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1984 JUL 17 CC MINX R [MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL July 17, 1984 I. CALL TO ORDER The El Segundo City Council convened in regular session on Tuesday, July 17, 1984, at 7:00 p.m. in the Council Chamber of the E1 Segundo City Hall. II. THE PLEDGE OF ALLEGIANCE was led by Ms. Sharon Miller. III. THE INVOCATION was delivered by Father Feodor Wilcock of St. Andrew's Catholic Church. IV. ROLL CALL Present: Councilmembers Jacobson, Siadek, Synadinos and Mayor Armstrong Absent: Councilman Schuldt V. SPECIAL ORDER OF BUSINESS A. Public Hearing on Proposed Revisions to the City's Parking and Loading Standards Mayor Armstrong announced that this was the time and place heretofore fixed for the subject hearing, and inquired if proper notice of the hearing had been given, to which City Clerk burrowes replied that the affidavit of publishing was in her file. The Mayor then inquired whether any written commun- ications had been received. Mrs. burrowes replied that communications had been received from the Chamber of Commerce and from Hughes Aircraft; the Mayor then directed that these documents become a part of the official file. Planning Director Romaniello then gave a report on the proposed revisions. Mr. Romaniello stated that for the previous 11 months the Planning Commission had held a series of publicly noticed study sessions and a continuing series of public hearings for the purpose of accepting data and input as they related to the City's parking requirements, needs and land use parking demands. These activities were in response to a 1983 Council assignment to the Planning Commission. Recommendations regarding a "Traffic System Manage- ment" ordinance, which will be designed to operate in conjunction with the proposed revisions in the parking and loading standards, will be presented to Council in a second phase. Mr. Romaniello stated that the recommendations being presented to the Council dealt exclusively with Chapter 20.54, "On -Site Parking and Loading ". These recommendations cover all uses as well as all sites. They also contain some related amendments necessary for purposes of definition. The planning Commission has also received a pro- posal for an additional Code section which would deal with the unique parking needs of large in- dustrial complexes. The Commission has received two presentations on this subject, and has placed it on its list of tasks. Mr. Romaniello said that all sections of Chapter 20.54 had been reviewed, discussed and evaluated in detail in order to evaluate the efficiency, effec- tiveness and enforceability of existing regula- tions. particular consideration was given to current parking habits, effects on roadway capa- cities, emergency vehicle accessibility and parking's impact on lot sizes, height limits and lot coverage. Additional consideration was given to such areas of concern as small car spaces, tandem parking and shared parking facilities. Councilman Siadek stated that he would like to hear public input on the proposed regulations and take time to consider what is presented. For this reason, and because of Councilman Schuldt's ab- sence, he asked that a vote on the proposed re- gulations be held over until the August 7 meeting of the Council. Concern was expressed by Council- man Jacobson and Councilwoman synadinos over the possible number of projects which might be able to receive approval under the old parking guidelines if a three week delay were to occur. City Attorney Dolley said he felt it would be pos- sible to set an effective date for the proposed regulations in such a way as to prevent any advant- age being taken of the contemplated three -week con- tinuance. Following some discussion, it was agreed that a vote on the proposed ordinance be held over until the next regular meeting of the Council. At that point, Mayor Armstrong invited public input. Mr. Ernie bowdre, 627 West Acacia, spoke in opposi- tion to the new regulations pertaining to the park- ing of licensed recreational vehicles, and sub- mitted letters and informal petitions which he had received. Mr. Bowdre urged rejection of the pro- posed Section 20.54.060E, and recommended that current abuses be prevented by enforcement of existing Code provisions. In response to a question, Mr. Romaniello indicated that the Planning Commission's original concerns were with people living in recreational vehicles, discharging waste tanks into gutters, parking on lawns and in ways that interfered with views into the streets from neighbors' driveways. Mr. Mike Wyant, 1440 East Palm, read a letter from the Chamber of Commerce expressinng the Chamber's concerns over potential impacts of various pro- posed Code sections. In response to a question from the Mayor, Mr. komaniello stated that the Chamber's concerns had been raised and responded to during planning Commission meetings. -2- Council Minutes July 17, 1984 Ms. Judy Shane, repesenting the Northrop Corp- oration, stated that the proposed regulations would require substantial increases in the amount of parking in the event Northrop's E1 Segundo plant is expanded. In addition, she stated that the new re- gulations offer no incentive for ride