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1989 APR 18 CC MINEL SEGUNDO CITY COUNCIL MINUTES -APRIL 18,1989- 7:OOPM CALL TO ORDER by Mayor Jacobson at 7:00 p.m. INVOCATION given by Deputy City Clerk, Juanita Zarilla. PLEDGE OF ALLEGIANCE led by Councilman Anderson PRESENTATIONS 1. Councilman West proclaimed -Self Awareness Week April 24 -28, 1989 2. Councilman Anderson proclaimed - Health Fair Expo Day April 22, 1989 3. Mayor ProTem Dannen proclaimed- Woman's Club Federation Week April 23 -29 4. Councilman Clutter proclaimed -Water Awareness Week May 1 -7, 1989 5. Mayor Jacobson recognized Eagle Scout Robert A. Ingersoll ROLL CALL Councilman Anderson - present Councilman Clutter - present Councilman West - present Mayor ProTem Dannen - present Mayor Jacobson - present PUBLIC COMMUNICATIONS (City business only -5 minute limit) 1. Letter from Tom Curtis,President of the E1 Segundo General Employees Association requesting Council to respectfully reconsider the decision not to continue subsidizing insurance costs to City Emplovees. Council reconsideration and action Tom Curtis. 408 Bungalow asked for reconsideration of subsidy for City employees regarding medical insurance. Director of Personnel, Fred Weiner clarified questions from Council regarding family health insurance costs. City Manager Sorsabal stated the subsidy is approximately $2800 per month. Councilman Anderson MOVED to continue subsidizing the employee's insurance coverage through November, 1989 Mayor ProTem Dannen SECONDED. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 1. Diana Lake, 437 W. Carson St, Carson, CA respectfully requested Council enforce the Smoking Ordinance within City Hall. 2. Dennis Martin, 722 Indiana Court expressed concern regarding paramedic fees. 3. Pat Smith, 947 Virginia expressed concern regarding the recent closures of trauma centers in the surrounding areas. PUBLIC COMMUNICATIONS (continued) 4. Frank Wong. 435 Valley feels Council should not impose any fees whatsoever on the residents of the City. SPECIAL ORDERS OF BUSINESS 1. Public Hearing- Implementation of the Griffith and Associates Cost Allocation/ User Fee Study for the Library Services. Mayor Jacobson announced that this was the time and place heretofore fixed for a Public Hearing on the implementation of the Griffith and Associates Cost Allocation/ User Fee Study for the Library Services. Mayor Jacobson asked if Proper Notice of the hearing had been given. City Clerk Ron Hart stated notice of the hearing was published by the Legal Department in a timely manner. Mayor Jacobson asked if any written communication had been received. City Clerk Ron Hart stated no written communication had been received. City Manager Sorsabal stated the recommended fees schedule will generate approximately $27,976.74 annually. Currently, fines and fees collected from these services generate $11,770 annually. The net increased revenue for Library services is projected at $16,206.74. Mayor Jacobson opened the hearing to the public. 1. Dennis Martin. 722 Indiana Court urged Council to reconsider the increase in fee schedule for residents. Councilman Anderson MOVED, Mayor ProTem Dannen SECONDED to close the public hearing. MOTION CARRIED BY UNANIMOUS VOICE VOTE. Mayor ProTem Dannen suggested raising the corporate proposed fee from $25.00 to $100.00. Director of Library Services, Barbara Pearson answered Council's questions concerning corporate usage of library services. Councilman Clutter suggested applying the $15.00 non - resident fee to corporate employees using a corporate card. City Attorney Dolley read the title of the following: RESOLUTION NO. 3589 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING A SCHEDULE OF FINES AND FEES AND TO RECOVER PARTIAL COSTS OF LIBRARY SERVICES. Councilman West MOVED, Councilman Anderson SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE. Councilman West MOVED, Councilman Clutter SECONDED to adopt with the amendment that corporate proposed fees be raised to $100.00. MOTION CARRIED BY UNANIMOUS VOICE. 2. Public Hearing - Recommendations Implementing the Griffith and Associates' Cost Allocation /User Fee Study for the Recreation and Park Department. (2) Council Minutes April 18, 1989 SPECIAL ORDERS OF BUSINESS (continued) Mayor Jacobson announced this was the time and place heretofore fixed for a Public Hearing on recommendations for Implementing the Griffith and Associates' Cost Allocation /User Fee Study for the Recreation and Parks Department. Mayor Jacobson asked if proper notice of the hearing had been given. City Clerk Ron Hart stated notice of the hearing was published by the Legal Department in a timely manner. Mayor Jacobson asked if any written communication had been received. City Clerk Ron Hart stated no written communication had been received. Mayor Jacobson opened the Public Hearing 1. Barbara Berkus. 