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1985 MAR 05 CC MIN6494 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL March 5, 1985 I CALL TO ORDER The El Segundo City Council convened in regular session on Tuesday, March 5, 1985 at 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. II PLEDGE OF ALLEGIANCE THE PLEDGE OF ALLEGIANCE was led by Eagle Scout, Michael Witney, Troop #772. III INVOCATION THE INVOCATION was delivered by Bishop James Whitney, of the Church of Jesus Christ Latter Day Saints. IV ROLL CALL Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None V PRESENTATION A. Proclamation declaring the week of April 15 -20, 1985 as EARTHQUAKE PREPAREDNESS WEEK Mayor Armstrong read and presented the proclamation which was accepted by Lt. Dave Johnson, Assistant Director of Emergency Services of the E1 Segundo Police Department. B. Proclamation declaring the month of March 1985 as SELECTIVE SERVICE MONTH Councilman Siadek read and presented the proclamation which was accepted by Ms. Maria Sanchez, Selective Service volunteer. VI SPECIAL ORDER OF BUSINESS A. Hydrocarbon Vapor Migration Mr. Norm LeRoy, Manager of Chevron Environmental Affairs, reported that drilling of all wells had been completed and there was no blockage of streets or disturbance to the public. Mr. LeRoy stated, that eight water wells were drilled, four showed hydrocarbon vapors and the balance showed dry holes. High concentrations of vapor were found on E1 Segundo Boulevard between Sheldon and Main Street. Reports concerning the status of tests performed concerning this issue, will be submitted to Council for review. Mr. LeRoy stated there were no new problems. Two incinerators have been ordered. One would be used in the Arena /Franklin area and the other will be used in the Manhattan Beach area. Further, mitigation of the hydrocarbon vapors in the Arena /Franklin area, are expected to begin June 1. Mr. LeRoy will return to Council in two weeks with a more complete report. VII REPORTS OF COMMITTEES s 1. Recreation and Parks Commission: Resolution No. 3.2 of the Recreation and Parks Commission was presented to the City Council recommending the continued existence and operation of the E1 Segundo Golf Course, Driving Range, Sports Equipment Store and Snack Bar. Kitt Walsh, Recreation and Parks Commission, reported the Commission felt a resolution was necessary because of the impact that closing the El Segundo Golf Course would have on the recreational facilities within the City. The amount of people using the golf course and its facilities, total 80 -120 thousand per year. Council mutually agreed with the Recreation and Parks Commission's recommendation to introduce a resolution for the continued existence and operation of the E1 Segundo Golf Course, driving range, sports equipment store and snack bar. Mayor Armstrong stated that the recommendation would be received and filed. 2. Community Cable Advisory Committee: Compliance to a new State Law, Senate Bill No. 1403, effective January 1, 1985, that requires that a video recording medium of a city government meeting must be retained for at least 90 days after that meeting. City Manager Jones reported that the City's current policy, is to retain video recordings of City Council meetings for 30 days. Thereafter, the following motion was made: Councilman Siadek MOVED, Councilman Jacobson SECONDED, that the following resolution, entitled: RESOLUTION NO. 3299 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, RELATING TO AVAILABILITY FOR DUPLICATION OF VIDEOTAPES OF CITY COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 3279 which was read, be adopted. The motion was unanimously carried. 3. Community Cable Advisory Committee: Ratification of the Political Policies Programming and the Sponsorship Guidelines as approved by the Community Cable Advisory Committee on February 13, 1985. City Manager Jones reported that the Committee had submitted a recommendation to modify their policy on advertising of. political programming. Council requested that this item be scheduled for the joint meeting to be held with the Community Cable Advisory Committee, and subsequently put on the Council's agenda for their first meeting in April. - 2 - Council Minutes March 5, 1985 X6495 X 644h VIII ORAL COMMUNICATIONS Dennis Martin, 836 East Grand Avenue, inquired as to the status of his request to perform a survey of City employees, concerning a smoking ban in the offices and City Council Chamber. City Manager Jones stated that the survey had been designed, typed in a first draft and should be completed and distributed by the end of next week. IX CONSENT CALENDAR City Clerk Hart requested that item C. be discussed separately. Thereafter, the following motion was made: Councilwoman Synadinos MOVED, Councilman Schuldt SECONDED that the balance of the Consent Calendar items be accepted as recommended. The motion was carried by the following vote. Ayes: Councilmembers Jacobson, Schuldt, Synadinos and Mayor Armstrong Abstain: Councilman Siadek A. Warrant Nos. 86649 - 86807 on Demand Register Summary No. 16 in total amount of $1,174,147.26 ... Ratified and Approved. B. Expense Check Nos. 4694 - 4727 on Expense Check Register No. 8 in the total amount of $16,788.13 ... Ratified and Approved. D. Request from Chevron U.S.A. for 2nd year(to March 11,1986) extension of two -unit temporary trailer complex, located at 324 W. E1 Segundo Blvd., Refinery Coordinate 16 -B, Permit P.C.A. - 525 ... Approved. E. Consideration and Review of the only bid received (Duress