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1989 AUG 15 CC MINEL SEGUNDO CITY COUNCIL MEETING- AUGUST 15,1989- 7:OOPM CALL TO ORDER at 7:00 p.m. by Mayor Jacobson PLEDGE OF ALLEGIANCE led by Councilman Clutter PRESENTATIONS - NONE ROLL CALL Councilman Anderson - present Councilman Clutter - present Councilman Dannen - present Councilman West - present Mayor Jacobson - present PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) 1. Letter from Kathleen E. Hadley, requesting time to address Council regarding the claim she submitted to the City on July 12, 1989. Kathleen E. Hadley requested justification and compensation for the towing of her and her brother's car over the July 4th holiday. City Attorney stated this case has been reviewed and El Segundo law has been followed. He recommended this matter be discussed in Closed Session. 2. Letter from Dennis Martin -City Budget Tax Issues 3. Bill Watkins, President of Kiwanis invited council and community to attend the progressive dinner on September 9, 1989. 4. Gerhardt Van Drie, 724 W. Pine would like Council to consider a Barrel tax in their revenue picture. 5. Bill Culbertson, 415 Standard Street urged Council to set an agenda date to discuss an assessment district for those residents not partaking in the Southern California Edison underground utility district. Mayor Jacobson asked staff to report on this matter at the next Council meeting of August 24, 1989. 6. Rich Reed, 414 W. Oak reported on his recent progress regarding music reform. PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) 7. Dennis Martin, 772 Indiana Court welcomed the new City Manager and thanked members of City Staff for their cooperation and attention in providing him with needed information. SPECIAL ORDERS OF BUSINESS 1. Presentation ofHyperionVibrationMonitoringProgramby Hopper &Associates, and request to continue program. Director of Building Safety, MacDagleish stated that vibrations were monitored by portable equipment operated by Hyperion & Association Division Personnel. The construction project is, for all practical purposes, complete. The staff has approached Hyperion personnel with the concept of continuing the monitoring program, in order for us to assure our residents will be provided with peace of mind with respect to Hyperion's future construction programs, Hyperion Construction Division has been receptive to the proposal, and Director Dagleish stated, are available for a demonstration. Director Dagleish recommended that the City Council accept their recommendation for continuance of the program. Council Minutes August 15, 1989 SPECIAL ORDERS OF BUSINESS (continued) David Hopper• Representing. Hopper and Associates gave a brief presentation on the intricacies of the vibration monitoring program. Mr. Hopper recommended a one year continuance and the following. collection of weekly vibration data and weekly vibration data evaluation and submission of this data on a monthly basis rather than a weekly basis unless extraordinary circumstances exist. Councilman West expressed concern over structural damage witnessed versus what has been actually reported. Mr. Hopper stated it might be difficult to speculate the damage prior to the actual vibration monitoring. The retaining wall and other architectural amendments had already occurred before the vibration monitoring went into effect. By maintaining this program however, it would be much easier to determine current and or future damage. Mr. Johnson, Area Construction Manager, Hyperion stated the cost of this program over a three month period was $45,000. On a monthly basis it is $8000. Hopper & Associates has offered to reduce this amount to about $5000 per month. Mr. Johnson stated these costs are being borne by the City of Los Angeles. Gerhardt VanDrie, 744 W. Pine stated the vibrations are on a less frequent basis at present and the worst vibrations occurred before the study actually began. Councilman West MOVED, Councilman Anderson SECONDED to approve the request. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 2. Proposed Ordinance regarding changes to the El Segundo Municipal Code Title 5 (Business Regulations and Licensing) which: amends the business license tax to raise the said tax; adds certain administrative provisions to Chapters 5.04 and 5.08; and deletes the sunset clause from the Utility Users Tax. City Attorney Dolley read the title of the following. ORDINANCE NO. 1142 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 5 (BUSINESS REGULATIONS AND LICENSING) OF THE EL SEGUNDO MUNICIPAL CODE TO DELETE AND AMEND CERTAIN SECTIONS OF CHAPTERS 5.04 AND 5.08 AND ADDING NEW SECTIONS 5.04.265, 5.04.270 AND 5.08.018 REGARDING BUSINESS LICENSE TAXESAND DELETING THE SUNSET CLAUSE ESTABLISHED BY ORDINANCE NO. 1116. Councilman Anderson MOVED, Councilman West SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE VOTE. City Attorney Dolley stated if this ordinance passes, it will go into effect as of this date. Mayor ProTem Dannen requested a roll call ballot. Councilman Anderson MOVED, Councilman West SECONDED to adopt. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Councilmen Anderson, West and Mayor Jacobson NOES: Councilmen Clutter and Dannen 3. Public Hearing on Approving and Adopting a Budget and Capital Improvement Program for the Period Beginning July 1, 1989 and ending June 30. 1990. (2) Council Minutes August 15, 1989 SPECIAL ORDERS OF BUSINESS CONTINUED (continued) a. A Resolution of the City Council of the City of El Segundo, California, approving and adopting a Budget and Capital Improvement Program for the Period BeginningJuly 1, 1989 and ending June 30, 1990. b. A Resolution of the City Council of the City of El Segundo, California, Approving and Adopting the Annual Appropriation Limit for the Fiscal Year 1989 -90. Mayor Jacobson announced that this was the time and place heretofore fixed for a Public Hearing on Approving and Adopting a Budget and Capital Improvement Program for the Period beginning July 1, 1989 and ending June 30, 1990. Mayor Jacobson asked if proper notice of the hearing had been given. City Clerk Ron Hart stated notice of the hearing was published in a timely manner by the Finance Department. Mayor Jacobson asked if any written communication had been received. Clerk Hart stated none had been received. Mayor Jacobson opened the Public Hearing. Interim Finance Director John Stark gave Council an update regarding the proposed budget and provided Council with a revised copy of the Capital Improvements. Mr. Stark stated the first resolution adopts a budget that is balanced with appropriate reserves and a capital improvement program Director Stark stated all costs and revenues must be reviewed often to ensure a proper balance between services /expenditures. At present, revenues do not keep pace with projected expenditures and shows a steady decline by 1994. Mayor ProTem Dannen asked for a Closed Session. City Attorney Dolley stated a Closed Session item regarding personnel could be considered at this time. City Attorney Dolley stated the Closed Session was authorized under: GC 54956.9(b) -City might have significant exposure to litigation 1 MATTER GC 54957 - Personnel Matters 1 MATTER At the hour of 8:10 p.m. Council recessed for a Closed Session. At the hour of 8:20 p.m. Council reconvened in the Council Chambers with all members present and answering roll call. Mayor ProTem Dannen recommended increasing the Police Budget by $350,000 for the funding of five positions in anticipation of gang infiltration, drug trafficking etc. occurring on the outskirts of El Segundo due in part to the Century Freeway. 1. Gerhardt Van Drie, 724 E. Pine suggested the formation of a Public Works Commission. Council asked the City Manager to look into this option for future discussion. Councilman Clutter asked Council to take into consideration the time cost of such a commission. 2. Dennis Martin, 722 Indiana Court asked Council to add a clause to the newly adopted ordinance regarding the collection of tax based on a company's gross receipts and payroll tax. (3) Council Minutes August 15, 1989 SPECIAL ORDERS OF BUSINESS (continued) 3. Jerry Saunders, Representative of Continental Development asked if Mayor ProTem Dannen was proposing an increase in the budget for the Police Department at this meeting or was this subject to budget review. Mr. Saunders urged Council to have further discussions regarding this matter. Mayor ProTem Dannen stated this increase was proposed for this meeting and subject to this Council's approval. Councilman West MOVED, Councilman Clutter SECONDED to close the Public Hearing MOTION CARRIED BY UNANIMOUS VOICE VOTE. Mayor ProTem Dannen recommended that the Civil Center /Parking Deck allocation of $1,195,00 be moved to 1992 -1993. Mayor ProTem Dannen commented on page 5- Police PF87/2 Police building Access /Gate & Communications System a. Entry iron gate -rear parking lot, consensus of Council at time of consideration to ensure that bid requirements make project accessible to public. Page 7 Recreation and Parks Department, RP87 -4 Lighting the Richmond Street fields for $85,000, Mayor ProTem Dannen stated the City does not own the land and suggested postponement for a year or not expending the money at all. It was the consensus of Council to maintain the funds in place and confirmed that at the time of consideration a formal agreement would be conceived. Page 7, RP88 -1 Replacement of playground equipment: would like this playground equipment replaced in 1989 -90 instead of 1990 -91. Mayor ProTem Dannen suggested using the $85,000, allocated for lighting Richmond Street, for the playground equipment replacement. It was the consensus of Council to move $140,000 to 1989 -90 but retained lighting for Richmond Street School as an original draft. Mayor ProTem Dannen continued by suggesting that Streets and Highways, page 11 SH89 -1, Douglas Street extension - Alaska to Park Avenue be moved to 1990/1991. Council informed staff they would like to review the five -year outlook under Capital Improvement, every year. Mayor ProTem Dannen also noted Page 12, SH89 -10 Grand Avenue and Center Street and questioned if the developer in that area was contributing the monies needed for this traffic light. Council asked the City Manager to review this item. Mayor ProTem Dannen expressed concern regarding