504 Washington was not in favor of recreation fees suggested by the Griffith and Associates' Cost Allocation /User Fee Study. Mayor Jacobson stated the Recreation and Parks Commission will discuss on Wednesday, April 19, 1989 at 7:00 p.m., the proposed fees. 2. Dennis Martin, 722 Indiana urged Council to reconsider recreation fees for families and E1 Segundo residents. 3. Steve Edelson, 714 California St asked Council to consider a greater fee for industrial usage of the recreation and parks department. Mayor ProTem Dannen MOVED, Councilman West SECONDED to continue this hearing to the next Council meeting of May 2, 1989. MOTION CARRIED BY UNANIMOUS VOICE VOTE. At the hour of 8:35 p.m. Council recessed. At the hour of 8:50 p.m. Council reconvened in the Council chambers with all members present and answering roll call. 3. Public Hearing - Implementation of the Griffith and Associates Cost Allocation /User Fee Study for the Fire Department as it Pertains to Paramedics /EMS Fees. Mayor Jacobson announced that this was the time and place heretofore fixed for a Public Hearing on the implementation of the Griffith and Associates Cost Allocation /User Fee Study for the Fire Department as it pertains to Paramedics /EMS Fees. Mayor Jacobson asked if proper notice of the hearing had been given. City Clerk Ron Hart stated notice of the hearing was published by the Legal Department in a timely manner. Mayor Jacobson asked if any written communication had been received. City Clerk Ron Hart stated no written communication had been received. Fire Chief Sloan addressed Council and stated seven (7) potential user fee activities were addressed in the Griffith Report. The recommended fees do not in most cases, recover full cost for providing the service. Fees for full cost recovery would be prohibitive. Fees are being recommended in the following areas: 1. Fire Permits (Estimated new revenue $12,750) 2. High Rise Building Inspection (Estimated new revenue $57,384) 3. Hazardous Materials Verifications Inspection (Estimated new revenue $36,347) (3) Council Minutes April 18, 1989 SPECIAL ORDERS OF BUSINESS (continued) 4. Fire Protection Equipment Testing (Estimate new revenue $13,200) 5. Hazardous Materials Responses (Estimated new revenue $69,374) 6. Annual Fire Inspections (Estimated new revenue $146,250) 7. Emergency Medical Service (Estimate new revenue $154,467; indicates $30.00 subscription fee annually) Council opened the hearing to the public. 1. Steve Edelson, 714 California St. opposed the fees for residents. 2. Barbara Berk-us, 504 Washington concerned with the emergency care for schools and the possible impact of these new policies on the schools. 3. Dennis Martin, 722 Indiana urged Council to survey residents regarding this issue. 4. Colleen Ramsey, 404 Oregon asked if there was a statistical reference for abusing the system and requiring an unnecessary response. Chief Sloan stated that abuse in this City is almost non- existent. Councilman Clutter MOVED, Mayor ProTem Dannen SECONDED to close the public hearing. MOTION CARRIED BY UNANIMOUS VOICE VOTE Mayor ProTem Dannen suggested the following increases for: Fire Permits Range I to $200.00, Range II to $400.00; Fire Protection Equipment Testing Range I $300.00, Range II $625.00; Annual Fire Inspections Range I $50.00, Range II $300.00. Councilman West expressed concern regarding industry paying double for fire inspection. Councilman Clutter asked how long the City had been subsidizing these costs and if the City has been subsidizing, Councilman Clutter suggested charging $400.00 for Range I under Fire Permits and $800.00 for Range II; Annual Fire Inspections: Range I $400.00, Range II $800.00 for a full cost recovery. Councilman Clutter suggested using a decreasing scale beginning with the higher figure this year and gradually decreasing the fees as they relate to the particular business. Mayor ProTem Dannen stated and affirmed by City Attorney Dolley that if a small business owner was seated on the Council and the fees rose to $250.00 that because it is such a broad area would that Councilman be afforded the opportunity to vote. It was