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1984 SEP 19 CC MIN - 42X 6394 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL September 19, 1984 I. CALL TO ORDER The E1 Segundo City Council convened in an adjourned regular session with the Recreation and Parks Commission on Wednesday, September 19, 1984 at 5:30 o'clock p.m., in the Council Chamber of the El Segundo City Hall. II. THE PLEDGE OF ALLEGIANCE was led by Mr. Jack Ruis, Director of Recreation and Parks Department. III. ROLL CALL Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos and Mayor Armstrong Absent: Councilmembers None Present: Commissioners Arndt, Doukakis, McCaverty and Chairman Pro- Tempore, Croxall. Absent: Chairwoman walsh IV. STUDY SESSION Commissioner Croxall that the purpose of this meeting was to discuss the increased usage of the recreational and park facilities by the commercial /industrial sector of the community. Also to be considered is the fee structure of programs. Increased Industrial Usage of Recreational Facilities Vice - Chairman Croxall stated that industrial use of the park was significantly increasing, after working hours and on week -ends. Commissioner Croxall stated there are approximately 100,000 industrial daytime residents and that number is expected to increase by 50,000 next year. Residents of the City are saying that the hours of 11:00 o'clock a.m. to 1:UU o'clock p.m. and 4:30 o'clock p.m. to 8:30 o'clock p.m. are when the park is saturated primarily with industrial users. Commissioner Croxall stated after meetings with the Recreation and Parks Commission, with all members present, the following points were considered as alternatives to the increased usage of the recreational facilities: Expand the present facilities; Development of an additional park on the west side of Sepulveda; Investigate what other outside organizations might contribute to help with this situation; and request that the YMCA service the area being affected by the increased use. Commissioner Croxall stated the Commission has looked at Data provided by Rockwell, which company is-con- sidered to be one of the leaders in providing recreation for their employees. IV. STUDY SESSION (Continued) Commissioner Croxall stated that he also met with some hushes executives. Their policy is their tacility is open to all employees, but they must call and reserve a time in oraer to assure availability of the facility. It was also reported that the Commission has a study from the Centinella Valley YMCA. The study was considered to contain what was necessary. The cost of development for a YMCA facility is reported to be $7,000,000. The biggest problems were stated to be shower facilities and parking. Discussion was held regarding the problem at Recreation Park in regards to the inadequate shower facilities being overloaded during the lunch periods, after working hours, and on weekends. Councilwoman Synadinos questioned as to whether the shower problem applied only to the two periods of time previously stated. Commissioner Croxall responded that there is a general need that is increased by industrial use. There is the same need on week -ends but not as critical as lunch and after work hours. The users are a combination of 60% industrial and 40% residential. Councilman Siadek asked where the City's responsibility begins and ends? It was stated that the responsibility of the City is first to the residents and secondly to the industrial users. The City's responsibility is not necessarily to provide facilities but to make sure the existing ones are available to the City residents. Commissioner Croxall expressed that the problem was that there is not a set of established guidelines. The Commission has received guidelines from the National Recreation Association. The Association has done a nation wide survey on this type of issue. The Association's guidelines are based on residential population. It was stated that what is needed is a set of guidelines in the development plans for all the new industrial developments east of Sepulveda, and to provide a set of guidelines for new developers. Councilman Siadek asked whether there was any particular data or formula for determining recreation needs for a company? Response was that E1 Segundo would be the first community to have guidelines for industrial recreational use. Council was informed that the need for guidelines were reviewed at the last meeting of the Recreation and Parks Commission. - 1 - Council Minutes September 19, 1984 X(;33)5 X 6366 IV. STUDY SESSION (Continued) Councilman Siadek asked what was the motivation for needing such guidelines? Commissioner Croxall stated that establishing guidelines indicates an awareness of the problem of overloading of recreational facilities, by industrial users. It was stated that about 8 developers, with more on the way, are bringing in 47,000 additional employees. The developers were approached and presented with three options, which were to builo their own facility, join with a neighbor or give the City money to expand. In order for the City to receive money, there would have to be an adopted City plan which would indicate how the money would be put to use. Councilman Siadek stated that he had no objections to the proposed guidelines and that he agreed with the concept of guidelines being incorporated into development plans. At this time, Councilman Siadek and Jacobson announced they had another meeting to which they must attend, and therefore, left the Council Chamber. Councilwoman Synadinos advised that one acre of land had been donated to the City on the east side of Sepulveda blvd., for construction of a new Fire Station. Suggested the Commissioners encourage the YMCA to consider purchasing the adjoining property for new quarters. Also stated she would like to see industry given the choice of purchasing the balance of the available property for a public park or possibly pay a fee to obtain the land for the park. Planning Director Romaniello expressed that from the planning point of view, there was no benefit in having small recreational facilities throughout the town when there is an option of having one large one. The main reason being traffic. The Commission would like to hear from the Council on what they think the guidelines look like and whether they should proceed. Commissioner Croxall stated that the Recreation and Parks Commission recommends the Guidelines as the most effective method for developers to provide industrial recreation. Fee Structure for Recreation Programs Director Ruis informed the charging for classes. The direction that the Council there should be more users Council that they are now Commission has moved in the had earlier indicated, that fees. It was stated that the fees are users fees as opposed to facility fees. -3- Council Minutes September 19, 1984 IV. STUDY SESSION (;3s "i Councilwoman Synadinos inquired about priority use for residents. Director Ruis stated that there were ways to assure that the residents would maintain priority use. Councilwoman Synadinos asked if Council should establish a fund or grant for people who can't afford the fees. Director Ruis stated that there was no need to establish any fund, because of the close working relationship with the Rotary Club. Stated that there is now a requirement of proof of residency upon registration. Director Ruis stated that the Recreation Program will add revenue to the City of $20,000. All of the money will be turned over to Finance under the General Fund. The Commission stated that they needed a response from the Council as to whether a recreation element in the City of E1 Segundo is needed. Mayor Armstrong suggested putting this item on the October 2nd City Council meeting agenda. At that time it can be decided how the Commission will proceed: V. ADJOURNMENT There being no further business to come before the Council at this meeting, the Mayor adjourned the meeting at the hour of 7:15 o'clock p.m.. Respectfully submitted, Valerie A.Burrowes, City Clerk t3 eputy APPROVED: -4- - Council Minutes September 19, 1984