the Storm Drain Facilities and their drainage into sewer drains. He suggested these projects be moved to the 1989/90 year for consideration. Council discussion ensued whether it was affordable to move all projects to present. Council consented to movingSD87 -1 Acacia /Cedar /Imperial Storm Drain to 1989 -90 and to use these funds when needed. Council discussed as brought forth by Mayor ProTem Dannen, Water Facilities: W87- 4 Sepulveda Blvd. - Walnut to Grand Ave distribution mains. Council agreed they were not encouraging development in this area. Mayor ProTem Dannen asked that W87 -1 Sepulveda Distribution Main, Grand Ave to Rosecrans Ave be removed if Council was not interested in promoting development in this area. Mayor Jacobson stated that this is the main intertie between our two Main Water Distribution water supply connections and should not be removed. (4) Council Minutes August 15, 1989 SPECIAL ORDERS OF BUSINESS (continued) Mayor Jacobson expressed concern regarding Page 10, Streets and Highways: SH79 -1 Sidewalk and Curb Replacement and their alteration every other year. It was the consensus of Council to not alternate years and from 1989/90 through 1993/94 to allocate $240,00 per year for this project. Bill Martin, Street Superintendent stated there is a needed estimate of $800,000 for sidewalk repairs. Staff could probably handle $240,000 per year. Council consented to prioritizing this item each annual budget review. Mayor ProTem Dannen suggested a new telephone system rather than expend the monies on staff. Director of Finance, John Stark stated the position in question has nothing at all to do with the telephones, but rather is a position which deals with parking citations. This position is allocated through the General Fund and Revenue Sharing. Mayor ProTem Dannen expressed concern over the net increase of one -half person listed in the budget. Mayor ProTem Dannen asked that the Clerk's Office budget be reduced from $30,000 to $20,000 as incentive to begin the indexing and code publishing. Councilman Clutter expressed concern regarding the City's financial condition in four years. Director of Finance, John Stark explained to Council that budget reviews and adjustments are important each year. If the budget is not adjusted in four years to compensate for inflation then the City would be in financial distress once more. If, however, adjustments are made annually the budget would reflect and increase in revenue comparable to the increases in expenditures. At the hour of 9:35 p.m. Council recessed. At the hour of 9:45 p.m. Council reconvened in the Council Chambers with all members present and answering roll call. City Attorney Dolley read the title of the following. RESOLUTION NO. 3606 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AND ADOPTING A BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE PERIOD BEGINNING JULY 1, 1989 AND ENDING JUNE 30,1990 Councilman West MOVED, Councilman Anderson SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE VOTE. City Attorney Dolley stated the Budget would include $350,000 added to the Police Department allocations, a reduction of $10,000 for the City Clerk's Records Management Programs for a total of $20,000, and all items agreed to by Council consensus with regards to Capital Improvement Projects. Councilman West MOVED, Councilman Anderson SECONDED to adopt. MOTION CARRIED BY UNANIMOUS VOICE VOTE. (5) Council Minutes August 15, 1989 SPECIAL ORDERS OF BUSINESS (continued) City Attorney Dolley read the title of the following- RESOLUTION NO. 3607 A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATION LIMIT FOR THE FISCAL YEAR 1989 -90. Councilman West MOVED, Councilman Anderson SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE VOTE. Councilman Anderson MOVED, Councilman West SECONDED to adopt. MOTION CARRIED BY UNANIMOUS VOICE VOTE. UNFINISHED BUSINESS 1. Proposed Ordinance of the City Council of the City of El Segundo, California, Amending Title 2 (Administration and Personnel) of the El Segundo Municipal Code by Deleting and Adding Certain Sections to Chapter 2.04 (City Manager). City Attorney Dolley read the title of the following. ORDINANCE NO. 1143 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,AMENDING TITLE 2 (ADMINISTRATIONAND PERSONNEL) OF THE EL SEGUNDO MUNICIPAL CODE BYAMENDING, DELETINGAND ADDING CERTAIN SECTIONS TO CHAPTER 2.04 (CITY MANAGER); AND DELETING SECTION 1A1.025 OF THE EL SEGUNDO ADMINISTRATIVE CODE. Councilman West MOVED, Councilman Anderson SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE VOTE. Councilman West MOVED, Councilman Anderson SECONDED to adopt. MOTION CARRIED BY UNANIMOUS VOICE VOTE. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. Warrants Nos.21528 -21655 Demand Register Summary Number 2 in total amount of $ 738.267.46 Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. 