Alarm System) which would provide an alarm button at various city locations to alert the Police Department of potential employee danger. ... Bid Rejected and Rebidding Authorized F. Consideration and Review of the three lowest bids received for custodial maintenance services for recreation buildings and the maintenance facility. Bids for consideration: Ace Maintenance, Guaranteed Maintenance, and Professional Janitorial Service. Two Lowest Bids Rejected and Contract Awarded to Third Lowest Bidder, Professional Janitorial Service. - 3 - Council Minutes March 5, 1985 X64q IX CONSENT CALENDAR (Continued) G. Designation of Lt. Dave Johnson as the Assistant Director of Emergency Services. ... Consent to Designation H. Application for Alcohol Beverage Control License from the M &I Cutting Board Restaurant at 2222 E. Imperial Highway. ... Received and Filed. I. Request to approve leave without pay for two employees on temporary disability leave: Daniel Dye and Shally Lynn.. ... Request Approved. J. Bills that have an adverse impact on E1 Segundo: Assembly Bill 512 (Floyd), Assembly Bill 564 (O'Connell) and Assembly Bill 190 (Floyd) ... Opposed. K. Destruction of Certain Police Department Records RESOLUTION NO. 3300 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE EL SEGUNDO POLICE DEPARTMENT ... Resolution Adopted. X CALL ITEMS FROM CONSENT CALENDAR C. Minutes of the Regular City Council Meeting of February 19, 1985. City Clerk Hart requested that minutes reflect names of participating schools, listed under Presentation, as the Center Street School, Middle School and E1 Segundo High School. Thereafter, the following motion was made: Councilman Jacobson MOVED, Councilwoman Synadinos SECONDED, that the minutes be approved as corrected. The motion was carried unanimously. XI WRITTEN COMMUNICATION City Clerk Hart reported receiving the following communication from: Donald H. Camph, Executive Director E1 Segundo Employers Association. - 4 - Council Minutes March 5, 1985 A 1498 XI XII WRITTEN COMMUNICATION (Continued) The communication contained a request asking that Council support the ESEA's position on re- striping of the San Diego Freeway (I -405) from the Marina Freeway (Route 90) to the Long Beach Freeway (Route 7) for inclusion in the 1986 -90 State Transportation Improvement Program. Thereafter, the following motion was made: Councilman Siadek MOVED, Councilwoman Synadinos SECONDED that a letter be sent to Governor Deukmejian endorsing the concept of continuing the re- striping of the remainder of the South Bay Curve. The motion was unanimously carried. Councilwoman Synadinos reported she had received a letter from Mrs. Nellie Barmore of 313 West Maple Avenue. Mrs. Barmore requested that Council take action concerning the problem of noise from airplanes flying directly over her home. City Attorney Dolley informed Council that he would be addressing the environmental issue at the next Council meeting. The Mayor then directed all correspondence received and filed. REPORTS OF OFFICERS A. City Manager 1. Presentation and Recommendation to Approve Schematic Design and Cost Estimation for Fire Station No. 1 (Remodel and Rehabilitation) and Authorize Schematic Design for Fire Station No. 2 City Manager Jones reported that the subject issue is included in this year's capital improvement program, for construction. At this point, Fire Chief Sheldon was introduced. Fire Chief Sheldon, El Segundo Fire Department, informed Council that the information packet received from Anthony and Langford contained options available with which to develop the remodeling of Fire Station #1. Fire Chief Sheldon reported that there were six alternatives regarding the remodeling of Fire Station #1. Investigation of the needs of Fire Station #1 are as follows. More earthquake bracing Replacement of electrical, plumbing heating and air conditioning systems Fire Chief Sheldon requested that council approve alternative #2, which is a one story addition to the existing station and initiate working drawings for remodeling of Fire Station #1. MI&1W Council Minutes March 5, 1985 X64-9.3 XII REPORTS OF OFFICERS (Continued) Fire Chief Sheldon requested that staff be allowed td contract with Escobar Properties and address the conceptual development of Fire Station #2, which would contain necessary deferments carried over from Station #1. It was stated that the structure of station #2 would be impacted by the following issues: Timing of dedication of land to be presented to City by Chevron Timing of developers from whom fees will be exacted for project development Federal Fair Labor Standards Act which does apply to city governments and will have an impact on firemens work schedules and structural needs of fire facilities. City Manager Jones reported that because of the above stated issues he would suggest that design decisions on Station #2 be delayed.. Thereafter, the following motions were made. Councilman Jacobson MOVED, Councilman Siadek SECONDED that the recommendation to proceed with the working drawings for Fire Station #2 and the working drawings for Fire Station #1 that include the apparatus bay, be approved. The motion was carried unanimously Councilman Jacobson MOVED, Councilman Siadek SECONDED that the recommendation to enter into a short term lease agreement with the Escobar Trust Fund. The motion was unanimously carried. 