the consensus of Council to amend the fees as follows: Fire Permits: Range I $200.00, Range II $400.00; Fire Protection Equipment Testing: Range I $300.00, Range II $625.00; Annual Fire Inspections: Range I $ 50.00 for first inspection. Mayor Jacobson suggested an additional tier of $50.00 for second inspection or correction of first violations. It was the consensus of Council to amend Annual Fire Inspections Range I: to $50.00/$50.00 and Reinspection $200.00; Range II $300.00/$450.00 and $800.00 for Reinspection. Council then discussed the Emergency Medical Response fees. (4) Council Minutes April 18, 1989 SPECIAL ORDERS OF BUSINESS (continued) Councilman Clutter asked his colleagues to show compassion for the residents. Councilman West asked his colleagues to consider how many times a life threatening situation might be curtailed because of money. Councilman Clutter suggested a billing system that implies the insurance company will be billed for the service. Councilman Clutter asked to hold this portion of the hearing over to obtain a response regarding his suggested billing system. It was the consensus of Council to continue this portion of the Public Hearing (EMS /Paramedics) over to the next Council meeting of May 2, 1989 and await staff's response to Councilman Clutter's suggestion. City Attorney Dolley read the title of the following: RESOLUTION NO. 3590 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING A SCHEDULE OF FEES TO RECOVER THE COSTS OF SERVICES OF IMPLEMENTING AND PROCESSING VARIOUS FIRE DEPARTMENT PROGRAMS, APPLICATIONS AND PERMITS. Councilman Clutter MOVED, Mayor ProTem Dannen SECONDED to waive further reading. MOTION CARRIED BY UNANIMOUS VOICE. Councilman West MOVED, Councilman Anderson SECONDED to adopt. MOTION CARRIED BY UNANIMOUS VOICE. Councilman Clutter left the dais at 10:20 p.m. and returned to the dais at 10:24 p.m. UNFINISHED BUSINESS 1. Implementing the Griffith and Associates' Cost Allocation /User Fee Study for the Police and Fire Department. a. Ordinance deleting and adding certain provisions to the E1 Segundo Municipal Code relating to fees for the Police Department. City Attorney Dolley read the title of the following: ORDINANCE NO. 1138 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADDING SECTIONS 5.04.125, 9.44.020; AMENDING SECTIONS 5.04.020, 5.08.630, 5.16.330, 5.16.450, 5.20.020, 5.24.020, 5.28.010, 5.36.080, 5.48.100, 5.48.105, 9.06.120; AND DELETING SECTION 5.08.635 OF THE EL SEGUNDO MUNICIPAL CODE, WHICH SECTIONS RELATE TO LICENSES AND PERMIT FEES. Mayor ProTem Dannen MOVED, Councilman Anderson SECONDED to waive further reading and adopt. MOTION CARRIED BY UNANIMOUS VOICE VOTE. b. Ordinance adding provisions to the E1 Segundo Municipal Code relating to fees for the Fire Department. (5) Council Minutes April 18, 1989 SPECIAL ORDERS OF BUSINESS (continued) City Attorney read the title of the following: ORDINANCE NO. 1139 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADDING SECTIONS 5.04.125, 9.44.020; AMENDING SECTIONS 5.04.120, 5.08.630, 5.16.330, 5.16.450, 5.20.020, 5.24.020, 5.28.010, 5.36.080, 5.48.100, 5.48.105, 9.06.120; AND DELETING SECTION 5.08.635 OF THE EL SEGUNDO MUNICIPAL CODE, WHICH SECTIONS RELATE TO LICENSES AND PERMIT FEES. Mayor ProTem Dannen MOVED, Councilman Anderson SECONDED to waive further reading and adopt. MOTION CARRIED BY UNANIMOUS VOICE VOTE. At the hour of 10:43 p.m. Council recessed. At the hour of 10:48 p.m. Council reconvened in the Council chambers with all members present and answering roll call. 2. Caltrans request to partially close Imperial Highway generally between Sepulveda Boulevard and Aviation Boulevard from the existing seven lanes to five lanes for approximately 15 months to facilitate. Approve and approve funds for traffic mitigation projects City Manager Fred Sorsabal stated Caltrans has informally advised staff that the estimated savings from the requested detour is $500,000 and that the maximum cost of the required mitigation fee acceptable to Caltrans is $300,000. This will result in a net savings of $200,000 to the project which will be shared equally by Caltrans and the project contractor. Manager Sorsabal continued by saying Caltrans has told the City that any less net savings to the project will make the detour proposal unfeasible for approval by the federal funding agency. Furthermore, Caltrans has stated that the mitigation fees can be used only for mitigation purposes and not for any legal purpose as determined by the City. Manager Sorsabal concluded with the City Council's options of either approving the requested closure for payment of mitigation fees or denying the requested closure which would require Caltrans to construct the freeway under the requirement of the current contract. Councilman Anderson asked if Caltrans would provide overhead construction if this proposal was denied. Tadesse Teferi, P.E., Project Resident Engineer, Department of transportation Construction Field Office - District 7. 