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1984 OCT 23 CC MINX 63,�;S MINUTES OF AN ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL October 23, 1984 I CALL TO ORDER The E1 Segundo City Council convened in an adjourned regular session on Tuesday, October 23, 1984 at 6:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. II THE PLEDGE OF ALLEGIANCE was led by Mayor Armstrong. III ROLL CALL Present: Council Members Jacobson, Schuldt and Mayor Armstrong Absent: Council Members Siadek and Synadinos IV PRESENTATIONS: The Mayor pressented a plaque to Mr.Thomas Brady in appreciation for his devoted services during his two terms on the Planning Commission, and also thanked Mr. Brady for twenty years of committed service on the Noise Abatement Committee. At this time, the hour being 6:05 o'clock p.m., Councilwoman Synadinos entered the Chamber and took her place at the Council table. V REPORTS OF COMMITTEES - None VI ORAL COMMUNICATIONS - None VII WRITTEN COMMUNICATIONS A. Buss Systems, Inc., request that a building permit be issued for a project at 212 Lomita Street Mr. Joe Keuneman, of Buss Systems, Inc., advised that he had checked with the City over a year ago and was advised that up to seven units could be built on subject lot; that plans were then presented on July 3, and returned on August 28, showing request for some minor changes. Stated he was left with the impression that a permit would be issued as soon as the correc- tions were made. On this basis, he stated, the build- ings on the property were demolished in preparation for construction of the new project. Also stated he thought everyone had acted in good faith and therefore asked the Council to intervene and authorize the issuance of a permit to proceed. Councilwoman Synadinos inquired if the project would qualify under the Precise Plan Procedure. Mr. Jack Wood, architect for the project, stated this project would not qualify, nor would the owners enter into the procedure of the Precise Plan under the definition in the City Code. Stated that based on .3etting plans through the Plan Check procedure, the owners had demolished the buildings, since no indication was given that a permit would not be issued. Asked that the permit be issued in view of fairness and the hardship placed on the owners. Councilwoman Synadinos stated that as far back as April, the Planniny Commission had indicated there would be a change in the Parking requirements. At this time, the Hour being 6:15 o'clock p.m., Councilman Siadek entered the Chamber and took his place at the Council table, thus constituting a full Council. Mr. Wood, also architect for the project at 621 Virginia Street, stated it was the intention of Mr. Radovanovic to construct his building as soon as possible, and there had been no subterfuge on their part; that it was unbelievable it would take over 60 days to check the plans. Councilman Jacobson stated he recalled that the plans were presented for plan checking over 30 working days after passing the Environmental Quality Board. City Attorney Volley advised that a resolution adopted on October 2, 1984, established that any project which had,,a building permit prior to September 21, 1984, would be exempt from the new on -site parking requirements in Ordinance No. 1063. Further advised that he would submit to the Council all the options for setting a policy in establishing cut off dates for any changes the Council might make that would affect building in general. B. Mr. Rad Radovanovic, 621 Virginia Street, request for reconsideration in applying the Parking Ordi- nance No. 1U63 to development at 139 Whiting St. Mr. Radovanovic appealed to the Council to consider the time and money spent on subject project and authorize a permit so he could proceed. Mr. Jack Wood, spoke in support of Mr. Radovanovic's request, that it took two months for the plans to clear Plan Checking and he thought at some point someone was responsible. The Council agreed to discuss the overall problems that apply to both the requests of truss Systems and Mr. Radovanovic and any other projects in process. It was agreed by the Council that guidelines should be set down. Councilman Siadek suggested that at the point a project clears the EQb seemed to be a more equitable cut off date than the one set out in the resolution. Councilwoman Synadinos stated that no matter what date is established, some projects wil'1 be adversely affected; that using the EQB as the cut off date does not treat the large and small builders equally, whereas using the date the ordinance takes effect treats everyone the same. Mayor Armstrong stated he still felt the date of the permit was the most equitable cut off date for application of the parking ordinance. After further discussion, Council agreed to defer further action on this matter until the next regular City Council meeting to be held November 6, 1984. -2- ,X-63R9 Council Minutes October 23, 1984 X 6390 VIII REPORTS OF OFFICERS The Mayor requested that the items under the Public Works Director be discussed at this time. B. Director of Public works 1. Completion of exterior painting and interior coating of the elevated water tank by Rust - proofiny, Inc., Pro3ect No. 82 -2A. Acting Director of Public Works Jack Allen reported that the project had been completed on March 26, 1984 and that Notice of Completion had been filed with the County; that $18,680 had been withheld from the contractor as liquidated damages for unaccountable additional days taken to complete the project. In addition, advised that extra time was required for inspection by the consultants, leaving a deficit in the account. Recommended authorization be given to withhold the $18,,,680 and that $15,764 be allocated from the Water Fund Unappropriated Reserve to provide for the deficit. Motion was made by Councilman Siadek, seconded by Councilman Schuldt, that the following resolution be adopted: RESOLVED, that the exterior painting and interior coating of the elevated water tank by Rustrproofing, Inc., be and the same is hereby accepted as satisfactorily completed in accordance with Specifications No. 82 -2A, as of March 26, 1984; and BE IT FURTHER RESOLVED, that the Staff's action of withholding $18,680 from the contract account as liquidated damages be ratified and approved; and ICE IT FINALLY RESOLVED, that $15,764 be allocated from the Water Fund Unappropriated Reserves for subject project. On roll call, said motion carried by the following vote: Ayes: Council Members Jacobson, Schuldt, Siadek and Mayor Armstrong Noes: Councilwoman Synadinos Absent: Council Members None 2. Hearing