2. Discussion requested by Mayor ProTem Dannen 3. Discussion requested by Interim City Manager, Frank Meehan 4. Request to Upgrade the Fire Service Training Officer to Training Officer /Administrative Battalion Chief. Approve request 5. Request to approve two new members to the Noise Abatement Committee. Approve request (6) Council Minutes August 15, 1989 CONSENT AGENDA (continued) 6. Discussion requested by Interim City Manager, Frank Meehan Councilman West MOVED, Councilman Anderson SECONDED to approve the remaining items listed under the Consent Agenda. MOTION CARRIED BY UNANIMOUS VOICE VOTE. CALL ITEMS FROM CONSENT AGENDA 2. Warrants Nos.21662 -21901 - Demand Register Summary Number 3 in total amount of $ 837.468.53 Approve: Warrant Demand Register and authorize staff to release check. Ratify: Payroll and Employee Benefit Checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. Mayor ProTem Dannen expressed concern regarding computer expenditures after Council had voted to curtail such spending. MayorProTem Dannen MOVED, Councilman Anderson SECONDED to rescind a motion made restricting the purchase of computers and computer equipment and direct the new City Manager to oversee this matter. MayorProTem Dannen MOVED, Councilman Anderson SECONDED to approve item number 2. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 3. Plans and Specifications for Installation of a New Heating, Ventilating and Air Conditioning System for City Hall(Held over from August 1, 1989 Council Meeting.) Adopt plans and specifications and authorize staff to advertise for bids Requested by the City Manager to be held over until additional information is received. 6. Request to approve renewal of construction inspector contract. Approve request. Requested by the City Manager to be held over until additional information is received. NEW BUSINESS -CITY MANAGER 1. Request to fund City -Wide Emergency Preparedness Training Program. Interim City Manager, Frank Meehan stated that this proposal is for the City to contract with California Specialized Training Institute for a Disaster Training Exercise in September 1989, to be funded from the P.O.S.T. account. The proposed exercise is targeted at hazardous materials, an area that has been exercised in the past, but is one that poses a real life threat daily. The exercise will provide an opportunity to test the emergency plan to determine the response capabilities of the City, and to determine the City's ability to coordinate disaster response with industry and other responding agencies. The exercise is designed to test every element of City operations and will effect most departments and divisions. Manager Meehan recommendedthat $5,500 from the P.O.S.T. account provided for this training. Councilman Anderson MOVED, MayorProTem Dannen SECONDED to grant request. MOTION CARRIED BY UNANIMOUS VOICE VOTE. NEW BUSINESS -CITY ATTORNEY - NONE COUNCILMEIVIBERS REPORTS AND RECOMMENDATIONS - Councilman Anderson NONE (7) Council Minutes August 15, 1989 COUNCIi.MFMRERS REPORTS AND RECOMMENDATIONS (continued) - Councilman Clutter NONE - Councilman West NONE -Mayor Pro Tem Dannen 1. Gann Legislation Resolution Expressed concern regarding this legislation being tampered with at the state level. Mayor ProTem Dannen read a draft resolution that he had composed for Council consideration. Council directed staff to look into this item as it affects the City. 2. Disposition of the City Manager's Automobile. Discussion and action Mayor ProTem Dannen suggested either selling the present vehicle formerly used by the City Manager or designate this car to a car pool for Department Heads. It was the consensus of Council to retain the car for City use. Mayor ProTem Dannen asked for a report on the Deputy Inspector Program and their conflict of interest statements. Director of Building Safety, Mac Dagleish stated the Director of Development Services has issued those statements but he was not aware of the status. Interim Manager, Meehan stated he would get information on this matter and report back to Council. Mayor ProTem Dannen asked for the status of the proposed park on Indiana. Director of Parks and Recreation, Bob Wynn stated that item is on the Recreation and Parks Commission for their next meeting and should be coming to Council for discussion within the next two weeks. Mayor ProTem Dannen asked that discussion of a Parking Lot Tax be placed on the next Agenda. -Mayor Jacobson PUBLIC COMMUNICATIONS -(City Business Only- 5 minute limit) 1. Dennis Martin, 722 Indiana Court commended Council for the combined efforts in approving the budget. MEMORIALS - NONE (8) Council Minutes August 15, 1989 CLOSED SESSION Pursuant to the California Government Code a Closed Session will be held on the following matters: GC 54956.9(a) -City a party to pending litigation AMERICAN GOLF VS EL SEGUNDO GC 54956.9(b) -City might have significant exposure to litigation 1 MATTER GC 54956.9(c) -City might decide to initiate litigation 0 MATTER GC 54957 - Personnel Matters 2 MATTERS At the hour of 9:50 p.m. Council adjourned to the Mayor's Office for a Closed Session. At the hour of 10:50 p.m. Council reconvened in the Council Chambers with all members present and answering roll call. City Attorney Dolley announced that no actions were taken. ADJOURNMENT At the hour of 10:55 p.m. Council adjourned to August 22, 1989 for a General Plan Meeting with the Planning Commission. RECORDED, RONALD L. HART, CMC, CITY CLERK (9) Council Minutes August 15, 1989