11223 South Hindry Ave., Los Angeles, CA 90045 stated less lanes would be closed if the proposal was accepted. Mayor ProTem Dannen asked what governing body would take action against the contractor if he closes a lane not allowable. Mr. Teferi stated Caltrans would not allow the contractor to take any more lanes than is allowable. Mayor ProTem Dannen asked Mr. Teferi to leave a list of phone numbers and representatives to contact should an unexpected problem arise. Mr. Teferi agreed to do so. (6) Council Minutes April 18, 1989 SPECIAL ORDERS OF BUSINESS (continued) Mayor ProTem Dannen expressed concern regarding the possibility of the 15 month contract going over and asked Caltrans Representative Taferi to put in writing the acceptance of paying for Traffic Control Officers should the project go over 15 months. City Attorney Dolley advised Council, for the City, to enter into a hold harmless agreement with Caltrans. It was the consensus of Council to explore the following mitigation measures: Place a traffic signal in the 900 block north Nash Street and require southbound traffic movements from Hughes Aircraft parking lots. Estimated cost $20,000. Traffic control officers program at Imperial Highway and E1 Segundo Boulevard for 15 months at an estimated cost of $169,519 plus $11,102 for each additional month beyond the 15 months. Installation of gridlock signage at selected intersections throughout the City. Estimated cost $10,000 (Caltrans has agreed to provide this at their expense) and; Installation of opticom (pre - emption) device on all signals along Imperial within the above area that do not currently have opticom. Estimated cost $100,000; Mayor ProTem Dannen MOVED to approve with mitigation measures as listed above with the full overlay of Imperial Highway, gridlock signage and the contractor will do the coning of reverse lane on Imperial each day and Caltrans will accept a "hold harmless agreement, Councilman West SECONDED. MOTION CARRIED BY UNANIMOUS VOICE VOTE. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS - NONE CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 1. To Approve the Renewal of the Contract for External Auditing Services for the Fiscal Year Ending June 30. 1989 to be Performed by Peat, Marwick Main & Company. Approve the Renewal of the Contract for Auditing Services for the Fiscal Year 1988 -89 for the fee of $18,000. 2. Establish Building Official Position and salary range and delete Building Safety Director's Position upon incumbent's retirement. Approve 4. Resolution regarding a policy on issuing building permits prior to final map recordation for condominium developments. Recommend adoption (7) Council Minutes April 18, 1989 CONSENT AGENDA (continued) 5. Trustee Work Program -it is proposed that the E1 Segundo Police Department develop and implement a Trustee Work Program wherein inmates can be remanded to the Police Department, via the court system, for the purpose of maintenance of the Police facility and equipment. Approve program and subject to approval of Hold Harmless Agreement by the City Attorney 6. Warrants Nos. 19484 -19770 Demand Register Summary Number 21 in total amount of $ 981,622.39 Approve: Warrant Demand Register and authorize staff to release checks.Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; Emergency disbursements and or adjustments. Mayor ProTem Dannen requested item number 3 be removed for discussion. Councilman West MOVED, Councilman Anderson SECONDED to approve the remaining items listed under the Consent Agenda. MOTION CARRIED BY UNANIMOUS VOICE VOTE. At the hour of 12:20 a.m. Council recessed. At the hour of 12:25 a.m. Council reconvened in the Council chambers with all members present and answering roll call. ITEMS FROM CONSENT AGENDA 3. Request Approval for Recreation and Parks Department to Co- Sponsor 10K Run with the E1 Segundo Sports Connection Company, Sunday, September 23, 1989. Approve Mayor ProTem Dannen asked if the Sports Connection is paying for the additional traffic