Musketeers. (2) Council Minutes February 21, 1989 f, 4 , REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS (continued) Councilman West MOVED, Council Clutter SECONDED to approve staff's recommendation and allow 5 gallon trees on Illinois Street for the Arbor Day Tree Planting. MOTION CARRIED BY UNANIMOUS VOICE VOTE. At the hour of 8:25 p.m. Council recessed. At the hour of 8:33 p.m. Council reconvened in the Council Chambers with all members present and answering roll call. 2. Downtown E1 Segundo, Inc (DESI) Proposed Six -Month Workplan for 1 -15 -89 through 6/30(89. Sandy Jacobs, Desi Representative gave a brief report. It was the consensus of Council to receive and file. Mayor Jacobson requested the City Manager draft a letter to the League of Cities in support of DESI. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Amendment to Agreement with Delta Dental Plan of California for Employees Group Dental Plan Insurance Coverage. Approve and Authorize the City Manager to execute amendment. 2. Agreement with Ross Loos Medical Group, Inc. for Employee Group Medical Insurance Coverage. Approve and Authorize the City Manager to execute agreement. 4. A Resolution of the City Council of the City of E1 Segundo, California, supporting the requests for Regional Federal Aid Urban Funding for improvement of the Rosecrans Avenue /Aviation Boulevard intersection. Adopt resolution 5. Warrants Nos.18518 -18754 on Demand Register Summary Number 17 in total amount of $907,434.98 Approve: Warrant Demand'Register and authorize staff to release checks.Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. Councilman West requested item number 3 be removed for discussion. Mayor ProTem Dannen MOVED, Councilman Anderson SECONDED to approve the remaining items listed under the Consent Agenda. MOTION CARRIED BY UNANIMOUS VOICE VOTE. CALL ITEMS FROM CONSENT AGENDA 3. Agreement with Safety Specialists, Inc., for handling and disposing of certain household hazardous wastes. Approve agreement Councilman West requested clarification for the quantity of paint allowed for disposal. Fire Chief Marsh stated the limit is five gallons. Councilman West MOVED, Councilman Anderson SECONDED to approve item number 3. MOTION CARRIED BY UNANIMOUS VOICE VOTE. (3) Council Minutes February 21, 1989 , ' All" r .�..,.A NEW BUSINESS- CITY•MANAGER 1. Proposed changes in enforcement authority and procedures for Title 20 (Zoning) code compliance /enforcement Director of Development Services, Lynn Harris requested Council conceptually approve the recommended approach to revising Title 20 enforcement /compliance procedures and direct staff to prepare draft code amendments for further Council review and public hearing. Jerry Saunders 2041 Rosecrans, Continental Development urged Council to submit public input before approving this conceptually. Councilman West expressed concern regarding the potential financial responsibility with the enforcement of this procedure. Mayor ProTem Dannen MOVED, Councilman Clutter SECONDED to approve staff's recommendation and direct staff to prepare draft code amendments. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: AYES: Councilmen Anderson, Clutter, Dannen and Jacobson NOES: Councilman West 2. Request from City Council (in their capacity as reviewing body) to Establish Policies for Proposed Revision of The City Agencies' Conflicts of Interest Codes. City Managers Sorsabal stated there are approximately 35 -40 positions that need to file Conflict of Interest forms but the present code does not provide for this requirement. Manager Sorsabal recommended Council change the code to reflect these positions. Councilman Clutter MOVED, Councilman West SECONDED to approve staff's recommendation. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 3. Independent Cities Lease Finance Authority City Manager Sorsabal briefly summarized Council's actions with regard to Independent Cities Lease Finance Authority ( ICLFA). The ICLFA's attorney feels that our action is contrary to the intent of the Joint Powers Agreement and could in essence invalidate actions of the Board under certain circumstances. The City's actions has meant that our City has not been able to vote on matters before the ICLFA. The ICLFA has decided that they will not change their Joint Powers Agreement to satisfy our concerns; therefore, the City can take one of two actions: 1) Rescind Resolution #3530 and adopt another resolution which provides for a Council member to be the delegate and a staff member as the alternate; or 2) Rescind Resolution #3530 and decide not to participate in the Joint Powers Agreement. Declining to join the Joint Powers Authority would not preclude the City requesting consideration in the lease program, because we are a member of the parent organization - Independent Cities Association. Councilman West suggested rescinding Resolution #3350 and decline participation. (4) Council Minutes February 21, 1989 �s NEW BUSINESS - CITY MANAGER (continued) Mayor ProTem Dannen conversely suggested the City remain involved as this might be an avenue to borrow money on short notice. It was the consensus of Council to rescind Resolution #3530 and have staff prepare another resolution which provides for a Councilmember to be the delegate and a staff member as the alternate. 