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1985 FEB 19 CC MINX CAM MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL 4. February 19, 1985 I CALL TO ORDER The E1 Segundo City Council convened in regular session on Tuesday, February 19, 1985 at 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. II PLEDGE OF ALLEGIANCE THE PLEDGE OF ALLEGIANCE was led by Councilmember Schuldt. III INVOCATION THE INVOCATION was delivered by Pastor Dave Edwards of E1 Segundo Four Square Church. IV ROLL CALL Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos Absent: Mayor Armstrong V PRESENTATION A. Proclamation declaring the week of March 3 through March 9, 1985 as PTA /Drug and Alcohol Awareness Week in the City of E1 Segundo Mayor Pro Tem Synadinos read and presented the proclamation which was accepted by representatives of the Parent Teacher Association from the Center Street,the Middle School and the E1 Segundo High School. VI SPECIAL ORDER OF BUSINESS A. PUBLIC HEARING: Resolution of Intent No. 3296 (Adopted January 15, 1985) Declaring City Council's Intent To Order the Vacation of a Certain Portion of Penn Street and all of the Alley in Block 65 within the City of E1 Segundo (Site of the Senior Citizen Housing Project) Mayor Pro Tem Synadinos announced that this was the time and place heretofore fixed for hearing on the above subject issue and inquired if proper notice of the hearing had been given. City Clerk Hart replied that affidavits of publishing and mailing were on file. The Mayor Pro Tem directed that said file become a part of this hearing and then inquired if any written communications had been received. The City Clerk replied that there had been no written communication. Public Works Director Glickman briefly summarized the history relating to the recommendation regarding adoption of the resolution ordering the vacation of a portion of Penn Street at the north side of Holly Avenue and all of the Alley in Block 65. X t; 4,R4 VI SPECIAL ORDER OF BUSINESS (Continued) The Mayor Pro Tem inquired if anyone present wished to speak -bither in favor or in opposition to this subject issue. There being no response, Councilman Siadek MOVED, Councilman Jacobson SECONDED, that the hearing be closed. The motion carried unanimously. Thereafter the following motion was made: At this time, the Mayor Pro Tem introduced the Acting City Attorney Mr. Colin Lennard. Councilman Siadek MOVED, Councilman Jacobson SECONDED that the following resolution, entitled: RESOLUTION NO. 3298 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ORDERING THE VACATION OF CERTAIN PORTIONS OF PENN STREET AND ALL OF THE ALLEY IN BLOCK 65 WITHIN SAID CITY AS CONTEMPLATED BY RESOLUTION OF INTENTION NO. 3296. which was read be adopted. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong B. PUBLIC HEARING: Proposals for the Community Development Block Grant Projects (Presentation of Various Community Projects for Review and Approval) The Mayor Pro Tem announced that this was the time and place heretofore fixed for a public hearing on the above subject issue, and inquired if proper notice of the hearing had been given. City Clerk Hart replied that affidavits of publishing and mailing of the notice were on file. The Mayor Pro Tem directed that said file become a part of this hearing and inquired if any written communication had been received. City Clerk Hart replied that there had been no written communication. Joann Lombardo, Planning Department, reported that the Community Development Block Grant funds total $270,000 unappropriated funds, and an additional amount of $96,000 is anticipated beginning July 1. The County is urging that the unappropriated funds be drawn against and that project proposals be submitted for the anticipated $96.,000. A list of potential projects have been submitted to Council for review and approval. These projects qualify for CDBG funds, are ready for implementation within the next few months and are projects that would be beneficial to the City. 2 - Council Minutes February 19, 1985 ,K 64R.5 VI SPECIAL ORDER OF BUSINESS (Continued) The projects are listed below: Meals on Wheels Storm Drainage System at Holly Avenue; Sierra Street Construction of Handicapped Restroom Facilities and an Elevator at the Public Library Construction of Handicapped Accommodations at proposed Locker, Shower and Restroom Facility for Recreation Park General Removal of Architectural Barriers for the Handicapped Residential Improvement Programs Residential Noise Abatement Program Downtown Public Parking Improvements Sleepy Hollow Planning Study Councilman Siadek stated he would be interested in knowing what the handicapped population would consider to be most important, regarding construction and improvement, in reference to this population's special needs. Mayor Pro Tem Synadinos inquired if anyone present wished to speak on the subject issue. Hearing no response, Councilman Jacobson