control officers needed for this event. City Manager Sorsabal affirmed that the Sports Connection is funding the additional traffic control officers needed. Mayor ProTem Dannen MOVED, Councilman West SECONDED to approve as listed. MOTION CARRIED BY UNANIMOUS VOICE VOTE. NEW BUSINESS -CITY MANAGER 1. Use of one driveway and reciprocal easements as means of access to two legal lots under separate ownership. City Manager Sorsabal stated a resolution for policy recommending the Planning Commission review the use of a common driveway, shared by two legal lots and recordation of a reciprocal easement with an accompanying fee of $125.00. Manager Sorsabal continued by stating guidelines for review may include a review of the compatibility of surrounding land uses, landscaping, setbacks and density and effect upon the public welfare. City Manager Sorsabal recommended Council adopt the policy requiring the Planning Commission approval for the granting of reciprocal easements. It was the consensus of Council to send this matter back to staff for further clarification and to bring this item back on May 2, 1989. (8) Council Minutes April 18, 1989 2. Resolution to assign an Interim City Manager. Councilman West MOVED, Councilman Clutter SECONDED to approve amendment Number 1 and Number 2 and the original agreement between the City of E1 Segundo and Frank Meehan. MOTION CARRIED BY UNANIMOUS VOICE VOTE. 3. City of Los Angeles Invoice for estimated Hyperion Sewage Disposal (Operations and Maintenance) charges for fiscal year 1988 -89. It was the consensus of Council to hold this item to the next Council meeting of May 2, 1989. 4. City's Fiscal Condition:Reduction Policies and New Revenue Policies. It was the consensus of Council to continue this item to the next Council meeting of May 2, 1989. City Manager Sorsabal read the following: "As this is my last City Council meeting with you as City Manager, I thought you'd maybe allow me to make a few statements. First, what a pleasure it has been working with the personnel in my office, particularly Don Harrison and Eileen Hunter, just super, super people and good to have around, they are truly, truly professionals. Second, the rest of our employees are fine people, who are attempting to give the best level of service possible, particularly during this very difficult and hard time we are having in E1 Segundo. Truly, I really appreciate the extra efforts each of you have given to solve the problems we have while knowing the diverse opinions on the Council. I really believe each of you have attempted in your own way to resolve those differences. Maybe we need to work on that little bit more, but I think you have given it a good college effort. Many people do not realize the sacrifices each of you give and each of you make to be on the City Council. The many nights away from your family, the many telephone calls you get, particularly at dinner time. It should be recognized and I want you to know I appreciate that as one individual. Lastly to the E1 Segundo community. You have a good little place in this urban environment. Don't lose it. Get together. Begin the necessary discussions on strategically planning to make this a better place, not necessarily a better place but a great place to live. Please realize you have an excellent level of service that needs to be paid for. Make a commitment to the future E1 Segundo residents, both residential and commercial to provide the necessary funding to utilize and provide those services. Now is the time, the future is here. Decision time is also here. Good luck and best wishes to all of you." Council expressed their thanks to City Manager Sorsabal and bid him good luck in his future endeavors. NEW BUSINESS- CITY ATTORNEY - None COUNCILMEMBERS REPORTS AND RECOMMENDATIONS - Councilman Anderson -None - Councilman Clutter -None - Councilman West -None (9) Council Minutes April 18, 1989 COUNCILKEMBERS REPORTS AND RECOMMENDATIONS- continued -Mayor Pro Tem Dannen -None Asked for a status report on the payroll expenses tax. Inquired of the City Clerk the "drop dead" dates for legislation for ballot measures in November, 1989. -Mayor Jacobson -None PUBLIC COMMUNICATIONS- (City business only -5 minute limit) - NONE MEMORIALS - NONE CLOSED SESSIONS Pursuant to the California Government Code a Closed Session will be held on the following matters: NONE 41f_%010 0 IV1:4z0 At the hour of 1:10 a.m. Council adjourned. RECORDED, RONALD L. HART, CMC CITY CLERK (10) Council Minutes April 18, 1989