4. Agreement with Mr. Kirk Brown to permit construction of landscaping improvements with the public right -of -way of Holly Avenue at 361 Main Street (southwest corner of Main Street and Holly Avenue. Councilman Clutter abstained from discussion and voting on this issue. City Manager Sorsabal stated Mr. Brown has requested approval by the City to construct and maintain landscaping improvements, including a planter wall, approximately 5 feet within the public right -of -way of Holly Avenue abutting the above development. Additionally, the developer has agreed to construct a 5 feet wide side walk. The City Attorney has reviewed the request and has prepared an agreement for execution by the City and the applicant for construction of the landscaping improvement. The agreement also states that the applicant will reimburse the City for its actual costs for preparing and processing the agreement (approx. $560.00), although the applicant has asked that this fee to be waived as Mr. Brown is bearing the full cost of constructing and maintaining this landscaping which is of some aesthetic benefit to the City. City Manager Sorsabal continued by stating that staff has concurred with the improvements as they will enhance the appearance of this area. The agreement provides for preserving the City's rights to use this right -of -way for future use and provides for liability and property damage insurance to protect the City. Manager Sorsabal concluded by stating that if Council should waive the fee this requirement would be deleted from the proposed agreement. Kirk Brown, 361 Main Street proposed to landscape, maintain, sprinkle and retain liability for this development and urged Council to waive the fees in consideration of the above. Mayor ProTem Dannen requested the City refrain from spending Legal Fess prior to Council approval. Councilman Anderson MOVED, Councilman West SECONDED to approve Mr. Brown's request and remove the paragraph from the agreement with regard to the payment of legal fees. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: AYES: Councilmen Anderson, West and Mayor Jacobson NOES: Mayor ProTem Dannen ABSTENTIONS: Councilman Clutter NEW BUSINESS- CITY ATTORNEY - NONE (5) Council Minutes February 21, 1989 9 COUNCIIKEMBERS REPORTS AND RECOMMENDATIONS - Councilman Anderson Commended the ESHS Girls Soccer team for their undefeated record and urged Citizen support for the ESHS Girls Basketball Team. - Councilman Clutter 1. Discussion of Lighting of the Airport Signage. Councilman Clutter requested his colleagues join him in establishing lighting at a cost of $4,500 for the Airport Sign. Councilman Clutter MOVED, Mayor ProTem Dannen SECONDED. A call for discussion was made. Mayor Jacobson suggested the City file an intent with the Airport to follow through with this idea but was not in favor of spending money for lighting the sign, but rather obtain a monitoring system to track those airlines making early turns. Councilman West expressed concern over putting up lights before the Airport had an opportunity to show their new early turn policy was put into effect. Mayor ProTem Dannen requested his colleagues work toward April 6, 1989 with a definitive list to present to the DOA and FAA. Mayor ProTem Dannen requested the City Manager provide him with the regulations form the Long Beach and Portland Oregon Airports on their noise reduction. Councilman Anderson called for the vote. THE MOTION CARRIED THE FOLLOWING VOICE VOTE: AYES: Councilmen Clutter and Dannen NOES: Councilmen Anderson, West and Mayor Jacobson - Councilman West - NONE -Mayor Pro Tem Dannen Requested discussion of LAX and their talks with the City and alternate ways to generate Revenue be place on the agenda for the next Council Meeting of March 7, 1989. -Mayor Jacobson - NONE PUBLIC COMMUNICATIONS- (City business only -5 minute limit) - NONE MEMORIALS - NONE CLOSED SESSIONS Pursuant to the California Government Code a Closed Session will be held on the following matters: GC 54956.9(a) (City a party to pending litigation) Lewis vs E1 Segundo Hometel vs E1 Segundo (6) Council Minutes February 21, 1989 CLOSED SESSION (continued) At the hour of 10:45 p.m. Council adjourned to the Mayor's Office for Closed Session. At the hour of 11:35 p.m. Mayor ProTem Dannen entered the Council Chambers and announced he was leaving for the evening. At the hour of 12:40 a.m. Council reconvened in the Council Chambers with all members present and answering roll call except Mayor ProTem Dannen. Mayor Jacobson announced that no actions were taken. ADJOURNMENT At the hour of 12:55 a.m. Council adjourned. RECORDED, RONALD L. HART, CITY CLERK, CMC (7) Council Minutes February 21, 1989