2. Request for Authorization to Negotiate with Anthony and Langford for Architectural Design of Civic Center Parking Structure. (RECOMMENDATION: Authorize Negotiation City Manager Jones reported that the capital improvement includes this year, $35,000 for employing architectural services and projects; $503,000 for the coming year for construction of the parking deck in the Civic Center. The architects, Anthony and Langford, suggested that the structure be designed to accommodate drive through access to the fire station. Thereafter, the following motion was made. Councilman Siadek MOVED, Councilman Schuldt SECONDED that staff proceed with negotiating an agreement for architectural services, using the money currently budgeted for the parking deck. Councilwoman Synadinos asked staff to investigate the possibility of a heliport for emergency service. The motion was carried unanimously. - 6 - Council Minutes March 5, 1985 X650© XII REPORTS OF OFFICERS (Continued) B. Public Works J 1. Recommendation to Participate with City of Los Angeles Department of Airports and E1 Segundo Employers Association in a Study of the Sepulveda Tunnel Traffic Operations Public Works Director Glickman reported Mr. Camph of ESEA, solicited a proposal from DeLeuw, Cather and Company for an analysis of future traffic flow in the area of the LAX Sepulveda Boulevard tunnel. Thereafter, the following motion was made. Councilman Siadek MOVED, Councilman Jacobson SECONDED that the City Council accept the proposal and appropriate $3,700 from the unappropriated reserve of the General Fund. The motion was unanimously carried. 2. Recommendation to Proceed with Preparation of Plans and Specification for the Construction of a Storm Drain in Imperial Highway west of Douglas Street to Selby Avenue. Public Works Director Glickman reported that the above issue regards the City's current Capital Improvement Program and implementation of the subject issue project. Director Glickman continued to report on the County's participation in the City's Flood Control Project, the Project's inclusion in the City's Capital Improvement Program; the need for the Project's Implementation. Mayor Armstrong stated that he plans in the near future to discuss with Deane Dana the possibility of additional County Funding. Thereafter, the following motion was made. Councilman Siadek MOVED, Councilman Schuldt SECONDED that the City Council accept the offer of Hughes Aircraft Company for the design and financial participation for the Construction of a Storm Drain in Imperial Highway west of Douglas Street to Selby Avenue. The motion was carried unanimously. 3. Edison - Sewer Pump Station Public Works Director Glickman reported that a year ago, staff informed Council of a malfunction in a sewer pump station at Sepulveda and Grand, which was thought to be due to an Edison failure. Due to the flooding that this situation caused, the City spent monies totaling $5,960.24. Council suggested that the situation be pursued with Edison. Edison has recently contacted staff in response to the subject issue suggesting that the claim be settled for half of the monies spent by the City. The amount would be $2,980.12. Staff recommends that the amount of $2,980.12 be accepted. Thereafter, the following motion was made. - 7 - Council Minutes March 5, 1985 XII REPORTS OF OFFICERS (Continued) Councilman Jacobson MOVED, Councilman Siadek SECONDED that there be further negotiations with Edison, but to settle for no less than 50% of monies. The motion was carried unanimously. XIII UNFINISHED BUSINESS 1. Toxic Waste Mayor Armstrong informed Council of an article published in the February 27, 1985, Daily Breeze, stating the Supreme Court has relaxed enforcement of toxic waste rules. Mayor Armstrong suggested that Council write a letter to the Supreme Court giving the City's position concerning the ruling.This issue will be scheduled for the next regular Council meeting. RECESS At the hour of 9:05 o'clock p.m., the Mayor declared a 10 minute recess. At the hour of 9:15 o'clock p.m., the Council reconvened, all members being present and answering roll call. At this time, Mayor Armstrong reported briefly on the Sister City trip to Guyamas, Mexico. 2. City Manager Recruitment The Council discussed the selection of a consultant to be used in the search for a replacement of City Manager Arthur Jones. Thereafter, the following motion was made. Councilman Siadek MOVED, Councilman Schuldt SECONDED that Ralph Anderson Associates be approved as consultants to be contracted to perform the search for the vacancy of the City Manager's position. The motion was carried unanimously. 3. Budget Mayor Armstrong, at this time, requested that an update of the financial base study from the Finance Office be presented no later than March 30, 1985. 4. Sewer Assessment District Report Councilman Schuldt inquired as to the status of the above subject issue. Staff informed Council that this report would be forthcoming within 30 days. XIV NEW BUSINESS There was no New Business. Council Minutes March 5, 1985 X 6501 Xb5()� XV ORAL COMMUNICATIONS Phyllis Ostman, E1 Segundo Employer's Association, expressed appreciation to the Council for action taken concerning the 405 re- striping project. Randy Fowler, 748 Yucca Street, expressed irritation with the smells emanating from the Hyperion Treatment Waste Plant. Janice Fowler, 748 Yucca Street, supported Randy Fowler's comments concerning the Hyperion Treatment Waste Plant. XVI ADJOURNMENT At the hour of 9:40 o'clock p.m., the Council adjourned the meeting in the memory of Marsha Snow, Effie Myers and Shawn Rohan. APPROVED: C , arles K. Armstrong, May �t Submitted Ronald L. Hart City Clerk Council Minutes March 5, 1985