MOVED, Councilman Siadek SECONDED, that the public hearing be closed.. The motion carried by the following vote. Ayes: Councilmembers Jacobson, Siadek, Schuldt and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Councilmember Mayor Armstrong Thereafter -, the following motion was made: Councilman Siadek MOVED, Councilman Schuldt SECONDED, that the proposed projects listed below: Meals on Wheels Program Storm Drainage System at Holly Avenue; Sierra Street Downtown Public Parking Improvements Sleepy Hollow Planning Study be approved for Community Development Block Grant Project Funds. The motion was carried by the following vote. Ayes: Councilmembers Jacobson, Siadek, Schuldt and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Councilmember Mayor Armstrong Councilman Jacobson expressed a feeling of non - immediacy concerning the proposed projects of noise abatement and residential improvement. Councilman Jacobson requested that staff further investigate these issues, in addition to the facilities at the library. Councilman Siadek stated that he would like to have the handicapped population contact a Councilmember with input on the proposed projects, and how the projects would directly affect them. -3- Council Minutes February 19, 1985 X 64Rfi VI SPECIAL ORDER OF BUSINESS (Continued) C. Report on Hydrocarbon Gas Migration Mr. Robert Marsh reported the following: Fifty -seven structures have been reviewed including all schools in the City of E1 Segundo. Forty -six vapor wells have been drilled, one observation well has been completed and two are presently in progress. The plan calls for eight additional vapor wells and seven additional observation wells, depending on the findings as drilling progresses. Further, BCL, the City's consultants have been present during the drillings and have been monitoring the safety plan, have been sampling and will further analyze the data received. Mr. Marsh concluded his report stating that current data indicated nothing significant in the reviewing of the structures that would present a health or safety hazard to the community. VII REPORTS OF COMMITTEES A. Review and Approval of Qualifications and Recruitment Process for E1 Segundo Senior Citizen Housing Corporation Board of Directors Joann Lombardo, Planning Department reported that the Planning Department would like to begin the process of initiating the non - profit group who will administer the Senior Housing Project. Council is being requested to establish the qualifications and recruitment process. The Council was presented with the following issues for consideration while establishing the qualifications and recruitment process for the non - profit Board of Directors. • Should the appointment to the Board of Directors be limited to E1 Segundo residents Should tenants of the senior housing project be permitted to serve on the Board Should the number of the Board of Directors be set at seven Should prospective directors be appointed, selected by committee or recruited through an application process Should the terms of the Board of Directors be limited to four years to accord with other city commission appointments Should members of the Board be reimbursed for up to two meetings per month, as other city boards or commissions Thereafter, the following motions were made: Councilman Siadek MOVED, Councilman Jacobson SECONDED, that appointments to the Board of Directors be limited to E1 Segundo residents The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes Councilmembers None Absent: Mayor Armstrong - 4 - Council Minutes February 19, 1985 VII REPORTS OF COMMITTEES (Continued) Councilman Jacobson MOVED, Councilman Schuldt StCONDED that tenants of the Senior Housing Project be permitted to serve on the board in an ex officio (non- voting) capacity. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong Councilman Siadek MOVED, Councilman Jacobson SECONDED, that the Board of Directors be set at a membership of seven. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong Councilman Jacobson MOVED, Councilman Siadek SECONDED, that prospective directors be recruited through an application process, and be appointed as a whole, like other city commissions. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong Councilman Jacobson MOVED, Councilman Siadek SECONDED, that the terms of the Board of Directors be limited to 4 years to accord with other city commission appointments. The terms of the Directors are to be staggered. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong Councilman Schuldt MOVED, Councilman Siadek SECONDED that initially, members of the Board should not be reimbursed for meetings. The motion failed by the following vote: Ayes: Councilmember Schuldt Noes: Councilmembers Jacobson, Siadek and Mayor Pro Tem Synadinos Absent: Mayor Armstrong - 5 - Council Minutes February 19, 1985 X 64R7 '4 X64RS VII REPORTS OF COMMITTEES (Continued) Councilman Jacobson MOVED, Councilman Siadek SJFCONDED that members of the board be reimbursed for up to two meetings per month, as other city boards or commissions. Following discussion of this motion it was withdrawn and Council deferred taking action at this time regarding this issue. B. Appointments to the Planning Commission and the Community Cable Advisory Committee Mayor Pro Tem reported that there was a unanimous vote appointing Kathleen Mulligan to the Planning Commission and reappointment of Evelyn Sichi to the Community Cable Advisory Committee, for the next four years. Council extended congratulations to the new members of the Planning Commission and the Community Cable Advisory Committee and thanked all that had previously applied. C. Sister Cities Organization Trip to Guyamas, Mexico Councilman Schuldt reported on the trip to Guyamas, Mexico. Councilman Schuldt was favorably impressed and recommended that any opportunity to visit this area should be taken advantage of. D. Cable Advisory Committee Meeting Councilman Siadek stated that there would be a report on this Committee at the next Council meeting. Further, Councilman Siadek stated he would inform the Cable Advisory Committee of Council's request to meet with them in a joint session. VIII ORAL COMMUNICATIONS There was none. IX CONSENT CALENDAR Council requested that items B., C. and F. be discussed separately. Thereafter the following motion was made: Councilman Siadek MOVED, Councilman Jacobson SECONDED, that the balance of the Consent Calendar items be accepted as recommended. The motion was unanimously carried. A. Warrant Nos. 86469 - 86648 on Demand Register Summary No. 15 in total amount of $1,486,028.21 ... Ratified and Approved. D. Application of Leave to Present Late Claim and Proposed Claim of Carmella M. Ventura, submitted to the Office of the City Clerk on February 9, 1985. Date of Occurrence: February 9, 1984 ... Application Denied. Council Minutes February 19, 1985 )( 64R9 IX CONSENT CALENDAR (Continued) E. Request to Adopt a Resolution Amending Certain Subsection of Resolution No. 3263 (The Traffic Resolution) Relating to Through Streets and Stop Intersections. Establishes the intersection at Richmond Street and Grand Avenue as a Four Way Stop ... Resolution Adopted. G. Request to Approve Change Order No. 1- Upgrading Restrooms for the Handicapped in Various Government Buildings- Project No. 84 -11. Installation of Additional Grab Bars ... Change Order Approved and Funds Appropriated from Community Development Block Grant Funds X CALL ITEMS FROM CONSENT CALENDAR B. Minutes of the Regular City Council Minutes of February 5, 1985 Councilman Jacobson MOVED, Councilman Siadek SECONDED, that the corrected set of minutes of February 5, 1985, be accepted as corrected. The motion was carried_ unanimously. C. = Minutes of the Regular Adjourned City Council Meeting of February 12, 1985 Councilman Jacobson requested that two items be included in these minutes. One item being to include Councilman Siadek as being in attendance,for part of the morning session, and the other item is to add Bob Drean's name as being one of the people interviewed. Thereafter, the following motion was made: Councilman Jaacobson MOVED, Councilman Siadek SECONDED that the minutes be approved as corrected. The motion was carried unanimously. F. Request to Approve Change Order No. 1 -Main Street and Grand Avenue Traffic Signal Modifications (Replacement of Loop Detectors on Holly at Main and on Palm at Main) - Project No. 84 -12 Councilman Siadek questioned staff as to the time frame of the loop detectors. Councilman Siadek indicated that the signals were not standardized. Public Works Director Glickman responded that the controllers have not yet been changed. Councilman Siadek MOVED, Councilman Jacobson SECONDED, that the Change Order be approved and funds of $1,000 be appropriated from the Gas Tax Funds. XI WRITTEN COMMUNICATIONS City Clerk Hart advised that written communication had been received from Mr. Dennis Martin in support of a smoking ban in City Hall. Mayor Pro Tem Synadinos directed the correspondence be filed. -7- Council Minutes February 19, 1985 X 6490 XI WRITTEN COMMUNICATIONS (Continued) Councilman Siadek stated he had received a phone call from Ms. Cary Anderson, regarding a smoking ban. Further, Ms. Anderson will be approaching Council concerning this issue. Council requested that staff perform a survey concerning the issue of a smoking ban in City Hall. XII REPORTS OF OFFICERS A. City Manager 1. Presentation of Proposal from BCL and Associates for Inspection and Monitoring The Chevron Hydrocarbon Study City Manager Jones reported BCL had presented a proposal, which is separated into three phases: 1. 