sharing. Ms. Shane urged reinstatement of compact car stalls and modification of the one space for each 250 square feet of floor space rule. Mr. Michael Jackson, representing Hughes Air- craft, reviewed some of his company's concerns and recommendations which had previously been distri- buted to Council members. He urged inclusion of Code provisions which would provide incentives for ride sharing, and spoke in opposition to the eli- mination of compact car spaces and tandem parking. Mr. Jackson urged consideration of the suggestions in the proposed new code section dealing with industrial parking which was developed by Hughes Aircraft. Following discussion, IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that the proposed Chapter 20.55 regarding industrial parking requirements be submitted to the Planning Commission for its review of the recommendations, though without specification of any time frame. Mr. Jerry Saunders, representing Continental Development Corporation, stated that his company is supportive of-the position letter developed by the Chamber of Commmerce. Mr. Saunders stated that the Code ratios should establish reasonable standards, but should at the same time allow flexibility. Mr. Howard Schmidt, representing TRW, Inc., an industrial tenant in E1 Segundo, spoke regarding the potential negative impact of certain Code sections. Mr. John Shelton, 231 Maryland, the proposer of a 191 -room hotel on Richmond Street, stated that under existing Code provisions his project would require 165 parking spaces, while under the proposed new provisions total of 318 spaces would be called for. He stated that this significant increase would make him rethink the entire project. Councilman Siadek asked at what point in the develop- ment process could somone determine whether he or she would be permitted a variance from the Code provisions. Mr. Romaniello responded that there was no single answer to that question. Council Minutes July 17, 1984 Mr. Gary Wallace, 516 Oregon Street, commented on the preponaerance of industrial versus residential speakers; he also spoke in opposition to the pro- posed section regarding recreational vehicles and in favor of the covenant provisions in section 20.54.070. Mr. Jeff Hawken, representing Kilroy Industries, spoke in opposition to (1) elimination of compact car spaces, (2) modification in the number of square feet requiring one parking space, and (3) the loading dock provisions. Mr. Jim Carr, 400 bayview Drive, Manhattan beach, spoke in opposition to the proposed parking regula- tions for recreational vehicles. IT' WAS MOVED by COUNCILMAN SIADEK, AND SECONDED by MAYOR ARMSTRONG, that the subject public hearing be continued to the next regular meeting of the Council on Auyust 7, 1984. Mr. Romaniello confirmed that the current Code permits a loo reduction in the amount of required parking in the Planning Commission approval. The proposed Code specifies that if there is one day- time user and one night -time user, up to 50% of the required parking can be shared. The existing 10% provision was deliberately eliminated to prohibit two same -time users from sharing space. At this point a vote was taken with the following result: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt At 9:15 p.m., the Council recessed for 10 minutes. At 9:25 p.m., the Council reconvened with the following individuals responding to roll call: Present: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Absent: Councilman Schuldt VI. REPORTS OF COMMITTEES A. Mayor Armstrong announced that he and Councilman Jacobson had been out on a Los Angeles County Sanitation District trawler to examine the con- dition of the ocean bottom off White's Point. He said that the amount of clearing of the water over ` the past eight years was remarkable; the condition of the ocean floor and the fish population showed significant improvement. -4- Council Minutes July 17, 1984 B. Councilman Jacobson reported that he had attended a Century Freeway presentation; the -State of California is addressing concerns expressed over the elimination of one northbound lane on Sepulveda Boulevard. C. Councilman Siadek commended the staft members re- sponsible for compiling the action calendar. He reported that the Property Tax Rebate Committee and members of city staff are meeting with Assemblyman Tucker on July 23, and will meet later with repre- sentatives of Supervisor Dana's office. He observed that the individuals on the Property Tax Rebate Committee are the same as those who would discuss the point -of- origin sales tax; with Council approv- al, the group will expand its charge to explore that issue also. Councilman Siadek also urged that a meeting of the Cable TV Advisory Committee be held as soon as possible. VII. ORAL COMMMUNICATIONS There were no oral communications. VIII. CONSENT CALENDAR IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCIL- MAN JACOBSON, AND CARRIED, by the following vote: Ayes: Councilman Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that all items from the Consent Calendar be approved except Items (A), (F), and (G). B. Minutes of the Adjourned Regular Council Meeting of Wednesday, June 13, 1984 APPROVED AS WRITTEN C. Minutes of the Adjourned Regular Council