on the cost of abatement of weeds, rubbish, refuse and dirt at various loca- tions per Resolution No. 3271 The Mayor announced that this was the time and place heretofore fixed for hearing on subject abatement as authorized in Resolution No. 3271. Acting Street Superintendent Allen reported that one of the parcels listed in subject resolution had been cleaned by the property owner and thereupon presented a report of costs the City incurred to abate the nuisances on the other properties, as follows: -3- Council Minutes October 23, 1984 VIII REPORTS OF OFFICERS ti. Director of Public Works (Continued) 915, 919 & 925 Main Street 5150.34 SE corner of Holly & Richmond $244.81 East of 411 E. Grand Ave. $136.68 The Mayor inquired if there were any objections to the Street Superintendent's report. Hearing none, motion was made by Councilman Siadek, seconded by Councilman Jacobson, that the hearing be closed. Thereafter, motion was made by Councilman Jacobson, seconded by Councilman Schuldt, that the report of the Street Superintendent and the assessments contained therein be approved and confirmed, and that a certified copy of each of the unpaid assessments be filed for record in the office of the County Recorder of Los Angeles County, California. on roll call, said motion carried by unanimous vote. A. City Manager Jones 1. Report on revitalization of the City's Central business District Presented a report which was a follow up of the video tape conference held on September 18, in City Hall, attended by various members of the community, participating and generating interest and enthusiasm in doing something about the downtown rehabilitation. Asked for Council approval to set up a task force of City Hall staff personnel and downtown merchants for round table discussions of priority items, after which recommendations would be presented to the Council. Motion was made by Councilman Jacobson, seconded by Councilman Siadek, that the City Manager's recommendations be approved. Motion carried. Councilwoman Synadinos inquuired about the use of CDBG funds for staff time, and that she would like to see the use of the funds for this purpose. The City Manager advised that it was planned the money initially would come from the General Fund, but consid- eration would be given to using the funds for a portion of the planning and parking study later on in the program 2. Extension of Liability and Property Excess Insurance until November 30, 1984 Motion was made by Councilman Jacobson, seconded by Councilman Siadek, and unanimously carried, that subject insurance be extended until November 30, 1984. 3. Report on merits and structure of a Public Works Commission The City Manager requested this item be held over until Public Works Director Glickman could be present during discussion. Council agreed to defer this item. -4- X6391 Council Minutes October 23, 1984 VIII REPORTS OF OFFICERS A. City Manager (continued) 4. Consideration of Administrative Management Plan For the Senior Housing Project Ms. Joanne Lombardo, Planning Consultant, presented a review and the objectives for the Senior Housing on- going administration and management, such as book- keeping, collecting rents, paying bills, maintenance, staffing, etc. Recommended Council approval for the following: .. A non - profit corporation be created to administer the project and staff auth- orized to proceed with the process of filing the necessary papers. .. A non- profit group be selected to specifi- cally run the housing project, consisting of 5 to 7 capable members of the community Proposals be solicited from private management firms to manange the project. After discussion, motion was made by Councilman Siadek, seconded by Councilman Schuldt, that the aforesaid recommendations be approved. Motion carried. City Manager Jones advised that guidelines should be set for members of the first Board so there is a mixture of expertise on the Board. IX UNFINISHED BUSINESS A. Consideration of salary ana benefit increases for Management and Confidential Employees By mutual consent of the Council, this item was deferred for discussion in closed session. B. Consideration of filling vacancy of City Clerk position The Mayor recommended that Mr. Ronald Hart be appointed to fill the unexpired term of the resigned City Clerk. Council discussed appointed vs elected procedures. In reply to Council inquiry, City Attorney Dolley advised that an interim appointment could be made until an election could be held, which must be held no later than March 5, 1985. Council discussed the alternatives, after which motion was made by Councilwoman Synadinos, seconded by Council- man Jacobson that the runner up in the last election for City Clerk, Mr. Ronald L. Hart, be appointed to fill the unexpired term, to expire in April 1988. On roll call, said motion carried by the following vote: Ayes: Council Members Jacobson, Schuldt, Synadinos and Mayor Armstrong Noes: Councilman Siadek Absent: Council Members None -5- Council Minutes October 23, 1984 X NEW BUSINESS City Manager Jones advised that the Planning Commission had asked to meet with the Council to study the zoning in the Sleepy Hollow area. After discussion, Council set the date of October 30, 1984 at 7:00 o'clock p.m. to meet with the Planning Commission. XI ORAL COMMUNICATIONS - None XII RECESS At the hour of 7:50 o'clock p.m., the Council recessed to the Mayor's office to discuss salary and benefit matters. At the hour of 8:10 o'clock p.m., the Council reconvened, all members being present and answering roll call. Motion was made by Councilman Siadek, seconded by Councilman Jacobson, that the following resolution, entitled: RESOLUTION NO. 3285 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, PROVIDING FOR ICREASED COMPENSATION AND BENFFITS FOR CERTAIN EMPLOYEES IN THE MANAGEMENT-CONFI- DENTIAL SERIES which was read, be adopted, and that the effective date of said resolution be established as October 1, 1984. Council discussed various aspects of the terms or Lni.s salary resolution, after which ot. roll call, said motion carried by the following vote: Ayes: Council Members Jacobson, Schuldt, Siadek and Mayor Armstrong Noes: Councilwoman Synadinos Absent: Council Members None XII ADJOURNMENT No other business appearing to come before the Council at this session, the Mayor declared the meeting adjourned until Tuesday, October 30, 1984 at 7:00 o'clock p.m., in the Council Chamber of the City Hall. the hour of adjournment of this meeting being 8:30 o'clock p.m. APPROVED: c' e to ub itted, Ronald L. Hart, City Clerk Council Minutes October 23,1984 wis-.3