10 Weeks of Field Investigation 2. Mitigation Design Review 3. Inspection of Mitigation Installation and Monitoring. BCL has estimated the cost for the first phase at $62,000; second phase estimate is $14,000 and the third phase will be estimated after the designs are completed. City Manager Jones stated that in reviewing their past efforts staff is satisfied with both the quality of work they've done and with their billing. Councilman Siadek MOVED, Councilman Jacobson SECONDED, that acceptance and issuance of a Purchase Order to BCL for the work as proposed, be approved. The motion carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong 2. Presentaion and Recommendation to Approve Schematic Design and Cost Estimation for Fire Station no. 1 (Remodel and Rehabilitation) Councilman Schuldt requested that this presentation be held over until the next meeting to allow time for further study. 3. Request for Authorization to Negotiate with Anthony and Langford for Architectural Design of Civic Center Parking Structure City Manager Jones informed Council of $35,000 in the current Capital Improvement Budget for design of a parking structure that would be installed in a Civic Center Site.At the request of Councilmembers Jacobson and Siadek, further re- porting on this issue will be continued at the next council meeting,due to its connection with the above Fire Station item. - 8 - Council Minutes February 19,1985 XII REPORTS OF OFFICERS (Continued) B. Public Works J 1. Report on Civic Center Parking Study Public Works Director Glickman gave a status report on the Civic Center Parking Study. Staff has prepared a study of the usage of the two lots in the Civic Center area, and it has been presented to Council along with information about the zoning code requirements. The study revealed that the City was barely meeting the City's code requirements regarding providing parking in the Civic Center area for employees and other vehicles needed for City operation. Mr. Steve Wiley, Small Business Association, addressed this issue stating that they suggest that the code can be met by taking 18 parking spaces that are presently assigned to employees and move them to the Eucalyptus parking lot where there are 18 spaces and one handicapped space. Mayor Pro Tem Synadinos informed staff that there were two parking spaces assigned to Council that could be better used by staff. Thereafter, _.the following motion was made: Councilman Jacobson MOVED, Councilman Siadek SECONDED, that the nine spaces and handicapped parking be changed to public parking if the Downtown Revitalization Committee concurs after evaluation of the parking issue.. The motion was carried by the following vote: Ayes: Noes: Absent: XIII UNFINISHED BUSINESS Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Councilmembers None Councilmember Mayor Armstrong A. Second Reading of Ordinance Introduced by Councilman Siadek, February 5, 1985, amending Title 5 (Business Regulations and Licensing) of the E1 Segundo Municipal Code Relating to Chapter 5.20 (Auctions and Closing -Out Sales) Acting City Attorney Lennard presented subject ordinance, entitled: ORDINANCE NO. 1069 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 5 (BUSINESS REGULATIONS AND LICENSING) OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO CHAPTER 5.20 (AUCTIONS AND CLOSING -OUT SALES) which title was read. Council Minutes February 19, 1985 /X6.491 , Xh49� XIII UNFINISHED BUSINESS (Continued) Upon motion duly made and carried further reading of said ordinance was waived. Thereafter, Councilman Siadek MOVED, Councilman Jacobson SECONDED, that said ordinance be adopted. The motion was carried by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong B. Second Reading of Ordinance Introduced by Councilmember Siadek,February 5, 1985 amending Title 5 (Businesss Regulations and Licensing) of the E1 Segundo Municipal Code Relating to Chapter 5.46 (Bingo Games for Charitable Purposes) Acting City Attorney Lennard presented subject ordinance, entitled: ORDINANCE NO. 1070 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 5 (BUSINESS REGULATIONS AND LICENSING) OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO CHAPTER 5.46 (BINGO GAMES FOR CHARITAGLE PURPOSES) which title was read. Upon motion duly made and unanimouly carried, further reading of the ordinance was waived. Thereafter, Councilman Siadek MOVED, Councilman Jacobson SECONDED, that said ordinance be adopted. The motion was carried by the followingg vote: Ayes: Councilmember Jacobson, Schuldt, Siadek and Mayor Pro Tem Synadinos Noes: Councilmembers None Absent: Mayor Armstrong XIV NEW BUSINESS --None XV ORAL COMMUNICATIONS - None - 10 - Council Minutes XVI ADJOURNMENT X 6493 At the hour of 9:15 o'clock p.m., the Council adjourned to the Mayor's office for a closed session. Government Code - §54956.9 - EMPLOYMENT MATTERS At the hour of 9 :43 o'clock p.m., the Council reconvened, all members answering roll call,with the exception of Mayor Armstrong who was not present. The meeting adjourned at 9:45 o'clock p.m. Sub ed by, Ronald L. Hart City Clerk APPROVED: -11- Council Minutes February 19, 1985