Meeting of Thursday, June 14, 1984 APPROVED AS WRITTEN U. Minutes of the Adjourned Regular Council Meeting of Thursday, June 28, 1984 APPROVED AS WRITTEN E. Warrants No. 83910 - 84111 on Demand Register Summary No. 24 in the Total Amount of $2,329,338.17 RATIFIED AND APPROVED H. State Alcoholic Beverage Control Application for On Sale Beer and Wine, New License for Stuffed Pizza, 400 Main St. RECEIVED AND FILED -5- Council Minutes July 17, 184 I. Request trom United Airlines for use of City Streets in the conduct of their second annual 10K run. APPROVED AS REQUESTED J. Claim of James Niehoff for personal injuries CLAIM DENIED K. Claim of Allen Gragg for personal injuries CLAIM DENIED L. Recommendation to amend existing agreement with Honeywell, Inc. to extend services for the inclu- sion of maintenance of the City Yard heating, ventilating and air conditioning equipment APPROVED AS PRESENTED IX. CALL ITEMS FROM THE CONSENT CALENDAR A. Minutes of the Adjourned Regular Council Meeting of Wednesday, May 30, 1984 Mayor Armstrong noted that a line of typescript was missing from page 3 of the subject minutes. IT WAS THEN MOVED BY MAYOR ARMSTRONG, SECONDED BY COUNCILMAN SIADEK, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers Nones Absent: Councilman Schuldt that the subject minutes BE APPROVED with the pro- vision that the missing line on page 3 be rein- stated. F. Warrants No. 84112 - 84304 on Demand Register Summary No. 1 in total amount of $403,079.95 Due to this item being removed from the Consent Calendar in error, IT WAS MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILWOMAN SYNADINOS, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that the warrants be RATIFIED AND APPROVED. Council Minutes July 17, 1984 X G61-2.1113 ,� it G. State Alcoholic Beverage Control Application for Person -to- Person Transfer of On -Sale License for The Keg, 123 Main Street Councilman Jacobson said that the subject applica- tion is another CM Zone license, which he felt, should require conditional use permit. City Manager Jones said that he understood that Councilman Jacobson would like to see a conditional use permit required in this and similar circumstances, but he stated that the City Code does not require this. City Attorney Dolley stated that where the sole activity is a change of ownership, this is not sufficient to call into play the requirement of a conditional use permit. IT WAS THEN MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN SIADEK, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that the subject application BE RECEIVED AND FILED. X. WRITTEN COMMUNICATIONS A. Request from The Crocker Bank to secure a temporary permit to land helicopters at the Data Center on Park Place during the Olympics (July 23 - August 17, 1984) Mr. Ronald Kroll, Assistant Vice President of The Crocker Bank, was present to make the subject request and respond to questions. Mr. Kroll stated that The Croker Bank, representing itself and five other banks, was requesting a temporary helicopter permit for the purpose of assuring southland businesses and residents of timely banking services while the 1984 Olympic Games are in progress. He noted that this request stemmed from an emergency preparedness plan in the event that Olympic traffic prevents the normal movement of bank mail by surface vehicles. At a maximum, the temporary permit being requested would result in nine flights per day into E1 Segundo over a period of four weeks. The number of flights would be reduced whenever an equivalent service could be provided with surface vehicles. Mr. Kroll stated that for security reasons he was unable to provide a detailed flight schedule in a public meeeting. He assured the Council that every effort would be made to be cooperative and minimize any inconvenience to E1 Segundo residents. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY MAYOR ARMSTRONG, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong -7- Council Minutes July 17, 1984 Noes: Councilmembers None Absent: Councilman Schuldt that the Crocker bank's request BE APPROVED. XI. REPORTS OF OFFICERS A. City Manager 1. Report on Minutes Secretary City Manager Jones stated that after con- sidering the Planning Director's recommenda- tion regarding minutes secretary for planning - related meetings, and the Council's July 3 request for suggestions regardng its minutes, it is recommended that staff be authorized to recruit for a part -time minutes secretary who would be responsible for taking the City Council and Planning Commission minutes. Minute - taking experience would be required; a three -step salary range of $11.15 - $11.75 - $11.75 - $12.35 per hour with no fringe benefits would be established. This would be equivalent to a Secretary I position with fringe benefits. It is suggested that the minutes secretary report to the director of the office for whom the minutes are prepared for administrative direction. Mayor Armstrong inquired about the desir- ability of hiring a stenotype reporter. Mr. Jones said that he felt verbatim minutes were unnecessary. Following some additional discussion, IT WAS MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY MAYOR ARMSTRONG, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Synadinos, and Mayor Armstrong Noes: Councilman Siadek Absent: Councilman Schuldt that staff be authorized to proceed with the hiring of a Minutes Secretary as outlined in Mr. Jones' July 6 memorandum. 2. Presentation of Final Adjustments to the 1984- 85 Annual Budget; Report on Gann Monies for 1983 -84 Mr. Jones informed Councilmembers that the process of year -end budget adjustments is undertaken annually in order to maintain adequate appropriations to cover actual and /or estimated operating costs. He stated that the following adjustments were recommended for the year -end budget closing - process for the 1983 -84 fiscal year: Council Minutes July 17, 1984 )' 6 > 4 X li'96 Department/ Function City Clerk's office Election Expense Incurred Additional Appropriation $10,000 Source General Fund City Treasurer's office 4,900 General Increased bond Coverage and Fund Temporary Help building and Safety Dept. 37,000 General Authorized Contract Inspectors Fund Water Department 162,550 Water Cost of Additional Water Fund Purchases (Offset by revenues from sale of water) Liability Insurance 113,250 Liability Expenses Incurred for Claims Fund Workers' Compensation 59,700 Workers' Expenses Incurred from Comp Employee Work - Related Fund Injuries Mr. Jones reported that with the above adjustments to the General Fund appropria- tions and closing revenue adjustments, the year -end analysis indicated an operating de- ficit of $282,435. Although sales tax receipts were 4.8% higher than originally estimated, franchise taxes and interest earned on investments were lower than originally estimated, which would account for the major cause of this deficit. A more detailed accounting will be available atter year -end closing reports have been prepared. Ayes: Councilmembers Jacobon, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that the year -end budget adjustments and the final Gann limitation reconcilation for the 1983 -84 fiscal year, as outlined in Mr. Sanchez's July 11, 1984 memorandum BE APPROVED. B. Director of Public Works 1. Recommendation regarding Award of Contract for Demolition of buildings and Removal of Pavement on the North Side of Holly Avenue between Penn Street and Sierra Street - Project No. 84 -1U Director of Public Works Glickman announced that -four bids had been received for the subject work, the lowest of which was from Cleveland Wrecking Company in the amount of *23,770.00. Council Minutes July 17, 1984 IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman schuldt that the contract for the subject work be awarded to Cleveland Wrecking Company in the amount of $23,770.00. 2. Recommendation Regarding Award of Contract for Upgrading of Facilities for the Handicapped in Various Government Buildings - Project No. 84 -11 Mr. Glickman reported that two bids had been received for the subject work, the lowest of which was from Joe Kay Design & Construction Company, Inc. in the amount of $11,174.00. IT WAS MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILMAN SIADEK, AND CARRIED by the following vote: Ayes: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Absent: Councilman Schuldt that the contract for the subject work be awarded to Joe Kay Design & Construction Company,Inc. in the amount of $11,174.00. 3. Underground Utilities Program Mr. Glickman stated that he had been in contact with the local Southern California Edison representative regarding the under- ground utilities program. He noted that this issue had been brought to the Council pre- viously, but that there had been no consen- sus. he invited the Council to appoint a representative who might meet with him and the Southern California Edison representative on Tuesday, August 7 at 10:00 a.m., to discuss use of the City's $300,000 allocation for undergound utilities. Councilwoman Synadinos and Councilman Jacobson stated that they would like to attend this meeting. XII. UNFINISHED BUSINESS There was no unfinished business to come before the Council. -10- Council Minutes July 17, 1984 X')*'' 7 XIII. NEW BUSINESS _ A. Councilman Jacobson announced that during a recent concert in the City Park, he noticed that both the American and California flags were in shreds. he asked whether these flags could be replaced. Mr. Dalgleish said that he would attend to this matter. B. Councilman Siadek requestd that the Traffic Depart- ment evaluate the holly and Concord intersection, which appears to be dangerous. XIV. ORAL COMMUNICATIONS There were no oral communications. XV. CLOSED SESSION At 10:20 p.m., the Council recessed into closed session. At 10:58 p.m., the Council reconvened, with the following members answering roll call: Present: Councilmembers Jacobson, Siadek, Synadinos, and Mayor Armstrong Absent: Councilman Schuldt XVI. ADJOURNMENT At 11:00 p.m., upon motion duly made, seconded and passed the Council meeting was adjourned until Tuesday, July 24, 1984 at 9:00 a.m. Adjournment was in memory of Mr. Tom Debarry, Retired Chief of Police and an employee of the City from 1928 -1967 and a long -time E1 Segundo resident, and Mr. Frank ward Garcia, son of Joan Garcia in the City's budget Department. APPROVED: Respectfully submitted, Valerie A. burrowes, City Clerk -11- Council Minutes July 17, 1984